## **Trustees' Annual Report for the period**
Period start date Period end date 01 April 2022 31 March 2023
**From**
**To**
## Section A Reference and administration details
**Charity name** Leafy Lane Playing Fields Limited
**Other names charity is known by**
**Registered charity number (if any)** 1062013
|**red charity number (if any)**|1062013||
|---|---|---|
|**Charity's principal address**|38 Christopher Drive||
||Chippenham||
||Wiltshire||
||**Postcode**|**SN15 3UT**|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Steven Bray|Chairman|2ndApril 2022||
||Peter Neuman|Secretary /
Treasurer|||
||Steven G
Hancock|Chairperson|2ndApril 2022
onwards||
||Andrew M
Simpson||||
||Shannon Ladner||||
||Phil Beattie||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management**
## **Description of the charity’s trusts**
MEMORANDUM AND ARTICLES OF ASSOCIATION INCORPORATED Type of governing document 24 OCTOBER 1996 AS AMENDED 7 APRIL 1997 (eg. trust deed, constitution) Limited Company by guarantee How the charity is constituted (eg. trust, association, company) New Trustees will be elected by the existing Trustees all new Trustee selection methods Trustees will be required to have a valid DBS (CRB) and respond (eg. appointed by, elected by) to a questionnaire with CV
## **Additional governance issues (Optional information)**
All Trustees will have valid DBS carried out within 12 months of You **may choose** to include appointment additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
TO PROVIDE FOR THE INHABITANTS OF CORSHAM AND SURROUNDING AREA IN THE INTERESTS OF SOCIAL WELFARE FACILITIES FOR RECREATION AND LEISURE TIME OCCUPATION WITH THE OBJECT OF IMPROVING THEIR CONDITIONS OF LIFE
March **2012**
**TAR**
2
## **Provision of sports playing fields, changing facilities**
AFC Corsham Youth Football, Girls and Boys. 4 Adult teams using Leafy Lane as their home ground.
**Astro turf** throughout the Autumn, Winter, and Spring months Fully booked from 5pm to 10pm used by AFC Corsham and a number of Adult teams
Heywood Preparatory School use the Astro Monday and Wednesday of each week **Club House**
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Rudloe Nursery continues to provide Nursery facilities for the local area 4 days per week, Monday, Tuesday, Thursday and Friday
Slimming World run two sessions on a Wednesday. Local band practice on Tuesday evenings
## **Kitchen**
Plans were agreed to fully refurbish the kitchen in time for the start of the new football season in September 2023
AFC Corsham, the local youth side continues to grow with new teams an many age groups being added, which causes pinch points in terms of training slots
## **Additional details of objectives and activities (Optional information)**
Boiler
Hot Water Boiler was replaced Arboreal works Removal of trees affected by Ash dieback completed. Car Park phase 1
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
It was agreed that we would apply for planning permission to extend our car parking, which was granted with works planned for July 2022 Car Park phase 2
To redevelop the main car park at the front of the building Roof and Changing Rooms Refurbishment
Survey to be completed prior to quotes being obtained and grant applications made.
Astro Fencing and Carpet
Now old and requires significant investment.
The commitment of the existing committee can’t be underestimated, they have continued to work tirelessly to provide improved facilities for all hirers and users.
Steve Bray our Chairman decided to resign at the end of the year, his contribution during his chairmanship has been significant and we take this opportunity to thank Steve for his commitment
March **2012**
**TAR**
3
4 March **2012**
**TAR**
**of the main**
Always looking for new members to join the committee.
|Major Expenditure|Major Expenditure|Major Expenditure|Major Expenditure|
|---|---|---|---|
|||||
|**Supplier**|**Date**|**Totals**|**Commentary**|
|Ideverde|11-Apr|£2,120.26|Tree Removal- Ash
DIEBACK|
|Ultrawarm|18-May|£18,864.12|New Boiler|
|AO Retail|06-Jun|£209.00|New Freezer|
|Howdens|25-Jul|£4,470.97|Kitchenunits|
|Flanagan Plumber|16-Aug|£428.40|Kitchen Plumbing|
|S Watts Kitchen
Fitter|17-Aug|£1,975.00|Kitchen Fitter|
|Hislop|21-Sep|£8,319.60|Astro, Building and
Kitchen Electrics|
|RW Langley (Car
Park pt 1)|09-Dec|£48,000.00|Car Parkpt 1|
|DE Langley (car
parkpt 2)|07-Feb|£7,848.34|carparkpt 2|
|**Totals to Date**||**£92,235.69**||
## **Section E Financial review**
March **2012**
**TAR**
5
**Brief statement of the charity’s policy on reserves**
Formal reserve policy has been agreed with a reserve of £36,500 should be held at the start of the financial year.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
This year has seen significant investment in future proofing the site and ensuring the provision of improved facilities for all users Monies raised from the Land Sale have been invested where appropriate and only following formal agreement by the Directors and Committee members of Leafy Lane Playing Fields Income increased from £58.7k to £82.4k +40% year on year Grants totalled £1782 received during that last year AFC Corsham £28038,
AFC Corsham Tournament Donation £1889
- Expenditure increased from £36.4k to £150.4k +412% yoy Several significant projects, all designed to improve / future proof Leafy Lane were completed costing £92.2k and detailed above.
Future Major Expenditure plans, Astro Fencing Roof, Changing Rooms, Heating Boiler, Grounds Maintenance and Car Park Lighting are being developed.
## Cautionary Note,
Utilities expenditure in the forthcoming year will show a significant increase as we exit contracts.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s) Peter Neuman**
March **2012**
**TAR**
6
|**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Peter Neuman||
|---|---|---|
||Treasurer and Secretary||
||21stSeptember 2023||
March **2012**
**TAR**
7
Registered number 03268724
Leafy Lane Playing Fields Limited
Unaudited Accounts
31 March 2022
## **Leafy Lane Playing Fields Limited Report of the trustees For the year ended 31 March 2022**
## **Directors/Trustees**
Steven Hancock Peter Numan Andrew Simpson
## **Structure, governance and management**
The charity is a company limited by guarantee. New trustees are elected by the existing trustees and all new trustees are required to have a valid DBS check.
## **Objectives and activities**
To provide for the inhabitants of Corsham and the surrounding area, in the interests of social welfare, to provide facilites for recreation and leisure time.
The provision of sports playing fields, changing facilities and floodlit astro turf for AFC Corsham. The astro pitch is used by youth and adult teams throughout the year. The facility is also available to local primary schools.
During the summer months there is regular cricket.
The kitchen and meeting area is used on a regular basis by a variety of local groups.
Covid had an effect on the activities during the year which required the site to partially close and offer restricted facilities for part of the year.
## **Achievements and performance**
Hire fees have shown a good growth back to pre-Covid times. Last year there was a sale of 1/3 of the land holding. This sale will not effect the ongoing facilities available to the community and brings in much needed funds to further develop the site.
## **Financial review**
Reserves Policy: sufficient funds are maintained in reserves to ensure the continued running of the facilities and the ensure that future upkeep costs can be fulfilled.
The funds recevied from the sale of land last year are maintained in reserves for the future development of the facilities.
## **Registered number**
03268724
S Hancock
02-Nov-2022
1
## **Leafy Lane Playing Fields Limited**
## **Independent Examiners report to the trustees of Leafy Lane Playing Fields Limited.**
We report to the trustees on our examination of the accounts of Leafy Lane Playing Fields Limited for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the Charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("The Act")
We report in respect of our examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act, or
2. the acounts do not accord with those records, or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in the report in order to enable proper understanding of the accounts to be reached.
Karen Sayers Limited Chartered Accountants 29 Silver Street Colerne Wilts SN14 8DY
Date
2
## **Leafy Lane Playing Fields Limited Income and Expenditure account for the year ended 31 March 2022**
|**Income**
Other income
**Gross profit**
Depreciation and other amounts written off assets
Other charges
**Profit before taxation**
**Profit**|**2022**
**£**
57,182
5,007
62,189
(10,164)
(33,262)
18,763
18,763|**2021**
**£**
108,793
3|
|---|---|---|
|||108,796
(10,344)
(42,246)|
|||56,206|
|||56,206|
3
## **Leafy Lane Playing Fields Limited Registered number: 03268724 Balance Sheet as at 31 March 2022**
|Fixed assets
Current assets
Creditors: amounts falling due within one
year
Net current assets
Total assets less current liabilities
Accruals and deferred income
**Net assets**
**Capital and reserves**
Average number of employees|149,243
1,317|**2022**
**£**
332,405
150,560
482,965
(200)
482,765
482,765
**Number**
0|**2021**
**£**
342,569
127,298
(5,665)
121,633
464,202
(200)
464,002
464,002
**Number**
0|**2021**
**£**
342,569
127,298
(5,665)
121,633
464,202
(200)
464,002
464,002
**Number**
0|
|---|---|---|---|---|
||||||
|||||464,202
(200)|
|||||464,002|
|||||464,002|
|||||**Number**
0|
The company is a private company limited by shares and incorporated in England. Its registered office is 38 Christopher Drive, Chippenham Wilts SN15 3UT.
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The member has not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared in accordance with the micro entity provisions of the Companies Act 2006 and FRS 105, The Financial Reporting Standard applicable to the Micro-entities Regime. The accounts have been delivered in accordance with the provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
S Hancock Director Approved by the board on Date
## 02-Nov-2022
4
## **Leafy Lane Playing Fields Limited Detailed income and expenditure account items for the year ended 31 March 2022**
_This schedule does not form part of the statutory accounts_
|**Income**
Hire fees
Donations
Grants
Net vat income / (cost)
Profit on sale of land
Utility contract
**Other income**
Other operating income
Interest receivable
**Depreciation and other amounts written off assets**
Depreciation
**Other charges**
Premises costs:
Light and heat
Cleaning
Building maintenance
Ground maintenance
Astro costs
Water
Waste
General administrative expenses:
Telephone and internet
Subscriptions
Insurance
Equipment expensed
Repairs and maintenance
Sundry expenses
Legal and professional costs:
Accountancy fees
Other legal and professional
Other
Interest payable
Covid Costs|**2022**
**£**
35,893
2,017
17,434
1,166
-
672
57,182
5,000
7
5,007
10,164
5,447
1,959
8,347
12,185
-
283
1,140
29,361
479
40
2,380
393
-
303
3,595
300
6
306
-
-
-
33,262|**2021**
**£**
18,767
-
41,199
3,107
45,720
-|
|---|---|---|
|||108,793|
|||-
3|
|||3|
|||10,344|
|||4,217
1,402
8,439
12,781
3,006
203
-|
|||30,048|
|||284
84
2,312
5,100
168
25|
|||7,973|
|||240
2,340|
|||2,580|
|||900
745|
|||1,645|
||||
|||42,246|
5
## **Leafy Lane Playing Fields Limited Detailed balance sheet items as at 31 March 2022**
_This schedule does not form part of the statutory accounts and should NOT be sent to HMRC_
|**Fixed assets**
Land and buildings
Plant and machinery etc
**Current assets**
Cash at bank and in hand
**Creditors: amounts falling due within one year**
Other taxes and social security costs
Deferred income (car park resurfacing)
Other creditors
**Accruals and deferred income**
Accruals
**Restricted reserves**
Profit and loss account
**Unrestricted reserves**
Brought forward
Surplus / (deficit)|**2022**
**£**
326,615
5,790
332,405
149,243
(1,316)
-
(1)
(1,317)
200
406,200
57,802
18,763
76,565|**2021**
**£**
335,758
6,811|
|---|---|---|
|||342,569|
|||127,298|
|||665
5,000
-|
|||5,665|
|||200|
|||406,200|
|||1,596
56,206|
|||57,802|
6
Registered number 03268724
Leafy Lane Playing Fields Limited
Unaudited Accounts
31 March 2022
## **Leafy Lane Playing Fields Limited Report of the trustees For the year ended 31 March 2022**
## **Directors/Trustees**
Steven Hancock Peter Numan Andrew Simpson
## **Structure, governance and management**
The charity is a company limited by guarantee. New trustees are elected by the existing trustees and all new trustees are required to have a valid DBS check.
## **Objectives and activities**
To provide for the inhabitants of Corsham and the surrounding area, in the interests of social welfare, to provide facilites for recreation and leisure time.
The provision of sports playing fields, changing facilities and floodlit astro turf for AFC Corsham. The astro pitch is used by youth and adult teams throughout the year. The facility is also available to local primary schools.
During the summer months there is regular cricket.
The kitchen and meeting area is used on a regular basis by a variety of local groups.
Covid had an effect on the activities during the year which required the site to partially close and offer restricted facilities for part of the year.
## **Achievements and performance**
Hire fees have shown a good growth back to pre-Covid times. Last year there was a sale of 1/3 of the land holding. This sale will not effect the ongoing facilities available to the community and brings in much needed funds to further develop the site.
## **Financial review**
Reserves Policy: sufficient funds are maintained in reserves to ensure the continued running of the facilities and the ensure that future upkeep costs can be fulfilled.
The funds recevied from the sale of land last year are maintained in reserves for the future development of the facilities.
## **Registered number**
03268724
S Hancock
02-Nov-2022
1
## **Leafy Lane Playing Fields Limited**
## **Independent Examiners report to the trustees of Leafy Lane Playing Fields Limited.**
We report to the trustees on our examination of the accounts of Leafy Lane Playing Fields Limited for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the Charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("The Act")
We report in respect of our examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act, or
2. the acounts do not accord with those records, or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in the report in order to enable proper understanding of the accounts to be reached.
Karen Sayers Limited Chartered Accountants 29 Silver Street Colerne Wilts SN14 8DY
Date
2
## **Leafy Lane Playing Fields Limited Income and Expenditure account for the year ended 31 March 2022**
|**Income**
Other income
**Gross profit**
Depreciation and other amounts written off assets
Other charges
**Profit before taxation**
**Profit**|**2022**
**£**
57,182
5,007
62,189
(10,164)
(33,262)
18,763
18,763|**2021**
**£**
108,793
3|
|---|---|---|
|||108,796
(10,344)
(42,246)|
|||56,206|
|||56,206|
3
## **Leafy Lane Playing Fields Limited Registered number: 03268724 Balance Sheet as at 31 March 2022**
|Fixed assets
Current assets
Creditors: amounts falling due within one
year
Net current assets
Total assets less current liabilities
Accruals and deferred income
**Net assets**
**Capital and reserves**
Average number of employees|149,243
1,317|**2022**
**£**
332,405
150,560
482,965
(200)
482,765
482,765
**Number**
0|**2021**
**£**
342,569
127,298
(5,665)
121,633
464,202
(200)
464,002
464,002
**Number**
0|**2021**
**£**
342,569
127,298
(5,665)
121,633
464,202
(200)
464,002
464,002
**Number**
0|
|---|---|---|---|---|
||||||
|||||464,202
(200)|
|||||464,002|
|||||464,002|
|||||**Number**
0|
The company is a private company limited by shares and incorporated in England. Its registered office is 38 Christopher Drive, Chippenham Wilts SN15 3UT.
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The member has not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared in accordance with the micro entity provisions of the Companies Act 2006 and FRS 105, The Financial Reporting Standard applicable to the Micro-entities Regime. The accounts have been delivered in accordance with the provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
S Hancock Director Approved by the board on Date
## 02-Nov-2022
4
## **Leafy Lane Playing Fields Limited Detailed income and expenditure account items for the year ended 31 March 2022**
_This schedule does not form part of the statutory accounts_
|**Income**
Hire fees
Donations
Grants
Net vat income / (cost)
Profit on sale of land
Utility contract
**Other income**
Other operating income
Interest receivable
**Depreciation and other amounts written off assets**
Depreciation
**Other charges**
Premises costs:
Light and heat
Cleaning
Building maintenance
Ground maintenance
Astro costs
Water
Waste
General administrative expenses:
Telephone and internet
Subscriptions
Insurance
Equipment expensed
Repairs and maintenance
Sundry expenses
Legal and professional costs:
Accountancy fees
Other legal and professional
Other
Interest payable
Covid Costs|**2022**
**£**
35,893
2,017
17,434
1,166
-
672
57,182
5,000
7
5,007
10,164
5,447
1,959
8,347
12,185
-
283
1,140
29,361
479
40
2,380
393
-
303
3,595
300
6
306
-
-
-
33,262|**2021**
**£**
18,767
-
41,199
3,107
45,720
-|
|---|---|---|
|||108,793|
|||-
3|
|||3|
|||10,344|
|||4,217
1,402
8,439
12,781
3,006
203
-|
|||30,048|
|||284
84
2,312
5,100
168
25|
|||7,973|
|||240
2,340|
|||2,580|
|||900
745|
|||1,645|
||||
|||42,246|
5
## **Leafy Lane Playing Fields Limited Detailed balance sheet items as at 31 March 2022**
_This schedule does not form part of the statutory accounts and should NOT be sent to HMRC_
|**Fixed assets**
Land and buildings
Plant and machinery etc
**Current assets**
Cash at bank and in hand
**Creditors: amounts falling due within one year**
Other taxes and social security costs
Deferred income (car park resurfacing)
Other creditors
**Accruals and deferred income**
Accruals
**Restricted reserves**
Profit and loss account
**Unrestricted reserves**
Brought forward
Surplus / (deficit)|**2022**
**£**
326,615
5,790
332,405
149,243
(1,316)
-
(1)
(1,317)
200
406,200
57,802
18,763
76,565|**2021**
**£**
335,758
6,811|
|---|---|---|
|||342,569|
|||127,298|
|||665
5,000
-|
|||5,665|
|||200|
|||406,200|
|||1,596
56,206|
|||57,802|
6