REGISTERED COMPANY NUMBER: 03369851 (England and Wales) REGISTERED CHARITY NUMBER: 1062526
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2023
FOR
THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY (A COMPANY LIMITED BY GUARANTEE)
DSC Chartered Accountants Tattersall House East Parade Harrogate North Yorkshire HG1 5LT
THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2023
| Page | |||
|---|---|---|---|
| Reference and Administrative Details | 1 | ||
| Report of the Trustees | 2 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 14 |
| Detailed Statement of Financial Activities | 15 | to | 16 |
THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 OCTOBER 2023
TRUSTEES Mrs N Bellerby Mrs M Hardcastle Mrs C Hullah Mr S A Kellett Mr J R S Lazenby COMPANY SECRETARY Mrs M Hardcastle REGISTERED OFFICE Tattersall House East Parade Harrogate HG1 5LT REGISTERED COMPANY 03369851 (England and Wales) NUMBER
REGISTERED CHARITY NUMBER 1062526
INDEPENDENT EXAMINER DSC Chartered Accountants Tattersall House East Parade Harrogate North Yorkshire HG1 5LT
ACCOUNTANTS DSC Chartered Accountants Tattersall House East Parade Harrogate HG1 5LT
Page 1
THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY (REGISTERED NUMBER: 03369851)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's objects are for the benefit of the public generally in the UK.
Significant activities
The principal activity during the year was to provide and maintain the Kettlesing Millennium Village Hall for the use of the inhabitants of Kettlesing and Felliscliffe, North Yorkshire.
Public benefit
The trustees confirm that they have referred to the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives, and they consider these activities are for the public benefit.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The hall was available for hire throughout the year for various events including weddings, parties, funerals, and other events and gatherings.
FINANCIAL REVIEW
Financial position
During the year, it was necessary to replace the entire roof on the property at a cost of £71,280. The majority of the cost was funded by grants from North Yorkshire County Council who contributed £66,956, leaving a net cost to the charity of £4,324.
An additional grant of £970 was received from Knabs Ridge which helped to fund replacement carpet tiles.
Income from the hire of the hall increased from £18,607 to £30,370 due to an increase in wedding bookings and the charity incurred a net deficit of £2,429 and the reserves stand at £365,634 (2022: £368,063).
Investment policy and objectives
Under the memorandum and articles of association, the charity has the power to make any investment which the directors see fit.
Reserves policy
The trustees consider that a reserve of unrestricted funds should be maintained at a level sufficient to ensure the adequate maintenance of the freehold property and fixtures and fittings.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, its articles of association, and constitutes a limited company which is limited by guarantee as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
The trustees are also directors of the company for the purposes of the Companies Act 2006. The appointment of new trustees is governed by the articles of association. The board is authorised to appoint new trustees to fill vacancies when they identify a need to do so.
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THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY (REGISTERED NUMBER: 03369851)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Organisational structure
The charity is organised so that the trustees meet regularly to manage its affairs. Sub-committees undertake numerous supporting activities and are accountable to the trustees. No trustee or committee member receives remuneration.
Induction and training of new trustees
The trustees have been in place for a number of years and therefore no specific training has taken place, however the trustees have used publications and had discussions with their advisors where appropriate to increase their awareness. New trustees are given training appropriate to their role and position as soon as possible after their appointment.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 11 April 2024 and signed on its behalf by:
Mrs M Hardcastle - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
Independent examiner's report to the trustees of The Kettlesing Millennium Village Hall Company ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Graham French FCA
DSC Chartered Accountants Tattersall House East Parade Harrogate North Yorkshire HG1 5LT
11 April 2024
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THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2023
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Charitable activities Hire of hall 30,370 Other trading activities 2 834 Investment income 3 - Other income 970 Total 32,174 EXPENDITURE ON Charitable activities Hire of hall 32,524 Other 2,079 Total 34,603 NET INCOME/(EXPENDITURE) (2,429) RECONCILIATION OF FUNDS Total funds brought forward 51,645 TOTAL FUNDS CARRIED FORWARD 49,216 |
Restricted Endowment fund funds £ £ - - - - - - 66,956 - 66,956 - 66,956 - - - 66,956 - - - - 316,418 - 316,418 |
2023 Total funds £ 30,370 834 - 67,926 99,130 99,480 2,079 101,559 (2,429) 368,063 365,634 |
2022 Total funds £ 18,607 269 1 5,167 24,044 32,267 1,686 33,953 (9,909) 377,972 368,063 |
|---|---|---|---|
The notes form part of these financial statements
Page 5
THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY (REGISTERED NUMBER: 03369851)
BALANCE SHEET 31 OCTOBER 2023
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 8 17,417 CURRENT ASSETS Debtors 9 1,238 Cash at bank 34,621 35,859 CREDITORS Amounts falling due within one year 10 (4,060) NET CURRENT ASSETS 31,799 TOTAL ASSETS LESS CURRENT LIABILITIES 49,216 NET ASSETS 49,216 FUNDS 11 Unrestricted funds Endowment funds TOTAL FUNDS |
Restricted Endowment fund funds £ £ - 316,418 - - - - - - - - - - - 316,418 - 316,418 |
2023 Total funds £ 333,835 1,238 34,621 35,859 (4,060) 31,799 365,634 365,634 49,216 316,418 365,634 |
2022 Total funds £ 335,913 338 35,145 35,483 (3,333) 32,150 368,063 368,063 51,645 316,418 |
|---|---|---|---|
| 368,063 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 October 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 October 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY (REGISTERED NUMBER: 03369851)
BALANCE SHEET - continued 31 OCTOBER 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 11 April 2024 and were signed on its behalf by:
Mr S A Kellett - Trustee
The notes form part of these financial statements
Page 7
THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Governance costs
Governance costs include all expenditure not directly related to the charitable activity or fundraising activities.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixture and fittings 10% on cost
No depreciation is charged on freehold buildings. The directors are of the opinion that the current value of the property is in excess of the book value therefore depreciation would not be appropriate.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Debtors
Prepayments are valued at the amount prepaid net of any discounts due
Cash at bank and in hand
Cash at bank and in hand represents cash and short-term highly liquid funds
Page 8
THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2023
1. ACCOUNTING POLICIES - continued
Creditors
Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any discounts due.
Grant income
Grants receivable relating to income are credited to the Statement of Financial Activities in the year to which they relate.
Cash flow statement
The Charity is exempt from preparing a cash flow statement under Financial Reporting Standard 102 because it is a small charity.
Going concern
There are no material uncertainties about the Charity's ability to continue in operation
2. OTHER TRADING ACTIVITIES
| 2. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Fundraising events | 834 | 269 | |
| 3. | INVESTMENT INCOME | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Deposit account interest | - | 1 | |
| 4. | SUPPORT COSTS | ||
| Governance | |||
| costs | |||
| £ | |||
| Hire of hall | 7,157 |
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THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2023
4. SUPPORT COSTS - continued
Support costs, included in the above, are as follows:
| 2023 | 2022 | |
|---|---|---|
| Hire of | Total | |
| hall | activities | |
| £ | £ | |
| Sundries | 302 | 287 |
| Accountancy fees | 1,830 | 1,333 |
| Bookkeeping fees | 5,025 | 2,690 |
| 7,157 | 4,310 | |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| 2023 | 2022 | |
| £ | £ | |
| Depreciation - owned assets | 2,078 | 1,687 |
5. NET INCOME/(EXPENDITURE)
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 October 2023 nor for the year ended 31 October 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 October 2023 nor for the year ended 31 October 2022.
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Charitable activities Hire of hall 18,607 Other trading activities 269 Investment income 1 Other income 3,167 Total 22,044 EXPENDITURE ON Charitable activities Hire of hall 30,267 Other 1,686 Total 31,953 |
Restricted Endowment fund funds £ £ - - - - - - 2,000 - 2,000 - 2,000 - - - 2,000 - |
Total funds £ 18,607 269 1 5,167 |
|---|---|---|
| 24,044 | ||
| 32,267 1,686 |
||
| 33,953 |
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THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2023
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted Endowment funds fund funds £ £ £ NET INCOME/(EXPENDITURE) (9,909) - - RECONCILIATION OF FUNDS Total funds brought forward 61,554 - 316,418 TOTAL FUNDS CARRIED FORWARD 51,645 - 316,418 8. TANGIBLE FIXED ASSETS Fixtures Freehold and property fittings £ £ COST At 1 November 2022 and 31 October 2023 326,238 35,744 DEPRECIATION At 1 November 2022 - 26,069 Charge for year - 2,078 At 31 October 2023 - 28,147 NET BOOK VALUE At 31 October 2023 326,238 7,597 At 31 October 2022 326,238 9,675 9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Prepayments and accrued income 1,238 |
Total funds £ (9,909) 377,972 368,063 Totals £ 361,982 26,069 2,078 28,147 333,835 335,913 2022 £ 338 |
|---|---|
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THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2023
| 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accruals and deferred income 11. MOVEMENT IN FUNDS Unrestricted funds Income fund Endowment funds Permanent endowment fund Expendable endowment fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds Income fund Restricted funds North Yorkshire County Council TOTAL FUNDS |
At 1.11.22 £ 51,645 150,000 166,418 316,418 368,063 Incoming resources £ 32,174 66,956 99,130 |
2023 2022 £ £ 4,060 3,333 Net movement At in funds 31.10.23 £ £ (2,429) 49,216 - 150,000 - 166,418 - 316,418 (2,429) 365,634 Resources Movement expended in funds £ £ (34,603) (2,429) (66,956) - (101,559) (2,429) |
|---|---|---|
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THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2023
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.11.21 £ Unrestricted funds Income fund 61,554 Endowment funds Permanent endowment fund 150,000 Expendable endowment fund 166,418 316,418 TOTAL FUNDS 377,972 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds Income fund 22,044 Restricted funds Two Ridings Community Foundation 2,000 TOTAL FUNDS 24,044 |
Net movement At in funds 31.10.22 £ £ (9,909) 51,645 - 150,000 - 166,418 - 316,418 (9,909) 368,063 Resources Movement expended in funds £ £ (31,953) (9,909) (2,000) - (33,953) (9,909) |
At 31.10.22 £ 51,645 150,000 166,418 |
At 31.10.22 £ 51,645 150,000 166,418 |
|---|---|---|---|
| 316,418 | |||
| 368,063 | |||
| (9,909) |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds Income fund Endowment funds Permanent endowment fund Expendable endowment fund TOTAL FUNDS |
At 1.11.21 £ 61,554 150,000 166,418 316,418 377,972 |
Net movement in funds £ (12,338) - - - (12,338) |
At 31.10.23 £ 49,216 150,000 166,418 |
|---|---|---|---|
| 316,418 | |||
| 365,634 |
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THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2023
11. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds Income fund Restricted funds North Yorkshire County Council TOTAL FUNDS |
Incoming resources £ 54,218 66,956 123,174 |
Resources Movement expended in funds £ £ (66,556) (12,338) (66,956) - (135,512) (12,338) |
|---|---|---|
The endowment funds relate to the land and buildings and represent the sum of the original grants and donations received for the building of the village hall. The permanent endowment fund represents the funds received from the Millennium Commission which were subject to a legal document and specific terms and conditions. The remaining funds which were not subject to such conditions are potentially convertible into income if the hall was ever disposed of and not replaced. Such conversion would be under the discretion of the trustees.
The restricted fund was used to fund the replacement of the roofing on the building.
12. RELATED PARTY DISCLOSURES
During the year the charity paid Mrs C Hullah, a director and trustee, £6,485 for cleaning, laundry, and bookings services. This figure is shown in charitable activities expenditure for the year.
Also during the year, the charity paid Mr S A Kellett, a director and trustee, £5,025 for bookkeeping services. This figure is shown in governance costs for the year.
Page 14
THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2023
| INCOME AND ENDOWMENTS Other trading activities Fundraising events Investment income Deposit account interest Charitable activities Hire of hall Other income Grant income Total incoming resources EXPENDITURE Charitable activities Rates and water Insurance Light and heat Telephone Repairs and maintenance Licences Bookings secretary Caretaker Housekeeping Waste disposal Cleaning and laundry Other Depreciation of tangible fixed assets Support costs Governance costs Sundries Accountancy fees Bookkeeping fees |
2023 £ 834 - 30,370 67,926 99,130 512 2,214 2,150 1,145 77,589 630 1,621 - 1,084 514 4,864 92,323 2,079 302 1,830 5,025 7,157 |
2022 £ 269 1 18,607 5,167 |
|---|---|---|
| 24,044 686 1,938 2,080 954 11,137 1,610 1,315 1,542 1,636 457 4,602 |
||
| 27,957 1,686 287 1,333 2,690 |
||
| 4,310 |
This page does not form part of the statutory financial statements
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THE KETTLESING MILLENNIUM VILLAGE HALL COMPANY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2023
| Total resources expended Net expenditure |
2023 £ 101,559 (2,429) |
2022 £ 33,953 (9,909) |
|---|---|---|
This page does not form part of the statutory financial statements
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