REGISTERED COMPANY NUMBER: 03269959 (England and Wales)
REGISTERED CHARITY NUMBER: 1062538
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
FOR
HAILSHAM PAVILION LIMITED
Aequitas Limited
1 Swan Wood Park
Gun Hill
Horam
East Sussex
TN21 0LL
HAILSHAM PAVILION LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
|
|
Page |
|
Report of the Trustees |
1 |
to |
2 |
Independent Examiner's Report |
|
3 |
|
Statement of Financial Activities |
|
4 |
|
Balance Sheet |
5 |
to |
6 |
Notes to the Financial Statements |
7 |
to |
14 |
Detailed Statement of Financial Activities |
15 |
to |
16 |
HAILSHAM PAVILION LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022
ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,present their
reportwiththefinancialstatementsofthecharityfortheyearended31December2022.Thetrustees have
adoptedtheprovisionsofAccountingandReportingbyCharities:StatementofRecommended Practice
applicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandard applicable
in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesalimitedcompany, limited
by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03269959 (England and Wales)
Registered Charity number
1062538
Registered office
George Street
Hailsham
East Sussex
BN27 1AE
Trustees
B Simmonds
Mrs S Knight (resigned 9.2.22)
T W Dowsett
Mrs J Skinner
J Elphick
C E Hide
G H Jones
T Powis
P R Simmons
Mrs R E China-Roberts (appointed 23.1.23)
Company Secretary
J Elphick
Independent Examiner
Aequitas Limited
Aequitas Limited
1 Swan Wood Park
Gun Hill
Horam
East Sussex
TN21 0LL
Approved by order of the board of trustees on 18 July 2023 and signed on its behalf by:
Page 1
HAILSHAM PAVILION LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022
G H Jones - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAILSHAM PAVILION LIMITED
Independent examiner's report to the trustees of Hailsham Pavilion Limited ('the Company')
IreporttothecharitytrusteesonmyexaminationoftheaccountsoftheCompanyfortheyear ended
31 December 2022.
Responsibilities and basis of report
Asthecharity'strusteesoftheCompany(andalsoitsdirectorsforthepurposesofcompanylaw)you are
responsibleforthepreparationoftheaccountsinaccordancewiththerequirementsoftheCompaniesAct 2006
('the 2006 Act').
HavingsatisfiedmyselfthattheaccountsoftheCompanyarenotrequiredtobeauditedunderPart16of the
2006Actandareeligibleforindependentexamination,Ireportinrespectofmyexaminationofyour charity's
accountsascarriedoutunderSection145oftheCharitiesAct2011('the2011Act').Incarryingout my
examinationI havefollowedthe Directionsgivenby the CharityCommissionunderSection145(5)(b) of the 2011
Act.
Independent examiner's statement
Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the
examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I haveno concernsand havecomeacrossno othermattersin connectionwiththe examinationto which attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Aequitas Limited
Aequitas Limited
1 Swan Wood Park
Gun Hill
Horam
East Sussex
TN21 0LL
Date: .............................................
Page 3
HAILSHAM PAVILION LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022
|
|
31.12.22 |
31.12.21 |
|
|
Unrestricted |
Total |
|
|
funds |
funds |
|
Notes |
£ |
£ |
INCOME AND ENDOWMENTS FROM |
|
|
|
Donations and legacies |
2 |
6,667 |
136,885 |
Other trading activities |
3 |
217,041 |
72,363 |
Investment income |
4 |
68 |
8 |
Total |
|
223,776 |
209,256 |
EXPENDITURE ON |
|
|
|
Raising funds |
5 |
244,043 |
180,398 |
NET INCOME/(EXPENDITURE) |
|
(20,267) |
28,858 |
RECONCILIATION OF FUNDS |
|
|
|
Total funds brought forward |
|
149,723 |
120,865 |
TOTAL FUNDS CARRIED FORWARD |
|
129,456 |
149,723 |
The notes form part of these financial statements
Page 4
HAILSHAM PAVILION LIMITED
BALANCE SHEET 31 DECEMBER 2022
31.12.22
Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
11
6,966
CURRENT ASSETS
Stocks
12
1,967
Debtors
13
2,458
Cash at bank and in hand
145,578
150,003
CREDITORS
Amounts falling due within one year
14
(27,513)
NET CURRENT ASSETS
122,490
TOTAL ASSETS LESS CURRENT
LIABILITIES
129,456
NET ASSETS
129,456
FUNDS
15
Unrestricted funds
129,456
TOTAL FUNDS
129,456 |
31.12.21
Total
funds
£
9,289
1,816
-
161,400
163,216
(22,782)
140,434
149,723
149,723
149,723
149,723 |
|
|
The charitablecompanyis entitledto exemptionfromauditunderSection477of the CompaniesAct2006for the
year ended 31 December 2022.
Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended
31 December 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 5
HAILSHAM PAVILION LIMITED
BALANCE SHEET - continued
31 DECEMBER 2022
Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicableto charitable
companies subject to the small companies regime.
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon18July2023 and
were signed on its behalf by:
G H Jones - Trustee
The notes form part of these financial statements
Page 6
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
Thefinancialstatementsofthecharitablecompany,whichisapublicbenefitentityunderFRS102, have
beenpreparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordance with
theFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective 1
January2019)',FinancialReportingStandard102'TheFinancialReportingStandardapplicableinthe UK
and Republicof Ireland'and the CompaniesAct 2006.The financialstatementshavebeenprepared under
the historical cost convention.
Income
AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementto the
funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligation committing
thecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequired in
settlementandthe amountof the obligationcanbe measuredreliably.Expenditureis accountedfor on an
accrualsbasisandhasbeenclassifiedunderheadingsthataggregateallcostrelatedtothe category.
Wherecostscannotbe directlyattributedto particularheadingsthey havebeenallocatedto activitieson a
basis consistent with the use of resources.
Tangible fixed assets
Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetoverits estimated
useful life.
Improvements to property |
- 25% on reducing balance |
Plant and machinery |
- 25% on reducing balance |
Fixtures and fittings |
- 25% on reducing balance |
Computer equipment |
- 25% on reducing balance |
Stocks
Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowancefor obsolete
and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.
continued...
Page 7
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
2. DONATIONS AND LEGACIES
DONATIONS AND LEGACIES |
|
|
Legacies
Grants
Grants received, included in the above, are as follows:
Other grants |
31.12.22
£
-
6,667
6,667
31.12.22
£
6,667 |
31.12.21
£
2,000
134,885 |
|
|
136,885 |
|
|
31.12.21
£
134,885 |
Grantsinclude£6,667receivedfromWealdenDistrictCouncilto supportthecinemafollowingthe Covid
19 Pandemic.
3. OTHER TRADING ACTIVITIES
4.
Income from cinema/theatre
Net kiosk income
Lettings
Sundry income
INVESTMENT INCOME
Interest receivable - trading |
31.12.22
£
163,014
13,324
13,457
27,246
217,041
31.12.22
£
68 |
31.12.21
£
65,242
4,169
2,218
734 |
|
|
72,363 |
|
|
31.12.21
£
8 |
continued...
Page 8
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
5. RAISING FUNDS
Raising donations and legacies
Support costs
Other trading activities
Purchases
Staff costs
Licensing
Aggregate amounts
6.
SUPPORT COSTS
Management
Finance
£
£
Raising donations and legacies
49,945
13,212 |
31.12.22
£
65,478
31.12.22
£
70,124
108,291
150
178,565
244,043
Other
£
2,321 |
31.12.21
£
67,354
31.12.21
£
22,006
90,858
180 |
|
|
113,044 |
|
|
180,398 |
|
|
Totals
£
65,478 |
7. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
|
31.12.22 |
31.12.21 |
|
£ |
£ |
Depreciation - owned assets |
2,323 |
3,096 |
8. TRUSTEES' REMUNERATION AND BENEFITS
Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2022norfor the
year ended 31 December 2021.
Trustees' expenses
Therewerenotrustees'expensespaidfortheyearended31December2022norfortheyear ended
31 December 2021.
continued...
Page 9
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
9. STAFF COSTS
The average monthly number of employees during the year was as follows:
|
31.12.22 |
31.12.21 |
General Manager |
1 |
1 |
General Employees |
6 |
4 |
|
7 |
5 |
No employees received emoluments in excess of £60,000. |
|
|
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
|
|
|
|
Unrestricted |
|
|
funds |
|
|
£ |
INCOME AND ENDOWMENTS FROM |
|
|
Donations and legacies |
|
136,885 |
Other trading activities |
|
72,363 |
Investment income |
|
8 |
Total |
|
209,256 |
EXPENDITURE ON |
|
|
Raising funds |
|
180,398 |
NET INCOME |
|
28,858 |
RECONCILIATION OF FUNDS |
|
|
Total funds brought forward |
|
120,865 |
TOTAL FUNDS CARRIED FORWARD |
|
149,723 |
10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
continued...
Page 10
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
11. TANGIBLE FIXED ASSETS
|
Improvements |
Improvements |
Improvements |
|
Fixtures |
|
|
|
|
to |
|
|
Plant and |
and |
Computer |
|
|
|
property |
|
|
machinery |
fittings |
equipment |
|
Totals |
|
£ |
|
|
£ |
£ |
£ |
|
£ |
COST |
|
|
|
|
|
|
|
|
At 1 January 2022 and |
|
|
|
|
|
|
|
|
31 December 2022 |
14,474 |
|
|
31,026 |
75,124 |
|
762 |
121,386 |
DEPRECIATION |
|
|
|
|
|
|
|
|
At 1 January 2022 |
14,313 |
|
|
24,420 |
72,886 |
|
478 |
112,097 |
Charge for year |
|
|
40 |
1,652 |
560 |
|
71 |
2,323 |
At 31 December 2022 |
14,353 |
|
|
26,072 |
73,446 |
|
549 |
114,420 |
NET BOOK VALUE |
|
|
|
|
|
|
|
|
At 31 December 2022 |
|
121 |
|
4,954 |
1,678 |
|
213 |
6,966 |
At 31 December 2021 |
|
161 |
|
6,606 |
2,238 |
|
284 |
9,289 |
STOCKS |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
31.12.22 |
|
31.12.21 |
|
|
|
|
|
|
£ |
|
£ |
Stocks |
|
|
|
|
|
1,967 |
|
1,816 |
DEBTORS: AMOUNTS |
FALLING DUE WITHIN ONE YEAR |
|
|
|
|
|
|
|
|
|
|
|
|
|
31.12.22 |
|
31.12.21 |
|
|
|
|
|
|
£ |
|
£ |
Trade debtors |
|
|
|
|
|
|
843 |
- |
VAT |
|
|
|
|
|
1,615 |
|
- |
|
|
|
|
|
|
2,458 |
|
- |
12. STOCKS
13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
continued...
Page 11
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
14. |
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
|
|
|
|
31.12.22 |
31.12.21 |
|
|
£ |
£ |
|
Payments on account |
12,035 |
14,907 |
|
Trade creditors |
9,013 |
2,541 |
|
Social security and other taxes |
1,965 |
386 |
|
VAT |
- |
2,448 |
|
Accrued expenses |
4,500 |
2,500 |
|
|
27,513 |
22,782 |
15.MOVEMENT IN FUNDS
Unrestricted funds
General fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
TOTAL FUNDS |
Net
movement
At
At 1.1.22
in funds
31.12.22
£
£
£
149,723
(20,267)
129,456
149,723
(20,267)
129,456
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
223,776
(244,043)
(20,267)
223,776
(244,043)
(20,267)
Net
movement
At
At 1.1.21
in funds
31.12.21
£
£
£
120,865
28,858
149,723
120,865
28,858
149,723 |
|
|
continued...
Page 12
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
15. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
Incoming |
Resources |
Resources |
Movement |
resources |
expended |
|
in funds |
£ |
|
£ |
£ |
Unrestricted funds |
|
|
|
General fund
209,256 |
(180,398) |
|
28,858 |
TOTAL FUNDS
209,256 |
(180,398) |
|
28,858 |
A current year 12 months and prior year 12 months combined position is as |
follows: |
|
|
|
|
Net |
|
|
movement |
|
At |
At 1.1.21 |
in |
funds |
31.12.22 |
£ |
|
£ |
£ |
Unrestricted funds |
|
|
|
General fund
120,865 |
|
8,591 |
129,456 |
TOTAL FUNDS
120,865 |
|
8,591 |
129,456 |
Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedin the
above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
433,032
(424,441)
8,591
433,032
(424,441)
8,591 |
|
|
continued...
Page 13
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022
16. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2022.
Page 14
HAILSHAM PAVILION LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2022 |
|
|
|
31.12.22 |
31.12.21 |
|
£ |
£ |
INCOME AND ENDOWMENTS |
|
|
Donations and legacies |
|
|
Legacies |
- |
2,000 |
Grants |
6,667 |
134,885 |
|
6,667 |
136,885 |
Other trading activities |
|
|
Income from cinema/theatre |
163,014 |
65,242 |
Net kiosk income |
13,324 |
4,169 |
Lettings |
13,457 |
2,218 |
Sundry income |
27,246 |
734 |
|
217,041 |
72,363 |
Investment income |
|
|
Interest receivable - trading |
68 |
8 |
Total incoming resources |
223,776 |
209,256 |
EXPENDITURE |
|
|
Other trading activities |
|
|
Rental of films |
70,124 |
22,006 |
Wages |
108,291 |
90,858 |
Licensing |
150 |
180 |
|
178,565 |
113,044 |
Support costs |
|
|
Management |
|
|
Rates and water |
930 |
949 |
Insurance |
1,319 |
1,620 |
Light and heat |
4,811 |
6,172 |
Phone and computer expenses |
3,710 |
3,706 |
Postage and stationery |
1,822 |
264 |
Advertising |
11,764 |
7,625 |
Sundries |
1,004 |
961 |
Repairs and maintenance |
16,041 |
29,663 |
Subscriptions |
2,283 |
1,902 |
Carried forward |
43,684 |
52,862 |
This page does not form part of the statutory financial statements
Page 15
HAILSHAM PAVILION LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022
FOR THE YEAR ENDED 31 DECEMBER 2022 |
|
|
|
31.12.22 |
31.12.21 |
|
£ |
£ |
Management |
|
|
Brought forward |
43,684 |
52,862 |
Management Fees re Digital |
6,261 |
1,192 |
|
49,945 |
54,054 |
Finance |
|
|
Payroll bureau |
132 |
144 |
Accountancy fees |
4,475 |
5,526 |
Bank charges |
8,605 |
4,533 |
|
13,212 |
10,203 |
Other |
|
|
Improvements to property |
40 |
54 |
Plant and machinery |
1,651 |
2,202 |
Fixtures and fittings |
559 |
746 |
Computer equipment |
71 |
95 |
|
2,321 |
3,097 |
Total resources expended |
244,043 |
180,398 |
Net (expenditure)/income |
(20,267) |
28,858 |
This page does not form part of the statutory financial statements
Page 16