2021-12-31-accounts - Hailsham Pavilion Limited

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REGISTERED COMPANY NUMBER: 03269959 (England and Wales)
REGISTERED CHARITY NUMBER: 1062538

`REPORT OF THE TRUSTEES AND`

`UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021`

`FOR`

`HAILSHAM PAVILION LIMITED`

Aequitas Limited
1 Swan Wood Park
Gun Hill
Horam
East Sussex
TN21 0LL

HAILSHAM PAVILION LIMITED

`CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021`

		`Page`
`Report of the Trustees`	`1`	`to`	`2`
`Independent Examiner's Report`		`3`
`Statement of Financial Activities`		`4`
`Balance Sheet`	`5`	`to`	`6`
`Notes to the Financial Statements`	`7`	`to`	`14`
`Detailed Statement of Financial Activities`	`15`	`to`	`16`

`HAILSHAM PAVILION LIMITED`

`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021`

ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,present their
reportwiththefinancialstatementsofthecharityfortheyearended31December2021.Thetrustees have
adoptedtheprovisionsofAccountingandReportingbyCharities:StatementofRecommended Practice
applicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandard applicable
in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

`STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document`

Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesalimitedcompany, limited
by guarantee, as defined by the Companies Act 2006.

`REFERENCE AND ADMINISTRATIVE DETAILS`

`Registered Company number`

03269959 (England and Wales)

`Registered Charity number`

`Registered office`

George Street
Hailsham
East Sussex
BN27 1AE

`Trustees`

M Shipley (resigned 27.1.21)
B Simmonds
Mrs S Knight (resigned 9.2.22)
G R Macey (resigned 28.9.21)
T W Dowsett
R Beckwith (resigned 29.9.21)
Mrs J Skinner
J Elphick
C E Hide
G H Jones
T Powis
P R Simmons (appointed 20.10.21)

`Company Secretary`

J Elphick

`Independent Examiner`

Aequitas Limited
Association of Chartered Certified Accountants
Aequitas Limited
1 Swan Wood Park
Gun Hill
Horam
East Sussex
TN21 0LL

Page 1

HAILSHAM PAVILION LIMITED

`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021`

Approved by order of the board of trustees on 19 July 2022 and signed on its behalf by:

G H Jones - Trustee

Page 2

`INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAILSHAM PAVILION LIMITED`

`Independent examiner's report to the trustees of Hailsham Pavilion Limited ('the Company')`

IreporttothecharitytrusteesonmyexaminationoftheaccountsoftheCompanyfortheyear ended
31 December 2021.

`Responsibilities and basis of report`

Asthecharity'strusteesoftheCompany(andalsoitsdirectorsforthepurposesofcompanylaw)you are
responsibleforthepreparationoftheaccountsinaccordancewiththerequirementsoftheCompaniesAct 2006
('the 2006 Act').

HavingsatisfiedmyselfthattheaccountsoftheCompanyarenotrequiredtobeauditedunderPart16of the
2006Actandareeligibleforindependentexamination,Ireportinrespectofmyexaminationofyour charity's
accountsascarriedoutundersection145oftheCharitiesAct2011('the2011Act').Incarryingout my
examinationI havefollowedthe Directionsgivenby the CharityCommissionundersection145(5)(b) of the 2011
Act.

`Independent examiner's statement`

Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the
examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I haveno concernsand havecomeacrossno othermattersin connectionwiththe examinationto which attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Aequitas Limited
Association of Chartered Certified Accountants
Aequitas Limited
1 Swan Wood Park
Gun Hill
Horam
East Sussex
TN21 0LL

19 July 2022

Page 3

HAILSHAM PAVILION LIMITED

`STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021`

		`31.12.21`	`31.12.20`
		`Unrestricted`	`Total`
		`funds`	`funds`
	`Notes`	`£`	`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`	`2`	`136,885`	`39,303`
`Other trading activities`	`3`	`72,363`	`81,089`
`Investment income`	`4`	`8`	`199`
`Total`		`209,256`	`120,591`
`EXPENDITURE ON`
`Raising funds`	`5`	`180,398`	`160,504`
`NET INCOME/(EXPENDITURE)`		`28,858`	`(39,913)`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`		`120,865`	`160,778`
`TOTAL FUNDS CARRIED FORWARD`		`149,723`	`120,865`

The notes form part of these financial statements

Page 4

`HAILSHAM PAVILION LIMITED`

`BALANCE SHEET 31 DECEMBER 2021`

31.12.21
Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
11
9,289
CURRENT ASSETS
Stocks
12
1,816
Debtors
13
-
Cash at bank and in hand
161,400
163,216
CREDITORS
Amounts falling due within one year
14
(22,782)
NET CURRENT ASSETS
140,434
TOTAL ASSETS LESS CURRENT
LIABILITIES
149,723
NET ASSETS
149,723
FUNDS
15
Unrestricted funds
149,723
TOTAL FUNDS
149,723 31.12.20
Total
funds
£
5,865
931
14,568
112,395
127,894
(12,894)
115,000
120,865
120,865
120,865
120,865

The charitablecompanyis entitledto exemptionfromauditunderSection477of the CompaniesAct2006for the
year ended 31 December 2021.

Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended
31 December 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

The notes form part of these financial statements

continued...

Page 5

`HAILSHAM PAVILION LIMITED`

`BALANCE SHEET - continued`

`31 DECEMBER 2021`

Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicableto charitable
companies subject to the small companies regime.

ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon19July2022 and
were signed on its behalf by:

G H Jones - Trustee

The notes form part of these financial statements

Page 6

HAILSHAM PAVILION LIMITED

`NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021`

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsofthecharitablecompany,whichisapublicbenefitentityunderFRS102, have
beenpreparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordance with
theFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective 1
January2019)',FinancialReportingStandard102'TheFinancialReportingStandardapplicableinthe UK
and Republicof Ireland'and the CompaniesAct 2006.The financialstatementshavebeenprepared under
the historical cost convention.

`Income`

AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementto the
funds, it is probable that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligation committing
thecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequired in
settlementandthe amountof the obligationcanbe measuredreliably.Expenditureis accountedfor on an
accrualsbasisandhasbeenclassifiedunderheadingsthataggregateallcostrelatedtothe category.
Wherecostscannotbe directlyattributedto particularheadingsthey havebeenallocatedto activitieson a
basis consistent with the use of resources.

`Tangible fixed assets`

Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetoverits estimated
useful life.

`Improvements to property`	`- 25% on reducing balance`
`Plant and machinery`	`- 25% on reducing balance`
`Fixtures and fittings`	`- 25% on reducing balance`
`Computer equipment`	`- 25% on reducing balance`

`Stocks`

Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowancefor obsolete
and slow moving items.

`Taxation`

The charity is exempt from corporation tax on its charitable activities.

`Fund accounting`

Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.

continued...

Page 7

`HAILSHAM PAVILION LIMITED`

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021`

`2. DONATIONS AND LEGACIES`

`DONATIONS AND LEGACIES`
`Legacies` `Grants` `Grants received, included in the above, are as follows:` `Other grants`	`31.12.21` `£` `2,000` `134,885` `136,885` `31.12.21` `£` `134,885`	`31.12.20` `£` `-` `39,303`
		`39,303`
		`31.12.20` `£` `39,303`

Grantsinclude£67,575receivedfromtheBritishFilmIndustryand£31,323.50fromHOPStosupport the
cinema during the Covid 19 Pandemic.

`3. OTHER TRADING ACTIVITIES`

`4.`

`OTHER TRADING ACTIVITIES`
	`31.12.21`	`31.12.20`
	`£`	`£`
`Income from cinema/theatre`	`65,242`	`68,290`
`Net kiosk income`	`4,169`	`3,834`
`Lettings`	`2,218`	`5,579`
`Sundry income`	`734`	`3,386`
	`72,363`	`81,089`
`INVESTMENT INCOME`
	`31.12.21`	`31.12.20`
	`£`	`£`
`Interest receivable - trading`	`8`	`199`

continued...

Page 8

`HAILSHAM PAVILION LIMITED`

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021`

`5. RAISING FUNDS`

`Raising donations and legacies`

`Support costs` `Other trading activities` `Purchases` `Staff costs` `Licensing` `Aggregate amounts` `6.` `SUPPORT COSTS` `Management` `Finance` `£` `£` `Raising donations and legacies` `54,054` `10,203`	`31.12.21` `£` `67,354` `31.12.21` `£` `22,006` `90,858` `180` `113,044` `180,398` `Other` `£` `3,097`	`31.12.20` `£` `44,324` `31.12.20` `£` `29,509` `86,491` `180`
		`116,180`
		`160,504`
		`Totals` `£` `67,354`

`7. NET INCOME/(EXPENDITURE)`

Net income/(expenditure) is stated after charging/(crediting):

	`31.12.21`	`31.12.20`
	`£`	`£`
`Depreciation - owned assets`	`3,096`	`1,919`

`8. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2021norfor the
year ended 31 December 2020.

`Trustees' expenses`

Therewerenotrustees'expensespaidfortheyearended31December2021norfortheyear ended
31 December 2020.

continued...

Page 9

HAILSHAM PAVILION LIMITED

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021`

`9. STAFF COSTS`

The average monthly number of employees during the year was as follows:

	`31.12.21`	`31.12.20`
`General Manager`	`1`	`1`
`General Employees`	`4`	`4`
	`5`	`5`
`No employees received emoluments in excess of £60,000.`
`COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`
		`Unrestricted`
		`funds`
		`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`		`39,303`
`Other trading activities`		`81,089`
`Investment income`		`199`
`Total`		`120,591`
`EXPENDITURE ON`
`Raising funds`		`160,504`
`NET INCOME/(EXPENDITURE)`		`(39,913)`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`		`160,778`
`TOTAL FUNDS CARRIED FORWARD`		`120,865`

`10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`

continued...

Page 10

`HAILSHAM PAVILION LIMITED`

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021`

`11. TANGIBLE FIXED ASSETS`

		`Improvements`	`Improvements`	`Improvements`		`Fixtures`
		`to`			`Plant and`	`and`	`Computer`
		`property`			`machinery`	`fittings`	`equipment`	`Totals`
		`£`			`£`	`£`	`£`	`£`
	`COST`
	`At 1 January 2021`	`14,474`			`24,506`	`75,124`	`762`	`114,866`
	`Additions`			`-`	`6,520`	`-`	`-`	`6,520`
	`At 31 December 2021`	`14,474`			`31,026`	`75,124`	`762`	`121,386`
	`DEPRECIATION`
	`At 1 January 2021`	`14,260`			`22,218`	`72,140`	`383`	`109,001`
	`Charge for year`			`53`	`2,202`	`746`	`95`	`3,096`
	`At 31 December 2021`	`14,313`			`24,420`	`72,886`	`478`	`112,097`
	`NET BOOK VALUE`
	`At 31 December 2021`		`161`		`6,606`	`2,238`	`284`	`9,289`
	`At 31 December 2020`		`214`		`2,288`	`2,984`	`379`	`5,865`
`12.`	`STOCKS`
							`31.12.21`	`31.12.20`
							`£`	`£`
	`Stocks`						`1,816`	`931`
`13.`	`DEBTORS: AMOUNTS`	`FALLING DUE WITHIN ONE YEAR`
							`31.12.21`	`31.12.20`
							`£`	`£`
	`Trade debtors`						`-`	`2,403`
	`Other debtors`						`-`	`7,178`
	`VAT`						`-`	`4,987`
							`-`	`14,568`

continued...

Page 11

`HAILSHAM PAVILION LIMITED`

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021`

`14.`	`CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`	`CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`
				`31.12.21`	`31.12.20`
				`£`	`£`
	`Payments on account`			`14,907`	`6,907`
	`Trade creditors`			`2,541`	`4,387`
	`Social security and other taxes`			`386`	`-`
	`VAT`			`2,448`	`-`
	`Accrued expenses`			`2,500`	`1,600`
				`22,782`	`12,894`
`15.`	`MOVEMENT IN FUNDS`
				`Net`
				`movement`	`At`
		`At`	`1.1.21`	`in funds`	`31.12.21`
			`£`	`£`	`£`
	`Unrestricted funds`
	`General fund`	`120,865`		`28,858`	`149,723`
	`TOTAL FUNDS`	`120,865`		`28,858`	`149,723`
	`Net movement in funds, included in the above are as follows:`
		`Incoming`		`Resources`	`Movement`
		`resources`		`expended`	`in funds`
			`£`	`£`	`£`
	`Unrestricted funds`
	`General fund`	`209,256`		`(180,398)`	`28,858`
	`TOTAL FUNDS`	`209,256`		`(180,398)`	`28,858`
	`Comparatives for movement in funds`

`Unrestricted funds` `General fund` `TOTAL FUNDS`	`Net` `movement` `At 1.1.20` `in funds` `£` `£` `160,778` `(39,913)` `160,778` `(39,913)`	`At` `31.12.20` `£` `120,865`
		`120,865`

continued...

Page 12

`HAILSHAM PAVILION LIMITED`

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021`

`15. MOVEMENT IN FUNDS - continued`

Comparative net movement in funds, included in the above are as follows:

`Incoming`	`Resources`	`Movement`
`resources`	`expended`	`in funds`
`£`	`£`	`£`
`Unrestricted funds`
`General fund` `120,591`	`(160,504)`	`(39,913)`
`TOTAL FUNDS` `120,591`	`(160,504)`	`(39,913)`
`A current year 12 months and prior year 12 months combined position is as`	`follows:`
	`Net`
	`movement`	`At`
`At 1.1.20`	`in funds`	`31.12.21`
`£`	`£`	`£`
`Unrestricted funds`
`General fund` `160,778`	`(11,055)`	`149,723`
`TOTAL FUNDS` `160,778`	`(11,055)`	`149,723`

Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedin the
above are as follows:

`Unrestricted funds` `General fund` `TOTAL FUNDS`	`Incoming` `Resources` `Movement` `resources` `expended` `in funds` `£` `£` `£` `329,847` `(340,902)` `(11,055)` `329,847` `(340,902)` `(11,055)`

continued...

Page 13

HAILSHAM PAVILION LIMITED

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021`

`16. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 December 2021.

Page 14

`HAILSHAM PAVILION LIMITED`

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021`

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES` `FOR THE YEAR ENDED 31 DECEMBER 2021`
	`31.12.21`	`31.12.20`
	`£`	`£`
`INCOME AND ENDOWMENTS`
`Donations and legacies`
`Legacies`	`2,000`	`-`
`Grants`	`134,885`	`39,303`
	`136,885`	`39,303`
`Other trading activities`
`Income from cinema/theatre`	`65,242`	`68,290`
`Net kiosk income`	`4,169`	`3,834`
`Lettings`	`2,218`	`5,579`
`Sundry income`	`734`	`3,386`
	`72,363`	`81,089`
`Investment income`
`Interest receivable - trading`	`8`	`199`
`Total incoming resources`	`209,256`	`120,591`
`EXPENDITURE`
`Other trading activities`
`Rental of films`	`22,006`	`29,509`
`Wages`	`90,858`	`86,491`
`Licensing`	`180`	`180`
	`113,044`	`116,180`
`Support costs`
`Management`
`Rates and water`	`949`	`112`
`Insurance`	`1,620`	`1,186`
`Light and heat`	`6,172`	`5,336`
`Phone and computer expenses`	`3,706`	`3,149`
`Postage and stationery`	`264`	`395`
`Advertising`	`7,625`	`6,009`
`Sundries`	`961`	`830`
`Repairs and maintenance`	`29,663`	`12,488`
`Subscriptions`	`1,902`	`3,157`
`Carried forward`	`52,862`	`32,662`

This page does not form part of the statutory financial statements

Page 15

`HAILSHAM PAVILION LIMITED`

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021`

`FOR THE YEAR ENDED 31 DECEMBER 2021`
	`31.12.21`	`31.12.20`
	`£`	`£`
`Management`
`Brought forward`	`52,862`	`32,662`
`Management Fees re Digital`	`1,192`	`495`
	`54,054`	`33,157`
`Finance`
`Payroll bureau`	`144`	`142`
`Accountancy fees`	`5,526`	`4,355`
`Bank charges`	`4,533`	`4,751`
	`10,203`	`9,248`
`Other`
`Improvements to property`	`54`	`71`
`Plant and machinery`	`2,202`	`763`
`Fixtures and fittings`	`746`	`995`
`Computer equipment`	`95`	`90`
	`3,097`	`1,919`
`Total resources expended`	`180,398`	`160,504`
`Net income/(expenditure)`	`28,858`	`(39,913)`

This page does not form part of the statutory financial statements

Page 16