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2021-03-31-accounts

Haltwhistle Partnership Limited

Financial Statements for the year ending 31[st] March 2021

Company Registration Number 3324145 Charity Number 1062486

Haltwhistle Partnership Limited

Financial Statements for the year ending 31[st] March 2021

Contents

Contents
Page
Members of the board and professional advisors 1
Chairman’s statement 2-4
Trustees Annual Report 5-7
Independent examiners report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the financial statements 11-15
Detailed statement of financial activities 16

Haltwhistle Partnership Limited

Members of the board and professional advisors

Registered Office Westbourne House
Main Street
Haltwhistle
NE49 0AZ
Trustees Mr. M Bell
Mr. J Clark
Cllr. J Elliott
Mrs. J Gibbon
Mrs. V Gibson
Cllr. I Hutchinson
Mrs. L Ogle
Dr. G.Ridley
Mr. J Scott
Cllr. A Sharp
Cllr. T Teasdale
Mr. L Thompson
Mrs. R Wood
Secretary Miss E Walton
Independent Examiner Mr Giles Storey
The Books Accountants Ltd
Westbourne House
Main Street
Haltwhistle
NE49 0AZ
Bankers Unity Trust Bank PLC
Nine Bridleyplace
Birmingham
B1 2HB
Cumberland Building Society
Cumberland House
Castle Street
Carlisle
CA3 8RX
Solicitor Cartmell Shepherd
Main Street
Haltwhistle
NE49 9AB

1

Annual Report 2021

The Partnership’s mission is to strive for a vibrant and sustainable community, through collaborative action to manage change for the benefit of local people. It recognises that change is inevitable and seeks to be proactive in managing this change so that opportunities and benefits are maximised, and risks and threats are minimised.

With respect to core funding, the Partnership is very grateful to the ongoing commitment from Haltwhistle Town Council in supporting the regeneration and enabling role of the Partnership and its continued support for our older people’s project. Financial sustainability remains a central operational priority for the Partnership and the trustees have continued to minimise outgoings to this effect. The diversification of income through property rentals has enabled the Partnership to generate a firm financial base to continue to deliver on key priorities.

The year 2020-21 has been dominated by the impact of the covid-19 pandemic. The Partnership quickly moved to a remote working basis as far as possible and adjusted activities to operate within government guidelines at all times. Projects have focussed on the following:

Work with Older People

Our Older People’s project is a flagship for the Partnership providing greatly needed support and social opportunities for older people from the local area. The monthly luncheon club and weekly drop-in were forced to close their doors for most of the year with the Partnership striving to ensure support was available where needed. This was achieved by regular contact by phone and outdoor networking and additional activities including the delivery of over 150 prepared meals at Christmas to project participants funded through Community Action Northumberland’s Warm Hubs scheme and activity packs provided by Age Concern.

Community Garden

The volunteer gardeners also ceased to be able to operate for much of the year, although were able to commence activities when lockdown restrictions were eased. When possible, the community gardeners worked on the community garden at the rear of Westbourne House, and also various tubs and beds around the town. These areas are both a credit to the town and the volunteers.

Young and Sweet

Young and Sweet Youth Club continue to deliver independently, as a separate charity. They became independent in October 2013, but the Partnership continues to have close links and support the organisation.

During the year, the partnership continued to progress the transfer of the Hillside building to Young and Sweet to enable further development of the services available. The transfer was initiated following agreement from Northumberland County Council.

ZigZag Days Project

The very successful ZigZag days project has been running since 2017 with funding currently being secured on an annual basis. The project targets people who feel isolated due to disability, unemployment, mental health or other issues and offers friendship and trips to visit local beauty spots, sites of cultural or historical significance and other places of interest in the area.

During 2020 trips had to be curtailed due to the pandemic. However, small groups of participants have been able to come together at various times throughout the year as permitted within government regulation and guidelines.

2

Community Energy Project Feasibility

The Partnership supported the Haltwhistle Swimming & Leisure Centre to access funding to explore the feasibility of extracting heat from mine water beneath Haltwhistle to heat the pool and adjacent properties and to assess the potential for hydro and solar powered generation. The Partnership successfully project managed the feasibility study which commenced in February 2020 and was completed in March 2021. Based on the findings, the Partnership agreed to progress additional funding applications to further develop the recommendations from the study.

Haltwhistle Karbon Community Fund

Following a community appraisal carried out by Karbon Homes in 2019, agreement was reached to jointly operate a community fund to help build on the appraisal findings through a series of potential local project activities. Karbon agreed that the Partnership manage the fund over a 2-year period. A steering group was established made up of a range of local stakeholders and residents and, although delayed by the pandemic, the fund opened for applications in 2020 with initial grants being awarded to eligible local projects.

Our Future Places and Journeys Project

Haltwhistle was chosen as one of 3 towns in England to take part in a pilot project being run by the Royal College of Art and the Transport Planning Society. The aim of the project was to help communities reimagine the places where they live and journeys they make. Local people of all ages engaged with the project via questionnaires, online events and phone calls and the outcome was presented via a report that shared the values, likes, dislikes, thoughts and ideas of those contributing in a creative rather than a statistical manner. More details can be accessed via the Partnership’s website under Current Projects.

Zero Waste Shop Proposal

Consultation carried out with respect to the establishment of a potential ‘zero waste’ shop in Haltwhistle demonstrated a good level of local support. The project will be developed though a separate Community Interest Company but was paused during 2020 due to the covid-19 pandemic.

Library Building Feasibility

Agreement was reached with Northumberland County Council to undertake feasibility into alternative models of operation of the current library building as a mechanism to underpin the continued operation of a successful library service in the town and to create a sustainable community hub. The feasibility study was substantially completed during the year with a final report anticipated in 2021.

Property

As a Development Trust, a key feature of our work is to utilise the property we own to improve the economic, social and community provision within the town. These assets provide an additional income stream to enable us to continue with our core activities.

Hardware House

Hardware House comprises a ground floor retail unit with 5 residential flats on the 2 floors above and behind. The retail unit continues to be let to the Centre of Britain Army Surplus Store. Of the 5 flats, all have been continuously let throughout the year.

3

Westbourne House

Westbourne House comprises 2 ground floor retail units together with 4 small offices and a former training room to the upper two floors. One of the ground floor units has continued to be occupied by the Partnership as a one stop shop facility for local people and visitors alike. We normally offer information, advice and guidance on a wide range of subjects helping job seekers, walkers, cyclists, web-surfers and older residents. This activity was curtailed during the pandemic. The second retail space is let to a local business, the Pillar Box Café. Until September 2020, 3 of the upper floor offices together with the former Training Room continued to be let to a local business. Following their departure to larger premises in the town, the Partnership secured funding to explore the potential conversion of the upper floors to residential units. This feasibility will be completed in 2021. In the meantime, offices will continue to be let as demand emerges.

Water Tower

The Partnership’s Water Tower, a Grade 2 listed building on the station yard at the railway station, continued to be rented to a local business in order to facilitate their further development.

Many thanks are extended to all our funders without whom we would not have been able to deliver our projects. Thanks to the board of Trustees for their continued enthusiasm and effort, to the volunteers and staff for their ongoing work and commitment to the Partnership.

The Partnership remains focussed on maintaining financial viability into the future, maintaining its assets to a high level and maximising occupancy as far as possible. Financial stability in recent years has enabled the Partnership to look at its future strategy and develop a new Action Plan which was formally launched in September 2019. Whilst maintaining a strong core function, the plan promotes partnership working and support for initiatives to bring benefit to our local communities.

4

Haltwhistle Partnership Limited

Trustees’ Annual report for the year ending 31[st] March 2021

The trustees, who are also directors for the purpose of company law, present their report and the unaudited financial statements of the charity for the year ending 31[st] March 2021

The Trustees

The trustees who served the charity during the period were as follows:

Name Date Date Date Date
Resigned
Joined Resigned Re-Joined
Mr M Bell 06.09.17 14.10.20 14.10.20
Mr J Clark 11.09.19 14.10.20 14.10.20
Cllr J Elliott 25.10.19
Mrs J Gibbon 11.09.19
Cllr V Gibson 11.09.19
Cllr I Hutchinson 12.09.18
Mrs L Ogle 06.09.17 14.10.20 14.10.20
Dr G Ridley 12.09.18
Mr J Scott 28.03.18 14.10.20 14.10.20
Cllr A Sharp 07.09.16
Cllr T Teasdale 07.09.16
Mr LJ Thompson 12.09.18 11.09.19 14.10.20
Mrs R Wood 06.09.17 14.10.20 14.10.20

5

Structure, Governance and Management

Governing Document

The charity (Registration number 1062486) was incorporated on 25[th] February 1997 as a company limited by guarantee (registered number 3324145)

Organisational Structure

The charity and its property is administered and managed by the executive committee which consists of 14 members.

All the appointed trustees will serve three years and a third will resign each year by rotation. The trustees appointed from the floor at the AGM serve for a period of one year. On resignation the person is eligible for re-election at the AGM if they so wish.

Responsibilities of the Trustees

Company law requires the Management Committee to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the management committee should follow best practice and:

select suitable accounting policies and then apply them consistently; make judgments and estimates that are reasonable and prudent; and prepare the financial statements on the going concern basis unless it is not appropriate to assume that the company will continue on that basis.

The Management Committee is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Management Committee is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Trustee Recruitment, Induction and Training

The executive committee shall consist of 14 members and are to be appointed as follows:

Two members elected at the AGM Three members appointed by Haltwhistle Town Council One member from each of the following organisations:~

Northumberland County Council Haltwhistle Tourism Association Haltwhistle Chamber of Trade Churches Together in Haltwhistle

A representative from each of the three hinterland areas as defined as follows: West Tyne Area ~ Coanwood, Hartleyburn,Plenmeller with Whitfield,Knarsdale with Kirkhaugh and Featherstone Parishes. East Area ~ Henshaw, Bardon Mill and Melkridge Parishes West Area ~ Greenhead and Thirlwall Parishes

6

Two Members Not Appointed/Representing any Organisation

If the aforementioned organisation or their successors in title are unable to nominate a member then the Partnership Board can co-opt a trustee in place of the nomination for the ensuing year. The co-option will be for one year only. The nominating organisation will retain the right to nominate a trustee for the following year, but will lose the right to nominate a trustee for the current year once the Board has exercised its’ right of co-option. When exercising its right of co-option the board will take note of the activities of the nominating body but is not bound by this proviso when making a co-option.

Objectives and Activities

The principle activities of the charity are the support or promotion of any other charitable purpose for the relief of poverty, the advancement of education (including vocational training), the advancement of religion or any other charitable purpose for the benefit of the community of Haltwhistle and surrounding area.

7

Haltwhistle Partnership Limited Independent Examiners Report

I report on the accounts of the company for the year ended 31[st] March 2021, which are set out on pages 9 to 16.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

Mr Giles Storey FCA The Books Accountants Limited Westbourne House Main Street Haltwhistle NE49 0AZ

Independent Examiner

Mr Giles Storey has been appointed as independent examiner for the year.

Signed on behalf of the trustees

…………………………..

8

Haltwhistle Partnership Ltd Company Registration Number 3324145

Statement of financial activities for the year ending 31st March 2021

Note
Incoming resources
Incoming resources from
generating funds:
Voluntary income
Activities for generating funds
2
Investment income
Incoming resources from
charitable activities
3
Resources expended
Cost of generating funds
Voluntary
4
Charitable activities
4/5/6
Governance costs
7
Total resources expended
Net incoming resources before transfers
Transfer between funds
Net income for the year
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
Total funds
2021
£
£
£
0
1,510
1,510
31,220
19,668
50,888
456
0
456
12,000
22,932
34,932
43,676
44,110
87,786
0
5,522
5,522
57,743
15,748
73,491
1,125
0
1,125
58,868
21,270
80,138
22,840
7,648
-44,593
0
-21,753
7,648
-15,192
44,593
29,401
55,181
719,818
774,999
84,582
698,065
782,647		 Total funds
2020
£
7,326
46,815
458
146,770
201,369
4,949
70,444
1,025
76,418
124,751
0
124,751
650,248
774,999

9

Haltwhistle Partnership Ltd Company Registration Number 3324145

Balance sheet as at 31st March 2021

Note
£
£
Fixed Assets
Tangible assets
8
551,279
Current Assets
Debtors
9
1,183
Cash at bank
233,176
234,359
Creditors : amounts falling due
within one year
10
2,991
Net current assets
231,368
Total assets less current liabilities
782,647
Funds
Restricted funds
11
698,066
Unrestricted Funds
12
84,581
Total Funds
782,647
2021		 £
£
566,576
82,314
129,848
212,162
3,739
208,423
774,999
719,818
55,181
774,999
2020

10

Haltwhistle Partnership Ltd Company Registration Number 3324145

Notes to the financial statements for the year ending 31st March 2021

1 Accounting Policies

Fund accounting

General funds are unrestricted funds which are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity and have not been designated for any other purpose.

Restricted funds are funds that are to be used in accordance with specific restrictions imposed by donors. The aim and use of each fund is set out in the notes to the financial statements

Income

All incoming resources in the form of cash have been included in income.

Donations and grants are credited to the income and expenditure account on a receipts basis, gross of income tax where applicable.

Gifts in kind have been shown separately in the statement of financial activities and capitalised in the balance sheet at the estimated value to the charity.

2 Incoming resources from activities for generating funds

Other income
Rental income		 Unrestricted
funds
Restricted
funds
Total funds
2021
£
£
£
9,551
0
9,551
21,669
19,668
41,337
31,220
19,668
50,888		 Total funds
2020
£
4,892
41,923
46,815

3 Incoming resources from charitable activities

Grants
Awards for all
Haltwhistle Town Council
Karbon Homes
Northumberland County Council
Total Grants less than £5,000
Total		 Unrestricted
funds
Restricted
funds
Total funds
2021
£
£
£
0
0
0
2,000
6,000
8,000
0
0
0
10,000
4,549
14,549
12,000
10,549
22,549
12,383
12,383
12,000
22,932
34,932		 Total funds
2020
£
8,675
8,000
80,000
45,000
141,675
5,095
146,770

11

Haltwhistle Partnership Ltd

Company Registration Number 3324145

Notes to the financial statements for the year ending 31st March 2021

4 Costs of charitable activities by fund type

Unrestricted
funds
Restricted
funds
Total funds
2021
£
£
£
Directly allocated and support costs
Staff costs
8,395
5,522
13,917
Project expenditure
26,326
5,279
31,605
Premises
8,710
1,750
10,460
Office costs
735
200
935
Hospitality
0
2,218
2,218
Sundry expenses
202
116
318
Professional Fees
525
0
525
Bank charges
72
0
72
Depreciation of fixed assets
11,320
3,977
15,297
Grants paid
1,458
2,207
3,665
57,743
21,270
79,013
5 Net incoming resourcesfor the year
This is stated after charging:
2021
2020
£
£
Depreciation
15,297
15,315
6 Staff costs and emoluments
Wages and salaries
13,917
13,363
Social security costs
0
0
13,917
13,363
7 Governance costs
Unrestricted
funds
Restricted
funds
Total funds
2021
£
£
£
Accountancy and independent examiners fe
1,125
0
1,125
1,125
0
1,125		 2020
£
13,363
24,699
14,158
1,267
2,255
619
345
72
15,315
3,300
75,393
Total funds
2020
£
1,125
1,125

12

Haltwhistle Partnership Ltd Company Registration Number 3324145

Notes to the financial statements for the year ending 31st March 2021

8 Tangible fixed assets

Cost
At 1st April 2020
Additions
At 31st March 2021
Depreciation
At 1st April 2020
Charge for year
At 31st March 2021
Net Book Value
At 31st March 2020
At 31st March 2021
9 Debtors
Trade Debtors
Prepayments
10 Creditors
VAT
Bond Deposits held
Trade Creditors
Accruals		 Freehold
Property
Property
improvement
s
Fixtures and
fittings
Water Tower
Total
£
£
£
£
350,428
385,930
101,952
25,000
863,310
0
350,428
385,930
101,952
25,000
863,310
103,879
80,754
101,601
10,500
266,082
7,008
7,719
70
500
15,297
110,887
88,473
101,671
11,000
312,031
246,549
305,176
351
14,500
566,576
239,541
297,457
281
14,000
551,279
2021
2020
£
£
0
81,171
1,183
1,143
1,183
82,314
2021
2020
£
£
867
989
1000
1625
0
0
1124
1125
2,991
3,739

13

Haltwhistle Partnership Ltd Company Registration Number 3324145

Notes to the financial statements for the year ending 31st March 2021

11 Restricted Income Funds

Balance at Incoming Outgoing Transfers Balance at 31st
1st April Resources Resources March 2021
2020
£ £ £ £ £
Westbourne House 111,706 0 3,175 0 108,531
Healthy Initiatives 12,646 10,928 9,339 2,226 16,461
Social Enterprise 477,404 32,001 2,711 -50,760 455,934
Long Term Maintenance 2,500 0 0 4,175 6,675
History Society 708 0 500 -10 198
Strategic Development 25,000 0 0 0 25,000
Karbon Homes 80,000 0 1,992 0 78,008
Volunteering 2,041 0 30 -224 1,787
ZigZag 7,813 1,181 3,522 0 5,472
719,818 44,110 21,269 -44,593 698,066
**12 ** Unrestricted Income Funds
Balance at
1st April
2020
£
Staffing
15,718
Reserves
30,000
General Funds
9,463		 Incoming
Resources
£
1,776
0
41,900		 Outgoing
resources
£
0
0
58,869		 Transfers
£
-15,583
5,512
54,664		 Balance
March
£		 at 31st
2021
1,911
35,512
47,158
55,181 43,676 58,869 44,593 84,581

14

Haltwhistle Partnership Ltd Company Registration Number 3324145

Notes to the financial statements for the year ending 31st March 2021

**13 ** Analysis of net assets between funds
Tangible fixed Net current Total
assets assets
Restricted Funds £ £ £
Westbourne House 108,531 0 108,531
Healthy Initiatives 0 16,461 16,461
Social Enterprise 420,546 35,388 455,934
Long Term Maintenance 0 6,675 6,675
History Society 0 198 198
Strategic Development 0 25,000 25,000
Karbon Homes 78,008 78,008
Volunteering 0 1,787 1,787
Zig Zag 0 5,472 5,472
529,077 168,989 689,066
Unrestricted funds
Designated funds 0 1,911 1,911
Reserves 0 35,512 35,512
General funds 22,202 24,956 47,158
22,202 62,379 84,581
Total Funds 551,279 231,368 782,647

15

Haltwhistle Partnership Ltd

Company Registration Number 3324145

Detailed statement of financial activities for the year ending 31st March 2021

£
£
Income
Donations
1,510
Project funding
34,932
Bank interest receivable
456
Rental income
41,337
Other income
9,551
Total income
87,785
Expenditure
Cost of generating funds
Wages and salaries
5,522
Charitable activities and support costs
Wages and salaries
8,395
Projects
30,855
Light, heat and water
3,636
Rent, rates and insurance
5,354
Repairs and maintenance
1,471
Postage, stationery and advertising
928
Telephone
758
Hospitality (Lunch Club/Drop In/Volunteerin
2,218
Sundry Expenses
318
Bank interest and charges
72
Professional Fees
525
Depreciation of fixed assets
15,297
Grants paid
3,665
73,491
Governance costs
Accountancy and independent
examiners fees
1,125
1,125
Total Expenditure
80,138
Net incoming resources for the year
7,648
2021		 £
£
7,326
146,770
458
41,923
4,892
201,369
4,949
8,414
24,699
3,886
6,869
3,403
717
550
2,255
619
72
345
15,315
3,300
70,444
1,225
1,225
76,618
124,751
2020

16