Trustees, Annual Report for the period Period start date Day Monih 01 08 Perithj end date Day bAonlh To 31 07 Y8ar 20£2 Ye8r 2023 From Section A Reference and administration details Charlty name CATERPILLAR PRE SCHOOL Other nam￿ charity is known by Registor•d charity number (if any) 1062510 ChariV8 principal addross CIO CALMORE INFANT SCHOOL CALMORE. TOThON. SOUTHAMPTON. HAMPSHIRE Postcode S040 2ZZ Names of the charlty trust￿ who manage the charty Dats* act•d If not for whol• ar Trust•• n¥m• Office Ilf any) Narn• of p•rson lor body) •ntltl•d olnt tru¥to• Ifan Jade Waters Chair Person Joined 16.10.19 Left 3.11.22 Holly Guy Secretary Joined 16.10.19 Left 3.11.22 Joinèd 16.10.19 Left 3.11.22 Carly Lambrelle Treasurer Tracy Mitchell Slef Boyce Committee Member Committee Member Joined 16.10.19 Left 24.03.21 Ruth Houghton Nicky Sheath Committee Member Joined 16.10.19 Committee Member Joined 16.10.19 Left 3.11.22 Kim Wcod Chair Person Joined 21.10.21 Became Chair 3.11.22 Nicole Barnes Committee Member Joined 24 03.21 Left 14.10.21 10 Becky Dovey Tanya Prowtlng Jenny Cooke Eleanor Pugh Secretary Treasurer Joined 3.11.22 Joined 3.1122 12 Vice Chair J￿ned 3.1122 Committee Member Joined 21.10.21 Left 03.2.22 14 Molly McBurnie Comm'rtlee Memtr Joined 21.10.21 TAR Marth 2012 Nam88 of the trustees for tho charity, If any, (for example, any Custodian trustees) Name Dates acted rf not for whole èar Nam08 and addro8888 of advl88r8 (Opt10￿1 Infornmtlon) e of advlsor Name Address Name of chlef execut1￿ or name8 of senlor 8tsff mombers (Optional Infornwtlon) Tracey Mitch811- Pre School Manager Section B Structure, overnance and mana ement Do8crlption of th• charlty's trusts Pr8 School Leaming Ajliance (PLA) 2011 ConstFtution Type of 9oveming document leg. trust oeen. consiiiiif,'r- I How the charity is constituted lpg ￿l$l associaiTnn. COT￿￿￿￿.} Unincorporated AssociatKJn Trustee selection methods Trustees are appointed or reappointed annually at th8 Annual General Meeting held each year. leg (IPPtsIIIT¥U Uy. ¥I¥G[¥LI VYI Addftlonal govarnance Issues {Optional inforniation) TAR March 2012 You may choose to include additional information, where relevant, about: Committee members are voted by the members at the Annual General Meeting. We Currently have 6 Committee members. The minimum number of Committee members is 5 and the maximum is 12, together with up to a further 3 c￿oPted members. policies and PrO￿dureS adopted for the induction and training of trustees. the charity's organisational structure and any wider nehvork with which the charity We follow and adapt all our policies from the Pr8 School Learning Allian￿. These are reviewed annually by the staff and the Committee 8nd resigned. All Staff and Committee members are fully DBS checked and a yearly safeguarding form is signed by each. relationship with any related parties. trustees. consideration of major risks and the system and procedures to manage them. All Trustees gNe their time voluntary and received no rgmun8ration or other benefit. Section C Ob'ectives and activities Early Years Childcare and education for children aged 2 years to school age. Summary of the objects of Iho charity set out in its gov•rnlng documont We continued to work wilh outside agencies and provid6 support for the children with addits'onal needs. W6 continued to claim EYPP (Early Years Pupil Premium) from the local Authority. We were able to use this money lo purchase resources and 8ddilional staff lo 8nhanc£ the eligib18 children's educational needs. We have this year used this money to have a sports coach come out on wéekly basis. Summary ofthe maln a¢tivitie8 und¢rtakon for th• publlc benefit in relation to thosè objects (IDclud• wlthln this Section the statutory declaratlon that trustMs havo had regard to the guidan issu8d by the Charity Comml88lon on public benaflt} We received SEN funding from the Local Authority to enable us to give extra support through one to one staffing to provide the care and education to those individual's. We had more childrèn this year requiring additional support. We follow the EYFS guidelines. Al policies V￿re continued to be revievied and updated regularly. Additional details of objectlves and actlvltles (Optional infomiation) TAR March 2012 You may choose to includé further statements. where r818vanl, about.. policy on grantmaking., policy programm8 related investment., Contribution made by volunteers. Section D Achievements and performance TAR March 2012 Section D Achievements and performance Summary of the main achievements of the charity durlng the yoar The flooring of the preschool was changed from carpet to hard flooring at the end of July. The commsttee held a cake stall at Christmas. We then held a sponsored bounce in May 2023. We purchased a Wendy house for Caterpillar room in March 2023. TAR Ma￿h 2012 Section E Financial review Brief sLitement of the charlty's policy on r•servos Caterpillars is a standalone organisation with no financial back up available from other sources. It is essential that the pre school has the reserves to meet any potential debts such as redundancy. Detalls of any funds materialty in dèficit NONE Further financial review dotalls (Opllonal Inforniatlon) Any monies raised via fiJndraising is kept in 8 separate bank 8ccount. This money is only spent on actNities for the children. outings and equipment. We apply for Nursery Education Funding via the Local Authorlty along with EYPP funding. SEN funding. Any children who receive Iheir funding at another s8tting or are yet to be funded pay fees and are involcad appropriately. Yearly Budgets are set and are regularly checked against actual. You may choose to include additional information, where levant about.. the charity's principal sources of funds (induding any fundraising). how 8xpenditur6 has supported the key obj8¢tives of the charity., Investment policy and objectives including any ethical inveslment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgnod on behalf of the charlty'8 trustees Slgnaturo(s) Full namels) Position {og Secretary, Chair. etc) Date TAR Marth 2012 **Caterpillar Pre-School Charity Number** **1062510** ## **PROFIT AND LOSS ACCOUNTS FOR PERIOD ENDING 31.7.2023** |**Income**
Fees
Govt Funding
DAF Funding
SEN Funding
EYPP Funding
Uniform
Booking Fee
Dinners
Misc
Transfer
Fundraising
Interest
Expenses
Salaries
Snack
Cleaning
Consumables
HMRC
NEST Pension
Premises
PPE
Dinners
BT
Uniform Child
Uniform Staff
Equipment
Resources
Services
SEN
DAF
EYPP
Bank Charges
Printing & Stationary
Repairs & Maintenance
Software|**2022-2023**
**Unrestricted**
**Restricted**
**Total**
43418.18
43418.18
215120.8
215120.8
800
800
3060
3060
687.6
687.6
595.79
595.79
640
640
5506.31
5506.31
859.46
10.19
869.65
253.49
253.49
2370.83
2370.83
137.81
826.27
964.08
271079.44
3207.29
274286.73
184411.83
184411.83
1008.68
1008.68
143.65
143.65
70
70
5918.81
5918.81
5781.46
5781.46
31648.56
31648.56
218.13
218.13
5049.16
5049.16
777.06
777.06
1062.72
1062.72
243.49
243.49
956.39
995.19
1951.58
142.37
577.1
719.47
222.96
222.96
12
12
1000
1000
1087.17
1087.17
60.5
60
120.5
1204.51
1204.51
144
144
1442.69
1442.69|**2021-2022**
**Total**
45778.81
204453.78
4626.2
10314
2362.88
267.95
460
1950
1245.05
10113.67
2795.47
8.14| |---|---|---| |||284375.95
194591.13
724.17
106.12
87.74
8309.64
5849.68
25341
271.11
1950
1229.51
826.56
120.17
1000.38
424.41
198.58
48.31
608.75
1896.76
192
656.14
2559.6
749.37| |Materials
Office
Booking Fees
Fees
Insurance
Training
Misc
Event
Transfer
Admin
Subscriptions
Fundraising
Ofsted
Committee Exp
PROFIT / LOSS|1230.63
1230.63
77.85
77.85
284.63
284.63
234.48
234.48
1199.71
1199.71
1105.4
1105.4
2699.77
641.49
3341.26
0
240.9
79.99
320.89
249679.51
2353.77
252033.28
21399.93
853.52
22253.45|590.64
76.95
180
323.24
1144.39
292.79
754.83
1247.15
10136.17
262487.29
11409.34| |---|---|---| ## **Balance sheet** |Guidance Notes
**Fixed**
**assets**
**Intangible**
**assets**
**(Note 15)**
B01
**Tangible**
**assets**
**(Note 14)**
B02
**Heritage**
**assets**
**(Note 16)**
B03
**Investment**
**s**
**(Note 17)**
B04
**_Total fixed_**
**_assets_**
B05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05
- - - -
-
- - - -
-
- - - -
-
- - - -
-| |---|---| ||- - - -
-| ## **Current assets** |**Stocks**
**(Note 18)**
B06
**Debtors**
**(Note 19)**
B07
**Investment**
**s**
**(Note 17.4)**
B08
**Cash at**
**bank and in**
**hand (Note**
**24)**
B09
**_Total_**
**_current_**
**_assets_**
B10
**Creditors:**
**amounts**
**falling due**
**within one**
**year**
B11
**_Net current_**
**_assets/(liab_**
**_ilities)_**
B12
**_Total_**
**_assets less_**
**_current_**
**_liabilities_**
B13
**Creditors:**
**amounts**
**falling due**
**after one**
**year**
**(Note 20)**
B14
**Provisions**
**for**
**liabilities**
B15
**_Total net_**
**_assets or_**
**_liabilities_**
B16
**Funds of**|- - - -
-
- - - -
-
- - - -
-
171,363 - - 171,363
148,579| |---|---| ||171,363 - - 171,363
148,579| ||4,155 - - 4,155
3,625| ||167,208 - - 167,208
144,954| ||| ||167,208 -**-**167,208
144,954| ||- - - -
-
216 - - 216
216| ||166,992 - -
166,992
144,738| ||| **the Charity** |**Endowment**
**funds (Note**
**27)**
B17
**Restricted**
**income**
**funds (Note**
**27)**
B18
**Unrestricte**
**d funds**
B19
**Revaluation**
**reserve**
B20
**_Total funds_**
B21|-
166,992|-|-
-
- 166,992
-|-
-
144,738| |---|---|---|---|---| ||166,992|-|- 166,992|144,738| ## **Report of the Independent Examiner to the Trustees of CATERPILLARS PRESCHOOL AT CALMORE on the accounts for the year ended 31 July 2023** I report to the Trustees on my examination of the financial statements of CATERPILLARS PRESCHOOL AT CALMORE for the year ended 31 July 2023. ## **Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report** The charity's Trustees, are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view. The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the Governing Document for the conducting of an audit. As a consequence, the Trustees have elected that the financial statements be subject to independent examination. Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:- a) examine the financial statements of the charity under Section 145 of the Act; b) follow the applicable procedures in the Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Basis of Independent Examiner's Statement and scope of work undertaken** I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charity and of the accounting systems employed by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP. The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below. ## **Report of the Independent Examiner to the Trustees of CATERPILLARS PRESCHOOL AT CALMORE on the accounts for the year ended 31 July 2023** I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters. ## **Independent Examiner's Statement, Report and Opinion** Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that:- and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:- - accounting records were not kept in respect of the charity as required by with Section 130 of The Charities Act 2011; - the financial statements do not accord with those records; or - the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination; - have not been prepared in accordance with the methods and principles set out in the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2016), (The SORP). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Tony Kirk - Independent Examiner T&A Kirk Ltd tony@tandakirk.com 07767899389 This report was signed on 17/05/2024