Charity Registration No. 1062448
Company Registration No. 3364551 (England and Wales)
,
ACTIVE TRAINING AND EDUCATION
A COMPANY LIMITED BY GUARANTEE
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
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ACTIVE TRAINING AND EDUCATION
REFERENCE AND ADMINISTRATIVE INFORMATION
| President | Lord Fox of Leominster |
|---|---|
| Trustees | Josie Whitworth - Chair |
| Mike Forrest FCA | |
| Ben Harris | |
| Stephen Kelly | |
| Barry Walmsley | |
| Secretary | Mike Forrest FCA |
| Charity number | 1062448 |
| Company number | 3364551 |
| Correspondence address | 32 Western House |
| London Road | |
| Thrupp | |
| Stroud | |
| GL5 2BX | |
| Registered office | Union House |
| 111 New Union Street | |
| Coventry | |
| CV1 2NT | |
| Bankers | HSBC |
| 1 Church Street | |
| Malvern | |
| Worcestershire | |
| WR14 2AB |
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ACTIVE TRAINING AND EDUCATION
A COMPANY LIMITED BY GUARANTEE
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CONTENTS
Page
Trustees' report 4 – 7
Independent examiner’s report 9
Statement of financial activities 10
Balance sheet 11
Notes to the accounts 12 - 17
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ACTIVE TRAINING AND EDUCATION
A COMPANY LIMITED BY GUARANTEE
TRUSTEES' REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2021
The trustees present their annual directors’ report and financial statements for the year ended 30 September 2021, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting for Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Public benefit
The trustees have considered the guidance provided by the Charity Commission, and are satisfied that the activities of the Company satisfy the requirements for them to be considered in the public benefit.
Structure, governance and management
Active Training and Education (ATE) is a charitable company limited by guarantee, incorporated on 2 May 1997 and registered as a charity on 16 May 1997.
The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.
The trustees, who are also the directors for the purpose of company law, are listed on page 1. They all served throughout the year, except for Josie Whitworth, who was appointed on 11 January 2022, on which date Heather Forrest resigned.
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £10 in the event of a winding up.
Other suitable individuals will continue to be invited to attend Board meetings, and may be co-opted as trustees by vote of the Board for an initial period of two years, renewable for further periods of two years by further votes of representation.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to these risks.
Objectives and activities
The general objectives of the charity remain the advancement of the education of children and young people attending educational establishments by the provision of education through activities such as residential holiday courses, term-time work with schools both in the classroom and in residential courses, and offering teachers and other education professionals training in the methods and practices of these education techniques.
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ACTIVE TRAINING AND EDUCATION
A COMPANY LIMITED BY GUARANTEE
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2021
ATE staff and volunteers
Monitors are volunteers drawn mostly from sixth formers, university students, trainee teachers and social workers. They must attend a week long training course and then work in at least one sevenday holiday with a group of children.
Many monitors return year after year and contribute enormously to the organisation. After a monitor has worked on three separate holidays and is at least 21 years old, he/she may apply to further training as Assistant Director. After working in this new capacity on at least three occasions, they may apply to attend yet another training course to work as a Director in charge of a complete SuperWeek.
Directors are reasonably remunerated, but Monitors and Assistant Directors receive only expenses. It is a deliberate policy of ATE that the people working directly with the children should be doing so because they want to, and not because they need to earn money.
A large proportion of this staff body show a remarkable loyalty and commitment to ATE and its overarching ethos. This is shown in large amounts of time given to attending residential 'in-service training' from people who are willing to undertake often very difficult challenges for no monetary reward, and have raised quite large sums of money towards the new centre fund and the Adventure Appeal fund.
Reserves policy
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The charity’s strategy is designed to develop that level of reserves over the next few years.
Coronavirus Pandemic
2021 has again been overshadowed by the Coronavirus pandemic, although we were able to deliver a small SuperWeek programme in the summer of 2021. The team worked hard to find a variety of different activities in order to bring some much-needed revenue to the organisation.
We are hopeful that the 2022-23 programme will look much more like the type of programme the organisation used to deliver, before the arrival of the pandemic. Before then, the 2021-22 programme will be delivered on a similar basis to last year.
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ACTIVE TRAINING AND EDUCATION
A COMPANY LIMITED BY GUARANTEE
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2021
Achievements and performance
Last year’s SuperWeeks programme comprised four holidays, which were well attended, and 31 children were supported from the Adventure Appeal Fund, supported primarily by the POM Trust.
The completion of the redesign of ATE’s website has helped to streamline the booking and payment processes, which has meant that it was possible to return to this small level of activity without the need to recruit additional staff.
The termtime activities changed direction, with sessions run at school premises rather than in independent premises on a residential basis. The equipment previously used to run SuperWeeks under canvas proved useful to providing facilities within school grounds. This was successfully supplemented by fun party and play activities developed virtually.
This was a very modest return to providing support for young people affected by the pandemic, but the financial results speak for themselves.
Plans for the future
As ATE recovers from the strictures of the pandemic it is important to develop future programmes cautiously. In 2021-22 there will be five SuperWeeks, including one at Easter which was delivered successfully (and full).
Training plans are gradually returning to past levels, and it has been gratifying to find that there are still a significant number of young people and past monitors keen to attend training courses so that they will be able to be a part of the delivery of future activities.
Financial review
At last, ATE has been able to return to its core activity of running residential children’s holidays following the disruption caused by the Covid pandemic. The finances of the organisation have survived the two-year interruption to “normal” circumstances via the combination of government support (primarily the furlough scheme and other grants and the “bounce-back” loan scheme in 2019-20 and the enterprising activities that the team devised to replace the usual termtime activities, supplementing the gradual return to the delivery of SuperWeeks.
In particular, we have extended the repayment period of the £50,000 Bounce Back loan to ten years, as set out in note 16 of the financial statements.
As a result, ATE delivered a sound financial result for the year, achieving a small surplus of £1,938 with the organisation generating a surplus of £1,938 (2020 – deficit of £21,170). However, the unrestricted reserves are in deficit by £26,503 (2020 - £30,116). The value of the restricted funds stands at £4,722 (2017 - £6,397).
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ACTIVE TRAINING AND EDUCATION
A COMPANY LIMITED BY GUARANTEE
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2021
Financial review (continued)
SuperWeeks and term-time activities delivered surpluses of £18,116 (2020 - £nil) and £14,612 (2020 - £5,110) respectively, while overheads fell to £52,218 (2020 (90,620). This reduction resulted primarily from a reduction in staff numbers and the decision for our staff to work from home, enabling the organisation to vacate its office premises. The last of the office costs were paid for from the remaining balance in the New Centre Fund.
The trustees are confident that there will be sufficient working capital to meet ATE's obligations, as the projections that the trustees have prepared indicate that the planned programme should continue to deliver enough revenue to cover costs. Prices have been increased slightly from 2021 prices, but the capacity has been increased without an increase in the number of holidays being offered, leading to an expectation of a surplus in 2022.
Independent examiner
Chris Sims FCA has agreed to continue to act as independent examiner for ATE.
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ACTIVE TRAINING AND EDUCATION
A COMPANY LIMITED BY GUARANTEE
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2021
Trustees’ responsibilities
The charity trustees (who are also directors of the Company) are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and UK Accounting Standards (UK Generally Accepted Accounting Practice).
Charity law requires the charity trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including income and expenditure, for that period. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity’s website.
In so far as the trustees are aware at the time of approving our trustees’ annual report:
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there is no relevant information, being information needed by the independent examiner in connection preparing their report, of which the examiner is unaware, and
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the trustees, having made enquiries of fellow trustees and the examiner that they ought to have individually takes, have each taken all steps that he/she is obliged to take as a trustee in order to make themselves aware of any relevant information and to establish that the examiner is aware of that information.
By order of the board of trustees
Mike Forrest
Secretary 9 June 2022
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A COMPANY LIMITED BY GUARANTEE
INDEPENDENT EXAMINER' REPORT
TO THE TRUSTEES OF ACTIVE TRAINING AND EDUCATION
I report on the accounts of the charity for the year ended 30 September 2021, which are set out on pages 9 to 16.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s qualified statement
In the course of my examination, no matter has come to my attention other than that disclosed below.
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which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations
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to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
The matter that has come to my attention is that the financial position of the charity is precarious, as described by the trustees in their report. The situation arises solely due to charity’s activities being effectively closed during the Coronavirus pandemic. The charity continues by means of a Government backed bounce-back loan, and the subordination of a loan made by the founder of the charity.
Chris Sims FCA, Beaminster, Dorset 9 June 2022
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ACTIVE TRAINING AND EDUCATION A COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES (including income and expenditure account) FOR THE YEAR ENDED 30 SEPTEMBER 2021
| Incoming resources from generated funds Voluntary income 2 Government grants 3 Investment income - interest Activities in furtherance of the charity's objectives 4 Other incoming resources Total incoming resources Resources expended Charitable activities - costs in furtherance of the charity's objectives 5 Total resources expended Net income/(expenditure) Fund balances at 1 October 2020 Fund balances at 30 September 2021 |
Unrestricted funds Restricted funds Total 2021 Total 2020 £ £ £ £ 10,406 13,939 24,345 36,408 10,345 - 10,345 31,110 - - - 465 |
|---|---|
| 20,751 13,939 34,690 67,983 82,659 - 82,659 5,513 - - - - |
|
| 103,410 13,939 117,349 73,496 |
|
| 99,797 15,614 115,411 94,666 |
|
| 99,797 15,614 115,411 94,666 |
|
| 3,613 (1,678) 1,938 (21,170) |
|
| (30,116) 6,397 (23,719) (23,719) (26,503) 4,722 (21,781) (23,719) |
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ACTIVE TRAINING AND EDUCATION A COMPANY LIMITED BY GUARANTEE BALANCE SHEET 30 SEPTEMBER 2021
| Fixed Assets Tangible Assets 13 Current Assets Debtors 14 Cash Creditors:amounts falling due in less than one year 15 Net current assets/(liabilities) Creditors:amounts falling due in more than one year 16 Net assets Income Funds Restricted funds 17 Unrestricted funds |
2021 2020 £ £ 8,502 9,152 |
|---|---|
| 20,217 4,428 43,514 49,708 |
|
| 63,731 54,136 |
|
| (22,800) (14,070) |
|
| 40,931 40,066 |
|
| 49,433 49,218 (71,214) (72,937) |
|
| (21,781) (23,719) |
|
| 4,722 6,397 (26,503) (30,116) (21,781) (23,719) |
The company is entitled to exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2021. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts under the requirements of the Companies Act 2006.
The directors acknowledge their responsibilities for ensuring that the company keeps accounts which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure , for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
The accounts were approved by the Board on 9 June 2022
Mike Forrest – Treasurer and Trustee
Company Registration No. 3364551
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ACTIVE TRAINING AND EDUCATION A COMPANY LIMITED BY GUARANTEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
1 Accounting policies
The principal accounting policies adopted, judgements and key sources of estimation relating to uncertainty in the preparation of the accounts are as follows:
1.1 Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102.
Assets and liabilities are recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
1.2 Incoming resources
Income is deferred where the charity is in receipt of funds in advance of providing the charitable activity to which the income relates, where there are clear preconditions for use of those funds.
Grants and donations are accounted for on a receivable basis. Grants received in respect of capital expenditure are deducted from the cost of the asset.
Investment income is accounted for on an accruals basis.
Other Incoming resources are included in the Statement of Financial Activities on a receivable basis.
1.3 Resources expended
Grants are included as expenditure in the period for which the award is given.
Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of VAT. All expenditure has been classified under headings that aggregate all costs related to the category. Where costs cannot be attributed to particular headings they have been allocated on a basis consistent with the use of the resources.
Support costs represent indirect charitable expenditure. In order to carry out the primary purposes of the charity it is necessary to provide support in the form of personnel development, financial procedures, provision of office services and equipment and a suitable working environment. The support costs are allocated wholly to charitable activities.
Governance comprises the costs which are directly attributable to the governance of the charity and the necessary legal procedures for compliance with statutory requirements.
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ACTIVE TRAINING AND EDUCATION A COMPANY LIMITED BY GUARANTEE NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021
1.4 Tangible fixed assets and depreciation
The charity does not have a specific value above which capital expenditure is capitalised. Tangible fixed assets capitalised are those deemed to be for long term use by the charity.
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows;
Fixtures, fittings & equipment 25% per annum Computer equipment 33% per annum
1.5 Stock
Stock is valued at the lower of cost and net realisable value.
1.6 Accumulated funds
Unrestricted funds represent those monies which are freely available for application towards achieving any charitable purpose that falls within the charity’s charitable objects.
1.7 Pensions
During the year, eligible and entitled employees were enrolled into the Company’s defined contribution pension scheme, with employees contributing 5% and the company contributing 3%. The employer’s contributions recognised in these financial statements as they fall due.
2 Voluntary Income
| Unrestricted funds Donations from individuals David and Helen Lowe Charitable Trust Restricted and designated funds POM Trust Donations from individuals Round Tables and Lions Companies and charitable trusts Total |
2021 2020 £ £ 10,406 11,886 - 15,000 |
|---|---|
| 10,406 26,886 |
|
| 12,887 - 852 6,422 - 100 - 3,000 |
|
| 13,939 9,522 |
|
| 24,345 36,408 |
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ACTIVE TRAINING AND EDUCATION A COMPANY LIMITED BY GUARANTEE NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021
| 3 Government grants Coronavirus job protection scheme Coronavirus small business grant 4 Activities in furtherance of the charity's objectives SuperWeeks Term-time activities Monitors' and directors’ training courses and CPD |
2021 2020 £ £ 10,345 21,110 - 10,000 10,345 31,110 |
|---|---|
| 64,136 - 18,523 5,513 - - 82,659 5,513 |
5 Total resources expended
| Activities Grants payable Merchandise Support costs Total |
Staff Depreciation Other costs Grant funding £ £ £ £ 9,756 147 40,028 - 49,931 4,046 - - - 12,887 12,887 - - - 375 - 375 - 41,830 553 9,835 - 52,218 90,620 51,586 700 51,418 12,887 115,411 94,666 |
|---|---|
The grant funding was paid for from the Adventure Appeal restricted fund. In, addition, £2,727 of overheads were paid for from the remainder of the restricted New Centre Fund.
6 Activities undertaken directly
| SuperWeeks Term-time activities Monitors' and directors’ training courses and CPD 7 Grants payable Grants to individual children Grants to monitors’ course trainees |
46,020 1,393 3,911 403 - 2,250 49,931 4,046 |
|---|---|
| 12,887 - - - 12,887 - |
The grants to children were used to pay for all or part of the charity’s SuperWeek fees on behalf of individual children: 31 children benefited from a grant in 2021. No children received grants in 2020 as ATE was unable to run any SuperWeeks. Those who received such grants in 2021 were all from families of limited income.
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ACTIVE TRAINING AND EDUCATION A COMPANY LIMITED BY GUARANTEE NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021
8 Financial Commitments
9 Support costs
| Staff costs Depreciation Rent, rates and room hire Printing, postage and stationery Telephone and internet Travelling and subsistence Advertising Insurance Utilities Card services costs IT costs Interest paid Other expenses |
2021 2020 £ £ 41,830 60,686 553 553 3,896 11,690 230 5,737 637 557 170 616 - 227 1,570 2,466 - - 564 1,515 871 817 570 - 1,327 1,831 52,218 90,620 |
|---|---|
10 Employees
Number of employees
During the year the charity employed an average of 2 administrative staff (2020 – 3), representing 1.6 full-time equivalents (2020 – 2.4). The charity also employed 23 temporary staff (2020 – nil) on a casual basis to run the charity’s activities.
Employment costs
| Wages and salaries Social security costs Pension costs |
50,405 57,211 - 1,871 1,181 1,912 51,586 60,994 |
|---|---|
There were no employees whose annual emoluments were £60,000 or more.
Pension scheme
The charity has made pension arrangements for its staff in accordance with the government’s autoenrolment programme. The scheme is managed by The People’s Pension, and the charity contributes 3% of salary for employees who contribute 5% of their salary.
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ACTIVE TRAINING AND EDUCATION A COMPANY LIMITED BY GUARANTEE NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021
11 Trustees
None of the trustees (or any persons connected with them) received any remuneration during the year. No expenses were reimbursed to trustees during the year (2020 - £121).
12 Taxation
The charity’s activities during the year were in accordance with its charitable objects and no corporation tax liability arises.
13 Tangible fixed assets
| 13 Tangible fixed assets Cost At 1 October 2020 Additions At 30 September 2021 Depreciation At 1 October 2020 Charge for the year At 30 September 2021 Net book value At 30 September 2021 At 30 September 2020 14 Debtors Debtors Prepayments and accrued income 15 Creditors: amounts falling due within one year Taxes and social security costs Pension contributions Creditors Other creditors and accruals Current portion of long-term loan |
2021 £ 20,217 - |
Fixtures, fittings and equipment £ 15,226 50 |
|---|---|---|
| 15,276 | ||
| 6,074 700 |
||
| 6,774 | ||
| 8,502 9,152 2020 £ 2,877 1,551 4,428 |
||
| 20,217 | ||
| 3,379 276 13,907 898 4,340 |
- 366 502 9,035 4,167 14,070 |
|
| 22,800 |
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ACTIVE TRAINING AND EDUCATION A COMPANY LIMITED BY GUARANTEE NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021
16 Creditors: amounts falling due after more than one year
| 6 Creditors: amounts falling due after more than one year | |
|---|---|
| Government “Bounce Back” loan Current portion – payable in the next 12 months Sub-ordinated loan |
2021 2020 £ £ 48,450 50,000 (4,340) (4,167) |
| 44,110 45,833 27,104 27,104 71,214 72,937 |
The government loan is repayable at a fixed rate of interest until 11 May 2030.
The sub-ordinated loan was provided by the founder of the charity in order to support the finances of the charity in its early years. This loan is repayable only when, in the opinion of the Trustees, the finances of the charity permit it.
17 Restricted funds
| New centre fund Adventure fund Training grant |
1 October 2020 Incoming resources Resources expended 30 September 2021 £ £ £ £ 2,727 - (2,727) - 1,670 13,939 (12,887) 2,722 2,000 - - 2,000 6,397 13,939 (15,614) 4,722 |
|---|---|
The new centre fund was set up with an aspiration for ATE to raise sufficient funds to purchase its own premises, both to provide office space and a residential centre for running holidays and other activities. This plan is unlikely to be feasible until and unless ATE’s finances improve substantially . Trustees decided that this fund would be better used to meet part of objectives of the original appeal, providing new office facilities, which resulted in the move to Gloucester in the summer of 2019.
The adventure fund raises funds to enable children to experience the benefits of a SuperWeek, when their parents/carers would not otherwise be able to afford for them to participate.
The training grant has been awarded to ATE to support the future training of volunteers to help care for the young people who we look after on the holidays and other activities it runs.
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