TRUSTEES’ ANNUAL REPORT JUNE 24
OBJECTIVES OF THE CHARITY
Whiteley Community Association (WCA) is a registered charity which was established on the 12 May 1997. The primary responsibility of the charity is to manage and operate the Whiteley Community Centre (WCC) for the benefit of the residents of Whiteley and the surrounding area. When initially envisaged, the residential area of Whiteley was a small new build community. However, over the years Whiteley has more than doubled in size and continues to grow with the rapid expansion of the Whiteley North development. Whiteley now has a large shopping centre, Tesco, Lidl, two hotels, many restaurants, a cinema, numerous gyms, two primary schools, a doctor’s surgery, a dental practice, and a large business park.
The goal of the WCA is to advance education and provide facilities in the interest of social welfare. Our aim is to provide an environment and support service for people from the community who are motivated and enabled to develop and operate their own clubs, activities, and services for the benefit of local residents and the wider community. To enable us to do this we have two key centre managers and a team of trustees, without whom the WCC would not be what it is today. The trustees meet on a regular basis to review the running of the centre. These meetings are attended by the trustees, the centre managers, and key centre hirers/users. Other interested parties are also invited to attend. Quarterly General Committee Meetings are open to the public. A further 7 Executive Committee Meetings are held annually.
ANNUAL REPORT JUNE 24
The WCC has a charity run pre-school and a private nursery school onsite, who have both provided community education/childcare services for over 20 years. Whiteley Pre-School (Reg. Ch. No. 1098615), and Buttercups Nursery School both offer EYFS education and care for those aged from 2 years 6 months.
The WCA finances a very popular youth club which operates during term-time and can see numbers in excess of 35 attendees each week. This would not be possible without the superb support of Y Services (Reg. Ch. No. 1145664) who are enlisted to run the youth club on behalf of the WCA. We also host the Whiteley Computer Club, which is also funded by the WCA and provides an opportunity for young people to learn and develop IT skills for the future. A very popular club with a long waiting list, this is made possible by a committed team of volunteers, whose dedication involved in running the club is very much appreciated. 1st Whiteley Scouts are also based at the WCC, and we also host numerous regular hirers, such as dance groups, fitness classes, Weight Watchers, and yoga. The centre is also a popular children’s birthday party venue, with private hires most weekends. We also offer facilities to the NHS, and local and central government, and serve as one of the polling stations for the borough of Fareham.
The physical facilities of the WCC comprise the Whiteley Hall; a 140m[2] multi-functional space fitted with a sprung wooden dancefloor (with adjacent garden area and outdoor play equipment), plus the nursery space, and 3 smaller meeting rooms. A communal lounge area and kitchen sit at the heart of the building.
The Centre is open all year round, except on bank holidays.
We have ample parking in the Car Park we share with the adjacent primary school. Line markings were repainted during Sep 23, and the costs split evenly between both parties.
The Centre’s 5-year Electrical Installation Condition Report was commissioned in 2023, and all issues addressed over the following 6 months.
We continue to wait for Fareham Borough Council to repair/replace the roof and high-level windows, which are in a state of disrepair. Funding has been allocated, but logistical issues continue to delay the works.
Cllr Seán Woodward retired during this financial year, and as a result stood down as Fareham Borough Council’s representative on the committee. Cllr Woodward was the inspirational driver behind the formation of the WCA, and the building of the current WCC back in 2001. As an expression of gratitude, the centre’s coffee lounge has been renamed the Woodward Lounge in his honour. Subsequently, he was replaced on the committee by Cllr David Foot.
Financial support – Year ending June 2024: During the financial year spanning July 2023 – June 2024; the Centre continued to recover from the impact of Covid 19, as Govt. support grants came to an end. Despite energy prices stabilising, they continue to be a cause for concern. Switching suppliers annually reduces costs slightly, but prices remain high and have not significantly decreased since the impact of the war in Ukraine was first felt in 2022. As the centre is open all year round and hosts two early years settings, energy costs are a significant expense. The committee are keen to mitigate any additional costs and look for cost savings where possible. We have increased our hire fees in line with the rate of inflation to assist with these ongoing financial challenges. However, we remain highly sensitive to the financial impact of rate increases on our regular hirers, and endeavour to be careful and measured when raising fees. A key consideration is ensuring that we maintain a high standard of provision for users and the community. To this end a programme of internal/external decorating works is scheduled to take place from July 24 onwards (to include the Whiteley Hall, and main corridor during the school summer holidays in August). There continue to be many external factors influencing our finances, incl. the underlying rate of inflation, and we continue to experience the impact of that in our cost base – from energy prices to equipment, materials, and staffing costs.
Whiteley Community Centre
Receipts and Payments Account for Year Ended 30 June 2024
| Payments Utilities Office Staff Cleaning Licences Equipment Insurance Security and Fire Maintenance Garden Maintenance Payroll/Auditors/Financial Lease Pest control Waste Cafe/Refreshments Misc Excess Total Balance Sheet as at 30 June 2024 Capital Accumulated General Fund B/Fwd 22/23 Proft/Loss for 23/24 Total |
30-Jun-24 30-Jun-23 14609.28 9926.32 1240.81 1977.29 42769.02 42813.67 3150.67 2284.92 3884.8 2242.85 1,159.54 1,024.70 1466.4 1204.66 1930.31 1501.57 5977.54 29738.66 485 542.98 2987.44 3174.41 2025.6 2025.6 388.8 360 2826.74 2509.53 1230.27 828.25 1193.41 1111.92 87,325.63 103,267.33 6,814.19 -18,903.83 94,139.82 84,363.50 £95,137.23 £6,814.19 £101,951.42 |
Receipts Casual Regular Buttercups Pre-School Advertising Computer Club Equipment Hire Misc' Photocopying Interest Donations Youth Club Grant Retained Deposits Assets Current Account Reserve Account Nationwide Account |
30-Jun-24 30-Jun-23 7747.09 6467.04 18922.86 12438.4 32495.2 28968 24500.14 26532.56 839 1067.5 4661.19 1909.5 116.01 586.61 1742.41 725.5 2915.92 2398.19 2620.2 200 650 £94,139.82 £84,363.50 £12,139.48 £16,143.16 £73,668.78 £101,951.42 |
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dminease 07990 512991 trudy@admin-ease.co.uk Mark Gray Whiteley Community Centre Gull Coppice Yew Tree Drive Whiteley P015 7LA 5 December 2023 Dear Mark T today carried out an Independent Examinthon of your July to September 2023 accounts, as agreed. l. The expenditure entries have been matched against available invoices and receipts to confirni validity. Where there is a corresponding bank transaction, this has been followed through and matched against the bank statement. Therefore, I am confident that all transactions have been recorded correctly within the accounts. 2. The income entries have been matched against the yellow receipts to confirm accuracy and the bank credits have been matched to the bank statement. 3. The fonnulas and the arithmetic on your spreadsheets have been checked and where figures have been brought from one sheet over to another, these have also been checked for accuracy. 4. 1 have checked through the payroll records to confirn] that the totals have been transferred to the payment spreadsheet correctly. however I have not checked that the PAYE and NI deductions have been calculated correctly. I understand that these payroll calculations have been caTried out by a professional payroll bureau 'Moorepay'. 5. 1 have carried out a bank reconciliation to confirni that every transaction has been recorded within the accounts alld a brief income and expenditure reconciliation - see attached. The accounts have been prepared on a receipt and payment basis. I am pleased to have been of service and hope I can continue to do so in the future. Yours sincerely Trudy Braithwaite MICB CB.Cert INSTifuTE I)¥ CEiiTIFIED Trudy Braithwaite MICB is linCed and re8ulated bythe ICB Prdctke Number.. 23675 Associate Member 222022
Quartgrty curront acct bank re¢ BF bank 0110712023 6567.7 Total paid in 17083.14 Total paid out 23049.12 Total 601.72 Closing bank 3010912023 3101.72 diff -2500.00 Tran8fgrrod In from rgservg account Quartèrfy SurplusDofic -5965.98 Income 17083.14 ExpendMure 23049.12 Bank diff -5965.98 0.00 Dwleronce Pgtty cash BF 75.82 Ro••rvo A¢¢ount Petty c88h GF 7142 BF bank 0110712023 transfer out 27109123 intere81 £16,417.89 -2500.00 56.79 PAYE Ilabilily CF 56.79 Addit10Th81 income 872.28 CF bank 3010912023 13,974.68 Total income 17451.51 Natlonwldo Account Total expenditure 23049.12 BF bank 0110712023 £72,151.64 Quarterly SurpluslD911clt 597.81 Interest 311.58 311.58 Additional nCome CF bank 3010912023 72,463.22
dminease 07990 512991 trudy@admin-ease.co.uk Mark Gray Whiteley Community Centre Gull Coppice Yew Tree Drive Whiteley P015 7LA 12 February 2024 Dear Mark I today carried out an Independent Examination of your October to December 2023 accounts, as agreed. l. The expenditure entries have been n]atched against available invoices and receipts to confirni validity. Where there is a corresponding bank transaction, this has been followed through and matched against the bank statement. Therefore, I am confident that all transactions have been recorded correctly within the accounts. 2. The income entries have been matched against the yellow receipts to confirm accuracy and the bank credits have been matched to the bank ststement. 3. The forniulas and the arithmetic on your spreadsheets have been checked and where figures have been brought from one sheet over to another, these have also been checked for accuracy. 4. 1 have checked through the payroll records to confirn] that the totals have been transferred to the payment spreadsheet correcdy. however I have not checked that the PAYE and NI deductions have been calculated correctly. I understand that these payroll calculations have been carried out by a professional payroll bureau 'Moorepay'. 5. 1 have carried out a bank reconciliation to confirn] that every transaction has been recorded within the accounts and a brief income and expenditure reconciliation - attached. The accounts have been prepared on a rcceipt and payment basis. I am pleased to have been of service and hope I can continue to do so in the future. Yours sincerely Trudy Braithwaite MICB CB.Cert Trudy Braithwaite MICB is licenced and regulated bythe ICB Prarttce Number. 23615 THE IN.5TuTE OF CERTIFIÉD XF. Associate Member 222022
Quarterly current acct bank r9¢ BF bank 0111012023 3101.72 Total paid in 28451.31 Total paid out 193898 Totsl 12163.23 Closing bank 31112r2023 10163.23 diff 2000.00 Transfèrred out to reservè account Quarterly SurpluslDefiot 9061.51 Income 28451.31 Expenditure 19369.8 Bank diff 9061.51 0.00 Dlffgrenco Pgtty ¢ash BF 71.42 R89grve Account Petty c8sh CF 71.42 BF bank 0111012023 transfor in 06112123 Interest £13,974.68 2000.00 52.41 PAYE liability CF 52.41 Addltlonal income 799.78 CF b8nk 3111212023 16,027,09 Total income 28906.29 Natlonwid& Account Total expenditure 19389.8 BF bank 0111012023 £72,463.22 Quarterly Surplu8lDeflctt 9516.49 intere8t 402.57 402.57 Additional incc*me CF bank 3111212023 72,865.79
dminease 07990 512991 trudy@admin-ease.co.uk Mark Gray Ivhiteley Community Centre Gull Coppice Yew Tree Drive Whiteley P015 7LA 7" May 2024 Dear Mark I today carried out an Independent Examination of your January to March 2024 accounts, as agreed. l. The expenditure entries have been matched against available invoices and receipts to confirnl validity. Where there is a corresponding bank transaction, this has been followed through and matched against the bank statement. Therefore. l am confident that all transactions have been recorded correctly within the accounts. 2. The income entries have been matched against thc yellow receipts to confimi accuracy and the bank credits have been matched to the bank ststement. 3. The fom)ulas and the arithmetic on your spreadsheets have been checked and whcre figures have been brought from one sheet over to another, these have also been checked for accuracy. 4. 1 have checked through the payroll records to confirni that the totals have been transferred to the payment spreadsheet correctly, however I have not checked that the PAYE and Nl deductions have been calculated correctly. I understand that these payroll calculations have been carried out by a professional payroll bureau 'Unity'. 5. 1 hav¢ carried out a bank reconciliation to confimi that every transaction has been recorded within the accounts and a brief income and expenditure reconciliation - s¢c attached. The accounts have been prepared on a r¢ceipt and payment basis. l am pleased to have been of scrvice and hope I can continuc to do so in the future. Yours sincerely Tru raithwaite MICB CB.Cert Trudy Bralthwatte MIC8 ts linCed and regulated bythe ICB Praciite Number." 23675 TRE INSTITUTE OF CERTIFIED KKF.EPF. Associate Member 222022
Quarterly eurrent acct bank rec BF bank 0110112024 10163.2 Total paid in 20658.3 Total paid out 24188.3 Total 6633.27 Closing bank 3110312024 8633.27 diff 0.00 Transferred out to roserve a¢count Quarterly Surplu81D6ficit -3029.01 Income 21159.3 Expenditure 24188.3 Bank diff -3529.96 600.95 Dlfforgncelnot yet cl•ared In the bank Petty ¢a$h BF 71.42 R•sgrve Account Petty cash CF 55.43 BF bank 0110112024 £16,027.09 interest 57.37 PAYE liabllity CF 57.37 Additional Income CF bank 3110312024 16,084.46 Total income 21617 Natlonwld8 Account Total expenditure 24188.3 BF b8nk 0110112024 £72,865 79 Quarterty SurpluslDèficlt -2571.25 inler8sl 400.39 400.39 Additional in¢ome CF bank 3110312024 73.266.18
dminease 07990 512991 trudy@admin-ease.co.uk Mark Gray Vhiteley Community Centre Gull Coppice Yew Tree Drive Whiteley P015 7LA th 20 September 2024 Dear Mark I today carried out an Independent Examination of your April to June 2024 accounts, as agreed. l. The cxpenditure entries have been matched against available invoices and receipts to confinn validity. Where there is a corresponding bank trallsaction, this has been followed through and matched against the bank statement. Therefore, l am confident that all transactions have been recorded correctly within the accounts. 2. The income entries have been matched against the yellow receipts to confirni accuracy and the bank credits have been matched to the bank statement. 3. The forniulas and the arithmetic on your spreadsheets have been checked and where figures have been brought from one sheet over to another, these have also been checked for accuracy. 4. 1 have checked through the payroll records to confirn] that the totals have been transferred to the payment Spreadsheet coeCtlY, however I have not checked that the PAYE and NI deductions have been calculated correctly. I understand that these payroll calculations have been carried out by a professional payroll bureau 'Unity'. S. I havc carried out a bank reconciliation to confirni that every transaction has been recorded within the accounts and a brief income and expenditure reconciliation - see attached. 6. All annual figures have been transferred to an Annual Receipts and Payments statcment and a Balance Sheet as at 30 June 2024 have been prepared. The accounts have been prepared on a receipt and payment basis. I am pleaged to have been of service and hopc I can contillue to do so ill the future. Yours sincerely rudy Braithwaite MICB CB.Cert PNThÉR Trudy Braithwaite MICB is licenced and regulated bythè IC8 PractKe Number. 23675 THE INSI'ITUTE OF CERTif.IED Associate Member 222022
Quarterfy current acct bank rec BF bank 0110412024 6633.27 Total paid in 26204.63 Totsl paid out 20698.42 rotsl 12139.48 Closing bank 3010612024 12139.48 diff 0.00 Transf&rrgd in from rn88N8 account Quartedy Surplu8lDeficlt 5005.26 Income 25703.68 Expenditure 20698.42 Bank diff 5506.21 400.95 Dlfforence BF from last quarter Pètty ca8h BF 55.43 R•sgrve A¢¢ount Petty cash CF 247.48 BF bank 0110412024 £16,084.46 interest 58.7 PAYE liability CF 58.7 Additional income CF bank 3010612024 16.143.16 Totsl income 26164.98 Nationwide Account Totsl eXndItUre 20698.42 BF bank 0110412024 £73,266.18 Quarterly SurpluslDeflelt 5466.56 interest 402.6 402.6 Additional income CF bank 3010612024 73.668.78