Company R•gistrntion No. 03301204 IErvJland and Walos} Charity Re9i$tration No. 1062644 FLINTSHIRE LOCAL VOLUNTARY COUNCIL ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 AZETS *AS)D26Q8• 2111212022 CthAPANIES HOUSE A12 #307 FLINTSHIRE LOCAL VOLUNTARY COUNCIL LEGAL AND ADMINISTRATIVE INFORMATION Tr￿stee$ Mr T 8Yr￿n Mr J D Hatton Mr P A HinthlLffe M$PMPerry M5 8 Roberts Ms J M Thomson Mr PAgnew (Ap[￿Inted 9 September 2021) Secretary Ms Charity numbèr 1062644 Company nmber 03301204 R•gi$l•l￿ offlc• CORLAN, Unit 3 Mc4¢J Busine$$ Park Ihtrexham Road Mold Flintshire United Kingdom CH7 1XP Auditor AzetsAudit SeNices Brynford House 21 Brynford Street Flintshire United ￿"ngdoM CH8 7RO FLINTSHIRE LOCAL vOLu￿TARy COUNCIL CONTENTS Page Statement of trustees. resp￿51￿1rtle$ Trustees, report Independent auditorfs rewt 8-11 Siatement of financial acti￿lieS 12 Bal￿￿e sheel 13 Statement of cash flo 14 Notes to the financial slatements 15-28 FLINTSHIRE LOCAL VOLUNTARY COUNCIL STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2022 The trustees. who are also the directors of Flintshire Local Voluntsry Council for the pwpose of company law. are responsible for preparing the Trustees. Report and the financial statements in a¢¢ordance with applicatrAe law and United Kingdom A¢countsng Standards {United Kingdom Generaty Accepted Accounting Practice). Company Law req￿re5 the trustees to prepaft finan¢ial ststements for each financial year which give a true and fair view of the state of affairs of the chaiity and of the incoming resources and appli¢ation of ￿sourCes. induding the income and expen(knire. of the charitsbltr ¢0m￿Y for that year. In preparng these financial statements, the trLtstees are reqL*ed to: - select suitable ￿cOunting policies and then appty thern consistenlly". - ob5eTve the method$ and principles m the chanb.es SORP". - make judgements and estimates that are reasonable * pwden¢: and prepare the ￿rb￿￿1al statements on the goirmj concem basts unless rt is inappropriate lo presume that the charity wll continue in opefation. The trustees are responsth for keepin9 adequate accounts.ng records that disdose vAth reasonabk a¢curacy at any time the financial positbon of the charity and enable them to ensure that the financial statements comply wlh the Companies A¢t 2006. They are al$0 ￿sponSible for safeguarding the assets of the ¢harity and hen¢e for takirvJ reasonable steps for the preventson and dete¢bon of fraud and other irregulant*s. FLINTSHIRE LOCAL VOLUNTARY COUNCIL TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 AIARCH 2022 The trustees present their report and financ￿1 statements for the year ended 31 March 2022. The financial statements have be￿ wepared in a¢Cor￿ar￿ with the acccMJnbng poli¢ies set out A) note 1 to the financial statements and compty wth the chanty's govemin9 document. the Companies Act 2006 and 'Accounting and Repo￿"n9 by Charibes." Slalement of Recommended Practs"ce applKable to Charities eparing their a¢¢ounts in accordance wih the Financial Reporting Standard applicable in the UK and Republic of IrelarKI {FRS 1021 leffethve 1 Janu¥y 20191.. Obj•ctives and •¢tlwitles Flinlshire Local Voluntsry Couwl IFLVCI 1$ an umtrKela organisation for ¥O￿Ntory arAI ¢ommunty groups in Flinlshire. FLVC is tasked by the Welsh Government to provide a wde range of services to the voluntary se¢tor and is member of the Third Sector Infrastnjclure Body, Third Sector Support Wale$ ITSSWJ which combines the work of the national L¥)dy, Wales Council for Voluntsry Adion arKI the nineteen County VO￿ntary Councils across Wales. FLVC'S vision is for a strorvj and effecti￿ Voluntary and corrnnunity sector involving and serving the people of Flinlshire. FLVC'S mission is to support, develop and promote voluntary and community activity in Flinlshire and to 51renglhen the ¢apa¢ty of voluntary and Gommunty groups lo contribLrte to quality of lrfe of Flintshire people and communities. FLVC works within the framework of agreed Nalional Core Seryice Standards ￿COrporated in the National Infra$lru¢ture Agreement that form port of the TSSW BUSIr￿SS Plan. The aim of the plan is to build a Wales that is prosperous and secure, heatthy and actrve. amb￿"Ou5 arKI leaming, and united and connected. Third Sectof Support Wales has an impact measurement framewThk wthin four areas ofw)rk.' - Good govemance - Effedive influencin9 and strategic engagement Volunteering - Sustainable fundin9 Flintshire Local Voluntary Counal's Core Values (as stated Vlilhin the Strategie Plan) are.. Quality- Delivering high quality services via a skilkd. trained and motivated workforce R•spons•blllty - Responding to relevant policy and kgislative change through regular consu￿ation and engagement wth all stakeholders Partnership - Represenbng and empti￿ring Membe￿ and promoting the unKtueness and effectiveness of Third Sector support lo our communities Equality - Ensur￿9 OUT practice refie¢ts and respmds to the diverse rbeeds of the sedor and the poPu￿tIon of Flintshire The truslees have paid due regard to guidan¢e is$ued by the Chty Commi$siM in deciding ￿81 adivthe$ the tharty should undertake. FLINTSHIRE LOCAL VOLUNTARY COUNCIL TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT} (CONTINUED} FOR THE YEAR ENDED 31 MARCH 2022 Sign•ficant activities 2021122 saw a consolidation of FLVC'5 core I￿rk, wth stsff adaptsng to a hybrid model of worknng. combining homevbased and offi¢e ba$ed attendan￿. in line *ith Welsh Government Covid restrickn'ons. Bespoke training and support was prowded to support Third Sector organi5atitins as they adapted lo ￿sUming fa¢e-Io-face Wofkinglreopening P￿rniseS. Key pieces of work indude a project fvnded by Catyn CWd (Reset, Resume and Rebound) which prowded dedicated resource to support Communty Venue5 and Communty-based projects lo rtreslablish their services as CO¥￿ restrith.ons eased. The support helped organisatsons lo develop risk assessment5 and to adapt their poly and wactte to ensure the safety of seNice users, volunteers #nd stsff. In 2021 FLVC also f>uilt on the work done during the initral Covid lockdown to link volunteers V+ilhin Social care settings. The 'VolunteeriNJ in SOCI￿ Care. proJe¢l was seen as a model of gcod pract￿ by health and social care leads. FLVC'S supported volunteerirwj projects have hdped very many individuals to develop their ¢onfrlen¢e and Sk￿18 to access volunteering wthin the *•Jer ¢ommunty. FLVC'S So¢ial P￿￿bIng $eNce Increa￿ in 2021122 - enabling Flintshire restdents to explore What Matters to ihem and to help them to access voluntsry and corMiunty-ba$ed supwt. The team work vAlhin Flint5hire SiThJle Point ofAc¢e$5 {for adults} and the Early Help Hub {fof Children and Families) FLVC ¢ontinued to administer a number of grant fijnds v*4ch support local Voluntary and cornmunity groups. induding addrtional ftjnds lo support the Third Se¢tor as part of the Covid Response and re¢overy. The Youth Led Grant s¢heme. funded by the Welsh Government. is distributed by a group of youn9 people the support of FLVC. Flintshire Local Voluntary Council also administer the local aulhonty's Communty Chest Fund and support the distributson of funds ttr￿Ugh the Gwynt y Mor Community Project. Support continues for Flinlshire's Communrty Asset Transfer Pr￿e$S. wth FLVC staff and a trustee representative working closety k)cal authonty staff to support wtentsal applicats"ons. RePr￿n1¥110￿ and partngrshlp $uppori FLVC has conb'nued to represent the third se¢tor wthin a range of Strategic Partnerships. Flinlshire Local Voluntary Council is an invited partKipant on the PU￿1C SeThices Board ol Flintshire and represents the Third Sector al various suwroups of the PSB. The Chief Offi¢er and the Third Se¢lor Devek)pment Managers attend var*)us ￿gIonal partnetships and work with WCVA. the national body. on various Steering groups and panels. including tr￿se leading development regardin9 the Core Service a￿a5 of vth - Volunteewing, Good Goveman¢e. Svstainable Funding and Engagement and InlluenCw￿- and aso lryact Measurement and Safeguarding Servi¢e$. Quality Assurance FLVC ¢ontinues lo work tovraids Trusted Charty Status, hawng achieved the PQASSO Quality mark (the previous Charity Commission end￿ed Qualty Standard) in 2018. In 2021 Flinlshire Local Voluntary Counal renewed rts Investin9 in Volunteers Qualty Standard. reflxting their ?rk to develop high standard5 in reuuib"ng. training and supporling voknteers. FLINTSHIRE LOCAL VOLUNTARY COUNCIL TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORTI (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Achi•vements 4nd perfonnan¢e Charitable activities The following statistu give an indication of the raroe of ser¥Ke5 prO￿ded by FLVCin 2021122.. - There v*re over 24.SOO visits to our vebsile www.Il¥c.org.uk - FLVC en3￿ed Voluntary and Communty Groups lo access over £263.0￿> of funding from a tpAe range of sources. £217.000 of funding was awaTde(l through our Grant s¢heme$. - FLVC'S netsvork and Partners￿"p events attracted 424 *tendees throughout the year - 251 people atteruled our on4ine training courses - 96 individuals were brokered into volunteewing 371 indpiidual$ WOVKled wi¢h addibonal support to volunteer Intsrn*l and extsm¥l fa¢tors Tru$lees continue to be activety inwl¥ed in shaping future plans for the organisation and remewing performance through sulk¢ommitlee$ and worting groups. Trustee meetings have taken advanlage of web ¢onference lechnology lo enslsre the COntinuat￿n of effective go¥eman¢e of the organisalion. Financial review Reserves policy FLVC has a Reseryes Policy wts.ch guides the trustees ￿ thw dellJerations about future securty and onlingen¢ies. The trustees have rewewed these costs and * 31 Mar¢h 2022 believe them lo be.. slaff redundancy £30,000. Premises repairs and renewals £10.000, conlriLxrtion lo one yeavs ka$e payments at £23,000 to cover risks lo rentsl payments, and infomMtion technology equipment repFacement £7.000. The individLtal elements arnount lo £70,000 and the trustee$ V•Y)ukl like lo designate an unrestricted fft5erve for this amount. Prlnelpal lundlng sources FLVC conts.nues lo enjoy a reasonabty stable. rf reducing. pladom of ￿re funding. FLVC received funding from the followng primary sources.. Welsh Govemmenl.. dle$ Coun¢il for Vduntary Acbon., Flintshire County Council., Betsi Cadwaladr Universty Heahh Board," Inlemediale Care FurHI (Single Point ofAccess)- Familie$ First", Cad%￿n Cfvryd. FLINTSHIRE LOCAL VOLUNTARY COUNCIL TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AIARCH 2022 COVID 19 In common with many other busnesses and ern￿OYerS in the UK. in 2021r22 FLVC continued to be impacted by the coronavirus pandemic and the a¢b"on$ tsken ty the various UK govemments lo limit it$ Spread. Addrtional lunds were awarded by ￿lsh Govern￿￿1 to support Third Sector Supwt INales and the County Voluntary Counals wth their Covid 19 response and re￿ery VK*th. The FLVC team have supported existing ¢xganisakn"ons lo adawncrease their Se￿lee delivery and have supported many nevAy established mutual aid groups set up in response to the Covid 19 pandem Prior lo Ihe onset of the pandemic. FLVC'S outreach *￿rk *$ primority via face to face meetings and nefvlorking events. In 2020121 all staff conb.nued to from h(xne, wth 2021r22 seeing a move t¢)wards a hybrid model of workn"ng. Full risk assessments for a phased retym to the office were regularly conducted. overseen by extemal Healih and Safety consultants. In addition to the nonnal risks faced by FLVC. the ￿h1 addrtKJnal llsks in ihe area of bu$nies$ ¢ontinuity. FLVC have kept rn lou¢h vAth gutdance issued by profe$sional organisatrtins such as the accountancy institutes and performed an in-house assessment of the reliakn.lty of OUT fijnding sources into the fvture. We are sa115ffitd that, for the foreseeable future, possible lo$$ of current fvnding is primarily low risk and additional funding has been secured to meet addibonal costs. FLVC will re¥￿ that analysis on a regular basis going foNrfard. Ri$lt factQTS The tnjstees have assessed the major risks to wthich the charbty is eXr￿sed. and are Satisf￿ that systems are in place to mthgate exposure to the major risks. FU￿re plans though the lunding environment in which the third sector is operating ￿MaInS uncertain and very challenging. FLVC is still identsfying and explorftng OPPOrtunth'es vthich ensure thal the or9anisation ￿ntinl lo deliver good quality 5U51ainable seryices. Our prigrib.es remain.. - Working collaborativety wth SL*ulory. Private and Sector partners lo de&ver Qualty Public seMce$ - Collabor*'ng With Third Sector Support Wales partners lo make the best use of resour¢es - Developing services thal help lo maximise the impa¢1 of the Third Sector as a vthole Structure, govem•n¢e and management The chanty is a company limited by guarantee. The charity ts controlled by its goveming d￿￿Ment. ils Memorandum and Artides ofAs50ciation. arKI constilules a k'mi¢ed ¢ompany, limited by guarantee. as define by the CompaniesAct 2006. The trustees, who are also the directors for the Purpose of company law. and seryed during the year and up to the date of ￿gnatUre of the financial stslements were.. Ms R Bithlell {Re$igned 30 Apn'l 20221 Mr W D Brereton {Res￿r￿￿ 30 2022) MrT Byram Ms H Wcarter Mr J D Hatton Mr P A Hinchirffe MS M E Holland M$PMPerry Ms B Roberts Ms J M Thomson Mf L Tiralira Ms J W Styles Mr P Agnew {Deceased 13 janu￿ 2022) (Resig￿ 9 September 2021) (Resigned 30April 20221 (Resigned 1 April 2021) (Appty'nted 9 September 2W21) FLINTSHIRE LOCAL VOLUNTARY COUNCIL TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 R•¢ruitment and appointment of n•w tr￿11¥$ The ¢harity can have up to 15 trustees. 12 of*thom are nominated and elecled by the membership and three n be appointed by the trustees. Onty one third of the trustee pla¢es are eligible for nomination ea¢h year 50 balan¢ing continuty VAth renevrJl. The charity p￿se￿IlY has 7 ITUStees. None of the trustees has any benefiual interest in the company. All of the trustees are members of the company arid guarantee to o)ntriLxrte £10 in tt* event of a Y•indmg up. Oryanisational structure The FLVC Board meets at least five times each year and has a number of SUI￿ComMIttee$ ￿pOrt￿y lo it ar overseeing finance$, personnel issues and partthlar semce areas. The trustees delegate to the Chief Officer and the management team and. through them. to staff team5 Ihe day to day operation of the organisats"on. Trustees require regular pro9￿s$ reports on serffl¢e$ and aCtr¥it￿S and s¢rutinise and approve budgets and finan￿al reports. Tnjstees also take re5ponsibAty, vnth support from staff. for the development and approval of I ne¢e$sary policie5 and pro¢edure$ and for the reuuitment and apwnlment of $taff. FLVC contracts with Ellis Whittam Limited (now WorkNe5t) to rerEive legal ath.ce on PersMnel and Heatth & Safety iSSLbes. Indu¢ti¢)n and traSning of n•w truslws Afi trustees are prowded wth an induth.on pack and new trustees atterhd an inducth.on course. Trustees can access training whith 15 relevant to their role and shadow more expervènGed ¢olleagues to kam a particular ￿￿e in more detail. Stat•m•nt of Public B•n•fit The objects of Flintshire Local V￿Untary Councd as stated in the Memorandum ofAs50ciation are as follow5 ..to wom¢le any charitable purpose$ frjr the benefit of the commuruty in Waks parti¢ular prefwence lo the Local Government District of Flintshire lor its successors} whith now or hefeafter May be deemed by law to be charrtable" The trustee$ have tsken r)ote of the Chartty Commission's guidance On"pUbl￿ benefrf and trust that this report reflects that guidance. FLVC dis¢harges its responsibility under"Pu￿1C benefit" by providiny a range of support services to other vol￿tary organisations and charrties as Set oul in this report. In partiGular il supports, but not exclusively, those the following charrtable purpose5.' - the prevention or relief of poverty - the advancement of education - the advancement of heatth OT sawng of li¥e$ - the advancement of citizenship or communty developmènt - the advancement of arts. culture. hentage or s¢ien¢e - the advan¢ement of amateur sport - the advancement of animal weWaTe - the adVan￿ment of environmental pmteth.on or vnpiovemenl - the advancement of human rights - the relief of those in need. by reason of youlh. age. iH*alih, disalilty. ffinanc￿l hardship or other disadvantage Rèlated parti•5 FLVC collaborates wth a whle range of partners at local. ￿gIonal and nats.onal levels. These include public bodies and other third sector organisations. The purpose of the cdlaborabon can be to develop new projects and services. lo secure all￿'0nal fesources or to represent the inte￿$15 of the third sector. It receives signifi¢anl core funding from the Welsh Govemment (administered by WCVA}, throu9h the National Infrastru¢ture Agreement. The ¢hartty builds on this core funding by attracting support from a range of $our¢es, including Flinlshire County Counril. ￿e5 Coun¢il Voluntsry Acb"on, Betsi Cadwaladr University Health Board IBCUHBI and Families FirsL ￿ere lrustees have any links %Mth related parties these are de¢laTed on a register and trustees are ￿qUIred to dedè￿ any potential eonflict of interest at any meeting ere this may arise. Appropriate acb'on is then tsken by chair of the meebng. FLINTSHIRE LOCAL VOLUNTARY COUNCIL TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Auditor The auditor5. A2el$ Audit Service$. wdl be proposed for rfrapprAntment at the forthcoming Annual General Meeting. The Iruslees, report was approved by the Board of Tnjslees. M5 A Woods Secretary Dated.. 16 J￿e 2022 FLINTSHIRE LOCAL VOLUNTARY COUNCIL INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF FLINTSHIRE LOCAL VOLUNTARY COUNCIL Opinlon We have audrted the ffinancial statements of Rintshire Local Voluntary Coun¢il (the 'charity'l for the year ended 31 March 2022 vthich comprise the statement of finantyal acb"vib"e5, the balance sheet. the stslemenl of cash Ilows and the notes to the financial slateff*nts, includirg ￿gnthCant accounb"NJ policies. The financial reporting framework that ha5 been applied in their preparabon is applicable law and Urlled Kingdom Accouth"ng Standards. including FRS 102 The Financial Reporting Standard applicable ￿ the UK and Republtic of Ireland United Kingdom Generally Accepted Accounmg pract￿). In our opinion, the f￿an¢1￿ ststements.. give a true and fair view of the state of the charrtable company's affairs as at 31 M*¢h 2022 and of its incoming resources and appl￿b"On of resources, for the year then ended., have be￿ propety syepared in a¢¢ordance with United lQngdom Generalty A¢¢epted Accounting Prath'co; and have been prepaod in accordance the requirements oltr* Ccthpanie5 Act 2006. Basis for opinion We conducted our audrt in a¢¢ordan¢e tplith Intemètional Stsndards on Auditing (UK) (ISAS IUK)) and appli¢able law. Our responsibiliti'es under those standards are fvrther described in the Auditorfs reSpon&bilit￿S for the audil of the financial statements se¢b"on ol our reFQrt. are indepenilent of the ¢harty in accor(lance with the ethi¢al requirements that are relevant to our audrt of the financial statements in the UK, including the FRC'S Ethical Standard, and we have lulfilled our ¢)ther ethical responsibil￿"e$ in accordance ¥￿h these requirements. We bdieve that the audit evidence we have obtained is Suffi￿"ent ar￿ appropriate io provide a basis for OUT opinion. Concluslons relating to goi￿ ¢onc•rn In auditing the financial statements, have conduded that the trustees. use of the going ¢oncem basis of accounting in the preparatKJn of the financial $latements is appropriate. Based on the work we have performed, have not identified any material uncertainties relatin9 to events or ¢ondition$ that. indimdualty or cdlecb"vety. may c3$1 signFfi¢ant doubl on the charty's ability lo ¢ontinue a$ going concem for a period of at least monlhs from the fmancial slatements are authorised for issue. Our responsibilitses and the reS￿￿$1b11ItseS of the trustees wilh respect to going cOr￿M are 'described in the relevant sections of Ihis reporL othor Inforniation The other infom7ats.on compvises the inf0m￿tiOn induded in the annual report other than the financial statements and our audilorfs report thereon. The truslees are ￿sponsible for the other information contained wlhin the annual report. Our opinion on the finawal ststements does not cover the other infomab.on and we do not express any form of assuran¢e ¢ortcfusion thereon. Our reswn5its.rrty is lo read the other infomialion and, in doing so, consider vthelher the other information is materially inconsistent wrth the finan¢ial $tatements or our knovAedge obtsined in the course of the audrt, or otherwise appears lo be materially misstated. If we ident such material inconsistencies or apparent material misstatements. we are requireant awrarded toAura Leisure and Librar*s The ￿lated party transa¢tion$ for the year ended 31 Mawrh 2021 V•*re as follov6.' Ms B Roberts ant awarded to CRUSE Bereavemenl ca￿ North Wales Ms JM Thomson Grants awarded to Age Connects North East Waks Ms ME Holland & M$ JM Thomson Granls awarde¢J to Home-stsrt Nintshire 21 Golng ¢on¢em The chanlable company has infomied management and they are constsntty ￿￿ewing the guidelines given by the UK Govemmenl and adapting their business accordingly so as to best SerV￿e their clients whilst keèping their staff safe. Regular board meetings ensure communi¢ab"on l>etsbeen infomed management and allow for changes to be implemented in a controlled and structured manner. There is no eviden¢e of a Teduclion to fvndiny in the next 12 monlhs. supp￿ted by the bLKlget5 prepared by management so it is felt that the gO￿g concem a&wmpb"on remains appropriate. Please see the Report of Trustees for furfher detail$. 22 Cash yn•rated from op•rntlons 2022 2021 sUr￿us for the year 178.9SO 97,838- Adjustmenls for.. Investment in¢ome recognised in Ststement of financial activibes DepTe¢iation an(J impaim)ent of tangit4e ffixed asgets (781 2.481 {571) 3.221 Movements in workin9 Caprtal.. Iln¢rea$elldecrease in debtors (Decrease) in creditors (Decreaseifincrease in deferred incow 156.9441 11.2161 1170.5091 30.281 18,311} 63.710 Cash labsorf)ed byyyn•rat•d from op•rntions 147,3161 186.168