Age Active IReglstered Charity number 1062364) Financial Statement5 for the year ended 31 August 2021 Contents Page Legal and Administrative Information Trustees, report 3-5 Independent Examiners report statement of financial activities Balan￿ sheet Notes to the accounts 9-11 Age Active Legal and Administrative Infornition for the year ended 31 August 2021 Trustees Sue Jayawardena Alan Dulcamara Beryl Burgess Chair Treasurer Secretary Registered Ch¢irity Number 1062364 Registered Office Victoria Hall Norfolk Street Sheffield S12JB Independent Examiner White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL Bankers Barclays Bank plc Sheffield City Office 14 Commercial Street Sheffield S1 1NG A9e Actlv• Twst•g r•port for the year ended 31 August 2019 The trustees are pleased to present their re￿t and fina￿la$ statements of the charity for year ended 31 August 2021 The trustees have adopted the provisions of the Statement of Recommended Practice ISORPI "Accounting and Reportlllg by Charities" issued in March 2005 in preparing the annual reportand finan¢ial statements of the chanty- Objacts of the ¢harlty The charity is an unin¢orporated assOciatK￿ Wth a constrtution. The objects in¢lude'. To promote the preservab.on and protection of heath and the ￿lie1 of sickness amongst the inhabitants of SOU￿ Yorkshire and North East Derbyshire who a￿ aged 50 years or over in particular by the provision of health edLKation. inf0m￿tbOD and health and fitness activities Organisation Age A¢tive is a registered chanty and is govemed by a consbtutson dated 19 October 19%, as amended 15 April 1997. The charity is managed by trustee5, Wrth paid workers and volunteers involved in the day to day running of the prqect actiwties New Tnjstees are recruf(ed erther from association th the Charity in a professional manner, 01 from involvement in the activilies. Some Trustees have been aware of the Charrty's activfties but not been involved. The Management Commrttee is responsible for appointing staff to run the day to day activities- tutors lo tske the sessions, a Co-ordinator lo handle administrab.on and other practical duties, and a Project Manager to oversee the wnning of the organisation_ ActÉvities and review The most S￿n￿leant event of the previous year has obvN)usly been the pandemic, lockl￿Wn. and how it has impacted upon the charty. At the beginning of the financial year- September 2020. it was still ￿SIdered possible that we would start again In October. Discussions had been tsking place vthh the landloTds, Victoria Hall, about restart d*es and how the srtualion would be managed. Safety measures such as Guslomers weanng pla5b¢ wsors. limited numbers. one way systems in the hall etc. were arranged and new risks assessments were drawn up to refiect these new measures. The second kxkdown was then announced so the stsrt date was put back to January. This came and went and finalty a date at the beginning of June was dea.ded upon. This took place. classes ￿sumed, Initially with very small numbers and str.ct 2 metre guidelines. 11 was agreed these would be loosened at the beginning of September. During this period one ol the main teachers. Dennis Dryden, SLrffered a stroke anL1 was therefore unable lo continue taking the classes. The other employees, Suz8nne Ouraid and David Scholield, were placed on furlough. Several grants were obtained during lockdown to allow lor the rent to k paid. This was then held in lieu of dasses actually taking place. The ongoing 5rtuat￿n is still unclear. Many fomier Customers a￿ ￿lUCIant to come back into a group srtualion, as V￿11 as being nervou5 about travelling into the ¢ty centre. At this point rt is also uncertain whether the pandemic Is wnding dthvn. or whether rt will continue for the foreseeable future. Ag• Active Trustee report continued Public benefft 5tstemÈnt The benefits of Age Active are both clear and directly related to the chantys aims. With a weekly average of over 500 older people attending classes or activities during the past year, the aim ol providing service to the area is deady fulfilled. and is also strictly r elated to the aims as s¥ out in the organisation's Constitution. The hami or down&des lo this that can be identified are strrctty monit¢yed by the Trustees and Management Committee. The ability to provide as open and accessitAe a service t¢ the public as FK)SsIb￿ 15 also taken into considefab'on, and is something that is addressed in tandefn with the venues Whe￿ acb"vities lake plaGe e.g. Victoria Hall Methodist Church. Through Gonlact with other agencies in the area, the Trustees believe that the best possible working praclises are deployed by the charty- Rlsk Managem¥nt The major risks. to which the charrty is exposed. as identffied by the trustees. have been reviewed and systems have been Èstablished to mrtigate those risks. Reservès Policy Age Active adopts as an ongoing policy the setb.ng agde of a sum of money to fur six months ftjnning c0515 should any other source of income beC0￿e unavailable Future Strategy The long-tem aim of tr.e organisation is to c¥eate a rnore effectsve markeb.ng policy and lo maximise the potential of word of mouth pu￿￿rtY among the current members. Age Active Trustee report continued Trustees responsibilities for the financial statements The trustees are responsible for preparing financial statements for each financial ppriod which show the state of affairs of the Charity and of ttrie surplus or deficit of the Charity for that period. In preparing those financial statements, the Trustees are required to.. select suitable accounting policies and apply them consistently., make judgements and estimates that are reasonable and prudent. El prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in business. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enab5e the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention of fraud and other irregularities. Signed on behalf of the Trustees on 21bY Alan Dulcamara Treasurer Age Activ• Independent examinevs report to the trustees of Age Active I report on the accounts for the year ended 31 August 2021. which are set out on pages 7t011. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounls. The charity's trustees consider that an audil is not required for this year under seclion 144(2) of the Charities Acl 2011 (the 2011 Act) and that an independent examination is needed. 11 is my responsibility to-. El examine the accounts. under section 145 of the 2011 Act.. to follow the procedures laid doym in the general Directions given by the Charity Commission under section 145151{bl of the 2011 Act. and Q to state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried oul in accordance with the general DI￿￿￿OnS given by the Charity Commission_ An examination includes a review of the accounts-ng records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees conceming any sucl matters. The procedures undertaken do not provide all Ihe evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: 111 which gives me reasonable cause lo believe that in any material respect the requirements.. to keep accounting records in accordance with section 130 of the 2011 Act: and El lo prepare accounts which accord with the accounting ￿ordS and comply with the accounting requirement5 of Ihe 2011 A have not been met-, or 121 to which. opinion, attenlion should be drawn In order to enable a proper understa e accounts to be reached. Signed.. Craig Williamson White Rose Accounting for charib.es The Ghyll Threapland Aspalria CA7 2EL Date.. Age Active statement of Ffnancial Aetivltles for the year ended 31 August 2021 Total 2021 Total 2020 Notes Incoming resources Grants and donations Class takings Trips and events Fundraising Bank interest Total Incoming resources 45,161 8.890 37,549 43.058 2,860 940 49 84,456 $4,052 Resources expended Charity Running costs Management and administration of the charity 47,064 78.595 687 793 Total resources expended 47,750 79,388 Net {outgoing)lincoming resources Total funds brought forward 6.301 5,067 42,174 37,107 Total funds carried forward 48,475 42,174 Age Actlvo Balance Sheet as at 31 August 2021 2021 2020 Notes Current assets Debtors and prepayments Balance at bank and cash Total current assets 48,945 48,945 42,494 42,494 Creditors: amounts falling due within one year (470) (320) Net current assetsl(liabilities) 48,475 42.174 Total assets less current liabilities 48.475 42,174 Totsl net assets 48,475 42,174 Represented By FUNDS Unrestricted income fund Restricted income fund 48,377 98 48,475 42,076 98 42.174 and signed on its behalf by Alan Dulcamara Treasurer Age Active Notes to tho Accounts for the year ended 31 August 2021 Accounting Policies General The financial statements have tsen prepared in accordance wtth the Statement of Recommended Practsce, Accounting and Reporting by Charthes ISORP 2LK)51 issued in March 2005. Income Grants donations ané Income from charitable trading are r￿niSed in full in the Statement ol Financial Activities in the year in which they are received. Restricted Funds Restricted funds are usul for specrfic purpose5 as laid by the d￿or. Expendrture which meets the criteria is idewrttfied to the fund tcgether wth a fair allocation of management and 5UPPOrt Costs. Unrestricted Funds UnreslrKled Funds are othef income received or generated for the c*)Jects of the charity wrthout further specified purpose and are available as general fund5. Resources expended ReSoUr￿S expended are Included in the Statement of Financial Artivriies cx) an accruals ba515, inclusive of V A.T. The company is not VAT wistered. Management and Administration costs of the charty relate lo the costs of running the charty s￿h as the costs of meetiThJs, professional costs and statutory compl(ance. and includes any costs which cannot be specrficalty identrfied to another expenditure dassificalion. Tangible Fixed Assets and Depreciation Deprecration is provided on all tangib￿ fixed assets at rates calculated lo wnte off the cost of each asset over ils usefvl lrfe usingihefollowing rates 10 years straight line ba515 3 years straight line basis Fixtures and equipment Computer Fund Accounting Funds held by the charty are either restrict￿ funds or unrestricted general funds. Unrestricted funds are funds which can be used in accordance wth the ch8rrtable objects al the discretion of the Iruslees. Reslri¢led funds that can only be used for a parh"cular restricted purposes within the objects of the charity. Restrictions arise when specrf￿￿ by the donor or when funds afe raised for particuSar Teslricted purposes. Grants Total 2021 Total 2020 HMRC Job Retention Grant National Lottery Communty Fund Sheffield Cty Council Swrt England Communty Emergency Fund 34.4( 7,740 3,315 18,949 7.400 5,000 6,200 37.549 45.461 3 Trips and Events Total 2020 Total 2019 Members Contributions Cost 2,860 12.3321 Surplus 528 Age Active Notes to the Accounts for the year end•d 31 August 2021 Costs of Operating the Centre Total 2021 Total 2020 Staff salaries and Inland Revenue Tutor fees and expenses Premises Insurance Repairs, ienewals and equipment Trips arml èvents Refreshments Advertising and prornot￿n Other expen 45,103 780 57.935 15,353 811 223 2.332 277 811 312 57 47.064 879 78.595 Managing and administration of the Charity Total 2021 Total 2020 Telephone Stationery Volunteers expenses Accountancy 367 423 50 320 687 320 793 Stsff Costs and &rustees remuneration Totsl 2021 Total 2020 staff salaries 45,103 45,103 57,935 57.935 The average full time equtvalent number of ￿P10yeeS durin9 the yeat wa5 2 {2020". 21 No employee eamed £50.000 pef annum LY rnore. No trustees received any remuner8b.on or expenses for their services during the year. 10 Age Active Notes to the Ac¢ounts for th• year ended 31 August 2021 Debtors and prepayments Total 2021 Totsl 2020 Prepayment Creditots: amounts falling due wlthln ong year Total 2021 Total 2020 Trip prepayments Tutor fees Premises and rent IndepeThJent examination 150 1,440 320 1,760 320 470 11