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2020-12-31-accounts

Annual Report and Financial Statements for the Year Ended 31 December 2020

Voice In The City Ministries

Charity registration number: 1061939

Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF

VOICE IN THE CITY MINISTRIES

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 14

VOICE IN THE CITY MINISTRIES

Reference and Administrative Details

Trustees Monica Claxton Susanna Hattingh Tobias Stosch Kenneth Gott Principal Office Life Central Church Little Cornbow Halesowen West Midlands B63 3AJ Charity Registration 1061939 Number Independent Examiner G W Schulz ACMA Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF Bankers HSBC 120 High Street Brierley Hill West Midlands DY5 3BD

Page 1

VOICE IN THE CITY MINISTRIES

Trustees' Report

The Trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2020.

Objectives and activities

Objects and aims

The Charity's objectives are to pursue its vision of promoting the Good News of Jesus Christ by holding outreach events and missions throughout the world.

Public benefit

The Trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Achievements and performance

Voice in the City Ministries has continued to pursue the vision of the Trust via different means due to to the Covid Pandemic. Due to the fact that we were unable to hold any form of “physical” Church meetings we decided to on on line and start to broadcast weekly services from Voice in the City with Revd Hattingh and M Claxton. These were indeed very successful in reaching many people and in several countries in one go. We continued to be part of church meetings via zoom and Facebook as and when invitations arose. This Covid time has impacted us as it has most everyone – however we feel we have and continue to make the best out of a bad situation and are looking forward to things changing back to a new “Normal”.

Financial review

Policy on reserves

The Trustees continually monitor the financial position of the Charity and the amount of at least £25,000 is considered to be necessary to provide financial stability for future operations.

Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.

Structure, governance and management

Nature of governing document

The Charity was formed under a Declaration of Trust dated 9th January 1997. The principal object of the charity is the advancement of the Christian faith.

Page 2

VOICE IN THE CITY MINISTRIES

Trustees' Report

Organisational structure

The Trust is a well-established Christian ministry which holds crusades and conferences around the world. M G Claxton is the person responsible for carrying out the work of the Trust on a daily basis.

Risk Management

The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.

Statement of Trustees' Responsibilities

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The annual report was approved by the Trustees of the charity on 21 April 2021 and signed on its behalf by:

......................................... Monica Claxton Trustee

Page 3

VOICE IN THE CITY MINISTRIES

Independent Examiner's Report to the trustees of Voice In The City Ministries

I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 December 2020 which are set out on pages 5 to 14.

Respective responsibilities of Trustees and examiner

As the charity’s Trustees of Voice In The City Ministries you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Voice In The City Ministries's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Voice In The City Ministries as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... G W Schulz ACMA

Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF

21 April 2021

Page 4

VOICE IN THE CITY MINISTRIES

Statement of Financial Activities for the Year Ended 31 December 2020

Note
Unrestricted
funds
£
Income and Endowments from:
Donations and legacies
2
38,758
Investment income
3
492
Other income
4
25
Total income
39,275
Expenditure on:
Charitable activities
5
55,333
Total expenditure
(55,333)
Net expenditure
(16,058)
Net movement in funds
(16,058)
Reconciliation of funds
Total funds brought forward
425,385
Total funds carried forward
12
409,327		 Total
2020
£
38,758
492
25
39,275
55,333
(55,333)
(16,058)
(16,058)
425,385
409,327		 Total
2019
£
23,769
1,083
1,783
26,635
110,755
(110,755)
(84,120)
(84,120)
509,505
425,385

The notes on pages 7 to 14 form an integral part of these financial statements. Page 5

VOICE IN THE CITY MINISTRIES

(Registration number: 1061939) Balance Sheet as at 31 December 2020

Note
Fixed assets
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
Creditors: Amounts falling due within one year
11
Net current assets
Net assets
Funds of the charity:
Unrestricted income funds
Unrestricted funds
Total funds
12		 2020
£
5,426
3,206
401,530
404,736
(835)
403,901
409,327
409,327
409,327		 2019
£
4,525
3,061
418,784
421,845
(985)
420,860
425,385
425,385
425,385

The financial statements on pages 5 to 14 were approved by the Trustees, and authorised for issue on 21 April 2021 and signed on their behalf by:

......................................... Monica Claxton Trustee

The notes on pages 7 to 14 form an integral part of these financial statements. Page 6

VOICE IN THE CITY MINISTRIES

Notes to the Financial Statements for the Year Ended 31 December 2020

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Voice In The City Ministries meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Gift aid

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Investment income

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category.

Page 7

VOICE IN THE CITY MINISTRIES

Notes to the Financial Statements for the Year Ended 31 December 2020

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Grant provisions

Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.

Tangible fixed assets

Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
Equipment 25% reducing balance
Fixtures & fittings 25% reducing balance
Motor vehicles 25% reducing balance
Computer equipment 33% straight line

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered.

Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Liabilities

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Page 8

VOICE IN THE CITY MINISTRIES

Notes to the Financial Statements for the Year Ended 31 December 2020

Fund structure

Unrestricted income funds are general funds that are available for use at the Trustees's discretion in furtherance of the objectives of the charity.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2 Income from donations and legacies

Donations and legacies;
Donations
Gift aid reclaimed		 Unrestricted
funds
General
£
35,552
3,206
38,758		 Total
2020
£
35,552
3,206
38,758		 Total
2019
£
20,708
3,061
23,769

3 Investment income

Unrestricted
funds
General
£
Interest receivable and similar income;
Interest receivable on bank deposits
492
4 Other income
Unrestricted
funds
General
£
Other income
25		 Total
2020
£
492
Total
2020
£
25		 Total
2019
£
1,083
Total
2019
£
1,783

Page 9

VOICE IN THE CITY MINISTRIES

Notes to the Financial Statements for the Year Ended 31 December 2020

5 Expenditure on charitable activities

Note
Programme expenses
Postage and mailouts
Travel and subsistence
Motor expenses
Rent
Office supplies
Telephone
Computer and internet
Insurance
Staff costs
Legal & professional fees
Bank charges
Donations received last year
now refunded
Miscellaneous
Independent examination
Depreciation, amortisation and
other similar costs
Grant funding of activities
6
Staff costs
8		 Unrestricted
funds
General
£
3,222
1,743
172
1,535
5,400
379
907
472
874
7,700
-
984
-
194
1,440
1,671
20,000
8,640
55,333		 Total
2020
£
3,222
1,743
172
1,535
5,400
379
907
472
874
7,700
-
984
-
194
1,440
1,671
20,000
8,640
55,333		 Total
2019
£
3,156
27,672
3,294
1,246
5,400
10
1,179
1,837
884
1,950
4,257
1,001
24,178
120
1,440
1,669
19,622
11,840
110,755

Page 10

VOICE IN THE CITY MINISTRIES

Notes to the Financial Statements for the Year Ended 31 December 2020

6 Grant-making

Analysis of grants

Grants Grants to institutions
2020
£
2019
£
20,000
24,686		 Grants to
individuals
2019
£
2,100

7 Trustees remuneration and expenses

During the year the charity made the following transactions with Trustees:

Monica Claxton

Monica Claxton received remuneration of £4,800 (2019: £4,800) during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

8 Staff costs

The aggregate payroll costs were as follows:

Staff costs during the year were:
Wages and salaries		 2020
£
8,640		 2019
£
11,840

The monthly average number of persons (including senior management team) employed by the charity during the year expressed as full time equivalents was as follows:

2020 2019
No No
Staff 2 2

No employee received emoluments of more than £60,000 during the year

Page 11

VOICE IN THE CITY MINISTRIES

Notes to the Financial Statements for the Year Ended 31 December 2020

9 Tangible fixed assets

9 Tangible fixed assets
Fixtures &
fittings
£
Motor
vehicles
£
Computer
equipment
£
Cost
At 1 January
2020
4,073
17,995
1,727
Additions
-
-
2,572
At 31
December 2020
4,073
17,995
4,299
Depreciation
At 1 January
2020
4,063
17,934
577
Charge for the
year
3
15
827
At 31
December 2020
4,066
17,949
1,404
Net book value
At 31
December 2020
7
46
2,895
At 31
December 2019
10
61
1,150
10 Debtors
Accrued income
11 Creditors: amounts falling due within one year
Other creditors
Accruals		 Computer
equipment
£
1,727
2,572		 Equipment
£
4,456
-		 Total
£
28,251
2,572
30,823
23,726
1,671
25,397
5,426
4,525
2019
£
3,061
4,299 4,456
577
827		 1,152
826
1,404 1,978
2,895 2,478
1,150 3,304
2020
£
3,206
2020
£
175
660
835
2019
£
325
660
985

Page 12

VOICE IN THE CITY MINISTRIES

Notes to the Financial Statements for the Year Ended 31 December 2020

12 Funds

12 Funds
Unrestricted funds
General
Unrestricted funds
General		 Balance at
1 January
2020
£
425,385
Balance at
1 January
2019
£
509,505		 Incoming
resources
£
39,275
Incoming
resources
£
26,635		 Resources
expended
£
(55,333)
Resources
expended
£
(110,755)		 Balance at
31
December
2020
£
409,327
Balance at
31
December
2019
£
425,385

Page 13

VOICE IN THE CITY MINISTRIES

Notes to the Financial Statements for the Year Ended 31 December 2020

13 Analysis of net assets between funds

13 Analysis of net assets between funds
Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets		 Unrestricted
funds
General
£
7,097
401,530
(985)
407,642
Unrestricted
funds
General
£
4,525
421,845
(985)
425,385		 Total funds
at 31
December
2020
£
7,097
401,530
(985)
407,642
Total funds
at 31
December
2019
£
4,525
421,845
(985)
425,385

Page 14