**REGISTERED COMPANY NUMBER: 03369851 (England and Wales) REGISTERED CHARITY NUMBER: 1062526**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 OCTOBER 2024**
## **FOR**
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY (A COMPANY LIMITED BY GUARANTEE)**
DSC Chartered Accountants Tattersall House East Parade Harrogate North Yorkshire HG1 5LT
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024**
|||**Page**||
|---|---|---|---|
|**Reference and Administrative Details**||1||
|**Report of the Trustees**|2|to|3|
|**Independent Examiner's Report**||4||
|**Statement of Financial Activities**||5||
|**Balance Sheet**|6|to|7|
|**Notes to the Financial Statements**|8|to|14|
|**Detailed Statement of Financial Activities**||15||
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 OCTOBER 2024**
**TRUSTEES** Mrs N Bellerby Mrs M Hardcastle (resigned 23/7/2024) Mrs C Hullah Mr S A Kellett Mr J R S Lazenby **COMPANY SECRETARY REGISTERED OFFICE** Tattersall House East Parade Harrogate HG1 5LT **REGISTERED COMPANY** 03369851 (England and Wales) **NUMBER**
## **REGISTERED CHARITY NUMBER** 1062526
## **INDEPENDENT EXAMINER**
DSC Chartered Accountants Tattersall House East Parade Harrogate North Yorkshire HG1 5LT
## **ACCOUNTANTS**
DSC Chartered Accountants Tattersall House East Parade Harrogate HG1 5LT
Page 1
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY (REGISTERED NUMBER: 03369851)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The charity's objects are for the benefit of the public generally in the UK.
## **Significant activities**
The principal activity during the year was to provide and maintain the Kettlesing Millennium Village Hall for the use of the inhabitants of Kettlesing and Felliscliffe, North Yorkshire.
## **Public benefit**
The trustees confirm that they have referred to the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives, and they consider these activities are for the public benefit.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The hall was available for hire throughout the year for various events including weddings, parties, funerals, and other events and gatherings.
## **FINANCIAL REVIEW**
## **Financial position**
A grant of £2,230 was received from Knabs Ridge which helped to fund property repairs.
Income from the hire of the hall increased from £30,370 to £35,431 due to a further increase in wedding bookings but an increase in costs meant that the charity incurred a net deficit of £6,128 (2023: £2,429) and the reserves stand at £359,506 (2023: £365,634).
## **Investment policy and objectives**
Under the memorandum and articles of association, the charity has the power to make any investment which the directors see fit.
## **Reserves policy**
The trustees consider that a reserve of unrestricted funds should be maintained at a level sufficient to ensure the adequate maintenance of the freehold property and fixtures and fittings.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, its articles of association, and constitutes a limited company which is limited by guarantee as defined by the Companies Act 2006.
## **Recruitment and appointment of new trustees**
The trustees are also directors of the company for the purposes of the Companies Act 2006. The appointment of new trustees is governed by the articles of association. The board is authorised to appoint new trustees to fill vacancies when they identify a need to do so.
## **Organisational structure**
The charity is organised so that the trustees meet regularly to manage its affairs. Sub-committees undertake numerous supporting activities and are accountable to the trustees. No trustee or committee member receives remuneration.
Page 2
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY (REGISTERED NUMBER: 03369851)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Induction and training of new trustees**
The trustees have been in place for a number of years and therefore no specific training has taken place, however the trustees have used publications and had discussions with their advisors where appropriate to increase their awareness. New trustees are given training appropriate to their role and position as soon as possible after their appointment.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 25 April 2025 and signed on its behalf by:
Mr S A Kellett - Trustee
Page 3
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **Independent examiner's report to the trustees of The Kettlesing Millennium Village Hall Company ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2024.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Graham French FCA
DSC Chartered Accountants Tattersall House East Parade Harrogate North Yorkshire HG1 5LT
25 April 2025
Page 4
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2024**
|Unrestricted
Endowment
funds
funds
Notes
£
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Hire of hall
35,431
-
Other trading activities
2
1,014
-
Other income
2,230
-
**Total**
38,675
-
**EXPENDITURE ON**
**Charitable activities**
Hire of hall
43,005
-
Other
1,798
-
**Total**
44,803
-
**NET INCOME/(EXPENDITURE)**
(6,128)
-
**RECONCILIATION OF FUNDS**
Total funds brought forward
49,216
316,418
**TOTAL FUNDS CARRIED FORWARD**
43,088
316,418|2024
Total
funds
£
35,431
1,014
2,230
38,675
43,005
1,798
44,803
(6,128)
365,634
359,506|2023
Total
funds
£
30,370
834
67,926
99,130
99,480
2,079
101,559
(2,429)
368,063
365,634|
|---|---|---|
The notes form part of these financial statements
Page 5
## **THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY (REGISTERED NUMBER: 03369851)**
## **BALANCE SHEET 31 OCTOBER 2024**
|Unrestricted
Endowment
funds
funds
Notes
£
£
**FIXED ASSETS**
Tangible assets
7
17,994
316,418
**CURRENT ASSETS**
Debtors
8
1,758
-
Cash at bank
29,860
-
31,618
-
**CREDITORS**
Amounts falling due within one year
9
(6,524)
-
**NET CURRENT ASSETS**
25,094
-
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
43,088
316,418
**NET ASSETS**
43,088
316,418
**FUNDS**
10
Unrestricted funds
Endowment funds
**TOTAL FUNDS**|2024
Total
funds
£
334,412
1,758
29,860
31,618
(6,524)
25,094
359,506
359,506
43,088
316,418
359,506|2023
Total
funds
£
333,835
1,238
34,621
35,859
(4,060)
31,799
365,634
365,634
49,216
316,418
365,634|
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 October 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 October 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
## **THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY (REGISTERED NUMBER: 03369851)**
## **BALANCE SHEET - continued 31 OCTOBER 2024**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 25 April 2025 and were signed on its behalf by:
Mr S A Kellett - Trustee
The notes form part of these financial statements
Page 7
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Governance costs**
Governance costs include all expenditure not directly related to the charitable activity or fundraising activities.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixture and fittings 10% on cost
No depreciation is charged on freehold buildings. The directors are of the opinion that the current value of the property is in excess of the book value therefore depreciation would not be appropriate.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Debtors**
Prepayments are valued at the amount prepaid net of any discounts due
## **Cash at bank and in hand**
Cash at bank and in hand represents cash and short-term highly liquid funds
Page 8
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2024**
## **1. ACCOUNTING POLICIES - continued**
## **Creditors**
Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any discounts due.
## **Grant income**
Grants receivable relating to income are credited to the Statement of Financial Activities in the year to which they relate.
## **Cash flow statement**
The Charity is exempt from preparing a cash flow statement under Financial Reporting Standard 102 because it is a small charity.
## **Going concern**
There are no material uncertainties about the Charity's ability to continue in operation
## **2. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||2024|2023|
||£|£|
|Fundraising events|1,014|834|
|**SUPPORT COSTS**|||
|Hire of hall||Governance
costs
£
6,640|
|Support costs, included in the above, are as follows:|||
|Sundries|2024
Hire of
hall
£
161|2023
Total
activities
£
302|
|Accountancy fees|1,933|1,830|
|Bookkeeping fees|4,546|5,025|
||6,640|7,157|
## **3. SUPPORT COSTS**
Page 9
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2024**
## **4. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||2024|2023|
|---|---|---|
||£|£|
|Depreciation - owned assets|1,798|2,078|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 October 2024 nor for the year ended 31 October 2023.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 October 2024 nor for the year ended 31 October 2023.
## **6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Hire of hall
30,370
Other trading activities
834
Other income
970
**Total**
32,174
**EXPENDITURE ON**
**Charitable activities**
Hire of hall
32,524
Other
2,079
**Total**
34,603
**NET INCOME/(EXPENDITURE)**
(2,429)
**RECONCILIATION OF FUNDS**
Total funds brought forward
51,645
**TOTAL FUNDS CARRIED FORWARD**
49,216|Restricted
Endowment
fund
funds
£
£
-
-
-
-
66,956
-
66,956
-
66,956
-
-
-
66,956
-
-
-
-
316,418
-
316,418|Total
funds
£
30,370
834
67,926
99,130
99,480
2,079
101,559
(2,429)
368,063
365,634|
|---|---|---|
Page 10
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2024**
## **7. TANGIBLE FIXED ASSETS**
|**COST**
At 1 November 2023
Additions
At 31 October 2024
**DEPRECIATION**
At 1 November 2023
Charge for year
At 31 October 2024
**NET BOOK VALUE**
At 31 October 2024
At 31 October 2023
**8.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
Prepayments and accrued income
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Accruals and deferred income|Freehold
property
£
326,238
-
326,238
-
-
-
326,238
326,238
|Fixtures
and
fittings
£
35,744
2,375
38,119
28,147
1,798
29,945
8,174
7,597
2024
£
492
1,266
1,758
2024
£
6,524|Totals
£
361,982
2,375
364,357
28,147
1,798
29,945
334,412
333,835
2023
£
-
1,238
1,238
2023
£
4,060|
|---|---|---|---|
Page 11
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2024**
## **10. MOVEMENT IN FUNDS**
|**Unrestricted funds**
Income fund
**Endowment funds**
Permanent endowment fund
Expendable endowment fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
Income fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
Income fund
**Endowment funds**
Permanent endowment fund
Expendable endowment fund
**TOTAL FUNDS**|At
1.11.23
£
49,216
150,000
166,418
316,418
365,634
Incoming
resources
£
38,675
38,675
At
1.11.22
£
51,645
150,000
166,418
316,418
368,063|Net
movement
At
in funds
31.10.24
£
£
(6,128)
43,088
-
150,000
-
166,418
-
316,418
(6,128)
359,506
Resources
Movement
expended
in funds
£
£
(44,803)
(6,128)
(44,803)
(6,128)
Net
movement
At
in funds
31.10.23
£
£
(2,429)
49,216
-
150,000
-
166,418
-
316,418
(2,429)
365,634|
|---|---|---|
Page 12
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2024**
## **10. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|Incoming
resources
£
**Unrestricted funds**
Income fund
32,174
**Restricted funds**
North Yorkshire County Council
66,956
**TOTAL FUNDS**
99,130
A current year 12 months and prior year 12 months combined position is as follows:
At
1.11.22
£
**Unrestricted funds**
Income fund
51,645
**Endowment funds**
Permanent endowment fund
150,000
Expendable endowment fund
166,418
316,418
**TOTAL FUNDS**
368,063|Resources
Movement
expended
in funds
£
£
(34,603)
(2,429)
(66,956)
-
(101,559)
(2,429)
Net
movement
At
in funds
31.10.24
£
£
(8,557)
43,088
-
150,000
-
166,418
-
316,418
(8,557)
359,506|
|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**|Incoming
Resources
resources
expended
£
£|Movement
in funds
£|
|---|---|---|
|Income fund|70,849
(79,406)|(8,557)|
|**TOTAL FUNDS**|137,805
(146,362)|(8,557)|
The endowment funds relate to the land and buildings and represent the sum of the original grants and donations received for the building of the village hall. The permanent endowment fund represents the funds received from the Millennium Commission which were subject to a legal document and specific terms and conditions. The remaining funds which were not subject to such conditions are potentially convertible into income if the hall was ever disposed of and not replaced. Such conversion would be under the discretion of the trustees.
Page 13
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2024**
## **10. MOVEMENT IN FUNDS - continued**
The restricted fund was used to fund the replacement of the roofing on the building.
## **11. RELATED PARTY DISCLOSURES**
During the year the charity paid Mrs C Hullah, a director and trustee, £7,517 for cleaning, laundry, and bookings services. This figure is shown in charitable activities expenditure for the year.
Also during the year, the charity paid Mr S A Kellett, a director and trustee, £4,546 for bookkeeping services. This figure is shown in governance costs for the year.
Page 14
**THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2024**
|**INCOME AND ENDOWMENTS**
**Other trading activities**
Fundraising events
**Charitable activities**
Hire of hall
**Other income**
Grant income
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Rates and water
Insurance
Light and heat
Telephone
Advertising
Repairs and maintenance
Licences
Bookings secretary
Caretaker
Housekeeping
Waste disposal
Cleaning and laundry
**Other**
Depreciation of tangible fixed assets
**Support costs**
**Governance costs**
Sundries
Accountancy fees
Bookkeeping fees
Total resources expended
**Net expenditure**|2024
£
1,014
35,431
2,230
38,675
1,109
2,415
5,118
1,096
245
12,798
991
2,757
4,624
-
452
4,760
36,365
1,798
161
1,933
4,546
6,640
44,803
(6,128)|2023
£
834
30,370
67,926
99,130
512
2,214
2,150
1,145
-
77,589
630
1,621
-
1,084
514
4,864
92,323
2,079
302
1,830
5,025
7,157
101,559
(2,429)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 15