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Castlemorton Parish Hall
Treasurer's report 2020/2021
Please refer to attached table overleaf.
Income
Income from bookings is severely down from previous years, due to the Covid-19 pandemic, resulting in a loss of income of approx.. £5,000 against the previous year.
This loss has been mitigated by a grant from MHDC of £10,000 from the Covid-19 Discretionary Grants Fund.
A few more donations towards the extension project were received, along with the Gift Aid contribution from HMRC, which accounts for the vast majority of the Donations figure.
Expenditure
Cleaning costs were greatly reduced because the hall has been closed for a large part of the year.
Gas costs have been reduced for the future by changing suppliers. This proved more challenging than we might have expected but has finally been completed — thanks to Don Lupton for his help in this activity. Cost per litre reduced from 72p with FloGas to 36p with Calor (which is approx. industry average).
Broadband costs have also been reduced by switching supplier - BT were charging £45 pcm but switching to Aquiss has reduced this to £30 pcm.
A dedicated mobile phone number has been provided for the Hall Manager. This will make it easier to maintain contact with customers when the manager is away. The monthly cost for this had been reduced from approx. £14 to £8 and the phone itself was generously donated by Alex Day.
The funds for the Extension project were transferred to Castlemorton Parish Council, who have been managing the project financially.
Balance sheet
After a year showing massive income followed by a year showing massive expenditure, both owing to i the extension project, the retained funds are broadly back to normal, at £14,664. CH | INDSPENDENSLY EXAniweb7 RY Tim Cotterell ere 8/7 /r0a.b Treasurer D, | 17" May 2021 CHANN CroahoFk
Castlemorton Parish Hall Trust Registered Charity 1062208 Income and Expenditure 1 April 2020 - 31 March 2021
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Income
| Income | ||
|---|---|---|
| 2020-2021 | 2019-2020 | |
| Hall Hire | £1,240 | £6,277 |
| Ad-hoc hire | £0 | £30 |
| FIT Payments | £2,756 | £2,614 |
| Donations | £10,974 | £43,727 |
| Grants | £10,000 | £12,000 |
| Fundraising | £100 | £7,466 |
| Total Income | £25,070 | £72,114 |
| Expenditure | ||
| 2020-2021 | 2019-2020 | |
| Advertising | £80 | £213 |
| Sundries | £283 | £274 |
| Purchases | £69 | £119 |
| Management& Cleaning | £1:912 | £2,445 |
| Inspections& Servicing | £352 | £648 |
| Electricity | £165 | £376 |
| Gas | £582 | £909 |
| Water | £213 | £276 |
| Mobile phone | £158 | £30 |
| Broadband | £251 | £398 |
| Professional, Insurance& Legal | £370 | £630 |
| Maintenance | £400 | £485 |
| Materials for Extension | £160 | |
| Transferto Parish Council for Extension project | £83,211 | |
| £88,207 | £6,802 | |
| Total IncomeoverExpenditure | -£63,138 | £65,312 |
| Total cash funds brought forward from lastyear | £77,802 | £12,490 |
| Total cash funds carriedforward atthisyearend | £14,664 | £77,802 |
| Bank reconcilliation at 31 March 2020 | ||
| 2020-2021 | 2019-2020 | |
| BankAccount | £14,664 | £77,802 |
| Cash in hand | £0 | £0 |
| Cheques in hand | £0 | £0 |
| Funds clearing | £0 | £0 |
| LESS Cheques written | £0 | £0 |
| £14,664 | £77,802 |
Approved by the management committee at annual meeting and signed on its behalf
T. Cotterell (Treasurer)
M. Watts (Chairman)
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