|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**ort for theperiod**| |---|---|---| |**From**
Period start date
01
09
2022||Period end date
31
08
2023| ## Section A Reference and administration details **Charity name** Chalk Village Pre-School ## **Other names charity is known by Registered charity number (if any)** 1062607 ~~ee~~ **Charity's principal address** Chalk Village Hall Chalk Road Chalk **Postcode DA12 2ND** ~~————~~ **Other names charity is known by Registered charity number (if any)** 1062607 ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |L Warner|Designated
person/Member||| |D Wood
~~———_—~~|Designated
person/Member
~~———_—~~|~~———_—~~|~~———_—~~| |L Robbins
~~———_—~~|Treasurer
~~———_—~~|~~———_—~~|~~———_—~~| |S Wilson|Member||| |V Clarke|Chair||| |L Buckland|Secretary||| |H Lovell|Vice Secretary||| |AmyReynolds|Trustee||| |AmyLoines|Trustee||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ## ~~—_——————~~ **Name Dates acted if not for whole year** **TAR** April 2024 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Pre-School Learning Alliance 2011 Model Constitution Type of governing document (eg. trust deed, constitution) As above How the charity is constituted (eg. trust, association, company) Appointed at AGM Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The aim is to enhance the development and education of children under the statutory school age **Summary of the objects of the charity set out in its governing document** **TAR** April 2024 2 The Pre-School provides learning experiences through structured play opportunities for up to 39 children aged between 2-5. The sessions run over a maximum of 15 hours per week. Children are drawn from the local area with parents being involved alongwith the wider community including the local church. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** April 2024 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** We have maintained our close family friendly approach and the preschool continues to be a happy and safe one. All members, community and families are personally known and cared for by the staff. A visit was made in May 2018 from Ofsted and were awarded GOOD. All pre-school staff are DBS checked along with any committee members. All have safeguarding and PREVENT training in place. 2 senior members of staff are appointed for the management responsibilities. There are a total of 10 paid staff. 2 new staff members have been employed, following the retirement of a long-standing member of staff. Fundraising has again remained difficult with expenditure seeing increases far outweighing the increases from the DfE funding for the hourly rate. Compounded with increases and proposed increases to the NLW & NMW sees additional strain being placed on the budget for the Pre-school and is being closely monitored by stakeholders. The Pre-School is continually seeing a reduction in applications. This is, in part, due to not much movement in the housing market with no new residents moving into the community with younger children. Other establishments have opened in proximity to the Pre-school, and these are offering parents the option of extended hours which the Preschool cannot offer due to constraints on the rental agreement with the PCC. **TAR** April 2024 4 **Section E Financial review** The charity has yet to implement a reserves policy, but is in the process **Brief statement of the** of doing so. Current reserves remain over £15000 to go some way to **charity’s policy on reserves** ensure the Pre-School could meet its statutory obligations should the need arise. Trustees are advised of this rationale at every AGM. **Details of any funds materially in deficit** ~~ee~~ **Further financial review details (Optional information)** Funding was received via the Collaboration which was gratefully received You **may choose** to include and enabled the Pre-school to purchase much needed new equipment. additional information, where SENIF funding enabled additional support. relevant about: Parents contributions to the snack fund are enabling the preschool to  the charity’s principal purchase high quality snacks for the children. sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. # **Section F Other optional information** **Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Leigh Robbins **Position (eg Secretary, Chair,** Treasurer **etc) Date** 04.04.2024 **TAR** April 2024 5 **Profit and Loss Report for Chalk Village Pre School** ||**1 Sep 2022**
**to 31 Aug 2023**|**1 Sep 2022**
**to 31 Aug 2023**|**1 Sep 2021**
**to 31 Aug 2022**|**1 Sep 2021**
**to 31 Aug 2022**| |---|---|---|---|---| |**Account**|**Expense**|**Income**|**Expense**|**Income**| |SALES
KCC Funded Fees
Non Funded Fees
KCC EYPP
KCC SEN Support
KCC Grant Payment
**Sales (total)**
INVESTMENTS
Bank Interest
OTHER INCOME
Donations - Collaboration
Fund Raising
Other Income
Donations - Other
Donations - Cake Sales
Donations - Comp Serv
**Other Income (total)**
**Total Revenue (Turnover)**
DIRECT EXPENSES
Wages and PAYE
Snack Fund Costs
Uniform
Fund Raising Costs
Toys and Equipment Collab
Toys and Equipment
Special Events
Garden Equipment
Arts and Crafts
Toys and Equipment EYPP|65,924.68
1,059.38
561.80
393.15
268.81
185.32
180.00
160.92
147.17
19.99|62,242.47
18,786.00
1,111.80
300.00
62.00
**82,502.27**
10.63
700.00
287.35
128.88
100.00
87.11
0.00
**1,303.34**
**83,816.24**|63,230.99
852.03
1,149.85
0.00
0.00
906.11
70.00
108.68
141.91
0.00|45,039.42
14,977.85
244.86
300.00
1,660.94
**62,223.07**
1.54
450.00
0.00
143.02
0.00
100.00
300.00
**993.02**
**63,217.63**| |||||| ||||||| |---|---|---|---|---|---| |Toys and Equipment Grant Money
Toys and Equipment Senif
Wages and HMRC Senif
**Direct Expenses (total)**
**Gross Profit / (Loss)**
INDIRECT EXPENSES
Rent and Rates
Accountancy and Bookkeeping
Training Courses & Materials
Insurance
Postage and Stationery
General Expenses
Premises Costs
Legal and Professional
Telephone
Photo's, Film and Development
**Indirect Expenses (total)**
**Total Expenses**
**Net Income**|0.00
0.00
0.00
**68,901.22**
6,504.00
625.00
480.05
446.83
260.63
190.67
183.99
170.00
86.27
78.74
**9,026.18**
**77,927.40**|**14,915.02**
**5,888.84**|201.50
13.98
230.00
**66,905.05**
6,264.00
600.00
210.00
434.20
257.77
443.50
230.65
180.00
76.39
57.16
**8,753.67**
**75,658.72**|**(3,687.42)**
**(12,441.09)**|| Prepared on 4 Mar 2024 at 13:20:39 # **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Chalk Village Pre-School **On accounts for the year** 31 August 2023 **ended Set out on pages** As attached on P & L **Charity no** 1062607 **(if any)** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31.08.2022** **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect, - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** PD Gevaux **Date:** 04.04.2024 ~~Po |~~ **Name:** Pauline Gevaux ~~PO~~ PDG Payroll **Relevant professional qualification(s) or body (if any):** PDG Payroll & Bookkeeping Services Villa Euthalia **Address:** Halicouna Corfu, Greece, 49084 **April 2024** 1 **IER** **.** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here details of any** NONE **items that the examiner wishes to disclose** . **April 2024** 2 **IER**