Prt.Schtsolp/ ThITEs ANNUAL REpoKf FOR THE PERIOD FROM 1ST SEThBUI 2020 TO 31 AUGLEf 2021 Charity Name Registered Charity Number Charity's principal address OX13 6PY 062332 Names of charity trustee5 manage the tharity Tn&5tee 1 Miss Carirn PhllNp OX13 6FR Trustee 2 OX13 6FR Tnfjt¢e 3 1Thel OX13 6NJ Type of &)vemin9 document How the charity is constituted Trustee selection metk¥)ds Constthon adopted at AIX October 2021 Annualty at AGM
The Policy and Procedure Document is revle•rtd annLwIty at the A(¥l when it ts amended and adopted if necessary. There is a Child Protection Policy is in Pla and Disdosure and Barring Service Che(ks are carried out prior to CommenMent of employment and prior to becoming a member of the Management Committee and Tr. The Pre-school is OFsfED registered and therefore is irspected to ensure all Policies and Procedures are carried out. The Pre-school also shave a PartrrSh4P with the Foundation Stage of Marcham Primary School and sometimes jointly fundraise using the proceeds to benefft both the Pre-school and Primary School children. To follow the Earfy Years Foundation Stage curriculum. We support children's independent leaming and help lay foundations for %Kcessfvl learning in all areas of develOpmt The aims of the pre-school are to enhae the development and educion of children primarity under statutory school age by encouraging parents to understand and prowde for the needs of their children through community groups and by.. a) Offering appropriate play, education and care facilities, famity leamin9 and extended hours groups, together wsth the right of parents to take resporsibility for and to become involved in the activitie5 of such gr¢)ups. WUring that such groups offer opportunities for all children whatever their rao, culture, religion, Mea or abilty. b) Encouragin9 the study of the needs of such children and their familie5 and promoting public interest in and recognition of such needs in the local a c) Instigatin9 and adhering to and furthering the aims and objectives of the Earty Years Alliance. A great contribution is made by volunteer5. Our rnanagement Committee is made up purety by parents volunteering to become members of the c<)mmittee. The Officers of the Management committee and Trustees are also volunteer% All fund-rnising activities are carried out by the Management Committee whD encourage parents of I children to join in. Any surplus funds whlch are not required for activitles or equipment are placed into a Deposit
Training continues to be a priority and v continue to support all the staff with their continued professional development. We have 5 members of staff and training has continued wtth a large commitment to professional development in relation to SEND. 5tsff hold a food safety cerknfiGe and first aid training as well as safeguarding training. Inthouse training continues regularfy ensuring the children's well-being and safety and providing best possible16arning outcome& The setting continues to support children with special educational needs and developmental delay. We have seen an increase in the number of children displaying difficulties and have developed our knowledge, training and support networks in order to support their needs We have seen a larger number of families requiring Eaty Help and support in a variety of situations, indudin9 financial difficulties, housin9, employment and parenting help. The Early Years Teacher and staff have developed a large network of support and made this available to families as necessary. The setting has been invofved in a govemment fvnded research projttt to develop maths learning and teaching Wlthin Earty Y&irs curriculum in the setting and to han parental involvement We continue to explore cuttural dNersty wth the thildren and develop Britssh Values as specified within the Earty Years Foundation Sta9e Framev40rk. including explorin9 the community through an increased regularity for trips ar¢)und tr* local communty. Additi0bl new housing within the village seen our numbern ¢ttinUe to grow and we reathed capacity over the year with a healthy waitiNJ lisL At the start of the finanoal year of September 2020 the bank acc(xuts we k¥oking very healthy and Vre as follo:. Current Account £6,837.29 Reserve Account £40,012.66 Partnership Account £1,089.95 We set a budget of £84.[XI for income through fees and despite the effects of the national lockdovms in November 2020 and January to March 2021 we managed to have an income of £102.000.46. This was largely due to the fact that even thou8h some parents chose to keep their children away from pre-school during the national lockdowns, we still managed to get the funded income of E69.908.40 from the government. Other fees bou8ht in £28,460.68. We also received income of £2,246.28 in donations, fund raising, and a grant of £1.{ from Tesco. We did not need to utilise any fundingfrom the furfough scheme during the national lockdowns. The expenditure costs for theyearwere £98.856.37 which was slightlyoverthe agreed budget of £95.575. The majority ol the expenditure costs were for stsffing and we were able to maintsin the staffing level at 5 members throughout the national lockdowns in 2020-2021. During the national lockdovms, pre-school remained open and we were able to maintain the salaries of all staff due to the income of the pre-school being largely unafferted by the lockdowns. Fees for some children were reduted during the national lockdowns when parents chose to keep their children at home. however. the irnmense generosity of some parents meant that the full fees wefe paid with the additional amounts as a donation to pre-school. Stsffing costs did increase throughout the year due to pay rises and adjustments to the minimum wage but this was all covered by the income to the pre-school. The pension costs also increased due to the statutory commitments that we have for the pensions and with the increase staff wages.
We had planned in 2019 to use a large portion of the reserve account money to update the classrooms but this was put on-hold to ensure that the reserve attount was available to support any impact of the national lockdowns. Whilst this remained true in 2020, some funds were spent on updating the outside area to remove the sandpit which could not be used due to COVIt>19. This ensured that the children were able to use the sandpit space for alternative activities. The dosing amounts for the financial year September 2020-August 2021 was: Current Account: £ 3.383.53 Reserve Account: £47.CK12.48 Partnership Account: £ 1.039.95 Hnandal Year Sept 2021- Aug 2022 With the uncertainty surrounding COVID-19 still in place. we have decided to apply a conseplative income budget for 2021. Pupil numbers are s1i8htly less than 2020 which will reduce the government fundin8 along with additional fees. Whilst this is likeby to resolve itself. we have decided that the income budget for the next financial year will need to be lowered for the time being. We have set this as £85.OfyJ but are anticipating that as long as the preschool is able to stay open and will not be limited to the number of children who can attend the setting that this is a conservative amount and it should be quite a bit more. We still have an expenditure set of around £96,OthJ1£80.5cKI of this being Staff costs) and so working on these figures we will have a deficit of £ll.000 and so will need to keep the costs down as much as possible if the worst should happen and would need to use the money in the reserve accounL It will 0150 be a difficult time for fundraising but it would be good to think of some things were could do to raise money during these difficult times. ratlon The ttee$ decla that they have approved the trtee$, rewrt abo Signed on behalF of the charity's trustee& Signature Full Narne l) P(IfjE HALE Position Date
Marcham Pre-school Play Group - Charity No. 1062332 01-Sep-2020 TO NET INCOME STATEMENT FOR THE PERIOD 31-Aug-2021 Thls Year 26,732.18 69,8.40 10.39 413.50 104.10 237. 4,582.60 20.00 Ltsst Yeo 75.887.8 5,315.1 81. Thls Year 70,613.92 8,866.64 2,003.03 2,258.16 491.07 180.65 807.61 Lost Yeor 75,701.58 1,788.57 6.317.07 Thls Year Lost Ye¢ir' Fees Occ Funding Interest Pre-school Uniform sales Commision Bags 2 School Sponsorship l DonatlonslFundr Story Sack Scheme First Aid Course Christmas Class Fundralslng Sold toys l Books Misc Icinx, Xmas raffle, Bingol Petty Cash Grant Salaries PAYEINIC Pension Premises Phone, Waste, Utilities Water Insurance Photocopying, Statlonary, Prlnt Resources, Equipment, Materia Consumables Grant Training Sub5criptlons Uniform 126.0 46. 350.93 262.95 754.73, 808.8 89.6 70. J,939.83 236.5 974.76 1.741.04 301.32 2.002.88 344.93 173. 2X 1,197.81 524.52.. 745.74 Trip I Zoological / Yoga EYPP IEarly Years Pupil Premiur 250.20 llllo 111 OJ 158.35 622.75 Petty Cash 103.371.67 93316.5 97.332.78 94.440.86 6.038.89 -1.124.30 NET INCOME STATEMENT- PAGE 1
Marcham Pre-school Play Group - Charity No. 1062332 ASSET & LIABILITIES STATEMENT FOR THE PERIOD ENDING 31-Au8-2021 31-A-21 31Au¢-2D FIXED ASSEIS T•n8lbk Ass¢ts £4A25.57 EI92S65 CUIREiif A55ETS Bank Ales 70138827- Communlty Account £3,383.53 90743143- Reserve kcount £47.002.48 503341649- Partnership Account £1.039.95 7.270.23 .D12.66 £2,Q89.95 £SIN.96 £4&3n.84 Cash £Z8.08 E274.33 OEbttysl Unbttnked IkKome ÉO.t £51AX84 E4&647.17 CredttLYsl Unoshed Cheque5 -£731.30 £52,186.14 E48,647.13 £56.6Jl.71 E9),572.82 Brought Forward Surpluse5 t50.572.82 £SJ.697.12 rrentyear Surplusl Defidl E6.038.89 -EJ.13430 £56.611.71 £,57].82 D4Tre le ITrea5urerl ioulsa We Hor41eFPK4 Ilndependent Exarninerl Signedln occordonce with the qenerfjldirettlLwsglven by the Chority commis¢ ASSET ANO LIABILITY STATEMENT- PAGE I
Drile 4cecxntiYCy Chartered Accountants Independent Exomlner's fieport to the Trustees OF Marcham Pre-school Pl¢Jy Grp Ch¢yltu Number -1062332 I report to the trustee8 on my eMomlnat5on of the ac¢¢)unts c the choTity rth¢ Trusil foT the year ended 3P, August 2021 riESPECTtVE QEspONSLITEs OF TtIUSTEES AND EXAMNE As the Cfvjrily 8 Tru8tees OF the Trust. you are responsible for the kYeparat1c of t1 occwnts in accordar)ce with the requirements of the Charities Act 2011 Ittre 2011 Act). The Charity's Trustees consider that an oudil is not required For thi$ year under section 144Ql of the Charities Act 20M Iihe 2011 Actl ond that on lThdependent Examination is needed instead. The chority s gross income exceeded £25.000. and I am qualified to ur¥Jertahe the eHamination by belng a qUdld member of Institufe & Chartered A¢countcJnts in England And LLJde8. It is my respork8ibilitu to= Examine the account8 under section 145 & the 2011 Act: To Fdlow the procedures laid down in the gera1 Directions given by the Chority Commi88ion under section 14515Xbl of the 2011 Act. and To #ate whether particulor motters have come to my attention E>ASIS OF IWEPENDENT EXAMN#'S SIATEMENT My examination wos carried ouy in accordon¢e Lllith the General Dlrections given bu the Charity Ctynmissioner. An examination includes o revieuj of the a¢counfing records hept the choTlty and o comparison ol the accounts presented with those records. It ¢Jso includes corN8ideration of any unu8uoI items or disc108ure8 In the accounts. and seehing ep1atIonS fTomu¢)u os Trustees conceming (]ny such motters. The procedures undertaken do not provide all the evidence that uJould be requred in an audit. and consequently no opinion is given as to whether rhe occounts pre8ent a-true and fair view and the report 18 IiTnited to those motters set out in 8totement below. NDEPENDENT EXAMINEQ'S STATEMENT connection with my exarranalion. no matteT has come to my attention uJf¥¢h gives tne rea3onoble cause ro believe that in any material respect.. the acc<)unting records uJere not hept in aCCdanCe LLrith section 130 OF the 2011 Act: OT the accounts did nor accord wilh the occounting re¢ords- or the accounts did not ctsmply wSth the aptyicable requirements concerryng the Forrftund content accounts 8et oul in the Chorities (Account8 and reports) Flegvlations 2008 other thon any requirement thot the accounts give a.true and FaiT" view thich 1$ not a matter COA8iclered as PQTt an independent eMamiwtiorL I hove c¢)me ocioss other mallers in comection uthth the emaminalion to uthich ottenlion shcJd be drawn in thi8 report in OTder lo enatle o proper understanding OF the accounts to be reached. LOUsa E J Webb r)Sc WMlbFP FCA Drive Accounlarcy 31 March 2025 Venn Mill Hcxjse. GorFor¢l nr AbirodorK Oxfordshire. 0%13 SPA LLUJLU.driveoccwntorEy.co.uh Tel- 07903 266 007