``` REGISTERED COMPANY NUMBER: 03269959 (England and Wales) REGISTERED CHARITY NUMBER: 1062538 ``` ``` REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 FOR HAILSHAM PAVILION LIMITED ``` ``` Aequitas Limited 1 Swan Wood Park Gun Hill Horam East Sussex TN21 0LL ``` ``` HAILSHAM PAVILION LIMITED ``` ``` CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 ``` **----- Start of picture text -----**
Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5 to 6
Notes to the Financial Statements 7 to 13
Detailed Statement of Financial Activities 14 to 15
DRAFT
**----- End of picture text -----**
## **`HAILSHAM PAVILION LIMITED`** ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024`** ``` ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,present their reportwiththefinancialstatementsofthecharityfortheyearended31December2024.Thetrustees have adoptedtheprovisionsofAccountingandReportingbyCharities:StatementofRecommended Practice applicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ``` ## **`STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document`** ``` Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesalimitedcompany, limited by guarantee, as defined by the Companies Act 2006. ``` ## **`REFERENCE AND ADMINISTRATIVE DETAILS`** ``` Registered Company number ``` ``` 03269959 (England and Wales) ``` ## **`Registered Charity number`** ``` 1062538 ``` ## **`Registered office`** ``` George Street Hailsham East Sussex BN27 1AE ``` ``` Trustees ``` ``` B Simmonds (resigned 30.1.24) J Elphick C E Hide (resigned 23.7.24) G H Jones T Powis P R Simmons (resigned 23.1.24) R E China-Roberts (resigned 21.11.24) E L Isaacs (resigned 9.12.24) B R Jones A J Brooke (appointed 4.2.25) H Lawrence (appointed 4.2.25) R W Dunn (appointed 25.6.24) C Hale (appointed 10.7.24) E E Hale (appointed 25.6.24) ``` ## **`Company Secretary`** ``` J Elphick ``` ``` Page 1 ``` ``` HAILSHAM PAVILION LIMITED ``` ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024`** ## **`REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner`** ``` . ``` ``` Aequitas Limited ``` ``` 1 Swan Wood Park ``` ``` Gun Hill Horam East Sussex TN21 0LL ``` ``` Approved by order of the board of trustees on ............................................. and signed on its behalf by: ``` ``` .......................................................................... G H Jones - Trustee ``` ``` Page 2 ``` ## **`INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAILSHAM PAVILION LIMITED`** ## **`Independent examiner's report to the trustees of Hailsham Pavilion Limited ('the Company')`** ``` IreporttothecharitytrusteesonmyexaminationoftheaccountsoftheCompanyfortheyear ended 31 December 2024. ``` ## **`Responsibilities and basis of report`** ``` Asthecharity'strusteesoftheCompany(andalsoitsdirectorsforthepurposesofcompanylaw)you are responsibleforthepreparationoftheaccountsinaccordancewiththerequirementsoftheCompaniesAct 2006 ('the 2006 Act'). ``` ``` HavingsatisfiedmyselfthattheaccountsoftheCompanyarenotrequiredtobeauditedunderPart16of the 2006Actandareeligibleforindependentexamination,Ireportinrespectofmyexaminationofyour charity's accountsascarriedoutunderSection145oftheCharitiesAct2011('the2011Act').Incarryingout my examinationI havefollowedthe Directionsgivenby the CharityCommissionunderSection145(5)(b) of the 2011 Act. ``` - `I confirm that no matters have come to my attention with the accounting requirements of Section 396 of give a true and fair view which is not a matter` - `prepared in accordance with the methods and accounting and reporting by charities (applicable to` - `with the Financial Reporting Standard applicable in across no other matters in connection with` ## **`Independent examiner's statement`** ``` Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the examination giving me cause to believe: ``` `1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or` `3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or` `4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).` ``` I haveno concernsand havecomeacrossno othermattersin connectionwiththe examinationto which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ``` ``` . ``` ``` Aequitas Limited 1 Swan Wood Park Gun Hill Horam East Sussex TN21 0LL ``` ``` Date: ............................................. ``` ``` Page 3 ``` ## **`HAILSHAM PAVILION LIMITED`** ## **`STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024`** ``` 31.12.2431.12.23 UnrestrictedTotal fundsfunds Notes££ INCOME AND ENDOWMENTS FROM Donations and legacies 224,31856,110 Other trading activities 3168,191179,314 Investment income 4611670 Total 193,120236,094 EXPENDITURE ON Raising funds 5215,367246,662 NET INCOME/(EXPENDITURE) (22,247)(10,568) RECONCILIATION OF FUNDS Total funds brought forward 118,888129,456 TOTAL FUNDS CARRIED FORWARD 96,641118,888 ``` ``` The notes form part of these financial statements ``` ``` Page 4 ``` ## **`HAILSHAM PAVILION LIMITED`** ## **`BALANCE SHEET 31 DECEMBER 2024`** ||||`31.12.24`|`31.12.23`| |---|---|---|---|---| ||||`Unrestricted`|`Total`| ||||`funds`|`funds`| |||`Notes`|`£`|`£`| |**`FIXED ASSETS`**||||| |`Tangible assets`||`11`|`16,938`|`22,583`| |**`CURRENT ASSETS`**||||| |`Stocks`||`12`|`2,514`|`1,907`| |`Debtors`||`13`|`-`|`2,544`| |`Cash at bank and in hand`|||`114,886`|`118,293`| |**DRAFT**
`117,400`
**`CREDITORS`**
`Amounts falling due within one year`
`14`
`(37,697)`
**`NET CURRENT ASSETS`**
`79,703`
**`TOTAL ASSETS LESS CURRENT`**
**`LIABILITIES`**
`96,641`
**`NET ASSETS`**
`96,641`
**`FUNDS`**
`15`
`Unrestricted funds`
`96,641`
**`TOTAL FUNDS`**
`96,641`
`The charitable company is entitled to exemption from audit under Section 477 of the Companies Act `
`year ended 31 December 2024.`
`The members have not required the company to obtain an audit of its financial statements for the `||||`122,744`
`(26,439)`
`96,305`
`118,888`
`118,888`
`118,888`
`118,888`
`2006 for th`
`year ende`| ``` The charitablecompanyis entitledto exemptionfromauditunderSection477of the CompaniesAct2006for the year ended 31 December 2024. ``` ``` Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006. ``` ``` The trustees acknowledge their responsibilities for ``` - `(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and` - `(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.` ``` The notes form part of these financial statements ``` ``` continued... ``` ``` Page 5 ``` ## **`HAILSHAM PAVILION LIMITED`** ## **`BALANCE SHEET - continued 31 DECEMBER 2024`** ``` Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicableto charitable companies subject to the small companies regime. ``` ``` ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissue on ............................................. and were signed on its behalf by: ``` ``` ............................................. ``` ``` G H Jones - Trustee ``` ## ``` The notes form part of these financial statements ``` ``` Page 6 ``` ``` HAILSHAM PAVILION LIMITED ``` ## **`NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024`** ## **`1. ACCOUNTING POLICIES`** ## **`Basis of preparing the financial statements`** ``` Thefinancialstatementsofthecharitablecompany,whichisapublicbenefitentityunderFRS102, have beenpreparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities: StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordance with theFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective 1 January2019)',FinancialReportingStandard102'TheFinancialReportingStandardapplicableinthe UK and Republicof Ireland'and the CompaniesAct 2006.The financialstatementshavebeenprepared under ``` ``` the historical cost convention. ``` - `in the Statement of Financial Activities once the charity as expenditure as soon as there is a legal or constructive it is probable that a transfer of economic` - `of the obligation can be measured reliably. Expenditure classified under headings that aggregate all cost attributed to particular headings they have been` - `at the following annual rates in order to write off each - 25% on reducing balance - 25% on reducing balance - 25% on reducing balance - 25% on reducing balance` - `lower of cost and net realisable value, after making due` ## **`Income`** ``` AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementto the funds, it is probable that the income will be received and the amount can be measured reliably. ``` ## **`Expenditure`** ``` Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligation committing thecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequired in settlementandthe amountof the obligationcanbe measuredreliably.Expenditureis accountedfor on an accrualsbasisandhasbeenclassifiedunderheadingsthataggregateallcostrelatedtothe category. Wherecostscannotbe directlyattributedto particularheadingsthey havebeenallocatedto activitieson a basis consistent with the use of resources. ``` ## **`Tangible fixed assets`** ``` Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetoverits estimated useful life. ``` ``` Improvements to property- 25% on reducing balance Plant and machinery- 25% on reducing balance Fixtures and fittings- 25% on reducing balance Computer equipment- 25% on reducing balance ``` ## **`Stocks`** ``` Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowancefor obsolete and slow moving items. ``` ## **`Taxation`** ``` The charity is exempt from corporation tax on its charitable activities. ``` ## **`Fund accounting`** ``` Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the trustees. ``` ``` Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. ``` ``` Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial statements. ``` ``` continued... ``` ``` Page 7 ``` ## **`HAILSHAM PAVILION LIMITED`** ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024`** |**DRAFT**
**`2.`**
**`DONATIONS AND LEGACIES`**
`Donations`
**`3.`**
**`OTHER TRADING ACTIVITIES`**
`Income from cinema/theatre`
`Net kiosk income`
`Lettings`
`Sundry income`
**`4.`**
**`INVESTMENT INCOME`**
`Interest receivable - trading`
**`5.`**
**`RAISING FUNDS`**
**`Raising donations and legacies`**
`Support costs`
**`Other trading activities`**
`Purchases`
`Staff costs`
`Licensing`
`Aggregate amounts`|`31.12.24`
`£`
`24,318`
`31.12.24`
`£`
`134,580`
`10,322`
`17,092`
`6,197`
`168,191`
`31.12.24`
`£`
`611`
`31.12.24`
`£`
`68,790`
`31.12.24`
`£`
`60,009`
`84,380`
`2,188`
`146,577`
`215,367`|`31.12.23`
`£`
`56,110`
`31.12.23`
`£`
`154,254`
`10,560`
`5,705`
`8,795`| |---|---|---| |||`179,314`| |||`31.12.23`
`£`
`670`
`31.12.23`
`£`
`83,128`
`31.12.23`
`£`
`55,885`
`107,360`
`289`| |||`163,534`| |||`246,662`| ``` continued... ``` ``` Page 8 ``` ``` HAILSHAM PAVILION LIMITED ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024`** ``` 6.SUPPORT COSTS ManagementFinanceOtherTotals ££££ Raising donations and legacies 51,61111,5325,64768,790 7.NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): 31.12.2431.12.23 ££ Depreciation - owned assets 5,6457,530 8.TRUSTEES' REMUNERATION AND BENEFITS Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2024norfor year ended 31 December 2023. Trustees' expenses Therewerenotrustees'expensespaidfortheyearended31December2024norfortheyear 31 December 2023. 9.STAFF COSTS The average monthly number of employees during the year was as follows: 31.12.2431.12.23 General Manager11 General Employees56 67 No employees received emoluments in excess of £60,000. ``` ``` Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2024norfor the year ended 31 December 2023. ``` ``` Therewerenotrustees'expensespaidfortheyearended31December2024norfortheyear ended 31 December 2023. ``` ``` continued... ``` ``` Page 9 ``` ``` HAILSHAM PAVILION LIMITED ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024`** |**`10.`**|**`COMPARATIVES FOR`**|**`THE STATEMENT`**|**`THE STATEMENT`**|**`OF FINANCIAL`**|**`ACTIVITIES`**||| |---|---|---|---|---|---|---|---| ||||||||`Unrestricted`| ||||||||`funds`| ||||||||`£`| ||**`INCOME AND ENDOWMENTS`**||**`FROM`**||||| ||`Donations and legacies`||||||`56,110`| ||`Other trading activities`||||||`179,314`| ||`Investment income`||||||`670`| ||**`Total`**||||||`236,094`| |**`11.`**|**DRAFT**
**`EXPENDITURE ON`**
`Raising funds`
**`NET INCOME/(EXPENDITURE)`**
**`RECONCILIATION OF FUNDS`**
`Total funds brought forward`
**`TOTAL FUNDS CARRIED FORWARD`**
**`TANGIBLE FIXED ASSETS`**
`Improvements`
`Fixtures`
`to`
`Plant and`
`and`
`Computer`
`property`
`machinery`
`fittings`
`equipment`
`£`
`£`
`£`
`£`
**`COST`**
`At 1 January 2024 and`
`31 December 2024`
`14,474`
`54,173`
`75,124`
`762`||||||`246,662`
`(10,568)`
`129,456`
`118,888`
`Totals`
`£`
`144,533`| ||**`DEPRECIATION`**||||||| ||`At 1 January 2024`||`14,384`|`33,097`|`73,866`|`603`|`121,950`| ||`Charge for year`||`22`|`5,269`|`314`|`40`|`5,645`| ||`At 31 December 2024`||`14,406`|`38,366`|`74,180`|`643`|`127,595`| ||**`NET BOOK VALUE`**||||||| ||`At 31 December 2024`||`68`|`15,807`|`944`|`119`|`16,938`| ||`At 31 December 2023`||`90`|`21,076`|`1,258`|`159`|`22,583`| ``` continued... ``` ``` Page 10 ``` ## **`HAILSHAM PAVILION LIMITED`** ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024`** |**`12.`**|**`STOCKS`**||||| |---|---|---|---|---|---| |||||`31.12.24`|`31.12.23`| |||||`£`|`£`| ||`Stocks`|||`2,514`|`1,907`| |**`13.`**|**`DEBTORS: AMOUNTS`**|**`FALLING DUE WITHIN ONE YEAR`**|||| |||||`31.12.24`|`31.12.23`| |||||`£`|`£`| ||`Trade debtors`|||`-`|`1,183`| ||`Prepayments`|||`-`|`1,361`| |**`14.`**
**`15.`**|**DRAFT**
`-`
**`CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`**
`31.12.24`
`£`
`Payments on account`
`20,520`
`Trade creditors`
`8,130`
`Social security and other taxes`
`37`
`VAT`
`6,510`
`Accrued expenses`
`2,500`
`37,697`
**`MOVEMENT IN FUNDS`**
`Net`
`movement`
`At 1.1.24`
`in funds`
`£`
`£`
**`Unrestricted funds`**
`General fund`
`118,888`
`(22,247)`
**`TOTAL FUNDS`**
`118,888`
`(22,247)`||||`2,544`
`31.12.23`
`£`
`13,208`
`2,419`
`1,400`
`6,912`
`2,500`
`26,439`
`At`
`31.12.24`
`£`
`96,641`
`96,641`| ||`Net movement in funds,`|`included in the above are as follows:`|||| ||||`Incoming`|`Resources`|`Movement`| ||||`resources`|`expended`|`in funds`| ||||`£`|`£`|`£`| ||**`Unrestricted funds`**||||| ||`General fund`||`193,120`|`(215,367)`|`(22,247)`| ||**`TOTAL FUNDS`**||`193,120`|`(215,367)`|`(22,247)`| ``` continued... ``` ``` Page 11 ``` ## **`HAILSHAM PAVILION LIMITED`** ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024`** ## **`15. MOVEMENT IN FUNDS - continued`** ## **`Comparatives for movement in funds`** |||`Net`|| |---|---|---|---| |||`movement`|`At`| ||`At 1.1.23`|`in funds`|`31.12.23`| ||`£`|`£`|`£`| |**`Unrestricted funds`**|||| |`General fund`|`129,456`|`(10,568)`|`118,888`| |**DRAFT**
**`TOTAL FUNDS`**
`129,456`
`(10,568)`
`Comparative net movement in funds, included in the above are as follows:`
`Incoming`
`Resources`
`resources`
`expended`
`£`
`£`
**`Unrestricted funds`**
`General fund`
`236,094`
`(246,662)`
**`TOTAL FUNDS`**
`236,094`
`(246,662)`
`A current year 12 months and prior year 12 months combined position is as follows:`
`Net`
`movement`
`At 1.1.23`
`in funds`
`£`
`£`
**`Unrestricted funds`**
`General fund`
`129,456`
`(32,815)`|||`118,888`
`Movement`
`in funds`
`£`
`(10,568)`
`(10,568)`
`At`
`31.12.24`
`£`
`96,641`| |**`TOTAL FUNDS`**|`129,456`|`(32,815)`|`96,641`| ``` continued... ``` ``` Page 12 ``` ## **`HAILSHAM PAVILION LIMITED`** ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024`** ## **`15. MOVEMENT IN FUNDS - continued`** ``` Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedin the above are as follows: ``` ``` IncomingResourcesMovement resourcesexpendedin funds £££ Unrestricted funds General fund 429,214(462,029)(32,815) TOTAL FUNDS 429,214(462,029)(32,815) RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 December 2024. ``` ## **`16. RELATED PARTY DISCLOSURES`** ``` Page 13 ``` ## **`HAILSHAM PAVILION LIMITED`** ## **`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024`** ||`31.12.24`|`31.12.24`|`31.12.23`| |---|---|---|---| |||`£`|`£`| |**`INCOME AND ENDOWMENTS`**|||| |**`Donations and legacies`**|||| |`Donations`||`24,318`|`56,110`| |**`Other trading activities`**|||| |`Income from cinema/theatre`|`134,580`||`154,254`| |`Net kiosk income`||`10,322`|`10,560`| |`Lettings`||`17,092`|`5,705`| |`Sundry income`
**`Investment income`**
`Interest receivable - trading`
**`Total incoming resources`**
**`EXPENDITURE`**
**`Other trading activities`**
`Rental of films`
`Wages`
`Licensing`
**`Support costs`**
**`Management`**
`Rates and water`
`Insurance`
`Light and heat`
`Phone and computer expenses`
`Postage and stationery`|**DRAFT**
`6,197`
`168,191`
`611`
`193,120`
`60,009`
`84,380`
`2,188`
`146,577`
`1,084`
`1,622`
`10,252`
`5,322`
`3,103`||`8,795`
`179,314`
`670`
`236,094`
`55,885`
`107,360`
`289`
`163,534`
`1,293`
`1,858`
`11,065`
`5,896`
`1,795`| |`Advertising`||`13,646`|`17,122`| |`Sundries`||`794`|`1,197`| |`Repairs and maintenance`||`12,974`|`17,638`| |`Subscriptions`||`436`|`3,666`| |`Management Fees re Digital`||`2,378`|`3,104`| |||`51,611`|`64,634`| ``` This page does not form part of the statutory financial statements ``` ``` Page 14 ``` ## **`HAILSHAM PAVILION LIMITED`** ## **`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024`** ||`31.12.24`|`31.12.24`|`31.12.23`| |---|---|---|---| |||`£`|`£`| |**`Management`**|||| |**`Finance`**|||| |`Payroll bureau`||`151`|`150`| |`Accountancy fees`||`5,000`|`4,300`| |`Bank charges`||`6,381`|`6,515`| |||`11,532`|`10,965`| |**`Other`**|||| |`Improvements to property`||`23`|`30`| |`Plant and machinery`
`Fixtures and fittings`
`Computer equipment`
`Total resources expended`
**`Net expenditure`**|**FT**
`5,269`
`315`
`40`
`5,647`
`215,367`
`(22,247)`||`7,025`
`420`
`54`
`7,529`
`246,662`
`(10,568)`| ## ``` This page does not form part of the statutory financial statements ``` ``` Page 15 ```