## **Trustees’ Annual Report for the period**
## **From 1[st] September 2023 To 31[st] August 2024**
## **Charity name: Bardfield After School Club**
## **Charity registration number: 1062159**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide the necessary facilities for the
daily care, education and recreation of
children during out of school hours and
school holidays|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|After School and Breakfast Club provision
including care, food and refreshments and
the upkeep and maintenance of the
premises|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to Charity
Commission guidance on public benefit|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference|
|---|---|
||Para 1.38|
|Policy on grant making||
||Para 1.38|
|Policy on social investment||
|including program related||
|investment||
||Para 1.38|
|Contribution made by||
|volunteers||
|Other||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity provides out of school care
facilities for parents of children attending
Gt Bardfield School and where appropriate
surrounding villages. These facilities
ensure that parents who are working are
able to access out of school care for their
children in a secure, appropriate and local
facility. The Charity is flexible and
responsive to the needs of families and
children and works within Ofsted
requirements.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Another challenging year for the charity**
**with rising costs particularly in payroll**
**with changes to holiday pay and**
**pension responsibilities and energy**
**prices.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We have had a policy of ringfencing**
**fundraised income in the event of**
**financial difficulties and this has been**
**used to build up a reserve.**|
|Amount of reserves held|Para 1.22|**£10,000**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are always concerns about how**
**we are dependent on the School roll to**
**stay viable but this is unavoidable and**
**we manage to continue year on year.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Committee members come forward from**
**our family members and are appointed**
**at the AGM or co-opted throughout the**
**year**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Bardfield After School Club|
|---|---|
|Other name the charity uses||
|Registered charity number|1062159|
|Charity’s principal address|C/o Great Bardfield Primary School, Braintree Road, Great
Bardfield CM7 4RN|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Rebekah Layzell|Chairperson|Appointed 29/07/24||
||Hollie Scott|Treasurer|Appointed 29/07/24||
||Tim Hayward-
Smith|Secretary|||
||Mel Sims|Chairperson|Resigned 31/05/24||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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||||||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name**
**Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser **|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** Rebekah La yzell
_Tim Hayward-Smith_
**Full name(s)** Rebekah Layzell
Tim Hayward-Smith
**Position (eg Secretary,** Chair Secretary **Chair, etc)**
**Date** 11 December 2024
**Registered Charity Number 1062159**
## **Bardfield After School Club**
**C/o Great Bardfield Primary School, Braintree Road, Great Bardfield CM7 4RN**
**Accounts for the Year Ending**
**31st August 2024**
## **Bardfield After School Club**
## **Contents**
**Page**
Independent Examiners Report **1** Trading and Surplus and Deficit Account **2** Balance Sheet **3** Movement of Funds **4**
## **Bardfield After School Club**
## **Independent Examiner's Report**
## **To the Trustees of Bardfield After School Club**
I report to the trustees on my examination of the financial statements of Bardfield After School Club (the charity) for the year ended 31 August 2024.
## **Responsibilities and basis of report**
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 Accounting records were not kept in respect of the charities as required by section 386 of the act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Zahra Kazmi Finance Officer Independent Examiner GATE Herts Suite G5 – Cuffley Place Sopers Road Cuffley Hertfordshire EN6 4SG
**Dated: 18/12/2024**
## **Bardfield After School Club**
## **TRADING AND SURPLUS AND DEFICIT ACCOUNT**
Year from 1st September 2023 to 31st August 2024
|**Turnover**
**Other Income**
Fundraising
Income Received
**Expenditure**
Food & Food Related Items
Employment Costs
Premises Costs
General Administrative Expenses
Sports & Crafts
Legal & Professional Costs
**NET (DEFICIT) / SURPLUS FOR THE YEAR**|£
-
2,457|**2024**
£
32,636
2,457
36,409|**2023**
£
39,743
1,724
1,907|
|---|---|---|---|
||1,033
30,645
3,761
129
128
714||3,631
2,164
33,855
3,520
2,492
246
761|
||||43,038|
|||**- 1,316**|**336**|
## **Bardfield After School Club**
## **BALANCE SHEET**
As at 31st August 2024
|**Current Assets**
Bank/Building Society Balances
Cash in Hand
**Current Liabilities**
Trade Creditors
**Net Assets**
**Capital Account**
Balance Brought Forward
Net (Deficit) / Surplus for the year
**Capital Employed**|**£**
16,080
97|**2023**
**£**
16,177
-|**2023**
**£**
16,606
887|
|---|---|---|---|
||-||17,493
-|
|||**16,177**|**17,493**|
|||17,493
(1,316)|17,156
337|
|||**16,177**|**17,493**|
These financial statements were approved by the Trustees on 12[th] January 2025
_Tim Hayward -Smith_
Tim Hayward -Smith Trustee
## **Registered Charity Number 1062159**
## **Bardfield After School Club**
## **CASH FLOW STATEMENT**
|(Deficit) / Surplus for the Year
**Surplus on Operations**
**Retained in Buisness in Year**
**Opening Cash Position**
Bank/Building Society Balances
16,606
Cash in Hand
887
Net Cash at beginning of Year
**Surplus Retained in Business**
**Changes in Current Assets and Liabilities**
(Decrease) / Increase in Trade Creditors
-
Net Decrease in Working Capital
**Net Cash at End of Year**
**Represented By:**
Bank/Building Society Balances
Cash in Hand
**Net Cash at End of Year**|**2024**
(1,316)
(1,316)
(1,316)
17,006
150
17,493
16,177
-
-
**16,177**
16,080
97
**16,177**|**2023**
337|
|---|---|---|
|||337
337
17,156|
|||17,493
-|
|||**17,493**|
|||16,606
887|
|||**17,493**|
**Registered Charity Number 1062159**
## **Bardfield After School Club**
**C/o Great Bardfield Primary School, Braintree Road, Great Bardfield CM7 4RN**
**Accounts for the Year Ending**
**31st August 2024**
## **Bardfield After School Club**
## **Contents**
**Page**
Independent Examiners Report **1** Trading and Surplus and Deficit Account **2** Balance Sheet **3** Movement of Funds **4**
## **Bardfield After School Club**
## **Independent Examiner's Report**
## **To the Trustees of Bardfield After School Club**
I report to the trustees on my examination of the financial statements of Bardfield After School Club (the charity) for the year ended 31 August 2024.
## **Responsibilities and basis of report**
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 Accounting records were not kept in respect of the charities as required by section 386 of the act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Zahra Kazmi Finance Officer Independent Examiner GATE Herts Suite G5 – Cuffley Place Sopers Road Cuffley Hertfordshire EN6 4SG
**Dated: 18/12/2024**
## **Bardfield After School Club**
## **TRADING AND SURPLUS AND DEFICIT ACCOUNT**
Year from 1st September 2023 to 31st August 2024
|**Turnover**
**Other Income**
Fundraising
Income Received
**Expenditure**
Food & Food Related Items
Employment Costs
Premises Costs
General Administrative Expenses
Sports & Crafts
Legal & Professional Costs
**NET (DEFICIT) / SURPLUS FOR THE YEAR**|£
-
2,457|**2024**
£
32,636
2,457
36,409|**2023**
£
39,743
1,724
1,907|
|---|---|---|---|
||1,033
30,645
3,761
129
128
714||3,631
2,164
33,855
3,520
2,492
246
761|
||||43,038|
|||**- 1,316**|**336**|
## **Bardfield After School Club**
## **BALANCE SHEET**
As at 31st August 2024
|**Current Assets**
Bank/Building Society Balances
Cash in Hand
**Current Liabilities**
Trade Creditors
**Net Assets**
**Capital Account**
Balance Brought Forward
Net (Deficit) / Surplus for the year
**Capital Employed**|**£**
16,080
97|**2023**
**£**
16,177
-|**2023**
**£**
16,606
887|
|---|---|---|---|
||-||17,493
-|
|||**16,177**|**17,493**|
|||17,493
(1,316)|17,156
337|
|||**16,177**|**17,493**|
These financial statements were approved by the Trustees on 12[th] January 2025
_Tim Hayward -Smith_
Tim Hayward -Smith Trustee
## **Registered Charity Number 1062159**
## **Bardfield After School Club**
## **CASH FLOW STATEMENT**
|(Deficit) / Surplus for the Year
**Surplus on Operations**
**Retained in Buisness in Year**
**Opening Cash Position**
Bank/Building Society Balances
16,606
Cash in Hand
887
Net Cash at beginning of Year
**Surplus Retained in Business**
**Changes in Current Assets and Liabilities**
(Decrease) / Increase in Trade Creditors
-
Net Decrease in Working Capital
**Net Cash at End of Year**
**Represented By:**
Bank/Building Society Balances
Cash in Hand
**Net Cash at End of Year**|**2024**
(1,316)
(1,316)
(1,316)
17,006
150
17,493
16,177
-
-
**16,177**
16,080
97
**16,177**|**2023**
337|
|---|---|---|
|||337
337
17,156|
|||17,493
-|
|||**17,493**|
|||16,606
887|
|||**17,493**|