## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **FINANCIAL STATEMENTS**
**For the year ended 31 December 2022**
**Charity No. 1062138**
## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **Page**
- 3 Legal and Administrative Information 4 Trustees’ Report
- 9 Independent Examiner’s Report
- 10 Statement of Financial Activities 11 Balance Sheet 12 Notes to the Financial Statements
2
## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Name**|Girlguiding Middlesex North West||
|---|---|---|
|**Charity Number**|1062138||
|**Principal Address**|Willow Tree Centre||
||Breakspear Road North||
||Harefield||
||Middlesex||
||UB9 6LZ||
|**Trustees**|Miss H Hutchings|Miss E Calderbank|
||Sharon Cargill|Mrs S Past|
||Anne Porcheron|Jennifer Maidment - Chair|
||Marian Brown|(from 1/5/22)|
||Mrs C Hughes|Jade Fardon (from 1/6/22)|
|**Bankers**|Lloyds Bank plc|Barclays Bank plc|
||Station Road Harrow Branch|54 High Street|
||PO Box 1000|Ruislip|
||BX1 1LT|Middlesex HA4 7AT|
||HSBC||
||High Street||
||Uxbridge||
||UB8 1BY||
|**Independent examiner**|Corrie Irwin||
3
## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2022**
The trustees present their report and accounts for the year ended 31 December 2022. The trustees have adopted the Statement of Recommended Practice (SORP) ‘Accounting and Reporting by Charities’ issues in 2019 in preparing the annual report and financial statements of the charity.
## **GOVERNING DOCUMENT**
The Guide Association is incorporated by Royal Charter. The County is an unincorporated Association governed by the same Royal Charter and its bylaws under which the constitution of the Executive Committee has been established.
## **TRUSTEES**
The trustees named on page 3 have served throughout the year, except where otherwise shown. Appointment of trustees is governed by the Trust Deed of the charity. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee.
## **TRUSTEE INDUCTION AND TRAINING**
The chair of trustees is responsible for the induction of any new trustee which involves awareness of trustee’s responsibilities, the governing document, administrative procedures, the history and approach of the charity.
## **RISK ASSESSMENT**
The trustees actively review the major risks which the Charity faces on a regular basis and have established systems to mitigate the risks. Procedures are in place to minimise any financial risk in areas of budget control and expenditure authorisation. All large events have an individual risk assessment prior to agreement for the event to go ahead. The trustees ensure that the Charity is adequately insured.
## **ORGANISATIONAL STRUCTURE**
The charity is organised so that the trustees meet regularly to manage its affairs. A number of unpaid volunteers assist in the charitable activities of the charity.
4
## **GIRLGUIDING MIDDLESEX NORTH WEST**
**TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
## **PURPOSE AND AIMS**
The purpose of the County is the same as Girlguiding, namely to enable girls and young women to develop their potential and make a difference to the world.
## **POLICIES**
The County follows the policies and rules set out in the Guiding Manual published by the Guide Association. In providing activities, the County promotes the use of the Guiding method which is also set out in this manual.
## **VOLUNTARY SERVICES**
All adult member of the Guide Association are unpaid volunteers.
## **REVIEW OF ACTIVITIES**
A new County Commissioner was appointed in March 2022 with two Assistant County Commissioners taking on their roles shortly after. They began the building of a new County Team drawing on expertise as well as enlisting the support of those new to County level roles to build on the work of the previous County Team. We ran a very successful Meet the County Team drop in at Willow Tree to enable volunteers to get help and support.
As a County we continued to be open to new ideas and new experiences and held our first Leaders Outdoor Weekend in 2022, equipping leaders with skills and ideas to take back to their unit, as well as a social event. We celebrated the Queen's Platinum Jubilee in 2022 with the Queen's Guide Afternoon Tea celebrations and the Beacon Event held at Willow Tree, attended by the Deputy Mayor of Hillingdon.
We said our goodbyes to our Patron, Her Majesty Queen Elizabeth II, with volunteers from across our County volunteering to help marshal in London.
Looking forward we hope to build on our County offering and share more of what our units and Divisions get up to as well as celebrate our wonderful volunteers.
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## **GIRLGUIDING MIDDLESEX NORTH WEST**
**Although our filing has been delayed due to changes in our volunteer team because of illness and family matters, the trustees now have a suitable team in place. Ongoing financial monitoring of income, expenditure and cash flow has continued at County Executive level throughout.**
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
## **FINANCIAL REVIEW**
The statement of financial activities shows total income of £67,759 (2021: £38,300) and total expenditure of £85,459 (2021: £77,870).
Income increased by £29,459 in the year, with increased bookings for Willow Tree centre following two years of curtailed activity due to Covid-related restrictions. This more than compensated for the absence of external grants which had been higher in the previous two years as Covid-related support was available from the local authority.
The Willow Tree management committee’s ongoing efforts to deliver efficiencies meant that although the costs of running the centre such as power were higher in 2022, the in-year deficit in restricted funds fell to £23,214 (2021: £40,279).
A significant part of the restricted fund expenditure in the statement of financial activities is depreciation (2022: £35,730). The balance of restricted fund expenditure in 2022, £41,362, is covered by trading and rental income of £51,507, a welcome return to a cash surplus for the year after a difficult period. The Trustees recognise the effort of the Willow Tree Management Committee and other volunteers who have helped to achieve this.
## **PRINCIPAL FUNDING SOURCES**
Income included donations and grants received of £2,356 (2021: £29,431) and membership fees received of £12,067 (2021: £2,757). Membership fees have recovered after lower member numbers and fees during Covid when activities were significantly curtailed.
## **RESERVES POLICY**
The Trustees carry out an annual review of the charity’s reserves policy in the light of known risks and future plans to try to maximise the funds it can generate from reserves.
## **ACCOUNTING POLICIES**
There have been no material changes in accounting policies during the year.
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## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
## **PUBLIC BENEFIT**
The Trustees have had regard to the guidelines issued by the Charity Commission relating to public benefit and are satisfied that the charity confers a public benefit. The County follows the charitable objects of Girlguiding in providing a programme of activities which has identifiable public benefit. We work to be positively open to all girls between the ages of 418.
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES**
The Trustees are required under the Charities Act 2011 to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year (unless the charity is entitled to prepare accounts on the alternative receipts and payments basis). In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
- (a) select suitable accounting policies and apply them consistently;
- (b) make judgements and estimates the are reasonable and prudent;
- (c) state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
- (d) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **GOING CONCERN REVIEW**
The Trustees have reviewed the financial position of the charity. During the Covid-related closures of Willow Tree, costs were limited to essential items only and this approach continued into 2021 and 2022.
Bookings have since increased, and although early 2022 saw continued restrictions there has been an encouraging recovery. Rising power costs present a challenge to all charities, but with cash balances remaining in excess of £110,000 in unrestricted funds throughout 2023 the Trustees are confident that the charity can continue to operate for the foreseeable future.
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## **GIRLGUIDING MIDDLESEX NORTH WEST**
**TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2022 (CONTINUED)**
## **APPROVAL**
This report was approved by the trustees and signed on their behalf.
Jennifer Maidment
Chairperson Date: 24/3/25
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## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GIRLGUIDING MIDDLESEX NORTH WEST**
I report to the charity trustees on our examination of the accounts of the Charity for the year ended 31 December 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1) accounting records were not kept in accordance with section 130 of the Charities Act; or
- 2) the accounts do not accord with those records; or
- 3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name: Mrs Corrie Irwin BA FCCA
Address: 35 Lawrence Drive, Ickenham, UB10 8RW
Date:
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## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022**
|**Notes**
**INCOMING RESOURCES**
Membership fees
Investment income
Trading and rental income
8
Events and sundry
Donations, grants and other
income
7/9
**Total incoming resources**
**RESOURCES EXPENDED**
Charitable activities
10
Governance costs
4
Donations and grants
**Total resources expended**
**Net (outgoing)/incoming resources for**
**the year**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2022**
**Total**
**2021**
**Total**
**£**
**£**
**£**
**£**
12,067
0
12,067
2,757
30
15
45
8
51,507
51,507
5,442
1,784
0
1,784
662
2,356
2,356
29,431|
|---|---|
||13,881
53,878
67,759
38,300|
||6,392
77,092
83,484
74,477
1,975
0
1,975
3,393
0
0
0
-|
||8,367
77,092
85,459
77,870|
||5,514
(23,214)
(17,700)
(39,570)|
||123,585
1,095,160
1,218,745
1,258,315|
||129,099
1,071,946
1,201,045
1,218,745|
There were no recognised gains or losses other than those included in the Statement of Financial Activities.
## **The notes form part of these financial statements.**
10
## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **BALANCE SHEET AS AT 31 DECEMBER 2022**
|**Notes**
**FIXED ASSETS**
6
**CURRENT ASSETS**
Stock – unrestricted funds
Stock – restricted funds
Debtors – unrestricted funds
15
Debtors and prepayments –
restricted funds
Cash at bank – unrestricted funds
11
Cash at bank – restricted funds
12
**CREDITORS: AMOUNTS FALLING**
**DUE WITHIN ONE YEAR**
16
Unrestricted funds
Restricted funds
**NET CURRENT ASSETS**
**NET ASSETS**
**CAPITAL**
Unrestricted fund
Restricted fund|**2022**
**£**
**£**
1,031,404
97
-
2,621
666
126,526
40,036
169,946
(145)
(160)
(305)
169,641
1,201,045
129,099
1,071,946
1,201,045|**2022**
**£**
**£**
1,031,404
97
-
2,621
666
126,526
40,036
169,946
(145)
(160)
(305)
169,641
1,201,045
129,099
1,071,946
1,201,045|**2021**
**£**
**£**
1,067,133
897
-
2,621
625
120,066
27,548
151,757
-
(145)
(145)
151,612
1,218,745
123,585
1,095,160
1,218,745|**2021**
**£**
**£**
1,067,133
897
-
2,621
625
120,066
27,548
151,757
-
(145)
(145)
151,612
1,218,745
123,585
1,095,160
1,218,745|
|---|---|---|---|---|
||169,946||151,757||
||(145)
(160)||-
(145)||
||(305)||(145)||
|||1,201,045||1,218,745|
|||129,099
1,071,946||123,585
1,095,160|
|||1,201,045||1,218,745|
Approved by the Trustees and signed on their behalf by
Jennifer Maidment (Chairperson)
Anne Porcheron (Treasurer)
Date: 24/3/25
**The notes form part of these financial statements.**
11
## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **1. ACCOUNTING POLICIES**
## 1.1 Basis of preparation of financial statements
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011. The Charity constitutes a public benefit entity as defined by FRS 102.
There are no material uncertainties that cast significant doubt on the charity’s ability to continue as a going concern.
## 1.2 Recognition of income
Income is included in the Statement of Financial Activities when due, except for voluntary income and donations which are accounted for when received by the charity. All trading activities are carried out with members in pursuance of the Region’s charitable objectives. No permanent endowments have been received in the period.
## 1.3 Value added tax
VAT is not recoverable by the charity, and so is included in the relevant costs in the Statement of Financial Activities.
## 1.4 Recognition of expenditure
Expenditure is accounted for when due. Fundraising expenditure comprises costs incurred in inducing people and organisation to contribute financially to the charity’s work, including the cost of advertising for donations and the staging of special fundraising events. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. This includes all expenditure not directly related to the charitable activities or fundraising ventures. No remuneration is paid to any of the Trustees of the charity.
## 1.5 Fixed assets
Tangible fixed assets are capitalised whether purchased or donated, and are valued at cost. Depreciation is provided at rates calculated to write off the value of the assets over their estimated useful lives. The rates used are:
Long leasehold buildings 2% by the straight line method Furniture and equipment 25% by the reducing balance method
Major donations received for fixed assets are credited to restricted funds as shown in note 13.
## 1.6 Stocks
Stocks are valued at the lower of costs or net realisable value.
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## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **2. RESERVES**
At 31 December 2022 free reserves amounted to £129,099 of which £50,000 has been designated to various funds (see Note 11). Restricted reserves of £1.071,946 are restricted to the purposes of the Middlesex North West Guides Development fund specifically for the development and building of the Willow Tree campsite, and for the management of the property and site under the direction of the Middlesex North West Guides Willow Tree Centre Management Committee, together with certain other restricted activities.
## **3. LEASEHOLD LAND AND BUILDINGS**
This represents the cost of buildings erected at the Willow Tree campsite. The land was previously leased by the Guide Corporation Trust for a period of 99 years from 1 October 1997.
|**4. GOVERNANCE COSTS**
Management and administration – unrestricted
Management and administration – restricted|**2022**
**£**
1,975
0
1,975|**2021**
**£**
628
2,765|
|---|---|---|
|||3,393|
Trustees reclassified phone and IT costs as charitable activities in 2022 as they are used to support the trading and rental activities of Willow Tree Centre, or for the use of guests who have booked the centre. To allow comparison to 2021, the total of this expenditure in 2022 was £2,458.
## **5. STAFF COSTS**
There were no wages and salaries paid by the charity for the current or preceding year. No remuneration was paid to the Trustees.
|**6. FIXED ASSETS**
**COST**
At 1 January 2022
Additions
At 31 December 2022
**DEPRECIATION**
At 1 January 2022
Charge for the year
At 31 December 2022
**NET BOOK VALUE**
At 31 December 2022
At 31 December 2021|**Leasehold land**
**and buildings**
**£**
1,566,669
-
1,566,669
517,120
31,333
548,453
1,018,216
1,049,549|**Equipment**
**£**
210,309
-
210,309
192,724
4,396
197,120
13,189
17,584|**Total**
**£**
1,776,978
-|
|---|---|---|---|
||||1,776,978|
||||709,844
35,730|
||||745,574|
||||1,031,404|
||||1,067,133|
13
**GIRLGUIDING MIDDLESEX NORTH WEST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **7. UNRESTRICTED FUNDS**
There were no donations or grants received during the period.
## **8. RESTRICTED FUNDS – TRADING INCOME £51,507 (2021: £5,442)**
This represents letting and other income derived from the Willow Tree Centre.
## **9. RESTRICTED FUNDS**
The County continued to provide support to Willow Tree for running costs and the rolling replacement fund. The Trustees are grateful for the donation made by Friends of Willow Tree Centre.
|**10. CHARITABLE ACTIVITIES – RESTRICTED FUNDS**
Willow Tree Centre – running costs
Administration and fundraising|**2022**
**£**
69,842
7,250
77,092|**2021**
**£**
72,192
197|
|---|---|---|
|||72,389|
Administration and fundraising costs increased due to the reclassification of phone and IT costs (see note 4 above) and the reopening of the Willow Tree Shop in 2022.
|**11. CASH AT BANK – UNRESTRICTED FUNDS**
On current account
On Lloyds Bank deposit
Sub-committee bank accounts and cash|**2022**
**£**
69,257
56,026
1,243
126,526|**2021**
**£**
63,853
55,997
216|
|---|---|---|
|||120,066|
Of which the following are designated funds:
|Willow Tree Fund
Emergency Fund|£
30,000
20,000|
|---|---|
||50,000|
14
## **GIRLGUIDING MIDDLESEX NORTH WEST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
|**12. CASH AT BANK – RESTRICTED FUNDS**
Bank current and deposit accounts|**2022**
**£**
**2021**
**£**
40,036
27,548|
|---|---|
## **13. RESTRICTED FUND**
Included within the restricted fund is total capital expenditure of £1,566,669 (2021: £1,566,669) in respect of the Willow Tree campsite. Against this sum depreciation of £548,453 (2021: £517,120) has been charged.
## **14. CAPITAL COMMITMENTS**
No capital commitments have been made in respect of the leasehold land and buildings as at 31 December 2022.
## **15. DEBTORS AND PREPAYMENTS**
The unrestricted fund debtor relates to the membership fees payable from units which had not been received at the year-end. The restricted fund debtor relates to prepayments of expenses for services being provided over periods lasting into 2023.
## **16. CREDITORS – AMOUNTS FALLING DUE WITHIN ONE YEAR**
Creditors represent running costs relating to 2022 which had not been paid at 31 December 2022.
|**17. SUB-COMMITTEE ACCOUNTS**
**GUIDING DEVELOPMENT COMMITTEE**
Income
Fees etc.
Grants (from Unrestricted funds)
Expenditure
Accommodation, books, training costs and administration
Excess of income over expenditure / (expenditure over
income)|**2022**
**£**
1,153
3,000
4,153
3,126
1,028|**2021**
**£**
662
-|
|---|---|---|
|||662|
|||1766|
|||(1,104)|
## **18. RELATED PARTY TRANSACTIONS**
There have been no transactions with related parties during 2022 (2021: nil).
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