TRUSTEES’ ANNUAL REPORT JUNE 25
OBJECTIVES OF THE CHARITY
Whiteley Community Association (WCA) is a registered charity (No. 1062300) established on the 12 May 1997. The primary responsibility of the charity is to manage and operate the Whiteley Community Centre (WCC) for the benefit of the residents of Whiteley and the surrounding area. When initially envisaged, the residential area of Whiteley was a small new build community. However, over the years Whiteley has more than doubled in size and continues to grow with the rapid expansion of Whiteley North. Whiteley now has a large shopping centre, Tesco, Lidl, two hotels, many restaurants, a cinema, numerous gyms, two primary schools, a doctor’s surgery, a dental practice, and a large business park.
The goal of the WCA is to advance education and provide facilities in the interest of social welfare and development. Our aim is to provide an environment and support service for people from the community who are motivated and enabled to develop and operate their own clubs, activities, and services for the benefit of local residents and the wider community. To enable us to do this we have two key centre managers and a team of trustees, without whom the WCC would not be what it is today. The trustees meet on a regular basis to review the running of the centre. These meetings are attended by the trustees, the centre managers, and key centre hirers/users. Other interested parties are also invited to attend. Quarterly General Committee Meetings are open to the public. A further 7 Executive Committee Meetings are held annually.
Trustees (2024/25):
Chair - Mr M. Allan Vice Chair - Cllr J. Burton Treasurer - Mrs A. Irvine Secretary - Mrs A. Hogg FBC Rep – Cllr D. Foot
Trustee - Mr H. Millington (Whiteley Computer Club)
ANNUAL REPORT JUNE 25
The WCC has a charity run pre-school and a private nursery school onsite, who have both provided community education/childcare services for over 20 years. Whiteley Pre-School (Reg. Ch. No. 1098615), and Buttercups Nursery School both offer EYFS education and care for those aged from 2 years 6 months and 2 years 9 months respectively. The High Five Hive after-school club also operates Mon – Thurs during term-time, between 3.30pm – 6.00pm, offering after school activities for children from the neighbouring Whiteley Primary School.
The WCA finances a very popular youth club for school years 6 – 9, which operates during term-time and has a max. capacity of 50 young people a week.
This would not be possible without the superb support of Y Services (Reg. Ch. No. 1145664) who are contracted to run the youth club on behalf of the WCA. The Centre hosts the Whiteley Computer Club too, which is also funded by the WCA and provides an opportunity for young people to learn and develop IT skills for the future. A very popular club with a long waiting list, this is made possible by a committed team of volunteers, whose dedication involved in running the club is very much appreciated. Sadly, one of these volunteers, Dave Faller, passed away in 2025 after a very short illness. Dave had been a volunteer with the Computer Club since 2018 and will be sorely missed. 1st Whiteley Scouts are also based at the WCC, as well as numerous regular hirers, such as dance groups, fitness classes, Weight Watchers, and yoga. The centre is also a popular venue for children’s birthday parties, with several private hires most weekends during the year. We also offer our facilities to the NHS and local and central government, and serve as one of the polling stations for the Borough of Fareham.
The physical facilities of the WCC comprise the Whiteley Hall; a 140m[2] multifunctional space fitted with a sprung wooden dancefloor (with adjacent garden area and outdoor play equipment), plus the nursery space used by Buttercups, and 3 smaller meeting rooms. A communal lounge area and kitchen sit at the heart of the building.
The WCC is open all year round, except on bank holidays.
There is ample parking in the Car Park shared with the adjacent primary school. Line markings were repainted as recently as Sep 23, and the costs split evenly between both parties.
We continue to wait for Fareham Borough Council to repair/replace the roof and high-level windows, which are in a state of disrepair. Funding was allocated several years ago, but logistical problems continue to delay the works. Ongoing issues with the Hall floor also persist, which were alleviated during the summer of 2024 by the provision of a dehumidifier from FBC.
The renewal of our Lease from FBC is still pending. Due in 2022, issues with the Head Lease held by Hampshire County Council continue to delay proceedings.
Finances - year ending June 2025: During the financial year spanning July 2024 – June 2025; despite energy price stabilisation, energy costs continue to be a considerable cause for concern. Switching suppliers annually reduces costs slightly, but prices remain high and have not significantly decreased since the impact of the war in Ukraine was first felt in 2022. As the WCC is open all year round and hosts two early years settings, energy costs are a significant expense. The committee are keen to mitigate any additional costs and look for cost savings where possible. We have increased our hire fees again, in line with the rate of inflation to assist with these ongoing financial challenges. However, we remain highly sensitive to the financial impact of rate increases on our regular hirers, and endeavour to be careful and measured when raising fees. A key consideration is ensuring that we maintain a high standard of provision for users and the community. To this end we have pursued our programme of
internal/external decorating works. Beginning in July 24, these have included the Whiteley Hall and main corridor, internal doors, and select external areas. There continue to be many factors influencing the Association’s finances, incl. the
underlying rate of inflation, and we continue to experience the impact of that in our cost base – from energy prices to equipment, materials, and staffing costs.
Whiteley Community Centre
Receipts and Payments Account for Year Ended 30 June 2025
| Payments 30-Jun-25 30-Jun-24 Utilities 19113.65 14609.28 Office 605.97 1240.81 Staff 47140.72 42769.02 Cleaning 3002.7 3150.67 Licences 1523.45 3884.8 Equipment 1,521.41 1,159.54 Insurance 1330.09 1466.4 Security and Fire 2992.04 1930.31 Maintenance 8972.33 5977.54 Garden Maintenance 495 485 Payroll/Auditors/Finan 1637.91 2987.44 Lease 2025.6 2025.6 Pest control 388.8 388.8 Waste 3103.78 2826.74 Cafe/Refreshments 762.28 1230.27 Misc 91.21 1193.41 94,706.94 87,325.63 Excess 7,876.84 6,814.19 Total 102,583.78 94,139.82 Balance Sheet as at 30 June 2025 Capital Accumulated General Fund B/Fwd 23/24 £101,951.42 Proft/Loss for 24/25 £7,876.84 Total £109,828.26 |
Receipts Casual Regular Buttercups Pre-School Advertising Computer Club Equipment Hire Misc' Photocopying Interest Donations Youth Club Grant Retained Deposits Assets Current Account Reserve Account Nationwide Account Petty Cash |
30-Jun-25 30-Jun-24 6530.27 7747.09 19531.41 18922.86 35620.52 32495.2 25720.44 24500.14 60 973 839 6993.83 4661.19 116.01 1789.32 1742.41 3564.99 2915.92 1650 150 200 £102,583.78 £94,139.82 £10,070.38 £24,382.36 £75,153.98 £221.54 £109,828.26 |
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trudy@admin-ease.co.uk07990 512991
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Mark Gray Whiteley Community Centre Gull Coppice Yew Tree Drive Whiteley PO15 7LA
14™ November 2024
Dear Mark
I today carried out an Independent Examination of your July to September 2024 accounts, as agreed.
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The expenditure entries have been matched against available invoices and receipts to confirm validity. Where there is a corresponding bank transaction, this has been followed through and matched against the bank statement. Therefore, I am confident that all transactions have been recorded correctly within the accounts.
-
The income entries have been matched against the yellow receipts to confirm accuracy and the bank credits have been matched to the bank statement.
-
The formulas and the arithmetic on your spreadsheets have been checked and where figures have been brought from one sheet over to another, these have also been checked for accuracy.
-
Ihave checked through the payroll records to confirm that the totals have been transferred to the payment spreadsheet correctly, however I have not checked that the PAYE and NI deductions have been calculated correctly. I understand that these payroll calculations have been carried out by a professional payroll bureau ‘Unity’.
| |
- Ihave carried out a bank reconciliation to confirm that every transaction has been recorded within the accounts anda brief income and expenditure reconciliation — see attached.
The accounts have been prepared on a receipt and payment basis.
[am pleased to have been of service and hope I can continue to do so in the future.
Yours sincerely
rudy Braithwaite MICB CB.Cert
Trudy Braithwaite MICB is licenced and regulated by the ICB Practice Number: 23675
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BOOK KEEPERS.
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222022
| Quarterly current acct | bank rec | ||||||
|---|---|---|---|---|---|---|---|
| BF bank 01/07/2024 | 12139.48 | ||||||
| Total paid in | 20647.62 | ||||||
| Total paid out | 22057 | ||||||
| Total | 10730.10 | ||||||
| Closing bank 30/09/2024 | 10730.1 | diff | 0.00 | ||||
| Quarterly Surplus/Deficit | -1046.28 | ||||||
| Income | 21010.72 | ||||||
| Expenditure | 22057 | ||||||
| Bank diff | -1409.38 | 363.10 Notyet paid intothe bank | |||||
| Petty cashBF | 247.48 | Reserve Account | |||||
| Petty cash CF | 247.48 | BF bank 01/07/2024 | £16,143.16 | ||||
| interest | 60.35 | 60.35 Additional income | |||||
| PAYE liability CF | |||||||
| CF bank 30/09/2024 | 16,203.51 | ||||||
| Total income | 21480.33 | Nationwide | Account | ||||
| Total expenditure | 22057 | BF bank 01/07/2024 | £73,668.78 | ||||
| Quarterly Surplus/Deficit | -576.67 | interest | 409.26 | 409.26 Additional income | |||
| CFbank30/09/2024 | 74,078.04 |
trudy@admin-ease.co.uk07990 512991
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Mark Gray . Whiteley Community Centre Gull Coppice Yew Tree Drive Whiteley PO15 7LA
3" February 2025
Dear Mark
I today carried out an Independent Examination of your October to December 2024 accounts, as agreed.
-
The expenditure entries have been matched against available invoices and receipts to confirm validity. Where there is a corresponding bank transaction, this has been followed through and matched against the bank statement. Therefore, I am confident that all transactions have been recorded correctly within the accounts.
-
The income entries have been matched against the yellow receipts to confirm accuracy and the bank credits have been matched to the bank statement.
-
| 3. The formulas and the arithmetic on your spreadsheets have been checked and where | figures have been brought from one sheet over to another, these have also been checked for accuracy.
-
Ihave checked through the payroll records to confirm that the totals have been transferred to the payment spreadsheet correctly, however I have not checked that the PAYE and NI deductions have been calculated correctly. I understand that these payroll calculations have been carried out by a professional payroll bureau ‘Unity’.
-
Ihave carried out a bank reconciliation to confirm that every transaction has been recorded within the accounts and a brief income and expenditure reconciliation — see attached.
The accounts have been prepared on a receipt and payment basis.
I am pleased to have been of service and hope I can continue to do so in the future.
Yours sincerely
|
Trudy Braithwaite MICB CB.Cert
Trudy Braithwaite MICB is licenced and regulated by the ICB Practice Number: 23675
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THE INSTITUTE
BOOKKEEPERS
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2 ea ee a SE
222022
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|Quarterly|current|acct bank|rec|
|BF|bank|01/10/2024|10730.1|
|Total|paid|in|25415.42|
|Total|paid|out|20445.92|
|Total|15699.60|
|Closing|bank|31/12/2024|15699.6|diff|0.00|
|Quarterly|Surplus/Deficit|4606.4|
|Income|25052.32|
|Expenditure|20445.92|
|Bank|diff|4969.50|-363.10|carried|forward|amount paid|in|
|Petty|cash BF|247.48|Reserve Account|
|Petty|cash|CF|247.48|BF|bank|01/10/2024|£16,203.51|
|interest|55.91|55.91|Additional|income|
|PAYE|liability CF|
|CF|bank|31/12/2024|16,259.42|
|Total|income|25493.7|Nationwide|Account|
|Total|expenditure|20445.92|BF|bank|01/10/2024|£74,078.04|
|Quarterly|Surplus/Deficit|5047.78|interest|385.47|385.47|Additional|income|
|CF bank 31/12/2024|—-_|74,463.51|
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07990 512991 trudy@admin-ease.co.uk
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Mark Gray : Whiteley Community Centre Gull Coppice Yew Tree Drive : Whiteley PO15 7LA
: _
215' May 2025
Dear Mark
|
I today carried out an Independent Examination of your January to March 2025 accounts, as agreed.
- The expenditure entries have been matched against available invoices and receipts to confirm validity. Where there is a corresponding bank transaction, this has been followed through and matched against the bank statement. Therefore, I am confident that all transactions have been recorded correctly within the accounts.
|
-
The income entries have been matched against the yellow receipts to confirm accuracy and the bank credits have been matched to the bank statement.
-
The formulas and the arithmetic on your spreadsheets have been checked and where figures have been brought from one sheet over to another, these have also been checked for accuracy.
-
Ihave checked through the payroll records to confirm that the totals have been transferred to the payment spreadsheet correctly, however I have not checked that the PAYE and NI deductions have been calculated correctly. I understand that these payroll calculations have been carried out by a professional payroll bureau ‘Unity’.
-
Ihave carried out a bank reconciliation to confirm that every transaction has been recorded within the accounts and a brief income and expenditure reconciliation — see attached.
The accounts have been prepared on a receipt and payment basis.
I am pleased to have been of service and hope I can continue to do so in the future.
Yours sincerely
| |
Trudy Braithwaite MICB CB.Cert
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es Sig THE INSTITUTEose
Trudy Braithwaite MICB is licenced and regulated by the ICB Practice Number: 23675 = BOOKREEPERS
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2aeee es ie Te ere SFE, Associate Member
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222022
| Quarterly current acct bank rec | Quarterly current acct bank rec | ||||||
|---|---|---|---|---|---|---|---|
| BF bank 01/01/2025 | 15699.6 | ||||||
| Total paid in | 22138.56 | ||||||
| Total paid out | 23025.77 | ||||||
| Total | 14812.39 | ||||||
| Closing bank 31/03/2025 | 9812.39 | diff | 5000.00 transfer to reserve | ||||
| Quarterly Surplus/Deficit | -887.21 | ||||||
| Income | 22138.56 | ||||||
| Expenditure | 23025.77 | ||||||
| Bank diff | -887.21 | 0.00 carried forward amount paid in | |||||
| Petty cashBF | 247.48 | Reserve Account | |||||
| Petty cash CF | 247.48 | BF bank 01/01/2025 | £16,259.42 | ||||
| Transfer 20/01/2025 | 5000.00 | ||||||
| interest | 63.29 | 63.29 Additional income | |||||
| PAYE liabilityCF | |||||||
| CF bank 31/03/2025 | 21,322.71 | ||||||
| Total income | 22560.46 | Nationwide | Account | ||||
| Total expenditure | 23025.77 | BF bank 01/01/2025 | £74,463.51 | ||||
| Quarterly Surplus/Deficit | -465.31 | interest | 358.61 | 358.61 Additional income | |||
| CFbank31/03/2025 | 74,822.12 |
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Mark Gray : Whiteley Community Centre Gull Coppice : - Yew Tree Drive : Whiteley PO15 7LA 9 July 2025 : Dear Mark Mark % 4
Dear Mark Mark
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,
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I today carried out an Independent Examination of your April to June 2025 accounts, as agreed.
|
-
The expenditure entries have been matched against available invoices and receipts to confirm validity. Where there is a corresponding bank transaction, this has been followed through and matched against the bank statement. Therefore, I am confident that all transactions have been recorded correctly within the accounts.
-
The income entries have been matched against the yellow receipts to confirm accuracy and the bank credits have been matched to the bank statement.
|
|
-
The formulas and the arithmetic on your spreadsheets have been checked and where figures have been brought from one sheet over to another, these have also been checked for accuracy.
-
Ihave checked through the payroll records to confirm that the totals have been transferred to the payment spreadsheet correctly, however I have not checked that the PAYE and NI deductions have been calculated correctly. I understand that these payroll calculations have been carried out by a professional payroll bureau ‘Unity’.
-
Ihave carried out a bank reconciliation to confirm that every transaction has been recorded within the accounts and a brief income and expenditure reconciliation — see attached.
|
- All annual figures have been transferred to an Annual Receipts and Payments statement and a Balance Sheet as at 30™ June 2025 have been prepared.
The accounts have been prepared on a receipt and payment basis.
I am pleased to have been of service and hope I can continue to do so in the future.
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Achy 4
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,
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Trudy Braithwaite MICB CB.Cert ) ian Dak
Trudy Braithwaite5 - MICB Peeis licenced and regulated by the ICB Practice‘ Number: 23675 > XCIO Deemer‘ : 4 T BOOKOFHERSTTUTECERTIFIED KEEPERS
2S Rare ee a eee ee REESE = Associate Member
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222022
:
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Quarterly current acct bank rec
BF bank 01/04/2025 9812.39
Total paid in 32657.78
Total paid out 29399.79
Total 13070.38
Closing bank 30/06/2025 10070.38 diff 3000.00 transfer to reserve net
Quarterly Surplus/Deficit 3257.99
Income 32657.78
Expenditure 29399.79
Bank diff : "3257.99 i 0.00
Petty cash BF 247.48 Reserve Account
Petty cash CF 221.54 25.94 BF bank 01/04/2025 £21,322.71
Additional expenses Transfer out 07/04/25 -£2,000.00
Transfer in 02/06/25 5000.00
PAYE liability CF interest 59.65 59.65 Additional income
CF bank 30/06/2025 24,382.36
Total income 33049.29
Nationwide Account
Total expenditure 29425.73
BF bank 01/04/2025 £74,822.12
Quarterly Surplus/Deficit 3623.56
interest 331.86 331.86 Additional income
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