1st Durrington
1[st] Durrington Scout Group
incorporating Northbrook Barn Community Centre Accounts for the year ended 31 March 2023
Board of Trustees
Ex-officio
Chairman Secretary Treasurer Group Scout Leader
Steve Coleman Rosemary Munson Keith Chapman Fred Thwaites (Resigned 30 Dec 2022) Sharon Field Mark Pearce (Resigned 6 Feb 23)
Beaver Leader Scout Leader
Elected
(Resigned 29 Jan 2023) Sarah Chaaban (17 May 2022) Lina Yeats (17 May 2022) Louisa Hoad (13 July 2022)
CUSTODIAN TRUSTEE COMMUNITY CENTRE MANAGER BANKERS Independent Examiner
Scout Trust Corporation John Doswell Lloyds Bank, Blackheath Richard Tune
Group Registration with The Scout Association 45711 Charity Registration Number 1061896 Contact name & address John Doswell, Northbrook Barn Community Centre, Squadron Drive, Worthing, BN13 3SL
The Group is a Trust established under the rules which are common to all Scouts. The governing documents and the Constitution are those of The Scout Association. They consist of a Royal Charter, which gives authority to the Bye Laws of the Association, and the Policy, Organisation & Rules of The Scout Association. Trustees are appointed in accordance with these rules.
The purpose of Scouting is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
1[st] Durrington Scout Group Trustees’ Annual Report for the year ended 31 March 2023 Major Activities and Achievements in the year
Scout Group
As District Commissioner, I have taken over the role of Acting Group Scout leader as of 1[st] January 2023, after the resignation of Fred Thwaites. I would like to thank Fred for his work supporting the group over the last few years and wish him well in the future. It was great to see the growth of the group and at the annual census see it being the largest it has ever been. This reflects the hard work by so many volunteers, either in uniformed roles, or perhaps behind the scenes in Trustee or support roles.
Perhaps sometime in the future, the group will have its own Squirrel section, 4–6-year-olds, too! Like any voluntary organisation, Scouting relies entirely on our volunteers, and the teams have grown, but could always do with more help. This is true of uniformed and non-uniformed roles, and often just 1 small role been taken by a new adult will make the delivery of Scouting by a leader so much easier to achieve.
Looking to the future, some of the ways we administer scouts is changing, because following a period
of public consultation and design, The Scout Association has launched a transformation with the goal of improving the volunteer experience. The idea is to modernise how we run things, help more young people gain “skills for life”, and make volunteering feel more welcoming and rewarding. From a young person or parents’ point of view you may not notice many drastic changes except perhaps a few changes of names and roles. However, from a volunteer’s perspective you would possibly notice a positive, more flexible volunteering culture beginning to develop, more team working and hopefully more support and appreciation. I invite you to join us and find out. Thank you for taking the time to read our AGM report, and if you would like to know how you can help us to continue to deliver Scouting to your children, please come and speak with me, thanks Al Chartres, Acting Group Scout Leader, 1[st] Durrington.
Beaver Colony
Beavers have had a good year with numbers remaining in the high, a steady 22 at this time. We seem to also be feeding the cub pack nicely. We have presented 11 Bronze awards this year, with 26 Beavers being invited to attend a District awards ceremony on the 18th June. On a sad note, this September we saw the loss of our Patron and Monarch when Her Majesty Queen Elizabeth the II passed away. May she rest in peace.
The Beavers have attended two flag parades the first in November for Remembrance Day where they had made a large poppy to lay at the church. The second was St George's Day in April. The Beavers renewed their promises at this service along with their leaders.
There was a sleepover in October when they achieved their space activity badge, learning about planets, stars and constellations, their nights away, hikes away, Outdoor challenge and explore activity badges. The second sleepover was in April this year.
The Beavers during the term have completed an abundance of badges - Global Issues, making poo bag dispensers to hang around the local community, one being on our perimeter fence; they made water filters; they learned about fair trade products; we have done Air Activities badge which saw us flying around the
World in an hour & a quarter visiting America, Italy, Australia, China & France; their communicator badge;
photographer; health & fitness; my skills challenge & my world challenge awards.
On a final note, I thank all my leaders Hathi, Magpie, Badger our young leader Hawk (now at Uni) and all the parents for all there help this year; without you all we could not have put together such a packed programme. Our Robert Trotman Beaver of the year goes to ???? Many thanks, yours in scouting Sharon Field aka Kingfisher
Cub Pack
Wow, what I busy year we’ve had. We are now up to 28 Cubs and the biggest we’ve been in a while. Cubs have taken part in many activities such as grass sledging and a trip to out of bounds for clip and climb. We’ve covered first aid, pioneering and communicator amongst the badges earned. I’ve even looked up how many badges we’ve awarded in the last 12 months and it’s a whooping 324. Along with five silver awards and many Cubs close to gaining theirs during the next year. We have a full programme planned for the next term. I want to thank the parents for making this all possible; without them volunteering we would not have been able to go out this term. Naomi Norton
Scout Troop
The Scout Troop has had a very busy year. We had the great opportunity to go on a joint summer camp with 2nd Worthing to Dorset where the Scouts did a lot of fun activities plus a special day on Brownsea Island. We have completed great deal of badge work and outdoor activities this year including the raft race, rifle comp, Halloween camp joint with other groups, night hikes, the King's coronation plus many more. We currently have 15 Scouts in the Troop. We have also started to do some back to basic training ready for the older scouts to do their expedition award later on this year. Many thanks to the leaders and helpers. Mark Pearce
Financial Report
The finances of the Scout Group and the Community Centre are kept separate, with different bank accounts, to show that the subscriptions paid by parents and carers are spent for the benefit of the young people. However, the attached Accounts combine both the Scout Group and the Community Centre figures.
Scout Group
The Scout Group receives subscriptions for the youth members, part of which we pay to support the Scout District, the County together with the HQ of the Scout Association. We then benefit from support for such things as the training of leaders and adult supporters plus the cost of Public Liability Insurance for all Scout members and Scout activities. The balance of subs enables leaders to provide the weekly meetings and equipment for all activities, including camping. We continue to use the Gift Aid scheme and claimed back tax of £717, but we would like to welcome more parents/guardians signing up if they are taxpayers. Funds were also boosted by fundraising of £676 and a donation of £100. We ended the year with a surplus of £681 and a health bank balance of over £8,400. Some of this money has been set aside for purchase of equipment. The Trustees consider that we hold sufficient funds.
Northbrook Barn Community Centre
The Centre is still suffering the effects of the pandemic and now from the financial constraints felt by many families. We have managed to maintain a reasonable level of receipts from lettings but saw a drop off towards the end of the year resulting in a deficit of £3,952. We do have a capital reserve so we can draw on this but do very much need to improve the level of lettings. Children’s birthday parties have increased, partly due to the willingness of the Manager to volunteer to open the Centre for them.
We were pleased to be able to rebuild the garden area with the help of grants from the Early Explorers Nursery and Worthing District Scouts, for which we are very grateful. This has enabled the Nursery to use the garden for much longer periods of the year and it also enhances the facilities which we have to offer to Centre hirers. The garden adds much to the attractiveness of the Barn for hirers. We need to further enhance the Barn with new and improved heating and lighting. But also, the entrance hall needs new vinyl flooring and we have a list of other repairs/improvements. We are actively looking for funding for these projects and would be grateful to hear of any offers or suggestions.
It is important that we have a larger capital reserve against future building costs but for the time being we will need to rely on this to make up deficits of income. The Trustees are aware that this is something to be monitored.
Thank you to all who have helped to look after the HQ/Centre and I particular to our Manager, John Doswell including the unpaid extras hours. Keith Chapman, Hon Treasurer
Receipts & Payments Account Summary for the year ended 31 March 2023 |
Receipts & Payments Account Summary for the year ended 31 March 2023 |
|
|---|---|---|
| This Year | Last | |
| Year | ||
| £ | £ | |
| Total Receipts for the year (page 5) | 53,014 | 35,467 |
| Total Payments for the year (page 5) | 56,348 | 38,518 |
| Net Deficit for the year | (3,334) | (3,051) |
| Cash, bank and other funds brought forward at 1 April 2022 | 31,562 | 34,613 |
| Cash, bank and other funds at 31 March 2023 | £28,228 | £31,562 |
These accounts, the accompanying statement of assets and liabilities and Report were approved by the Trustees on 15 May 2023 and signed on their behalf by
Steve Coleman Keith Chapman (chairman) (hon treasurer)
Statement of Assets & Liabilities at 31 March 2023
| This Year | Last | |||
|---|---|---|---|---|
| Year | ||||
| MONETARY ASSETS | £ | £ | ||
| Bank: | current accounts | Lloyds (Community Centre) | 2,107 | 1,655 |
| Lloyds (Scout Group) | 8,223 | 7,666 | ||
| deposit account | Lloyds (Community Centre) | 17,626 | 22,007 | |
| Cash in hand – Scout Group | 249 | 188 | ||
| Community Centre | 23 | 46 | ||
| Total | £28,228 | £31,562 |
NON-MONETARY ASSETS
Lease on land at Northbrook Barn, Squadron Drive, from Worthing Borough Council for a period of 99 years from 23 June 1998.
The Community Centre Building which was built on the land at Squadron Drive. The Contents of the Centre plus the Scout Group equipment.
Notes to the Accounts: -
-
1) The Scout Group is the owner of the Northbrook Barn Community Centre and these accounts incorporate the figures for the Centre. The accounts have been drawn up on a receipts & payments basis, which is consistent with the previous year.
-
2) 100% Charity Relief is received for the Council Tax.
-
3) Reserve’s Policy – The Trustees are obliged to state their policy on the holding of a capital reserve. The Community Centre needs a substantial capital reserve against future building repairs but this sum, which was £22,000, is needed to support the income and expenditure account until we can re-build the lettings after Covid-19.
-
4) Division of Cash Funds: - Group
| 4) Division of Cash Funds: - Group Funds at 1 April 2022 Surplus/deficit for year Funds at 31 March 2023 |
Centre Scout £ £ 23,708 7,854 (3,952) 618 £19,756£8,472 |
|---|---|
Receipts for the year ended 31 March 2023
| Details | 2022/23 | 2022/23 | 2022/23 | 2021/22 | 2021/22 | ||
|---|---|---|---|---|---|---|---|
| 1st Durrington Scout Group | |||||||
| Membershipsubscriptions | 6,120 | ||||||
| less subscriptions to District,County& HQ | 3,172 | 2,948 | 2,431 | ||||
| Campfees & outings | 3,158 | 2,275 | |||||
| Sale of Scarves & T-shirts | 127 | 228 | |||||
| Tax repayment on Gift Aid | 717 | 329 | |||||
| Fund Raising | 676 | 374 | |||||
| Grants/donations | 100 | 2,766 | |||||
| Sundries | 0 | 78 | |||||
| Sub Total of Scout Group | £7,726 | £8,481 | |||||
| Northbrook Barn Community Centre | |||||||
| Lettingincome received from dance classes,children’s nursery, | |||||||
| fitness classes,training&parties | 23,838 | 20,990 | |||||
| Sundrysources | 398 | 40 | |||||
| Rent for Scout Shop& Badge Secretary | 0 | 1,500 | |||||
| **Total of Lettings ** | £24,236 | £22,530 | |||||
| Sundryincome,includingbank interest | 19 | 2 | |||||
| Grants | 16,579 | 0 | |||||
| Sub Total of Community Centre | £40,834 | £22,532 | |||||
| Council tax relief@100%(note 2) | 4,454 | 4,454 | |||||
| TOTAL - Group & Centre | £53,014 | £35,467 |
Payments for the year ended 31 March 2023
| Details | 2022/23 | 2022/23 | 2021/22 | 2021/22 | ||
|---|---|---|---|---|---|---|
| 1st DurringtonScoutGroup | ||||||
| Sectionexpenses: | ||||||
| Badges | 554 | 833 | ||||
| Materials & food | 519 | 799 | ||||
| Sundries | 114 | 0 | ||||
| Camps & outings | 4,532 | 904 | ||||
| Sub Total of Sections | 5,719 | 2,536 | ||||
| GroupScarves/T-shirts | 157 | 527 | ||||
| Equipment | 495 | 1,737 | ||||
| Insurance for helpers | 52 | 42 | ||||
| Sundries | 685 | 208 | ||||
| Sub Total ofScoutGroup | £7,108 | £5,050 | ||||
| Northbrook BarnCommunity Centre | ||||||
| Rentpaid to WBC | 1,582 | 1,575 | ||||
| Runningcosts &general maintenance of Centre | 8,212 | 9,235 | ||||
| Capitalproject -garden | 16,606 | 0 | ||||
| Insurances(building,contents,employer’s liability) | 5,303 | 6,793 | ||||
| Wages | 12,403 | 10,619 | ||||
| Office costs | 680 | 792 | ||||
| Sub Total ofCommunity Centre | £44,786 | £29,014 | ||||
| Council tax – 100% relieved(note 2) | 4,454 | 4,454 | ||||
| TOTAL - Group & Centre | £56,348 | £38,518 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
Charity Name 1stDurrington Scout Group |
Charity Name 1stDurrington Scout Group |
Charity Name 1stDurrington Scout Group |
|---|---|---|---|
| 31 March 2023 | Charity no (if any) |
1061896 | |
| Four and Five |
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/03/2023 DD / MM / YYYY .
Responsibilities and basis As the charity trustees of the Trust, you are responsible for the preparation of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention ( ~~other than that disclosed below~~ *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: R Tune
Date: 6 July 2023
Name: Richard Tune Relevant professional qualification(s) or body (if any): Address: 10 Offington Avenue Worthing Sussex, BN14 9PE