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2021-03-31-accounts

Interplay (Integrated Play and Leisure)

Company Registration Number: 03258423

Directors’ Report and Financial Statements for the year ended 31% March 2021

,

‘Interplay (Integrated Play and Leisure)

Company Number 03258423

Contents

Page
Legal and administrative information 2
Directors report 3-6
Independent Examination report 7
Statement of financial activities 8
Balance sheet 9
Notestothefinancialstatements 10-15

Page 2

Interplay (Integrated Play and Leisure)

Company Number 03258423

Legal and administrative information

Company Name: Interplay (Integrated Play and Leisure) Incorporated: 3% October 1996 Company Registration Number. 03258423 Charity Registration Number: 1062152 Address: 7 Llangwm Penlan Swansea SAS 7JT Directors: Rebecca Cole - held office whole year Helen Elton - held office whole year Jonathan Bidmead - resigned 07/07/2020 Christine Milburn - held office whole year Company Secretary P Dimmock Independent Examiner: Ashmole & Co The Old School, The Quay, Carmarthen, Carmarthenshire, SA31 3LN

Page 3

Interplay (Integrated Play and Leisure)

Company Number 03258423

Report of the Directors/Trustees For the year ended 31 March 2021

The directors present their report and the financial statements for the year ended 31 March 2021. The directors who served during the year and up to the date of this report are set out on page 1.

Governing Document

The Charity is controlled by its governing document, a deed of trust and constitutes a Company Limited by Guarantee and therefore has no share capital.

Overall management of the company is the responsibility of the trustees who are also directors who are elected and co-opted under the terms of the memorandum and articles of association.

Objectives

To provide a variety of integrated out of school play centred activities for children and young people with additional needs and provide training and advice on disability awareness for other organisations and workers.

The charity promotes the facilitation of integration withing existing leisure amenities and to identify needs and establish new projects to meet those needs.

Achievements, Activities and Performance

Under the umbrella project of “Stay Safe, Safe Home”, we were able to continue to deliver services during the pandemic to children and young people. This enable us to set up digital play and social groups, gaming groups and keyworker support services to support children and young to continue to access

Additional funding has enabled us to set up a Keyworker phone service to provide support throughout the year for families during the pandemic, deliver face to face play provision during the summer and provide activity play packs to enable play at home during the second Wales wide lockdown.

2020-21

Due to the COVID-19 Pandemic and the subsequent lockdown all interplay’s face to face provision had to cease from 24th March 2020. This meant that we started the year unable to deliver the key elements of play provision. However, the need for play and social interaction was now even more important for the children and young people we supported as many were now completely isolated from face to face contact with friends and family and could not afford emotionally to lose contact with Interplay and the service we deliver. Our main focus was to find a way to deliver services safely that met the needs of the 4-25 years with additional support needs. All of funders that had awarded us grant prior to April 2020 understood the need to deliver provision and were happy for us to adapt services to provide safe support during the pandemic. In light of this a new service “Stay Safe, Stay Home’ was launched with the agreement of all funders to provide a fully digitally and telephone service from 6th April 2020. We also provided Helen at Home play videos for the children that were too young to access online provision were children could make suggestions for activities.

The new service impacted on staffing hours, as the need to for support and weekly contact became more than interplay’s currently funded hours. However, thanks to funding from the Moondance Foundation and Wales Coronavirus Fund we were able to increase current staffing hour for a three period, the purchase additional work mobiles and enabled staff the ability to have internet access and host digital sessions from home, ail to meet the needs of the children and young people we support. Later in the year we were also awarded funding through WCVA's small grants Voluntary Service Recovery Fund, which enabled us to continue to provide both digital and face to face provision within our year projects.

Page 4

Interplay (Integrated Play and Leisure)

Company Number 03258423

The pandemic greatly reduced our ability to provide face to face provision this year, however, due to comprehensive COVID risk assessments, we were able to run a City and County of Swansea funded PMLD play scheme at Crug Glas and 4-11 play sessions at the Play Hwb this summer, and although the schemes had to run at reduce numbers in COVID bubbles, the schemes were very successful and provided much needed play opportunities for children that had not been able to be with friends during the lockdown period. With additional funding from Neath Port Talbot County Borough Council, Interplay jointly ran disability play provision with Resolven Building Blocks at Awel Y Mor school for 4-25 year olds that had been isolated during the initial lock down. Sadly, we were not able to deliver the OSCARs PMLD after school club or the JASC or SWAT access to mainstream provision due to the inability to deliver them safely with COVID-19 guidance. The adaptability of services and staff meant that we were able to return to a full digital provision during the second lock down. Thanks to further additional Play funding from both the City and County of Swansea and Neath Port Talbot County Borough Council were able to provide play packs to over 80 families across both counties from December to March to enable families to play at home during the winter months, providing opportunities to join staff online to have support to do the activities.

At the end of 2019-20, pre the pandemic, there were plans to develop the front garden at the Play Hwb to establish a wildlife and sensory garden for the children and young people to access during sessions, have the opportunity to plant flowers and learn about the environment. Due to the pandemic this was put on hold. However, during the summer of 2020 we were awarded a Wildlife garden pack through Keep Wales Tidy’s Local Places for Nature project, which enabled us to restart this project. Due to COVID delays, installation of the garden did not happen until March 2021. With funding from the City and County of Swansea sustainability grant we have been able to improve the accessibility to the front of the building. In additional we were also awarded funds through the Austin Bailey Foundation to erect a Pergola for the children and young people to use when working in the garden, which will be installed early 2021-22.

2020-21 has been a very difficult year for everyone, but due to staff adaptability and additional funding opportunities, Interplay has been able to continue to support the children, young people and their families during unprecedented times. As we enter 2021-22 we are uncertain when and even if face to face play provision will be able to return to the form of delivery pre the pandemic, however, the staff teams have worked extremely hard to help keep Interplay on a positive forward momentum to continue to improve the charities reputation in both Swansea and Neath Port Talbot by providing quality provision across both counties, for all age groups.

Looking ahead to 2021-22

Interplay starts the year in a positive financial position; however, it is unsure what types of provision will be needed going forwards due to the uncertainty of the safety of face to face activities. This time last year, we were faced with changes that we had not expected, this has made us even more aware of how flexible we need to be in terms of delivery and providing services in a way that meets the needs of all of the children and people with additional play support needs in Swansea and Neath Port Talbot. However, we look forward to meeting the challenges that 2021-21 has in store and will continue to grow and change in line with the needs of the children and young people we support and whether our services are digital or face to face going forwards, we will continue to provide vital services and support for children, young people and their families, facing each new challenge as strong and resilient team.

Page 5

Interplay (Integrated Play and Leisure)

Company Number 03258423

Financial review

Policy on reserves

The Company's reserve policy is to retain a minimum of 3 months working capital plus termination costs as a minimum reserve level.

Statement of Directors’ responsibilities

The Directors are responsible for preparing the annual report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

The directors have taken advantage of the exemptions available to small companies, including the audit exemption.

Law, in accordance with the CIC regulator requires the Directors to prepare financial statements for each financial year which give a true and fair view of Company's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the Directors are required to:

~ select suitable accounting policies and then apply them consistently;

The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act. Directors are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Directors declare that they have approved the Directors’ report above.

On behalf of the board

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Page 6

Company Number 03258423

:

Interplay (integrated Play and Leisure)

independent Examiner's Report to the Trustees of Interplay (integrated Play and Leisure)

| report on the accounts for the year ended 31st March 2021, which are set out on pages 8 to 15.

Responsibilities and basis of report

As the charity's trustees (and also the directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, } have examined your charity's accounts as required under section 145 of the Charities Act 2011 (‘the Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

My role is to state whether any material matters have come to my attention giving me cause to believe:

  1. that accounting records were not kept as required by section 386 of the Companies Act 2006; or 2. that the accounts do not accord with those records; or

  2. that the accounts do not comply with the accounting requirements of section of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland; or

  3. that there is further information needed for a proper understanding of the accounts.

Independent examiner's statement

| have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission | have found no matters that require drawing to your attention.

Ashmole & Co. Chartered Certified Accountants The Old School The Quay Carmarthen Carmarthenshire SA31 3LN

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Date: ANE

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Page 7

interplay (Integrated Play and Leisure)

Company Number 03258423

STATEMENT OF FINANCIAL ACTIVITIES

for the year ended 31st March 2021

for thethe year endedended 31st March 2021
Designated Unrestricted Restricted Total
notes Funds Funds Funds Funds Last Year
INCOME
Donations, Legacies & Similar Incoming resources
Donations and legacies 3 620 0 620 8207
Incoming Resourcesfrom Operating Activities
a) in furtherance ofthe charity's objectives
Grants forPlay Provision Senices 3 105361 499928 305289 241261
b) for generating funds
Fundraising 0 0 0 0
Investments
Bank Interest Received 0 0 0 0
Other Incoming Resources
Tax Rebate from Covenant/Gift Aid 0 0 0 0
Other income 0 0 0 0
TOTAL INCOMING RESOURCES 0 105981 199928 305909 249468
EXPENDITURE
Raising funds 0 0 0 0
Charitable Expenditure:
Costs ofPlay Provision 4 96422 170096 266518 269571
Resources Expended on Management &
Administration 4 0 0 0 0
Governance Costs:
Accounting & Bookkeeping Fees 4 267 0 267 5606
Year End Preparation & Examination Fees 4 1870 0 1870 1800
TOTAL RESOURCES EXPENDED 0 98558 170096 276977
NETINCOMING RESOURCES Before transfers 0 7423 29832 -27509
Transfers Between Funds 0 0 0 0 0
NETINCOMING RESOURCES After transfers 0 7423 29832 37254 -27509
Gains/Losses on Revaluation ofFixed Assets 0 0 0 0 0
NETMOVEMENT INFUNDS 0 7423 29832 -27509
Total Funds Brought Forward 0 1666 9992 11658 39166
TotalFundsCarriedForward 0 9089 39824 48912 11658

The statements of Financial Activities includes all gains and losses recognised in the year All incoming resources and resources expeneded derive from continuing activities

Page 8

,
interplay (Integrated Play and Leisure) Company Number03258423
Total_
notes Funds LastYear
BALANCE SHEET
as at 31st March 2021
Fixed Assets -Tangible
FixedAssets -Tangible 9 220 330
CurrentAssets
Debtors & Prepayments 10 4907 7619
Bank & Cash 49795 14774
54702 22393
Current Liabilities (falling due within 1 year)
Creditors & Accruals 44 6010 11066
Deferred Income 0 0
6010 11066
Net CurrentAssets 48692 114328
Total Assets lessCurrent Liabilities 48912 11658
Creditors Falling due after 1 year 11 0 0
Total NetAssets 48912 11658
Fund Balances
General Funds 98089 1666
Designated Funds 0 0
Restricted Funds 39824 9992
TOTALFUNDS 48912 11658

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2021

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2020 in accordance with Section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for {a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(0) _ preparing financial statements which give a true and fair Wew of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to smail charitable companies and with the Financial Reporting Standard for Smailer Entities (effective January 2015).

The financial statements were approved by the Board on ....................... and were signed on its behalf by:

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Page 9

Interplay (Integrated Play and Leisure)

Company Number 03258423

Nofes to the financial statements for the year ended 31 March 2021

1. Basis of preparation

1.1. Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Financial reporting standard 102 - reduced disclosure exemptions The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’:

1.2. Change in Basis of Accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.

1.3. Changes to previous Accounts

No changes have been made to accounts for the previous years.

2. Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.

2.1 Incoming resources

All incoming resources are included in the statement of financial activities when the Company is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. Gifts donated for resale are included as income when they are sold. Donated assets are included at the value to the Company where this can be quantified and a third party is bearing the cost. Income from trading activities includes VAT. The value of services provided by volunteers has not been included.

Tax Reclaims are included in the SoFA at the same time as the gift to which they relate.

Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable.

Income from investments is included in the year in which it is receivable.

Legacies are included when the Company is advised by the personal representative of an estate that payment will be made or property transferred and the amount involved can be quantified.

2.2 Resources expended

Expenditure is recognised on an accrual basis asa liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Resources expended are recognised in the year in which they are incurred.

Support costs are those costs incurred directly in support of expenditure on the objects of the Company and include project management.

2.3 Tangible fixed assets and depreciation

Expenditure is capitalised if the asset has a useful life of more than 1 year and its cost exceeds £200.

Page 10

Company Number 03258423

Interplay (Integrated Play and Leisure)

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, on a straight-line basis as follows:

Equipment, Fittings and Furniture

25%

2.4 Stocks

These are valued at the lower of cost and market value.

3. Analysis of Incoming Resources

This Year Last Year

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Donations and Legacies
General OCOC~—SOOCSSC“‘“CN™‘CY 4786
OEaDonations ')
Received a ee)
Total Donationsand Legacies|== 620/ = «83208
Unrestricted Income
Bamado Services Limited en) eee)
POBL Playful Communities - Gwalia 9790 15500
CCs PSF Q4 9899] sid
Bridgend Project ee eee
Neath Port Talbot Play 23916 1723
Neath Port Talbot W4M 59790
19/20 ee) ee
Fees
Total Unrestricted Income| 105361]81499)
Designated Income
Lease Agreement Income ee)
Total Designated income| of ———iO
Restricted Income
Austin Bailey |) an)
Abertawe Bro Morgannwg University Health Board ee))
72647|___—_—«BAB
C & C Swansea Children and Young People 85226AA
Awards for all 20/21 fund a) 9992
SC~C~—CSCSSCSSSCC‘“‘C™COOCOSCC“‘C‘
Moondance
VSRF Small Grant 23083,
aie,
CCS PPP & NAP 11000] sd
Edward Gostling 5000;
ICC CVS 3333,
a
Total Restricted Income 199928 159762
TOTAL INCOME 305909 249469
----- End of picture text -----

Page 11

interplay (Integrated Play and Leisure)

Company Number 03258423

4. Analysis of Resources Expended

This Year
Last Year
Wages, Salaries and Associated Costs 181231
181468
Redundancy Payments ee
Printing, Postage & Stationery 1250
Rent, Rates Light & Heat 15617
10218
Training
& Resources
50241
41023
Travel & Subsistence 5355
Venues, Telephone & Internet
Advertising
a
a)
3862
Small Tools & Equipment
Resources
@Materals—SSSCSC~—C—CSCSCSSCSC~éiYC‘“‘CSC*'
Bank Charges a
Wellbeing Costs 6535
5285
IT& Software 1211
Lease ofEquipment tC
Subscriptions and Annual Fees
TrainingBooks
& manvals
interest Payable
a
eC)
Total EXPENDITURE 266518
269571
Management and Administration Costs are as follows:
Governance Costs are as follows:
Book keeping & payroll Fees 5606
a
Independent Examination fees 1870
1800
ee

5. Director Expenses

No expenses were paid or reimbursed to the directors during the year.

6. Audit & Accounting Fees

|This
year]
LastYear |
Fee for Audit / Examination ofAccounts
1870
1800| |---| |7. Staff Expenditure| |7.1 Staff Costs| |pis
Year|
LastYear|
GrossWages& Salaries
{incl. ER NI
181231
186121| |9423
9218|

Page 12

Interplay (Integrated Play and Leisure)

Company Number 03258423

7.2 Number of Employees TrisFull time employees (or equivalent Year [Last Year |

8. Grant making

No donations have been made during the year.

  1. Fixed Assets

----- Start of picture text -----
PTEquipment
RO
Opening Balance Cost 11655;
Additions in Year ee
5750; sd
Closing Balance at Cost | 905 |
aOpening Accumulated Depreciation O 11325,
|ChargeforyearTCOReleased CC‘Ci‘CiCS
on Disposal 5750 ss
Closing Accumulated Depreciation =:
A
Closing Net Book Value ee
----- End of picture text -----

No assets have been re-valued during the year.

10. Debtors and prepayments

The debtor figure represents:

----- Start of picture text -----
NPT W4M £1241
ccs £1700
Mixtup £1966
Total £4907
----- End of picture text -----

11. Creditors and Accruals

Amounts falling due within 71 year are as follows:

This Year LastYear LastYear
Trade Creditors £ 750 £ 6085
Accruals £ 1870 £ 1800
PAYE creditor £ 2390 £ 2181
NetWages control £ 0 £ 0
Loan from Trustee £ 1000 £ 1000
Pension creditor £ 0 £ 0
£6010 £ 11066

No creditors are falling due after 1 year.

12. Transactions with related Parties

A loan was made to the organisation of £1000 by a trustee to assist with cashflow. This loan is interest free and repayable when cash is available.

Page 13

Interplay (Integrated Play and Leisure)

Company Number 03258423

13. Analysis of Charitable Funds

Restricted Funds Analysis

Expenditu Closing
Opening Fund] !ncome in rein Balance of
Balances Period Period Transfers Funds
CYP Swansea 0 51000 50000 0 1000
Awards for All ENABLED Project 0 0 0 0
ICFEarny Years (Well being) 0 35501 35168 0 333
Austin Bailey 0 900 0 900
Awards for all 20/21 fund 9992 0 9992 0 0
CYPYCG 0 25762 5762 0 20000
Swansea Play Street 0 0 0 0 0
ICF Residential 0 0 0 0 0
ICF EN NPT 0 28120 27714 0 406
ICF Enactive 0 9027 9027 ) 0
Moondance 0 3035 3035 0 0
VSRF Small Grant 0 23083 5892 0 17191
WCF 0 4167 4167 0
CCS PPP & NAP 0 11000 11000 0 0
Edward Gosiling 0 5000 5000 0 0
ICC CVS 0 3333 3339 0 6
Total Restricted Funds 9992 199928 170096 0 39824
Unrestricted FundsAnalysis Analysis
Expenditu Closing
Opening Fund] Income in re in Balance of
Balances Period Period Funds
General Funds 1666 105981 98558 0 9089
Designated Funds 0 0 0 0 0
Total Unrestricted Funds 1666 9089
TOTALFUNDS 11658 305909 268654 0 48912

Fund Descriptions

CYP Swansea - to Run the Play and Wellbeing services for 4-11 year olds, the ENspir Project for 12-18 years, SWAT and JASC access to mainstream provision for 6-16 year olds and the OSCARS PMLD after school club for Children that attend Ysgol Crug Glas Special School.

Award4All - to run the ENABLED Project 18-25 project.

ICF Early years - to run Wellbeing 4 Early Years 4-11 year old siblings project.

Austin Bailey - for the purchase/installation of a pergola for the sensory garden (delayed until 2021-22 due to COVID).

CYPYCG - To run Interplay@Crug Glas PMLD summer scheme as above.

Swansea Play Street - to run C&CS play streets.

ICF Residential - |CF Western Bay partnership board funding to run residentials.

Page 14

Company Number 03258423

interplay (Integrated Play and Leisure)

ICF EN NPT - ICF Western Bay partnership board funding to run Enspire 12-18 project in NPT.

ICF Enactive - |CF Western Bay partnership board funding to run ENACTIVE 15 -25 independence project.

Moondance — Additional funding of staff hours for three months on current projects and the purchase of an additional mobile phone and support toward digital connection for homeworking.

VSRFcurrentSmallprojects.Grant — (WCVS Voluntary Service Recovery Fund) Small Grant— Additional staffing hours on

WCF -— (Wales Coronavirus Fund) — Additional funding of staff hours for three months on current projects and the purchase of an additional mobile phone.

CCS PPP & NAP - delivery of the Penderri Play project - children in the local community and the Non attendees project, due to COVID funds helped support the children initially outlined to receive face to face provision to receive digital and keyworker support during pandemic.

Edward Gostling - additional delivery hours for the Enabled Project, purchase of white goods and digital equipment to develop digital independence training videos.

ICC CVS - purchase of laptops, LogMe In remote access to digital server and digital equipment to provide digital provision and PPE resources to enable safe face to face play under COVID safety guidance.

14. Additional Disclosures

None

Page 15

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Signature 1

Signed by Helen Elton using authentication code SGR/YWNKVEEsIWE1 at IP address 80.5.14.90, on 2021/12/17 17:30:26 Z. Helen Elton's e-mail address is: htelton@icloud.com.