Chairperson report AGM 2021/2022 Thanks to Vic for her report and thank you all for coming. We have had another successful year and although we have had some staff changes, I feel we have definitely achieved our aim of a more cohesive team across the whole setting, which has benefitted the children with settling in and their transition between rooms, because they meet all the staff and spend some time in all areas of playgroup. The staff have all been very positive and enjoy working together in this way rather than the previous system which was much more about two individual rooms and age groups. Our main fundraisers this year included our Christmas hamper raffle and two very successful quiz nights and we raised a considerable amount of money -Ryan will give us the details in his report. It looks like quiz nights might become a regular occurrence, especially now that Vic’s husband, Stu is on board with being quiz master. Thank you so much to our outgoing committee and particular thanks to Ryan, who although stepping down as treasurer, will continue to organise the staff wages and everything that entails. Also to Jo, who is stepping down from the secretary’s role, but staying on the committee as an ordinary member. You have both been fantastic, thank you! I did say that this would be my last year as Chair, but as Julie has agreed to join me as CoChair I am happy to continue. Julie joins us with her wealth of knowledge and expertise and I am very grateful to her. Thank you also to all the staff and their continued hard work this year. I feel we have got a really strong and committed team and I appreciate all that you do – thank you! We again finish the year in a healthy financial position and although we were initially slightly concerned about our starting numbers this September, we now find ourselves with a waiting list, which is really positive. Thank you once again to everyone involved with playgroup this year and I look forward to getting to know our new committee members. Laura **Phoenix Playmates/Nailsworth Playgroup Year Ended 31 August 2022** ||**2022**|**2022**|**2021**|**2021**|**2020**|**2020**| |---|---|---|---|---|---|---| |**Revenue**||||||| |GCC Funding|90,668.16||85,187.69||70,942.75|| |GCC Deprevation Funding|8,272.63||6,560.70||5,835.25|| |Private Fees|8,899.57||6,970.79||15,507.00|| |Fundraising|4,038.93||2,042.64||537.50|| |Total||111,879.29||100,761.82||92,822.50| |**Staff Costs**||||||| |Gross Wages|90,794.30||81,599.92||97,661.17|| |Pensions|929.40||113.30||717.90|| |**Overheads**||91,723.70||81,713.22||98,379.07| |Equipment/Costs|6,792.23||3,004.93||2,904.12|| |Offic Admin|782.82||1,375.19||3,071.40|| |Bank Charges|128.03||105.13||99.33|| |Premises Costs|4,141.58||3,306.85||1,909.82|| |Subscriptions/Training|773.74||323.80||801.38|| |Accounts|61.20|||||| |||12,618.40||8,115.90||8,786.05| |Surplus in period||**7,537.19**||**10,932.70**||**14,342.62**
**-**| |||||||| |Bank Balance (net of accruals)||**40,454.03**||**33,891.17**||**22,045.26**| ## **Nailsworth Playgroup** ## **ANNUAL GENERAL MEETING 2022** ## **MINUTES** **1.** Welcome by Chairperson: Welcome given by Laura 2. Apologies: Nish, Kate, Martina, Brian, Pippa, Carlene, Pippa and Vic 3. Agreement of minutes of 2021 AGM: Copies handed out to attendees to read. No questions and agreements made. 4. Manager’s Report: see attached 5. Chairperson’s Report: see attached 6. Treasurer’s Report and presentation of the accounts: - See overview attached. 2020 we lost £14k, whereas 2021 we made £11k and that enabled us to feel more confident in spending money (for examples of resources and updating outside areas) and still make a surplus of £7k. Aim would be to have the fundraising to produce the surplus and we can use all the wages etc as resources and to improve provision. Staffing has stabilised with less overtime that makes financial planning easier and with less risk - Laura asked the question about the redundancy planning fund and making sure there is enough. Jo asked the question about having a separate account for this money to keep separate. Ryan has agreed and suggested a reserve account - Becca asked what we were planning to spend surplus on and Laura brought up about the recognition about raising basic wage for the good quality of staff 7. Election of Officers: - a. Chairperson: Laura Nominated by: Julie; seconded by: Freya - b. Treasurer: Julie Nominated by: Jo; seconded by: Laura - c. Secretary: Freya Nominated by: Laura; seconded by: Becca - d. General Members Tamzin nominated by: Becca; seconded by: Laura Beth nominated by: Julie; seconded by: Becca Pippa nominated by: Freya; seconded by: Jo Carlene nominated by: Julie; seconded by Becca Sam nominated by: Laura; seconded by Freya Jo nominated by: Becca; seconded by Laura ## 8. AOB Laura and Julie have proposed that for this year, because the Playgroup are doing a bigger party in Playgroup for Christmas and the dates do not enable sufficient planning of the Proposed fundraiser: Christmas Party; this will be cancelled for this year and reviewed if needed for the future. Focus instead will be put into raffling the Christmas Hampers. ## 9. Closing statement Next general meeting: 29[th] November 2022, 7.30pm at Julie’s for mince pies and mulled wine.