TRUSTEES’ ANNUAL REPORT JUNE 23 ## **OBJECTIVES OF THE CHARITY** Whiteley Community Association is a registered charity which was established on the 12 May 1997. The primary responsibility of the charity is to manage and operate the Whiteley Community Centre for the benefit of the residents of Whiteley and the surrounding neighbourhood. When initially set up the residential area of Whiteley was a small new build community, however over the years Whiteley has more than doubled in size and continues to grow with the development of Whiteley North currently being undertaken. Whiteley now has a shopping centre, Tesco’s, Aldi, two hotels, many restaurants, cinema, numerous gyms, two primary schools, Doctors, Dentists and a large business park. Our goal is to advance education and provide facilities in the interests of social welfare. Our aim is to provide an environment and support service for people from the community who are motivated and enabled to develop and operate their own clubs, activities, and services for the benefit of local residents, and the wider community as a whole. To enable us to do this we have two key Centre Managers and a team of Trustees, without whom the Centre would not be what it is today. The Trustees meet on a regular basis to review the running of the Centre. These meetings are with the Centre Managers, Trustees, and key Centre users. Other interested parties are also invited to attend. General meetings are open to the public. Whiteley Community Centre has two pre-schools who have provided community education services for many years, these consist of Whiteley Pre School and Buttercups Nursery School, both offering pre-school education and care for those aged from 2 years 6 months to age 5, term-time and 50 weeks of the year respectively. In conjunction with Hope Church Whiteley we run Whiteley Minis, a weekly baby and toddler group. offering an opportunity for parents and their children to meet and interact socially. This has been running for many years and was first established when the Whiteley Church was located at the Centre. We finance a very popular youth club which operates during term-time and can see numbers in excess of 25 attendees each week. This would not be possible without the superb support of Y Services who we enlist to run the youth club on behalf of the Centre. We also host the Whiteley Computer Club, which is also funded by the Community Centre and provides an opportunity for young people to learn and develop IT skills for the future, it is also very popular with a long waiting list. This facility is made possible by a dedicated team of volunteers, whos dedication involved in running the club is very much appreciated. 1[st] Whiteley Scouts, and 1[st] Whiteley Brownies both operate from the Centre, and we also host numerous regular hirers, such as dance groups, fitness classes, Weight Watchers, and yoga. Whiteley Community Centre is also a popular birthday party venue, with most weekends booked up for events. We also have hirers from the NHS, and local and central government, and serve as a polling station when necessary. TRUSTEES’ ANNUAL REPORT JUNE 23 Our physical facilities are a large hall, garden, outdoor play equipment, 3 smaller meeting rooms, as well as a lounge area and kitchen. We have ample parking and are open all year round, except on bank holidays. ## **Financial support – Year ending June 2023** During the financial year spanning July 2022 – June 2023 we were very much still recovering from the significant impact of Covid 19. The biggest impact on the Centre being the loss of income from the preschools and casual hirers. It was an uncertain year in respect of the impact of energy prices which at one point were forecasted to increase by 200%. As the Centre is open all year round and hosts two pre-schools, energy costs are a significant expense. We, as a committee were keen to mitigate additional costs and looked to cost save as and where we could. We increased our hire fees to assist with the financial challenges. We remain highly sensitive to the financial impact of rate increases on our Centre hirers and endeavour to be careful and measured when raising fees. A key consideration for us is ensuring that we maintain a high standard of provision for users and the community. There continue to be many external factors influencing our finances. Nevertheless, the underlying inflation rate is higher than anyone would like, and we continue to experience the impact of that in our cost base – from energy prices to equipment, materials, and staffing costs. We recognised as a committee that we needed to replace the boiler, as we were experiencing periods of outage, and repairs were becoming costly and the equipment unreliable. The boiler was the original unit installed when the Centre was built, and it was also increasingly cost ineffective. We explored various replacement options, and it was agreed to replace the boiler with a newer gas fired model. Due to the boiler replacement our year ended with an overall loss. This was predicted, and expected as a necessary expenditure. The expectation long term is that this will make cost savings, especially as energy prices remain volatile. Whlteley Communlty Cerrtre Re¢eipts and Payrnents Account for Year End￿ 30June102a Paymènts Jun-23 3fyJun-22 30-Jun-23 30-Jun-22 thllltles Offic• Staff Cleanlng Llcences Equlpment Insuran¢e Securlty and FSre Malntenance Garden Malnten•nce p•yroll/AudltorylFlnand•l Leg5• Pest control Waste CafelR•fr•shm•nts Mlsc Tralnlng Advertlsl 9926.32 9234.53 1977.29 11 42813.67 38626.54 2284.92 2581.67 2242.85 157038 1.024.70 20698A9 1204.66 1142.72 1501.$7 1431.4 2973&66 7577.3 $42.98 3932.31 317Q41 2993.18 2025.6 2025.6 20 2741J5 645.57 491.69 6467.04 5741.93 12438.4 10838.79 265963 17957.77 Regular Butttrrups PrtrSch( Advertlsl Computer aub Eguipment Hlre Mls¢' Photoeopylry 26532.56 1067.5 829 1909.5 586.61 725.5 i￿.79 639.79 56.47 Donatlons YtyJth aub Gr•nt R•tsln•d De 2398.19 Z620.2 650 1765.21 6333.59 iiio 2509.53 828.25 1111.92 103,26733 X601.14 Ex¢•$5 .18.YJ3J3 .26.624.IKI Total 84.363.50 7LW.14 £B4,363.50 £n,980.14 1on¢e Sheet a5 at 30Jun• 202J Capltal ACCUr￿l3t0￿ G•neral Fund 8/Fwd 21122 ProWLoss lof 22123 £114041.06 Current Atcount £6,567.70 £16.417.89 £72,151.64 N•tionw5de Ac¢ount Total É95.137.23 £95,137.25 dminease 07990 512991 trudy@admin-ease.co.uk Mark Gray Whiteley Community Centre Gull Coppice Yew Tr¢e Drive Whiteley P015 7LA th 25 August 2023 Dear Mark T today carried out an Independent Examination of your April to June 2023 accounts, as agreed. l. Th¢ expendilurc entries have been matched against available invoices and reecipts to confirni validity. Where there is a CO￿¢spOndIng bank transaction, this has been followed through and matched against the bank statement. Therefore. l am confident that all transactions havc been recordcd correctly within the accounls. 2. The income Lntries have been matched against the yellow Teceipts to confirni accuracy and the bank credit8 have been matched to the bank statemenl. 3. The forniulas and the aritlllnetic on your spreadsheets have be¢n checked and where figures have been brought from one sheel over to another. these have also bcen checked for accuracy. 4, 1 have checked through the payToII records to eonfirni that the totals have been transferred to the payment spreadsheet corr¢ctly, howevcr I have not checked that the PAYE and NI deduction8 have been calculated correctly. l understand that these payroll calculations hav¢ been carried out by a professional payroll bureau 'Moorepay'. 5. 1 have carried out a b8nk rcconciliation to Lonfirm that ¢vLry tran%action has bcen rccorded within the accounts and a brief income and expenditure r¢¢onciliation - see attached. 6. All annual figures have been transferred to an Annual Receipts and Payments slatcment and a Balance Sheet as at 30 June 2023 have been prepared, The accounts have been prepared on a receipt and payment basis. I pleased to have been of service and hop¢ I can continue to do so in the future. Yours sincerely dy Braithwaite MICB CB.Cert TrudyBraithwaite MIC8is licenced and regulated bythe ICB Ptsctice Number.. 23K15 •• OF CERTIFIED Associate Member 222022 8 8 g dminease 07990 512991 trudy@admin-ease.co.uk MArk Cffay Whiteley Community Centre Gull Coppice Yew Tree Drive Whiteley P015 7LA 25 January 2023 Dear Mark I today carried out an Independent Examination of your July to Septcmber 2022 accounts, as agreed. l. The expenditure entries have been matched against available invoices and receipts to Confirm validity. Whcrc there is a corresponding bank transaction. this has been followed through and matched against the bank statement. Therefore, l am confident that all transa¢iions have been recorded correctly within the accounts. 2. The income entries havc been matched against Ihc yellow rLceipts to confirni accuracy and the bank CTedits have been matchcd to the bank sldlement. 3. The forniulas and the arithmetic on your spreadsheets have been checked and where figures have been brought from one sheet over to anoth¢r, these have also been checked for accuracy. 4. 1 have checked through the payroll records to confirn) that the totals have been transferred to the payment spreadsheet correctly, however I have not checked thai the PAYf, and Nl deductions havc been caJculat¢d Gorrcctly. l understand that Ih¥s¢ payroll calculations have bc¢n carried out by a professional payroll bureau 'Moorepay'. 5. 1 have carried out a bank reconciliation to confirn) that every Iransaction h&s been recorded within the accounts and a brief income and expcnditure reconciliation- sce attached. The accounts have been prepared on a receipt and payment basis. I am pleased to have been of service and hope I can continue to do so in the future. Yours sincerely y Braithwaite MICB CB.Cert SILVER PIRTr4ÉR Truty Brallhwalte MICB ts Ilcent￿ and regulated bvthe ICB Prath￿ NumbÈr.' 23675 OF CERTIFIED Associate Member 222022 Qujrtedy current acct bank rqc BF bank 0110712022 1289T.03 Total p81d In 18932 36 Total pa￿ out 388ffj 14 Total 975.75 Clc4ing bar& 3010912022 13024.26 drfl Quartorfy surpluww￿* .19eI2.8 18932.38 Ex￿d￿ur• 389J5.14 BHnk dWI .19672.78 P•tty BF 11X.82 1ty ¢8sh CF lQJ.82 BF bgnk 01ffj712022 TrBnsfer int•rMt £29,Bt6 21 PAYE Ilabllty CF 771.15 CF bAnk 3WW2022 9.820.43 Totsl in¢¢m• 18980.78 Total exp•nditure 3860S 14 BF b•nk 01107ra)22 £71.527.82 Quart•rty 8wrpluslD•flclt -19824.4 44 2 Nldknnal CF bank XV09nQ 71.57102 dminease 07990 512991 trudy@admin*ase.co.uk Mark Gray Whiteley Community Centre Gull Coppice Yew Tree Drive Whiteley P015 7LA 22. March 2023 Dear Mark I today Carried out an Independent F.xamination of your October to December 2022 accourtts, as agreed. l. The expenditure entri¢s have been matched against available invoices and rec¢ipts to onfim) validity. Where there is a corresponding bank transaction, this has been rollowed through and matched against the bank slatemenl. Therefore. l am confident that all transactions have been reci)rded correctly within ihe accounts. 2. The income entries hav¢ been matched against the yellow receipts lo confirm accuracy and the bank credits have been malched to the bank statement. 3. Th¢ fomiulas and the arithmetic on your spreadsheets have been checked and where figures have been brought from one sheet over to anoth¢r, these have also been hecked for a¢¢uracy. 4. 1 have checkcd through ihe payroll r¢cords tr> confim that the totals have been Iransterred to the paymcnt spreadsheet correctly, however I have not checked that the PA YE and Nl deductions have been ¢alGulated correctly. l understand that these payroll calculations have been carried out by a professional payroll bur¢au 'Moorepay'. 5. 1 have carried out a bank reconciliation to confirni that every transaction has been re¢orded within the accounts and a brief income and ¢xpenditure reconciliation - see attached. The acL'ounts have been prepared on a reccipt and payment b&sis. l am pleased to have been of service and hope I can Continue to do so in the future. Yours 5in¢erel raithwaite MICB CB.Cert T￿yBra￿hw3￿é Ml(BlS 1*en￿d and re8ulated bythe ICO Pr3ctiTr Number.. 23675 A55ociate Member 222022 Quartowty CLvrent acct tAnk r BF bank 0111012022 130x3 Total pahj 23779.5 Total pa*J oul 17840.4 Total 18963JO Closing bar& 3111212022 18963.3 dirr Quarterty Surplu5Defic 5939.05 Income 23779.5 Expendltsj 17840.4 Bank dffr Petty cash BF 1(K).82 Petty cash CF 93.82 BF bank 0111Cth22 £9.820.43 15.31 15.31 hALlit+Thl ino PAYE Ikqbilty CF CF bank 31122r2022 9,835.74 Totsl inco 23￿.2 Total ex￿￿litU 1n40.4 BF bank 01111Y2022 £71.572.ty2 Quartorty SurplusAJeffic 6068.73 114.37 114.37 CF bar* 31112r2022 71.6￿.39 dminease 07990 512991 trudy@admin-ea5e.co.uk Mark Cjray Whiteley Community Centre Gull Coppice Yew Tree Drive Whiteley P015 7LA 22nd June 2023 Dear Mark I today carried out an Independent Examination of your January to March 2023 accounts, as agreed. l. The expenditure entries have b¢en matched against available invoices and receipts lo confirnl validity. Where there is a corr¢spondin8 bank transaclion, thi5 has been followed through and matched against the bank statement. Therefore, l am confident that all transactions have been ttcorded correctly within the accounts. 2. The income entries have been matched against ihc yellow rLceipts to confirni accuracy and the bank cr¢dits have been matched to thc bank statement. 3. The fomiul&s and the arithmetic on your spreadsheets have been checked and where figures have been brought from one sheet over to another, these have also been checked for accuracy. 4. 1 have chccked through the payroll records to confirni that the totals have been transfcrred to the payment spreadsheet corTCCtly, however I have not checked that the PAYE and NI deductions have been calculated correctly. l understand that these payroll calculations have boen carried out by a prof¢ssional payroll bureau 'Moor¢pay'. 5. 1 have carried out a bank reconciliation to confimi that cvery transaction has been rccordcd within the accounts and a brief income and expenditure reconciliation- atlached. The accounts have been prepared on a receipt and payment basis. l am pleased to have been of Service and hope I can conlinue to do so in the future. Your5 sincerely y Braithwaite MICB CB.Cert Trudy Braithwatte M￿8 ￿ li￿nced afid r4ulgted bythe ICB Pt8rtKe Number". 23675 OF CEATIFIID Associate Member 222022 Quarterfy curront a¢¢t r BF barl(0110112023 18963.3 Total in 21217.C Total PaKI out 21315.67 T£tsl 188M.89 Clceing bar* 31103r2023 di Qu8rt8rfy surplu￿[￿fiC -*_61 Ino)m8 21217.t6 EyThJitu 21315.67 Bank drff -98 61 Peity cash BF Pelly cash CF BF bank 0110112023 ts*n$fer in 27102rrJ teresi £9.835.74 100(KS Ci) 30.83 knjitK￿£I income PAYE liabilrty CF 759.27 CF bank 31103rb)23 19.e66.57 Totsl income 21463 16 Total exFenditure 21315.87 BF ￿nk 0110t120fJ £71,686.39 ¢)Jartoty SurpluslDeficit 141.49 215.27 21527 inry)rre CF ba￿1 3110Y20YJ 71.wi e6 dminease 07990 512991 trudy@admin-ease.co.uk Mark Gray Whileley Community Centre Gull Coppice Yew Tree Drive Whiteley P015 7LA 251h August 2023 Dear Mark I today carried out an Independent Examination of your April to June 2023 accounts, as agreed. i. 'rhe expenditUTe entries havc becn matched against available invoices wid receipts to confirn] validity. Where the￿ is a corresponding bank transaction, this has been followed through and matched against the bank statcmenl. Thcrefore, l am confident that all tran¥actions have been recorded corrccily within Ihe accounLs. 2. Thc incom¢ entries have been matched against the yellow receipts to confirni accuracy and the bank credits have been matched to the bank statement. 3. The forniul&s and the arithmetic on your spreadsheets have been checked and whcre rigures have been brought from one sheet over to another, th¢se have also been checked for accuracy. 4. T have checked through the payroll records to confirni that th¢ totals have been transferred to the payment spreadsheet correctly, however I have not checked that the PA YE Nl deduction8 have been Lalculated correctly. I under5tund Ih&t thcse payroll calculations have been carried out by a professional payroll bureau 'Moorepay'. 5. 1 have Carried out a bank reconciliiltion tv ¢onfirm that every transaction has been recorded within the accounts and a brief ineome and expenditure reconciliation - see attached. 6. All annual figures have been transfe￿ed to an Annual Receipts and Payment5 statemcnt and a Balance Sheet as at 30 June 2023 have been prepared. The accounts have been prepared on a receipt and payment basis. I am pleased to have been of service and hope I can continue to do so in the future. Yours sincerely dy Braithwaite MICB CB.Cert Trudv Braithwaite MICB Is FICE￿￿Ed and regulated bythe ICB Prartlte Number. 23675 OF CERTIFIÉD Associate Member 222022 Quart¢rty current acct bank r¢c BF bank 0110412023 88K69 Tolal paid 19709.C Total paid out Total 3067.70 Closing bank 301CW2023 6667.7 drft Quart8rty &Jrp1us￿fitIl -5M.99 Incom8 19709.1 Exp8nditur8 25SC6.CK8 Bank drfr -s￿.99 0.00 DlffeY*rt Potty co$h BF Petty ¢a6h CF 75.82 BF bank 01/c4r2￿￿3 £19.￿.57 transts out 31tD5r23 -15W.IXI interest 51.32 51.32 irt*) PAYE liabilty CF 750.67 16.417.89 Total incon 2￿1039 Total exper*itvre 255(6.08 BF bank 01Jl)4r2023 £71.￿1l.f Quartar￿ SurpluslD*fi¢it -6495.69 249.98 249.98 Athjitional inrtsne CF bank 72,151.64