Annual Report and Financial Statements for the Year Ended 31 December 2021
## Voice In The City Ministries
Charity registration number: 1061939
Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF
## **VOICE IN THE CITY MINISTRIES**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 to 14|
## **VOICE IN THE CITY MINISTRIES**
## **Reference and Administrative Details**
**Trustees** Monica Claxton Susanna Hattingh Tobias Von Stosch Kenneth Gott **Principal Office** Life Central Church Little Cornbow Halesowen West Midlands B63 3AJ **Charity Registration** 1061939 **Number Independent Examiner** G W Schulz ACMA Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF **Bankers** HSBC 120 High Street Brierley Hill West Midlands DY5 3BD
Page 1
## **VOICE IN THE CITY MINISTRIES**
## **Trustees' Report**
The Trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2021.
## **Objectives and activities**
## _**Objects and aims**_
The Charity's objectives are to pursue its vision of promoting the Good News of Jesus Christ by holding outreach events and missions throughout the world.
## _**Public benefit**_
The Trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Achievements and performance**
Voice in the City Ministries has continued to pursue the vision of the Trust via different means due to to the Covid Pandemic. Due to the fact that we were unable to hold any form of “physical” Church meetings we decided to on on line and start to broadcast weekly services from Voice in the City with Revd Hattingh and M Claxton. These were indeed very successful in reaching many people and in several countries in one go. We continued to be part of church meetings via zoom and Facebook as and when invitations arose. This Covid time has impacted us as it has most everyone – however we feel we have and continue to make the best out of a bad situation and are looking forward to things changing back to a new “Normal”.
## **Financial review**
## _**Policy on reserves**_
The Trustees continually monitor the financial position of the Charity and the amount of at least £25,000 is considered to be necessary to provide financial stability for future operations.
## _**Going concern**_
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.
## **Structure, governance and management**
## _**Nature of governing document**_
The Charity was formed under a Declaration of Trust dated 9th January 1997. The principal object of the charity is the advancement of the Christian faith.
Page 2
## **VOICE IN THE CITY MINISTRIES**
## **Trustees' Report**
## _**Organisational structure**_
The Trust is a well-established Christian ministry which holds crusades and conferences around the world. M G Claxton is the person responsible for carrying out the work of the Trust on a daily basis.
## _**Risk management**_
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.
## **Statement of Trustees' Responsibilities**
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The annual report was approved by the Trustees of the charity on 22 February 2022 and signed on its behalf by:
......................................... Monica Claxton Trustee
Page 3
## **VOICE IN THE CITY MINISTRIES**
## **Independent Examiner's Report to the trustees of Voice In The City Ministries**
I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 December 2021 which are set out on pages 5 to 14.
## **Respective responsibilities of Trustees and examiner**
As the charity’s Trustees of Voice In The City Ministries you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Voice In The City Ministries's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Voice In The City Ministries as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... G W Schulz ACMA
Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF
22 February 2022
Page 4
## **VOICE IN THE CITY MINISTRIES**
## **Statement of Financial Activities for the Year Ended 31 December 2021**
|**Note**
**Unrestricted**
**funds**
**£**
**Income and Endowments from:**
Donations and legacies
2
26,727
Investment income
3
36
Other income
4
4
Total income
26,767
**Expenditure on:**
Charitable activities
5
66,266
Total expenditure
66,266
Net expenditure
(39,499)
Net movement in funds
(39,499)
**Reconciliation of funds**
Total funds brought forward
409,327
Total funds carried forward
12
369,828|**Total**
**2021**
**£**
26,727
36
4
26,767
66,266
66,266
(39,499)
(39,499)
409,327
369,828|**Total**
**2020**
**£**
38,758
492
25|
|---|---|---|
|||39,275|
|||55,333|
|||55,333|
|||(16,058)|
|||(16,058)
425,385|
|||409,327|
The notes on pages 7 to 14 form an integral part of these financial statements. Page 5
## **VOICE IN THE CITY MINISTRIES**
## **Balance Sheet as at 31 December 2021**
|**Note**
**Fixed assets**
Tangible assets
9
**Current assets**
Debtors
10
Cash at bank and in hand
**Creditors: Amounts falling due within one year**
11
**Net current assets**
**Net assets**
**Funds of the charity:**
**Unrestricted income funds**
Unrestricted funds
**Total funds**
12|**2021**
**£**
3,327
4,164
364,131
368,295
(1,794)
366,501
369,828
369,828
369,828|**2020**
**£**
5,426
3,206
401,530|
|---|---|---|
|||404,736
(835)|
|||403,901|
|||409,327|
|||409,327|
|||409,327|
The financial statements on pages 5 to 14 were approved by the Trustees, and authorised for issue on 22 February 2022 and signed on their behalf by:
......................................... Monica Claxton Trustee
The notes on pages 7 to 14 form an integral part of these financial statements. Page 6
## **VOICE IN THE CITY MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Voice In The City Ministries meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Gift aid**_
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
## _**Investment income**_
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category.
Page 7
## **VOICE IN THE CITY MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## _**Grant provisions**_
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
## **Tangible fixed assets**
Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
|**Asset class**|**Depreciation method and rate**|
|---|---|
|Equipment|25% reducing balance|
|Fixtures & fittings|25% reducing balance|
|Motor vehicles|25% reducing balance|
|Computer equipment|33% straight line|
## **Debtors**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Liabilities**
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Page 8
## **VOICE IN THE CITY MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the Trustees's discretion in furtherance of the objectives of the charity.
## **Financial instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **2 Income from donations and legacies**
|Donations and legacies;
Donations
Gift aid reclaimed
**3 Investment income**
Interest receivable and similar income;
Interest receivable on bank deposits
**4 Other income**
Other income
Gains on sale of tangible fixed assets for
charity's own use|**Unrestricted**
**funds**
**General**
**£**
23,488
3,239
26,727
**Unrestricted**
**funds**
**General**
**£**
36
**Unrestricted**
**funds**
**General**
**£**
-
4
4|**Total**
**2021**
**£**
23,488
3,239
26,727
**Total**
**2021**
**£**
36
**Total**
**2021**
**£**
-
4
4|**Total**
**2020**
**£**
35,552
3,206|
|---|---|---|---|
||||38,758|
||||**Total**
**2020**
**£**
492|
||||**Total**
**2020**
**£**
25
-|
||||25|
Page 9
## **VOICE IN THE CITY MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **5 Expenditure on charitable activities**
|**Note**
Programme expenses
Postage and mailouts
Travel and subsistence
Motor expenses
Rent
Office supplies
Telephone
Computer and internet
Insurance
Legal & professional fees
Bank charges
Miscellaneous
Independent examination
Depreciation, amortisation and
other similar costs
Grant funding of activities
6
Staff costs
8|**Unrestricted**
**funds**
**General**
**£**
2,592
26,450
376
856
5,400
2
935
543
908
5,032
1,057
232
1,080
2,053
750
18,000
66,266|**Total**
**2021**
**£**
2,592
26,450
376
856
5,400
2
935
543
908
5,032
1,057
232
1,080
2,053
750
18,000
66,266|**Total**
**2020**
**£**
3,222
1,743
172
1,535
5,400
379
907
472
874
-
984
194
1,440
1,671
20,000
16,340|
|---|---|---|---|
||||55,333|
## **6 Grant-making**
## **Analysis of grants**
|Grants|**Grants to institutions**
**2021**
**£**
**2020**
**£**
-
20,000|**Grants to individuals**
**2021**
**£**
**2020**
**£**
750
-|
|---|---|---|
## **7 Trustees remuneration and expenses**
During the year the charity made the following transactions with Trustees:
## **Monica Claxton**
Monica Claxton received remuneration of £4,800 (2020: £4,800) during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
Page 10
## **VOICE IN THE CITY MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **8 Staff costs**
The aggregate payroll costs were as follows:
|**8 Staff costs**
The aggregate payroll costs were as follows:|||
|---|---|---|
|**Staff costs during the year were:**
Wages and salaries
Contracted self-employed|**2021**
**£**
4,800
13,200
18,000|**2020**
**£**
8,640
7,700|
|||16,340|
The monthly average number of persons (including senior management team) employed by the charity during the year expressed as full time equivalents was as follows:
|Staff
Self-employed|**2021**
**No**
1
1
2|**2020**
**No**
1
1|
|---|---|---|
|||2|
No employee received emoluments of more than £60,000 during the year
Page 11
## **VOICE IN THE CITY MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **9 Tangible fixed assets**
|**Cost**
At 1 January
2021
Disposals
At 31
December 2021
**Depreciation**
At 1 January
2021
Charge for the
year
Eliminated on
disposals
At 31
December 2021
**Net book value**
At 31
December 2021
At 31
December 2020
**10 Debtors**
Prepayments
Accrued income|**Fixtures &**
**fittings**
**£**
4,073
-
4,073
4,066
2
-
4,068
5
7|**Motor**
**vehicles**
**£**
17,995
(17,995)
-
17,949
-
(17,949)
-
-
46|**Computer**
**equipment**
**£**
4,299
-||**Equipment**
**£**
4,456
-||**Total**
**£**
30,823
(17,995)
12,828
25,397
2,053
(17,949)
9,501
3,327
5,426
**2020**
**£**
-
3,206|
|---|---|---|---|---|---|---|---|
||||4,299||4,456|||
||||1,404
1,431
-||1,978
620
-|||
||||2,835||2,598|||
||||1,464||1,858|||
||||2,895||2,478|||
||||||**2021**
**£**
925
3,239
4,164|||
||||||||3,206|
Page 12
## **VOICE IN THE CITY MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **11 Creditors: amounts falling due within one year**
|Other creditors
Accruals
**12 Funds**
**Unrestricted funds**
**_General_**
General Funds
**Unrestricted funds**
**_General_**
General Funds|**Balance at**
**1 January**
**2021**
**£**
409,327
**Balance at**
**1 January**
**2020**
**£**
425,385|**Incoming**
**resources**
**£**
26,767
**Incoming**
**resources**
**£**
39,275|**2021**
**£**
1,134
660
1,794
**Resources**
**expended**
**£**
(66,266)
**Resources**
**expended**
**£**
(55,333)|**2020**
**£**
175
660|
|---|---|---|---|---|
|||||835|
|||||**Balance at**
**31**
**December**
**2021**
**£**
369,828|
|||||**Balance at**
**31**
**December**
**2020**
**£**
409,327|
Page 13
## **VOICE IN THE CITY MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **13 Analysis of net assets between funds**
|**13 Analysis of net assets between funds**|||
|---|---|---|
|Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
3,327
368,295
(1,794)
369,828
**Unrestricted**
**funds**
**General**
**£**
7,097
401,530
(985)
407,642|**Total funds**
**at 31**
**December**
**2021**
**£**
3,327
368,295
(1,794)|
|||369,828|
|||**Total funds**
**at 31**
**December**
**2020**
**£**
7,097
401,530
(985)|
|||407,642|
Page 14