HARMSTON MEMORIAL HALL TRUSTEES ANNUAL REPORT FOR THE PERIOD I NOVEMBER 2023 TO 31 OCTOBER 2024 Email.. harnistonmemorialhall@hotmail.com HMH- frustees Annuol Rewrt INovember20243 CONTENTS: Section Description Page Objects Trustees, Elective Committee Members and Governance Governing Document & Charity Status Trustees The Elective Committee Members12023/2024) Report of the Secretary Governance Review & Update Key Documents Register Other Work During the Year Report of the Chair Treasurer's Financial Report A brief review of the year General Running Costs Refurbishment The Forecast Reserves Yearly Comparisons {2020 to 2024) Total Income and Expenditure Summary1202312024) Summary of Bank Balances and Pledges Signature5 Page io Hamistort Memorial Hall- Chanty Cornmission Registered Number.. 1062434 Page l ol 10 MH- Trustees Annuol Report (November 20241 HARMSTON MEMORIAL HALL TRUSTEES ANNUAL REPORT & FINANCIAL ACCOUNTS FOR THE PERIOD I NOVEMBER 2023 TO 31 OCTOBER 2024 Objects The objects of the charity are that Harmston Memorial Hall be used in perpetuity as a non-sectarian and non-political place of recreation and social intercourse or Village Institute under the name of "Harmston Memorial Hall" for the advantage or benefit of the adult inhabitant5 of Harmston either gratuitous or in consideration of any money payment or on such terms as the trustees may think fit. The trustees shall not permit Harmston Memorial Hall to be used for the purposes of any particular church, denomination or sect or of any political party. Trustees. Elective Committee Members and Governance a. Governing Document & Charity Ststus Up and until the 2nd September 2024 the governing document for Harmston Memorial Hall was the Conveyance and Deed of Trust entered into by John Cockburn Cockburn and the trustees on the 21" October 19431"the Old Deed,). th Harmston Hall was subsequently entered into the Register of Charities on the 16 May 1997 (Reg. No. 10624341 and continues to enjoy Charity status. The Old Deed was superseded by the Declaration of Trust of Harmston Memorial Hall dated 3 September 2024 ("the New Deed'l. Accordingly the trustees and their successors now act in accordance with the New Deed and the Charities Act 2011 (as may be amended). rd b. Trustees th Under the Old Deed S (five) trustees were formally appointed by Resolution dated 6 October th 2023 and legalised under deed on 7 October 2023 (being a minimum of four and a maximum of eight including the Parish Nominee). By agreement the term of appointment is 3 (three) years. This was done for the purposes of Land Registry and also to oversee the transition period to bring the New Deed into effect. They are: Mr. Paul Hill Mr. Alan Humphries Mr. Keith Elms Mr. David Bridges Mrs. Joanne Horn (the Parish Nominee elected and recorded at the AGM held on the th 24 November 2022 and legalised by Resolution and Deed as noted above). arn5ton Memorial Hall- Charity cornm1￿on Registered Nurnber.. IC62434 Pa8e 2 of 10 HMH- Trustees AnnuGI Report fNo¥ember2024J The Elective Committee members (202312024) The Elective Committee members duly elected at the Annual General Meeting held on the 23rd November 2023, for the year 2023/2024, were: Mrs. Gillian Dowse (Chair) Mr. David Bridges (Secretary Mrs. Helen Robertson ITreasurer) Mrs. Joanna Horn Mrs. Kate Stockbridge-sime Mrs. Keren Shepherd Mrs. Christine Wright Mrs. Janice Cross Mr. Brian Hamilton Mrs. Teresa Bridges In addition Mrs. Vanessa Baptie-woods has served on the Facilities Management Sub-Commit- tee throughout the year and the Committee thanks her for her support. Report of the Secretary a. Governance Review & Update Mrs. Catriona Wheeler of Adie Pepperdine Solicitors has continued to act for our charity throughout the year. You may recall from last year's AGM that our aims were as follows: New Deeds of Appointments to be made for the incumbent trustees The registration of HMH Land and Buildings with the Land. An update of the HMH 1943 Conveyance and Governing Document following steps l. and 11. above. The appointment of the Charity Commission as Official Custodian thereby replacing incumbent trustees as individuals holding title to the HMH'S Land and Buildings A brief progress update follows: New Deeds of Appointments to be made for the incumbent trustees. th This was completed on the 7 October 2023 and returned to Adie Pepperdine for safekeeping. STATUS - Complete. Paragraph 2 b. refers On ILV, Ortober2023 and receipted. Hamston Memorfal Hall- Chartty Commls*n Registered Number.. 1062434 Page 3 of 10 HMH- fnths Annual Rewrt (November20241 The registration of HMH Land and Buildings with Land Registry. This is a legal requirement and the first application was submitted to Land Registry under Title Number LL425698 shortly after the new deeds of appointment were completed in October 2023. We are advised that the process currently takes be- tween 14 and 16 months to complete. A response is therefore expected in the first quarter of 2025. STATUS- Under Process An update of the HMH 1943 Conveyance and Governing Document. Under the guidance of Solicitors the Constitution was re-drafted using the Charity Commission's Charitable Trusts: Model Trust Deed (GD21. This was completed and the new constitution was approved unanimously by the trustees and elective com- mittee members present at an extra-ordinary meeting held on the 3 September 2024. Importantly the Objects of the Charity remain the same. The new constitution has been approved by the Charity Commission and came into effect on the 3rd September 2024. It was previously noted that changes to the constitution required a 75% in favour vote by the adult residents of the Parish of Harmston attending a meeting called for that purpose. We were further advised that our Charity is NOT a Member Organisa- tion and as such this decision rests with the Charitws Trustees on a majority vote basis. This occurred on the 3, September 2024. STATUS- Complete To appoint the Charity Commission as Official Custodian. Application has been made by Adie Pepperdine on behalf of HMH and a response is awaited. When this happens Mr. Paul Hill, Mr. Alan Humphries, Mr. Keith Elms, Mr. David Bridges and Mrs. Joanne Horn will step down as trustees and title holders for the purposes of Land Registry. N.B. The Deed Packet for HMH is held by Adie Pepperdine for safekeeping. This contains the original 1943 Conveyance. resolutions, deeds of appointment and retirement. b) Key Documents Register The HMH Key Document Register continues as an important reference and administration tool setting out such things as HMH aff iliations, licenses, registrations, utilities and renewal dates together with the associated account details and contacts. The register is reviewed, updated and circulated regularly to the committee and renewals are monitored and actioned bythe trus- tees. A copy is available upon request. Hannston Memorial Hall- Chanty Commission Registered Number. IC*2434 Pa8e 4 of 10 MMH- Trustees Annugl Report fAlo¥ernber2024) c) Other Work Durln8 the Year Work has continued during the year to improve the Charitws processes and procedures. This includes; The implementation of a Safeguarding Policy and the appointment of a Safeguarding Officer. Dual authorization online banking. Regular reviews of Regular Hirers & Contractors Insurances Checks on Regular Hirers own Safeguarding Policies and Risk Assessments to ensure they are in place. Re-introduction of Meet & Greet Service for all one off hirers by our Facilities Team. Report of the Chalr We have had another successful year at our Memorial Hall. I would like to thank all of the commit- tee members and our volunteer helpers for their ideas, dedication, enthusiasm, hard work and team work. Without you all we couldn't make our events so successful and enjoyable. As well as organising these events, all committee members give up theirtime to ensure the Hall is maintained, bills are paid, the kitchen and bar run smoothly and through marketing the village and surrounding areas are kept informed of all upcoming events. This enables us to ensure our Hall is a key feature in our village life and continues to be a venue which caters for which caters for all interests and ages. Annual events which have taken place this year have included our ever-popular food and drink fair, village BBQ, the Big Breakfast and the Village Produce Show. We have also organised family bingo, a spooky story trail, pie night, chip and cheerful event, music event by The Frank Birkbeck jazz Trio, th a Halloween disco, a pop-up coffee morning and our forthcoming Festive Friday on 13 December. Our new big screen TV has enabled us to arrange successful and enjoyable watch events for the Wimbledon final, England Euro Football matches and The Eurovision Song Contest. Most of these events have been well supported but sadly we had to cancel the Jelly Legs music event earlier this year due to low ticket sales. Some events raise a great deal of money, others have covered costs and raised smaller amounts. Our range of organised events are put on to cater for the interests and enjoyment of all villagers, young and old. They are not all intended to raise large sums of money but we need support and attendance from villagers and friends to ensure that we don't lose hard earned funds on our events. A big thank you must go to our regular hirers who form a large part of our income. Our regular hirers this year have been the Wl, the U3A, Harmston Young Farmers, Katy Baker's dance classes, Cathy Ainsworth's Yoga, Harmston Parish Council, Phillipa Butler Harris's Pilates and our newest regular hirer Laura Wade who holds 3 very well attended Zumba classes per week. I would also like to thank Shep who runs our monthly charity quiz. He raises hundreds of pounds each year for various charities chosen by quiz participants. This year's charities that have received £100 have been Teenage Cancer Trust, CenterPoint, Guide Dogs for the Blind, Lincs and Nott's Air Ambulance. Shep's quiz has already raised£351 out of a target of £500 for our very own 'Restore Our Floorf campaign. In addition to our regular hirers we have privately hired out the Hall for many occasions such as birthday parties, christenings, children's parties, wakes, the Church Harvest Supper, the Wl fair and various charity events. Many private hirers have made use of our fabulous kitchen and bar facilities. Harrn5ton Memorial Hall. Charity Commission Re8i5tered Number: IC62434 Pa8e 5 of 10 HMH- Trustees Annual Report INovember 20241 We do have two members of our committee stepping down, so a massive thank you to Janice Cross who has served on the committee for many years and has done a great job of being in charge of our kitchen, ensuring it is well stocked, in good condition, is regularly checked by electrical and fire safety experts and continues to have a 5-star food hygiene rating. Another massive thank you goes to Jo Horn who has also been on the committee for several years and has served as secretary, marketing manager and chairperson. You will both be missed but we are all delighted that you will both continue to support the Hall by being on our volunteers list. After many years of research, enquiries and legal advice all the Hall trustees have finally signed a new Constitution -a Declaration of Trust Document. This is a crucial legal document needed by all charities. I would like on behalf of all the trustees to thank our secretary Julien Bridges for all his time and hard work in researching and arranging for thi5 updated Constitution to be completed. Our popular 200 Club draw has gained a number of new participants this year but there are a few numbers still left. This monthly draw gives out half the takings out as prizes and half for the Hall funds. We raise money for the ongoing running and maintenance of our Hall and we do have a contin- gency fund for unexpected expenses. This year two such unexpected situations have occurred. One is the realisation that the Hall floor which is over 100 years old is deteriorating and will need re- placing in the very near future. This work will cost in excess of £30,000- our contingency will not cover these costs, therefore we have had to launch a fund-raising campaign to raise the money needed. We are in the process of applying for various grants too. Please read our newsletters and posters or ask any committee member to see how you could sUPPOrt this campaign to enable our hall to continue to function effectively as it has done for over 100 years. The second unexpected occurrence was finding out from Anglian Water that we have a serious water leak meaning we are losing gallons of water daily. We are working with Anglian Water to locate the leak but it isn't prov- ing easy as the water pipe from the mains to the hall is several metres long and goes under adjoin- ing private land. Despite our insurances, the solution to this problem is going to cost thousands of pounds. We are therefore exploring several options to pay for and rectify this situation. As you can see, there are lots of people involved in the running of our Memorial Hall and I would therefore like to end with a huge thank you to everyone, no matter how large or small your involve- ment. We have a great team all workingtogetherfor the benefit of our lovely Harmston community. Treasurers Financial Report a. A brief revlew of the year The Trustees are pleased to report that the Charity continued to maintain a sound financial position, with a healthy balance this year. It must be noted however that significant maintenance challenges are forecast for the forth- coming year including: A replacement Main Hall Floor following a report in May 2024, and Repairs to the incoming Water Main which failed in August 2024. The cost of this essential work is likely to reduce our reserves and working capital below our currently recommended threshold of £10,000 during the forthcoming year. Hamiston ￿emONa1 Hall- Charlty Commtssian Re8iStered Number: IC62434 Pa8e 6 of 10 MH- Trustees Annuol Report (N0￿mber2024J The aim of the Trustees is to continue providing capital for day to day running costs and Maintenance, whilst maintaining an adequate reserve for Hall improvements as necessary. None of the trustees receive any form of remuneration for the deliverance of their duties. Not reflected in the accounts is all the material help given by the Committee and other volunteers, who freely give of their time and expertise. The financial period opened on l November 2023 with a balance of £18,667.67. This was ap- plied to meet normal running costs and as a base for planned maintenance costs throughout the year. The fund closed on 31 October 2024 with a balance of £22,294.06, an increase in funds this financial year of £3,626.39, with all costs met Income for reserves and working capital is derived from Hall Hire fees, bar income, 200 Club monthly draw, Events and fund-raising activities. Hall finances have continued to improve throughout 2023/24. At the close of the Accounts on 31 October 2024, total income generated was £32,373.26, an increase of £6,984.64 in income over last year's total. b. General Running costs The day to day running costs, which cover Maintenance, Utilities, Cleaning and Administration etc., totalled £15,137.61. This is an increase of £3,242.06 on last year's costs. This increase can be attributed mostly to the rise in the Gas and Electric1£2,719 more than 22/231. Maintenance costs also increased in comparison to the previous year by £389.89, though the broadband charges were less due to a refund because of limited service earlier in the year. Administration costs remained about the same as last year, despite now including a new payment for a TV license and fees for using Sumup card payments. c. Refurbishment Spending on Hall Refurbishment this yeartotaled £1,960 which was for replacement patio doors. Planned refurbishment and Maintenance spending for the next financial year 2024/2025 has yet to be finalised, but the major costs will be replacement of the wooden floor of the Hall and repairs to a mains water leak for which the Hall is responsible as noted above. A new project has been launched called 'Restore Our Floor, _ all fundraising activities for the last year have been channeled towards this, and any personal donation5 received from residents are now held in a separate, interest-bearing bank account. Further pledges of financial support have been received, and the Committee are in the process of applying for a substantial grant from the FCC Communities Foundation. d. The Forecast This year's finances have once again kept pace with rising prices and inflation, with income for Hall Hire and bar sales increasing over 22123 by 40% and 54OA respectively. The margin for Bar sales this year has averaged over 46% before overheads. Excluding Water Main and Floor Repairs Hamiston Memorial Hall- Chartty Comrni55ion Registered Number.. IC62434 Pa8e 7 of 10 MMH- Tn￿tres AnnutrlReport (Novernber2024) Functions and Events are planned for next year though these will be dependent on the timings of the Restore Our Floor project. If the submitted grant application is accepted, then the outlook for 2024-2025 should see continued financial stability for the Hall with planned returns suffi- cient to cover re-occurring overhead costs. Hire Fees and Bar prices continue to be reviewed against expenditure and it is hoped that the current rates can be retained during 2025. e. Reserves The total funds of the charity are held at Barclay's Bank with a current account used for the normal running costs and expenditure that may occur. The general aim is to maintain a fixed reserve of £5,000 for unforeseen or exceptional costs, leaving a working capital account of £5,000 to £10,000 for day to day running costs, stocks, events and activities. To this end a Sav- ings account was set up during this last year to act as the 'reserve' with an initial £5,000 trans- ferred from the working capital account. A further £3,000 was transferred later as the working capital account was comfortably above £IO,O(MJ. Interest at 1.96% is payable on both savings, accounts. At the end of the financial year 202312024, total of £22,029.83 was held in the bank accounts with £264.23 in cash held by the treasurer. f. Yearly Comparisons12020 to 2024) 2024 2023 2022 2021 2020 Net Income Hall Hire £ 8,471.85 £ 1,465.93 £ 1,331.12 £ 1,210.00 958.00 £ 6.033.01 £ 1,715.23 £ 1,076.89 26.31 4,073.45 649.09 £ 1,289.00 £ 3,182.50 308.00 Fund Raising Events 734.12 1179.951 180.00 197.57 £ 1372.601 £ 8,563.30 £ 1,049.00 550.34 Donations 725.00 200 Club £ 1,098.00 £ 4,720.06 £ 1,291.55 1,114.00 662.00 Bar £ 7,274.98 1367.691 12.12 2,941.59 286.45 £ 1,113.98 Kitchen 157.281 Bank Interest Total Net Income £ 20,356.31 £ 15,961.05 9,064.63 £ 4,721.67 £ 13,223.26 Expenditure Maintenance linc Clea ning) Gas Elec 15.351.221 £ (4,961.331 (5,910.19) (2,494.851 £ (2,975.411 £ 16,569.031 £ 1540. 141 £ 12,055.051 £ 1254 481 £ 11,960.001 £(16,729.921 £ 13,849.821 1503.721 £ 12,075.04) 1505.6Jj £ 12,686.511 £ (14,582.06) 11,843.051 1368.381 11,861.411 1396.951 1918.811 (11,298.791 £ 1610.831 £ 1187.021 11,824.521 £ 1438.671 13,270.001 {8,825.891 £ 11,190.581 £ 1207.921 £ 11,043.001 £ 1607,381 £ 11,696.001 £ (7,720.29) Water Admin / Fees Phone/Broadband Refurbishment Hamiston MemLxial Hall- Chanty Commission Re81Ste￿ Number: I(￿2434 Paae 8 of 10 HMH- Tntstees Annuol Rebwrt (November20241 g. Total Income and Expenditure Summary1202312024) Income Payment Balance £8.471.85 £o.1)0 £8.471.85 £4,039.53 -£2.708.41 £1.331.12 £15.757.41 .£8,482.43 £7.274.98 £412.lJ) .£779.69 .£367.69 £958.00 £0.00 £958.00 £1.232.50 £o.lJ) £1.232.50 £1.469.85 .£26.42 £1,443.43 £0.00 .£6,569.03 .£6,569.03 £0.00 .£540.14 .£540.14 £0.00 .£5.35122 .£5,35122 £0.00 .£L960.(MI .£1.960.00 £0. £20.00 .£1075.05 .£2,055.05 £0.00 .£28,746.87 HallHire Ivent Bar Kitchen 200Club Raffle Fundraising Gas Ilec Water Maintenance Refurbishment BT Admin Fees Interest TOTALS £3,626.39 Increase In funds for the accountlng period 202312024- £3.626.39 h. Summary of Bank Account Balances & Pledges Opening Funds Closing Funds 01 November 2023 31 October 2024 £18.427. 19 £11,335.84 £0.00 £8.0Q. Bank (Current) BanklReserve> Bank (Restore Our Floor) Cash £0.00 £240.48 £18.667.67 £2.681.87 £264.23 £22.294.( Tot Restore-Our-Floor Pledges (not banked or included in the above amounts) total £3,000 Note: All amounts stated remoin subjert to Independent Examination with the Examiners Report to follow. Hamith Memodal Hall- Charlty Commlsslon Registered Nurnber.. I(￿2434 Pa8e 9 of 10 HMH- Tru5tsts Annutsl Report (Novefflber2024J Slgned G Dowse (Chair) Date.. 21 November 2024 DJO Bridges (Secretary) Date.. 21 November 2024 H Robertson (Treasurer) Date: 21 November 2024 Hamston Memorial Hall- Charity Commsslon Re8lstefed Nurnber.. IC62434 Page 10 of 10 **Harmston Memorial Hall** **CC16a** **1062434** **Receipts and payments accounts For the period** 01-Nov-23 31-Oct-24 **To from** ~~**e** e eee~~ |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Unrestricted**
**funds**|||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**|||**Total funds**||**Last year**| ||**to the nearest**
**£**||**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**||||||||||||| |Hall Hire|**8 472**|**8 472**||**-**|**-**||**-**|**-**||**8 472**||**6 033**| |Events|**4 040**|**4 040**||**-**|**-**||**-**|**-**||**4 040**||**3 414**| |Fundraising|**2 457**|**2 457**||**-**|**-**||**-**|**-**||**2 457**||**2 099**| |Donations|**246**|**246**||**-**|**-**||**-**|**-**||**246**||**26**| |200Club|**958**|**958**||**-**|**-**||**-**|**-**||**958**||**1 122**| |Bar|**15 757**|**15 757**||**-**|**-**||**-**|**-**||**15 757**||**11 014**| |Kitchen|**412**|**412**||**-**|**-**||**-**|**-**||**412**||**1 680**| |Admin/Fees|**20**|**20**||**-**|**-**||**-**|**-**||**20**||**-**| |Interest|**12**|**12**||**-**|**-**||**-**|**-**||**12**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**32 374**|**32 374**||**-**|**-**||**-**|**-**||**32 374**||**25 388**| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**32 374**
**-**
**-**
**32 374**
**25 388**
~~——————~~||||||||||||| |**A3 Payments**||||||||||||| |Fund Raisingcosts|**26**|**26**||**-**|**-**||**-**|**-**||**26**||**384**| |Event costs|**2 708**|**2 708**||**-**|**-**||**-**|**-**||**2 708**||**2 337**| |200club|**-**|**-**||**-**|**-**||**-**|**-**||**-**||**24**| |Bar Costs|**8 483**|**8 483**||**-**|**-**||**-**|**-**||**8 483**||**6 294**| |Kitchen supplies|**780**|**780**||**-**|**-**||**-**|**-**||**780**||**388**| |Maintenance|**5 351**|**5 351**||**-**|**-**||**-**|**-**||**5 351**||**3 004**| |Refurbishment|**1 960**|**1 960**||**-**|**-**||**-**|**-**||**1 960**||**2 687**| |Gas/Electriicity|**6 569**|**6 569**||**-**|**-**||**-**|**-**||**6 569**||**3 849**| |Water|**540**|**540**||**-**|**-**||**-**|**-**||**540**||**504**| |Hall Cleaning|**-**|**-**||**-**|**-**||**-**|**-**||**-**||**1 958**| |Telephone/Broadband|**255**|**255**||**-**|**-**||**-**|**-**||**255**||**506**| |Admin/Fees|**2 075**|**2 075**||**-**|**-**||**-**|**-**||**2 075**||**2 075**| |**_Sub total_ **|**28 747**
**-**
**-**
**28 747**
**24 010**|| |---|---|---| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**28 747**
**-**
**-**
**28 747**
**24 010**
~~——————~~||| |**_Net of receipts/(payments)_**
**3 627**
**-**
**- 3 627**
**1 378**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**18 667**
**- -**
**18 667**
**19 523**
**_Cash funds this year end_**
**22 294**
**-**
**- 22 294**
**20 901**
~~=====>>~~||| CCXX R1 accounts (SS) 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
CCXX R2 accounts (SS)|Signature
H S Robertson
**Details**
**Details**
Hall Buildings and Land
Bank Account
Cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**22 030**
**-**
**264**
**-**
**-**
**-**
**22 294**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Endowment
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
H S ROBERTSON|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||H S ROBERTSON|25-Jun-25| ||||| HARMSTON MEMORIAL HALL Charity Commission Registered Number 1062434 ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2024 INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES FOR THE HARMSTON MEMORIAL HALL I, Graham Christopher Button, report on the accounts for the year ended 31 st October 2024. Respective responsibilities of trustees and examiner The Trustees are appointed by virtue of the election to off ice as members, secretary and treasurer of the Committee. The Trustees are responsible for the preparation of the ac- counts. The Trustees consider that an audit is not required for the year but that an inde- pendent examination of the accounts will be carried out. It is my responsibility to: examine the accounts (under section 43 of the Act), to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act), and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with General Directions given by the Char- ity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explana- tions from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opin- ion is given as to whether the accounts present a 'true and fair, view and the report is lim- ited to those matters set out in the statement below. Independent examlner's statement In the course of my examination, no matter has come to my attention: which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 41 of the Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act; have not been met" or which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. HMH ACCOUNTS- IND EXAMINER 1 of2 The following matter(s), in my opinion, give(s) me reasonable cause to believe that the re- quirements to keep accounting records and to prepare accounts that accord with the ac- counting requirements have not been met and need to be brought to the attention of the Trustees. Signed Name: Graham Button Address: 1 Harmston Park Avenue Harmston Lincoln LN5 9GF HMH ACCOUNTS- IND EXAMINER 2of2