2024-08-31-accounts - Chalk Village Pre-School

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Trustees' Annual Report for the period Period start date Period end date 01 09 2023 31 08 2024

From

Section A Reference and administration details

Charity name Chalk Village Pre-School Other names charity is known by Registered charity number (if any) 1062607 ~~——~~ Charity's principal address Chalk Village Hall Chalk Road Chalk Postcode DA12 2ND

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
L Warner	Designated person/Member
D Wood ~~————~~	Designated person/Member ~~————~~	~~————~~	~~————~~
3 L Robbins ~~————~~	Treasurer ~~————~~	~~————~~	~~————~~
4 S Wilson	Member
5 V Clarke	Chair
6 L Buckland	Secretary
7 H Lovell	Vice Secretary
8 AmyReynolds	Trustee
9 AmyLoines	Trustee
10
11
12
13
14
15
16
17
18
19
20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year ~~—————————~~

TAR

April 2025

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Pre-School Learning Alliance 2011 Model Constitution Type of governing document (eg. trust deed, constitution) As above How the charity is constituted

(eg. trust, association, company)

Appointed at AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The aim is to enhance the development and education of children under the statutory school age

Summary of the objects of the charity set out in its governing document

TAR

April 2025

The Pre-School provides learning experiences through structured play opportunities for up to 39 children aged between 2-5. The sessions run over a maximum of 15 hours per week.

Children are drawn from the local area with parents being involved alongwith the wider community including the local church.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

April 2025

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We have maintained our close family friendly approach and the preschool continues to be a happy and safe one. All members, community and families are personally known and cared for by the staff.

A visit was made in May 2018 from Ofsted and were awarded GOOD.

All pre-school staff are DBS checked along with any committee members. All have safeguarding and PREVENT training in place. 2 senior members of staff are appointed for the management responsibilities. There are a total of 10 paid staff. 1 new staff member has been employed, following the retirement of a long-standing member of staff late in the year.

Fundraising has again remained difficult. Compounded with increases and proposed increases to the NLW & NMW sees additional strain being placed on the budget for the Pre-school and is being closely monitored by stakeholders. We make use of the Government NI incentive to assist in reducing costs especially since the introduction of higher employer NIC since the last budget.

The Pre-School is still seeing a reduction in applications. This is, in part, due to not much movement in the housing market with no new residents moving into the community with younger children. However, with the introduction of WPE funding from the government we have seen an increase in under 3 applications and offer that can be made. We are still unable to make use of the WPE 30 hour offer as we do not have access to availability with the premises.

TAR

April 2025

Section E Financial review

The charity has yet to implement a reserves policy, but is in the process Brief statement of the of doing so. Current reserves remain over £15000 to go some way to charity’s policy on reserves ensure the Pre-School could meet its statutory obligations should the need arise. Trustees are advised of this rationale at every AGM. Details of any funds materially in deficit ~~ee~~

Further financial review details (Optional information)

Funding was received via the Collaboration which was gratefully received You may choose to include and enabled the Pre-school to purchase much needed new equipment. additional information, where SENIF funding enabled additional support. relevant about: Parents contributions to the snack fund are enabling the preschool to the charity’s principal purchase high quality snacks for the children.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
~~_~~ Section G Declaration The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Leigh Robbins Position (eg Secretary, Chair, Treasurer etc) Date 04.04.2024

TAR

April 2025

Profit and Loss Report for Chalk Village Pre School

	1 Sep 2023 to 31 Aug 2024	1 Sep 2023 to 31 Aug 2024	1 Sep 2022 to 31 Aug 2023	1 Sep 2022 to 31 Aug 2023
Account	Expense	Income	Expense	Income
SALES KCC Funded Fees Non Funded Fees Snack Fund Uniform Sales KCC SEN Support Registration Fees KCC EYPP KCC Grant Payment Sales (total) INVESTMENTS Bank Interest OTHER INCOME Donations - Collaboration Fund Raising Donations - Cake Sales Donations - Other Other Income Other Income (total) Total Revenue (Turnover) DIRECT EXPENSES Wages and PAYE Snack Fund Costs Toys and Equipment Arts and Crafts Uniform Special Events Fund Raising Costs Garden Equipment	69,339.55 973.45 912.08 437.07 278.02 145.00 55.50 15.97	77,564.72 20,206.18 655.00 334.00 300.00 201.00 0.00 0.00 99,260.90 111.84 670.00 210.66 0.00 0.00 0.00 880.66 100,253.40	65,924.68 1,059.38 185.32 147.17 561.80 180.00 393.15 160.92	62,242.47 18,786.00 0.00 0.00 300.00 0.00 1,111.80 62.00 82,502.27 10.63 700.00 287.35 87.11 100.00 128.88 1,303.34 83,816.24


Toys and Equipment Collab Toys and Equipment EYPP Direct Expenses (total) Gross Profit / (Loss) INDIRECT EXPENSES Rent and Rates Accountancy and Bookkeeping Insurance Postage, Stationery & Computer Premises Costs Training Courses & Materials Telephone General Expenses Photo's, Film and Development Legal and Professional Indirect Expenses (total) Total Expenses Net Income	0.00 0.00 72,156.64 5,724.66 650.00 467.42 382.59 255.95 210.15 197.72 174.51 140.24 120.00 8,323.24 80,479.88	28,096.76 19,773.52	268.81 19.99 68,901.22 6,504.00 625.00 446.83 260.63 183.99 480.05 86.27 190.67 78.74 170.00 9,026.18 77,927.40	14,915.02 5,888.84

Prepared on 11 Nov 2024 at 14:53:18

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Chalk Village Pre-School members of On accounts for the year 31 August 2024 Charity no 1062607 ended (if any) Set out on pages As attached on P & L (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31.08.2024

Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect,

the accounting records were not kept in accordance with section 130 of the Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: PD Gevaux Date: 11.11.2024 ~~PO |~~ Name: Pauline Gevaux ~~Cs~~ PDG Payroll Relevant professional qualification(s) or body (if any): PDG Payroll & Bookkeeping Services Villa Euthalia Address: Halicouna Corfu, Greece, 49084

IER

April 2025

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here details of any NONE items that the examiner wishes to disclose .

IER

April 2025