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2022-03-31-accounts

COMPANY REGISTRATION NUMBER: 02027732 CHARITY REGISTRATION NUMBER: 1062163

Hartlepool People Limited Company Limited by Guarantee Unaudited Financial Statements

31 March 2022

CENSIS

Chartered accountants Exchange Building 66 Church Street Hartlepool TS24 7DN

Hartlepool People Limited

Company Limited by Guarantee

Financial Statements

Year ended 31 March 2022

Page
Trustees' annual report (incorporating the director's report) 1
Independent examiner's report to the trustees 4
Statement of financial activities (including income and
expenditure account) 5
Statement of financial position 6
Statement of cash flows 7
Notes to the financial statements 8
The following pages do not form part of the financial statements
Detailed statement of financial activities 18
Notes to the detailed statement of financial activities 20

Hartlepool People Limited

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report)

Year ended 31 March 2022

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2022.

Reference and administrative details

Registered charity name Hartlepool People Limited Charity registration number 1062163 Company registration number 02027732 Principal office and registered Hartlepool People Centre office Raby Road Hartlepool TS24 8AH The trustees J A Dinning C McLoughlin J Wilson (Resigned 26.10.21) G Lathan Company secretary L J Craddy Independent examiner Censis Exchange Building 66 Church Street Hartlepool TS24 7DN

1

Hartlepool People Limited

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2022

Structure, governance and management

The charity is constituted as a company limited by guarantee, and is therefore governed by its Memorandum and Articles of Association.

The Recruitment and Appointment of new Trustees

Trustees are elected from the membership at the annual general meeting.

The Induction and Training of Trustees

New trustees undergo an induction to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles, the Management Board and decision making processes, the business plan and the recent financial performance of the charity. During this induction day they meet the staff and other trustees. Trustees are encouraged to attend appropriate training events which will facilitate efficiency and effectiveness in undertaking their roles.

The Organisational Structure of the Charity

The Management Board is made up of at least 3 and not more than 10 trustees. It meets bi monthly and is responsible for providing strategic direction to the charity. A project manager is appointed by the Board to manage the day to day operations of the charity.

Risk Management

The trustees have identified the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that essential action is taken to minimise those risks.

A risk management plan has been introduced as part of the formal risk management process in order to assess organisational risk and implement appropriate strategies. The plan takes into account the types of risk faced by the charity, prioritising them in terms of impact and likelihood of occurrence, and identifying means of mitigating the risks.

Objectives and activities

The charity's object and its principal activity is that of providing low cost social recreational and educational activities for people in the Hartlepool area.

In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings.

The focus of our activities remain the provision of low cost social, recreational and educational activities. The charity achieves this by providing low cost room hire and lots of recreational classes. All facilities are frequently used by the people in the Hartlepool area.

Having purchased the property from which the charity operates the trustees consider that they have secured the building for the public, who greatly benefit from the use of its facilities. The property was previously owned by the local authority who charged an annual rent for the use of the premises. With the assistance of grant funding and a low interest rate mortgage from Hartlepool Revival Ltd, the building was purchased for £150,000.

2

Hartlepool People Limited

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2022

Strategic report

The following sections for achievements and performance and financial review form the strategic report of the charity.

Achievements and performance

The People's Centre has been closed for the majority of the year due to the COVID pandemic. The centre has now reopened, we shall continue to provide education, leisure and specialised services to thousands of people per year, either directly or in partnership with other statutory and voluntary agencies. We provide support to victims of crime, and to those who have been affected by rape and abuse. We are a social outlet for those living in isolation, those whose families have grown up, moved away or are bereaved. We offer a lifeline of support and company to many people with low confidence or self-esteem, or who are educationally or emotionally challenged.

Financial review

The statement of financial activities shows a deficit for the year of £4,189.

Restricted reserves amount to £720,912 (that is those funds committed to projects). Included in restricted reserves are Building and fixed assets to the value of £720,912.

The unrestricted funds of the charity at 31 March 2022 amounted to £255,116 of which free reserves (that is those not tied up in fixed assets) amount to £118,754.

Reserve Policy

The trustees have examined the requirement for free reserves, whilst the current level of reserves may prove sufficient, it is the trustees' view that it is prudent to ensure that there are sufficient free reserves at a level which equates to approximately six months unrestricted expenditure. This provides sufficient funds to cover support costs, management and administration, plus any redundancy costs in the event the centre closes. The reserves also need to be adequate to emergency applications for grants which arise from time to time.

The trustees' annual report and the strategic report were approved on 27 July 2022 and signed on behalf of the board of trustees by:

C McLoughlin Trustee

3

Hartlepool People Limited

Company Limited by Guarantee

Independent Examiner's Report to the Trustees of Hartlepool People Limited

Year ended 31 March 2022

I report to the trustees on my examination of the financial statements of Hartlepool People Limited ('the charity') for the year ended 31 March 2022.

Responsibilities and basis of report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Censis Independent Examiner Exchange Building 66 Church Street Hartlepool TS24 7DN

28 July 2022

4

Hartlepool People Limited

Company Limited by Guarantee

Statement of Financial Activities (including income and expenditure account)

Year ended 31 March 2022

2022 2021
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 5 29,645 10,000 39,645 75,746
Charitable activities 6 30,794 30,794 39,618
Investment income 7 9 9 13
   
Total income 60,448 10,000 70,448 115,377
   
Expenditure
Expenditure on charitable activities 8 39,676 34,961 74,637 104,655
   
Total expenditure 39,676 34,961 74,637 104,655
   
   
Net (expenditure)/income and net
movement in funds 20,772 (24,961) (4,189) 10,722
   
Reconciliation of funds
Total funds brought forward 234,344 745,873 980,217 969,495
   
Total funds carried forward 255,116 720,912 976,028 980,217
   

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 8 to 16 form part of these financial statements.

5

Hartlepool People Limited

Company Limited by Guarantee

Statement of Financial Position

31 March 2022

2022 2021
Note £ £
Fixed assets
Tangible fixed assets 13 857,274 879,636
Current assets
Debtors 14 8,481 1,845
Cash at bank and in hand 111,876 100,327
 
120,357 102,172
Creditors: amounts falling due within one year 15 1,603 1,591
 
Net current assets 118,754 100,581
 
Total assets less current liabilities 976,028 980,217
 
Net assets 976,028 980,217
 
Funds of the charity
Restricted funds 720,912 745,873
Unrestricted funds 255,116 234,344
 
Total charity funds 18 976,028 980,217
 

For the year ending 31 March 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

These financial statements were approved by the board of trustees and authorised for issue on 27 July 2022, and are signed on behalf of the board by:

C McLoughlin Trustee

The notes on pages 8 to 16 form part of these financial statements.

6

Hartlepool People Limited

Company Limited by Guarantee

Statement of Cash Flows

Year ended 31 March 2022

2022 2021
£ £
Cash flows from operating activities
Net (expenditure)/income (4,189) 10,722
Adjustments for:
Depreciation of tangible fixed assets 23,262 23,112
Government grant income (17,974) (31,916)
Other interest receivable and similar income (9) (13)
Changes in:
Trade and other debtors (6,636) 10,456
Trade and other creditors 12 379
 
Cash generated from operations (5,534) 12,740
Interest received 9 13
 
Net cash (used in)/from operating activities (5,525) 12,753
 
Cash flows from investing activities
Purchase of tangible assets (900)
 
Net cash used in investing activities (900)
 
Cash flows from financing activities
Government grant income 17,974 31,916
 
Net cash from financing activities 17,974 31,916
 
Net increase in cash and cash equivalents 11,549 44,669
Cash and cash equivalents at beginning of year 100,327 55,658
 
Cash and cash equivalents at end of year 111,876 100,327
 

The notes on pages 8 to 16 form part of these financial statements.

7

Hartlepool People Limited

Company Limited by Guarantee

Notes to the Financial Statements

Year ended 31 March 2022

1. General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Hartlepool People Centre, Raby Road, Hartlepool, TS24 8AH.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

8

Hartlepool People Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2022

3. Accounting policies (continued)

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

9

Hartlepool People Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2022

3. Accounting policies (continued)

Tangible assets (continued)

An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Freehold property - 5% straight line Fixtures and fittings - 25% straight line

Government grants

Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the charity will comply with the conditions attaching to them and the grants will be received.

Where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.

Financial instruments

A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

Debt instruments are subsequently measured at amortised cost.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

10

Hartlepool People Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2022

3. Accounting policies (continued)

Defined contribution plans (continued)

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.

4. Limited by guarantee

Hartlepool People Limited is a company limited by guarantee and accordingly does not have a share capital.

Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.

5. Donations and legacies

Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Donations
Donations 1,471 1,471
Coulthurst Trust 500 500
Grants
Durham Tees Valley 2,700 2,700
National Lottery Community Fund 10,000 10,000
Goundworks Uk 1,000 1,000
The 29th 1961 May Charitable Trust 3,000 3,000
Hadrian Trust 2,000 2,000
Tees Valley Community Foundation 1,000 1,000
Government grant income 17,974 17,974
  
29,645 10,000 39,645
  
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Donations
Donations 2,061 2,061
Grants
The National Lottery Covid Funding 35,769 35,769
Sir James Knott Trust 5,000 5,000
Hadrian Trust 1,000 1,000
Government grant income 31,916 31,916
  
39,977 35,769 75,746
  

11

Hartlepool People Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2022

6. Charitable activities

Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Room hire - footprints 23,582 23,582 30,469 30,469
Classes & room hire 7,212 7,212 8,562 8,562
Other 587 587
   
30,794 30,794 39,618 39,618
   
Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Bank interest received 9 9 13 13
   

7. Investment income

12

Hartlepool People Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2022

8. Expenditure on charitable activities by fund type

Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
General Fund 39,676 39,676
Freehold Property Fund 18,589 18,589
National Lottery Covid Support 16,372 16,372
  
39,676 34,961 74,637
  
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
General Fund 56,669 56,669
Freehold Property Fund 18,589 18,589
National Lottery Covid Support 29,397 29,397
  
56,669 47,986 104,655
  
9. Net (expenditure)/income
Net (expenditure)/income is stated after charging/(crediting):
2022 2021
£ £
Depreciation of tangible fixed assets 23,262 23,112
 
10. Independent examination fees
2022 2021
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 960 960
 
11. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
2022 2021
£ £
Wages and salaries 37,796 38,443
Employer contributions to pension plans 479 522
 
38,275 38,965
 

13

Hartlepool People Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2022

11. Staff costs (continued)

The average head count of employees during the year was 3 (2021: 3). The average number of full-time equivalent employees during the year is analysed as follows:

2022 2021
No. No.
Charitable activities 2 2
Management 1 1
 
3 3
 

No employee received employee benefits of more than £60,000 during the year (2021: Nil).

12. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

13. Tangible fixed assets

Freehold Fixtures and
property fittings Total
£ £ £
Cost
At 1 April 2021 1,139,406 63,900 1,203,306
Additions 900 900
  
At 31 March 2022 1,139,406 64,800 1,204,206
  
Depreciation
At 1 April 2021 260,418 63,252 323,670
Charge for the year 22,788 474 23,262
  
At 31 March 2022 283,206 63,726 346,932
  
Carrying amount
At 31 March 2022 856,200 1,074 857,274
  
At 31 March 2021 878,988 648 879,636
  
14. Debtors
2022 2021
£ £
Trade debtors 8,481 1,845
 

14

Hartlepool People Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2022

15. Creditors: amounts falling due within one year

2022 2021
£ £
Accruals and deferred income 1,035 1,035
Social security and other taxes 365 325
Other creditors 203 231
 
1,603 1,591
 

16. Pensions and other post retirement benefits

Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £479 (2021: £522).

17. Government grants

The amounts recognised in the financial statements for government grants are as follows:

2022 2021
£ £
Recognised in income from donations and legacies:
Government grants income 17,974

31,916


18. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At At 31 March
1 April 2021 Income Expenditure 2022
£ £ £ £
General funds 234,344 60,448 (39,676) 255,116
   
At At 31 March
1 April 2020 Income Expenditure 2021
£ £ £ £
General funds 211,405 79,608 (56,669) 234,344
   

15

Hartlepool People Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2022

18. Analysis of charitable funds (continued)

Restricted funds

Restricted funds
At At 31 March
1 April 2021 Income Expenditure 2022
£ £ £ £
Freehold Property Fund 739,501 (18,589) 720,912
National Lottery Community Covid 6,372 10,000 (16,372)
   
745,873 10,000 (34,961) 720,912
   
At At 31 March
1 April 2020 Income Expenditure 2021
£ £ £ £
Freehold Property Fund 758,090 (18,589) 739,501
National Lottery Community Covid 35,769 (29,397) 6,372
   
758,090 35,769 (47,986) 745,873
   
19. Analysis of net assets between funds
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Tangible fixed assets 136,362 720,912 857,274
Current assets 120,357 120,357
Creditors less than 1 year (1,603) (1,603)
  
Net assets 255,116 720,912 976,028
  
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Tangible fixed assets 140,135 739,501 879,636
Current assets 95,800 6,372 102,172
Creditors less than 1 year (1,591) (1,591)
  
Net assets 234,344 745,873 980,217
  
20. Analysis of changes in net debt
At
At 1 Apr 2021 Cash flows 31 Mar 2022
£ £ £
Cash at bank and in hand 100,327 11,549 111,876
  

16