REGISTERED COMPANY NUMBER: 03269959 (England and Wales) REGISTERED CHARITY NUMBER: 1062538
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
FOR
HAILSHAM PAVILION LIMITED
Aequitas Limited 1 Swan Wood Park Gun Hill Horam East Sussex TN21 0LL
HAILSHAM PAVILION LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | to | 6 |
| Notes to the Financial Statements | 7 | to | 14 |
| Detailed Statement of Financial Activities | 15 | to | 16 |
HAILSHAM PAVILION LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03269959 (England and Wales)
Registered Charity number
1062538
Registered office
George Street Hailsham East Sussex BN27 1AE
Trustees
B Simmonds (resigned 30.1.24) T W Dowsett (resigned 9.11.23) Mrs J Skinner (resigned 18.7.23) J Elphick C E Hide G H Jones T Powis P R Simmons (resigned 23.1.24) Mrs R E China-Roberts (appointed 23.1.23) E L Isaacs (appointed 26.9.23) B R Jones (appointed 28.11.23)
Company Secretary
J Elphick
Independent Examiner
Aequitas Limited Aequitas Limited 1 Swan Wood Park Gun Hill Horam East Sussex TN21 0LL
Approved by order of the board of trustees on 23 July 2024 and signed on its behalf by:
Page 1
HAILSHAM PAVILION LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023
G H Jones - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAILSHAM PAVILION LIMITED
Independent examiner's report to the trustees of Hailsham Pavilion Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Aequitas Limited
Aequitas Limited 1 Swan Wood Park Gun Hill Horam East Sussex TN21 0LL
- 23 July 2024
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HAILSHAM PAVILION LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| 31.12.23 | 31.12.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| funds | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 2 | 56,110 | 26,667 |
| Other trading activities | 3 | 179,314 | 197,041 |
| Investment income | 4 | 670 | 68 |
| Total | 236,094 | 223,776 | |
| EXPENDITURE ON | |||
| Raising funds | 5 | 246,662 | 244,043 |
| NET INCOME/(EXPENDITURE) | (10,568) | (20,267) | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 129,456 | 149,723 | |
| TOTAL FUNDS CARRIED FORWARD | 118,888 | 129,456 |
The notes form part of these financial statements
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HAILSHAM PAVILION LIMITED
BALANCE SHEET 31 DECEMBER 2023
| 31.12.23 Unrestricted funds Notes £ FIXED ASSETS Tangible assets 11 22,583 CURRENT ASSETS Stocks 12 1,907 Debtors 13 2,544 Cash at bank and in hand 118,293 122,744 CREDITORS Amounts falling due within one year 14 (26,439) NET CURRENT ASSETS 96,305 TOTAL ASSETS LESS CURRENT LIABILITIES 118,888 NET ASSETS 118,888 FUNDS 15 Unrestricted funds 118,888 TOTAL FUNDS 118,888 |
31.12.22 Total funds £ 6,966 1,967 2,458 145,578 150,003 (27,513) 122,490 129,456 129,456 129,456 129,456 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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HAILSHAM PAVILION LIMITED
BALANCE SHEET - continued 31 DECEMBER 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 23 July 2024 and were signed on its behalf by:
G H Jones - Trustee
The notes form part of these financial statements
Page 6
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
- Improvements to property 25% on reducing balance - Plant and machinery 25% on reducing balance - Fixtures and fittings 25% on reducing balance - Computer equipment 25% on reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
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HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
2. DONATIONS AND LEGACIES
| DONATIONS AND LEGACIES | ||
|---|---|---|
| 31.12.23 | 31.12.22 | |
| £ | £ | |
| Donations | 56,110 | 20,000 |
| Grants | - | 6,667 |
| 56,110 | 26,667 | |
| Grants received, included in the above, are as follows: | ||
| Other grants | 31.12.23 £ - |
31.12.22 £ 6,667 |
Grants for the year ended 31 December 2022 comprised £6,667 received from Wealden District Council to support the cinema following the Covid 19 Pandemic.
3. OTHER TRADING ACTIVITIES
| Income from cinema/theatre Net kiosk income Lettings Sundry income INVESTMENT INCOME Interest receivable - trading |
31.12.23 £ 154,254 10,560 5,705 8,795 179,314 31.12.23 £ 670 |
31.12.22 £ 163,014 13,324 13,457 7,246 197,041 31.12.22 £ 68 |
|---|---|---|
4. INVESTMENT INCOME
continued...
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HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
5. RAISING FUNDS
| Raising donations and legacies Support costs Other trading activities Purchases Staff costs Licensing Aggregate amounts 6. SUPPORT COSTS Management Finance £ £ Raising donations and legacies 64,634 10,965 7. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
31.12.23 £ 83,128 31.12.23 £ 55,885 107,360 289 163,534 246,662 Other £ 7,529 31.12.23 £ 7,530 |
31.12.22 £ 65,478 31.12.22 £ 70,124 108,291 150 178,565 244,043 Totals £ 83,128 31.12.22 £ 2,323 |
|---|---|---|
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.
continued...
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HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
9. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 31.12.23 | 31.12.22 | ||
|---|---|---|---|
| General Manager | 1 | 1 | |
| General Employees | 6 | 6 | |
| 7 | 7 | ||
| No employees received emoluments in excess of £60,000. | |||
| 10. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | ||
| INCOME AND ENDOWMENTS FROM | Unrestricted funds £ |
||
| Donations and legacies | 26,667 | ||
| Other trading activities | 197,041 | ||
| Investment income | 68 | ||
| Total | 223,776 | ||
| EXPENDITURE ON | |||
| Raising funds | 244,043 | ||
| NET INCOME/(EXPENDITURE) | (20,267) | ||
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 149,723 | ||
| TOTAL FUNDS CARRIED FORWARD | 129,456 | ||
continued...
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HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
11. TANGIBLE FIXED ASSETS
| Improvements | Fixtures | |||||
|---|---|---|---|---|---|---|
| to | Plant and | and | Computer | |||
| property | machinery | fittings | equipment | Totals | ||
| £ | £ | £ | £ | £ | ||
| COST | ||||||
| At 1 January 2023 | 14,474 | 31,026 | 75,124 | 762 | 121,386 | |
| Additions | - | 23,147 | - | - | 23,147 | |
| At 31 December 2023 | 14,474 | 54,173 | 75,124 | 762 | 144,533 | |
| DEPRECIATION | ||||||
| At 1 January 2023 | 14,353 | 26,072 | 73,446 | 549 | 114,420 | |
| Charge for year | 31 | 7,025 | 420 | 54 | 7,530 | |
| At 31 December 2023 | 14,384 | 33,097 | 73,866 | 603 | 121,950 | |
| NET BOOK VALUE | ||||||
| At 31 December 2023 | 90 | 21,076 | 1,258 | 159 | 22,583 | |
| At 31 December 2022 | 121 | 4,954 | 1,678 | 213 | 6,966 | |
| 12. | STOCKS | |||||
| Stocks | 31.12.23 £ 1,907 |
31.12.22 £ 1,967 |
||||
| 13. | DEBTORS: AMOUNTS | FALLING DUE WITHIN ONE YEAR | ||||
| Trade debtors | 31.12.23 £ 1,183 |
31.12.22 £ 843 |
||||
| VAT | - | 1,615 | ||||
| Prepayments | 1,361 | - | ||||
| 2,544 | 2,458 |
continued...
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HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31.12.23 | 31.12.22 | |
|---|---|---|
| £ | £ | |
| Payments on account | 13,208 | 12,035 |
| Trade creditors | 2,419 | 9,013 |
| Social security and other taxes | 1,400 | 1,965 |
| VAT | 6,912 | - |
| Accrued expenses | 2,500 | 4,500 |
| 26,439 | 27,513 |
15. MOVEMENT IN FUNDS
| Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund TOTAL FUNDS |
Net movement At At 1.1.23 in funds 31.12.23 £ £ £ 129,456 (10,568) 118,888 129,456 (10,568) 118,888 Incoming Resources Movement resources expended in funds £ £ £ 236,094 (246,662) (10,568) 236,094 (246,662) (10,568) Net movement At At 1.1.22 in funds 31.12.22 £ £ £ 149,723 (20,267) 129,456 149,723 (20,267) 129,456 |
|---|---|
continued...
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HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
15. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming Resources Movement resources expended in funds £ £ £ 223,776 (244,043) (20,267) 223,776 (244,043) (20,267) |
|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Net movement At 1.1.22 in funds £ £ 149,723 (30,835) 149,723 (30,835) |
At 31.12.23 £ 118,888 118,888 |
|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming Resources Movement resources expended in funds £ £ £ 459,870 (490,705) (30,835) 459,870 (490,705) (30,835) |
|---|---|
continued...
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HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
16. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2023.
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HAILSHAM PAVILION LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023 |
||
|---|---|---|
| 31.12.23 | 31.12.22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 56,110 | 20,000 |
| Grants | - | 6,667 |
| Other trading activities | 56,110 | 26,667 |
| Income from cinema/theatre | 154,254 | 163,014 |
| Net kiosk income | 10,560 | 13,324 |
| Lettings | 5,705 | 13,457 |
| Sundry income | 8,795 | 7,246 |
| Investment income | 179,314 | 197,041 |
| Interest receivable - trading | 670 | 68 |
| Total incoming resources | 236,094 | 223,776 |
| EXPENDITURE | ||
| Other trading activities | ||
| Rental of films | 55,885 | 70,124 |
| Wages | 107,360 | 108,291 |
| Licensing | 289 | 150 |
| 163,534 | 178,565 | |
| Support costs | ||
| Management | ||
| Rates and water | 1,293 | 930 |
| Insurance | 1,858 | 1,319 |
| Light and heat | 11,065 | 4,811 |
| Phone and computer expenses | 5,896 | 3,710 |
| Postage and stationery | 1,795 | 1,822 |
| Advertising | 17,122 | 11,764 |
| Sundries | 1,197 | 1,004 |
| Repairs and maintenance | 17,638 | 16,041 |
| Subscriptions | 3,666 | 2,283 |
| Carried forward | 61,530 | 43,684 |
This page does not form part of the statutory financial statements
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HAILSHAM PAVILION LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| FOR THE YEAR ENDED 31 DECEMBER 2023 | ||
|---|---|---|
| 31.12.23 | 31.12.22 | |
| £ | £ | |
| Management | ||
| Brought forward | 61,530 | 43,684 |
| Management Fees re Digital | 3,104 | 6,261 |
| Finance | 64,634 | 49,945 |
| Payroll bureau | 150 | 132 |
| Accountancy fees | 4,300 | 4,475 |
| Bank charges | 6,515 | 8,605 |
| Other | 10,965 | 13,212 |
| Improvements to property | 30 | 40 |
| Plant and machinery | 7,025 | 1,651 |
| Fixtures and fittings | 420 | 559 |
| Computer equipment | 54 | 71 |
| 7,529 | 2,321 | |
| Total resources expended | 246,662 | 244,043 |
| Net expenditure | (10,568) | (20,267) |
This page does not form part of the statutory financial statements
Page 16