Trustees’ Annual Report for the period
From 1[st] September 2022 To 31[st] August 2023
Charity name: Bardfield After School Club
Charity registration number: 1062159
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide the necessary facilities for the daily care, education and recreation of children during out of school hours and school holidays |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
After School and Breakfast Club provision including care, food and refreshments and the upkeep and maintenance of the premises |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to Charity Commission guidance on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment | |
| Para 1.38 | |
| Contribution made by | |
| volunteers | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity provides out of school care facilities for parents of children attending Gt Bardfield School and where appropriate surrounding villages. These facilities ensure that parents who are working are able to access out of school care for their children in a secure, appropriate and local facility. The Charity is flexible and responsive to the needs of families and children and works within Ofsted requirements. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Despite another challenging year with a falling booking numbers and rising costs we reached break even at the end of another year and our reserves still intact. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We have had a policy of ringfencing fundraised income in the event of financial difficulties and this has been used as a reserve. |
| Amount of reserves held | Para 1.22 | £16,606 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are always concerns about how we are dependent on the School roll to stay viable but this is unavoidable and we manage to continue year on year. The School’s growing role in providing breakfast and after school activities is still a concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Committee members come forward from our family members and are appointed at the AGM or co-opted throughout the year |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Bardfield After School Club |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1062159 |
| Charity’s principal address | C/o Great Bardfield Primary School, Braintree Road, Great Bardfield CM7 4RN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Mel Sims | Chairperson | |||
| Tim Hayward- Smith |
Secretary | |||
| Dawn Luxford | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name
Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| **adviser ** |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Tim Hayward-Smith
Signature(s) Mel Sims Tim Hayward-Smith Full name(s) Mel Sims
Position (eg Secretary, Chair Secretary Chair, etc)
Date 18th October 2023
Bardfield After School Club
TRADING AND SURPLUS AND DEFICIT ACCOUNT
Year from 1st September 2022 to 31st August 2023
| Turnover Other Income Fundraising Income Received Expenditure Food & Food Related Items Employment Costs Premises Costs General Administrative Expenses Sports & Crafts Legal & Professional Costs NET (DEFICIT) / SURPLUS FOR THE YEAR |
£ 1,724 1,907 |
2023 2022 £ £ 39,743 37,519 457 3,257 3,631 3,714 2,951 35,944 3,141 1,932 12 648 43,037 44,628 |
|---|---|---|
| 2,164 33,855 3,520 2,492 246 761 |
||
| 337 -3,395 |
Bardfield After School Club
CASH FLOW STATEMENT
| (Deficit) / Surplus for the Year Surplus on Operations Retained in Buisness in Year Opening Cash Position Bank/Building Society Balances 17,006 Cash in Hand 150 Net Cash at beginning of Year Surplus Retained in Business Changes in Current Assets and Liabilities (Decrease) / Increase in Trade Creditors - Net Decrease in Working Capital Net Cash at End of Year Represented By: Bank/Building Society Balances Cash in Hand Net Cash at End of Year |
2023 337 337 337 19,254 1,297 17,156 17,493 - - 17,493 16,606 887 17,493 |
2022 (3,395) |
|---|---|---|
| (3,395) (3,395) 20,551 |
||
| 17,156 - |
||
| 17,156 | ||
| 17,006 150 |
||
| 17,156 |
Bardfield After School Club
BALANCE SHEET
As at 31st August 2023
| Current Assets Bank/Building Society Balances Cash in Hand Current Liabilities Trade Creditors Net Assets Capital Account Balance Brought Forward Net (Deficit) / Surplus for the year Capital Employed |
£ 16,606 887 |
2023 2022 £ £ 17,006 150 17,493 17,156 - - |
|---|---|---|
| - | ||
| 17,493 17,156 |
||
| 17,156 20,551 337 (3,395) |
||
| 17,493 17,156 |
These financial statements were approved by the Trustees on …....
Tim Hayward -Smith Trustee
Registered Charity Number 1062159
Registered Charity Number 1062159
Bardfield After School Club
C/o Great Bardfield Primary School, Braintree Road, Great Bardfield CM7 4RN
Accounts for the Year Ending
31st August 2023
Bardfield After School Club
Contents
Page
Independent Examiners Report 1 Trading and Surplus and Deficit Account 2 Balance Sheet 3 Movement of Funds 4
Bardfield After School Club
Independent Examiner's Report
To the Trustees of Bardfield After School Club
I report to the trustees on my examination of the financial statements of Bardfield After School Club (the charity) for the year ended 31 August 2023.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 Accounting records were not kept in respect of the charities as required by section 386 of the act; or
-
2 the financial statements do not accord with those records; or
3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Zahra Kazmi Finance Officer Independent Examiner GATE Herts Suite G5 – Cuffley Place Sopers Road Cuffley Hertfordshire EN6 4SG
Dated: 27/11/2024
Bardfield After School Club
TRADING AND SURPLUS AND DEFICIT ACCOUNT
Year from 1st September 2022 to 31st August 2023
| Turnover Other Income Fundraising Income Received Expenditure Food & Food Related Items Employment Costs Premises Costs General Administrative Expenses Sports & Crafts Legal & Professional Costs NET (DEFICIT) / SURPLUS FOR THE YEAR |
£ 1,724 1,907 |
2023 £ 39,743 3,631 43,037 |
2022 £ 37,519 457 3,257 |
|---|---|---|---|
| 2,164 33,855 3,520 2,492 246 761 |
3,714 2,951 35,944 3,141 1,932 12 648 |
||
| 44,628 | |||
| 337 | (3,395) |
Bardfield After School Club
CASH FLOW STATEMENT
| (Deficit) / Surplus for the Year Surplus on Operations Retained in Business in Year Opening Cash Position Bank/Building Society Balances 17,006 Cash in Hand 150 Net Cash at Beginning of Year Surplus Retained in Business Changes in Current Assets and Liabilities (Decrease) / Increase in Trade Creditors - Net Decrease in Working Capital Net Cash at End of Year Represented By: Bank/Building Society Balances Cash in Hand Net Cash at End of Year |
2023 337 337 337 19,254 1,297 17,156 17,493 - - 17,493 16,606 887 17,493 |
2022 (3,395) |
|---|---|---|
| (3,395) (3,395) 20,551 |
||
| 17,156 - |
||
| 17,156 | ||
| 17,006 150 |
||
| 17,156 |
Bardfield After School Club
BALANCE SHEET
As at 31st August 2023
| Current Assets Bank/Building Society Balances Cash in Hand Current Liabilities Trade Creditors Net Assets Capital Account Balance Brought Forward Net (Deficit) / Surplus for the year Capital Employed |
£ 16,606 887 |
2023 £ 17,493 - |
2022 £ 17,006 150 |
|---|---|---|---|
| - | 17,156 - |
||
| 17,493 | 17,156 | ||
| 17,156 337 |
20,551 (3,395) |
||
| 17,493 | 17,156 |
These financial statements were approved by the Trustees on 28 November 2024
Tim Hayward -Smith Trustee