1st Durrington
1[st] Durrington Scout Group incorporating Northbrook Barn Community Centre Accounts for the year ended 31 March 2022
TRUSTEES: Ex-officio
Chairman Group Scout Leader Beaver Leader Cub Leader Scout Leader
Steve Coleman Fred Thwaites Sharon Field Naomi Norton Mark Pearce (30 Nov 2021)
TRUSTEES: Elected
Secretary Treasurer Parent Representatives
Rosemary Munson Keith Chapman Nicola Norton-Ward
CUSTODIAN TRUSTEE COMMUNITY CENTRE MANAGER BANKERS Independent Examiner
Scout Trust Company John Doswell Lloyds Bank, Blackheath Richard Tune
Group Registration with The Scout Association 45711 Charity Registration Number 1061896 Contact name & address John Doswell, Northbrook Barn Community Centre, Squadron Drive, Worthing, BN13 3SL
The Group is a Trust established under the rules which are common to all Scouts. The governing documents are those of The Scout Association. They consist of a Royal Charter, which gives authority to the Bye Laws of the Association, and the Policy, Organisation & Rules of The Scout Association. Trustees are appointed in accordance with these rules.
The purpose of Scouting is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
1[st] Durrington Scout Group Trustees’ Annual Report for the year ended 31 March 2022 Major Activities and Achievements in the year
Scout Group
As we move towards the finish of another year, I think that the Sections reports speak for themselves of the success we have had in coming out of restrictions, and while keeping care, delivering a far more typical programme. We have retained our core adult team, and seen several new adults volunteer in regular and occasional roles across all Sections, and the youth membership has remained strong, with some leavers, but many new members.
With the current programmes handled so well by the section leaders, a lot of my time has been spent focusing on more fundamental headwinds. Many of the adult roles in sections and executive are filled either by quite senior or quite young adults. It’s inevitable that we will see some turnover and finding either new experienced volunteers, or developing the less experienced to take up the slack.
The other headwind relates to this Centre, which is the HQ for 1st Durrington, but also a community centre that we run. It’s a more complex proposition than typical scout accommodation and has considerably higher costs; it’s the community centre lettings that offset those costs and make the scouting viable. For many years the income this has raised has meant that we have been financially comfortable. During Covid grants covered the loss of income, but as we come out of Covid and with the current economic environment we see our income becoming less secure at a time our costs are rising. The buildings and grounds are also needing attention both to provide an ongoing environment for scouting, but also because our income depends on having the right facilities. More than ever before balancing the need to cover our costs from lettings and have the space and time to deliver a comprehensive scouting programme has drawn my and the Executive’s attention away from more normal endeavours.
My thanks to all the hard work of the volunteer Section leaders and the volunteer Executive members and to parent helpers. Also, thanks to John Doswell the Centre Manager.
Fred Thwaites, Group Scout Leader
Beaver Colony
This year has been very busy as Beavers become popular again after lockdown. Numbers are up with 27.
For leaders we lost Daniel Mcann (owl) transferring to 1st Rustington & welcome Thomas Dibble (Hawk), having been through all of our sections to young leader & now an adult leader. Also, Alice Christian (Bat) who with her guiding & a parent Sarah Chaaban. Welcome all.
We enjoyed Clip and Climb at Out of Bounds in Rustington - a fantastic evening ticking bits of our adventure challenge award and is definitely something we would do again. Two beaver sleepovers this year; one in October was just our group with lots of badges being. The second was in April and was with 1st Rustington Beavers which was a great success with many great comments from both sets of parents. We also gave out three bronze awards & many other badges were gained too with Outdoor challenge, experiment, cooks, explore to name a few. We also enjoyed cleaning up our local area with a litter pick with many members of the public coming up to us and commenting how great it was to see them out and about doing their bit for our community. Our second walk out and about was to do a quiz on our local area.
The Beavers held a parade for Rememberance Sunday in November at St Symphorians church. We had a visit to the church to find out some facts about it & have a proper look around. A great evening and the Beavers were so well behaved.
I would like to thank all the leaders and parents who have helped out this year as we could not have done it without you all. Thank you. Our Robert Trotman Beaver of the year is ?????????
Sharon Field BSL
Cub Pack
In the last year, the Cub Pack has grown to 18 members. We achieved three sliver awards this year but are working very hard on more! We currently have four leaders and two young leaders. We enjoyed a joint camp with the Scout Troop this Easter based on Harry Potter. We had a range of activities this year including hikes, litter picking, wide games, fire lighting and camping. The Cubs also had a great visit to the fire station which they really enjoyed.
Following the end of the year, we had a good attendance for Remembrance Day and St George's Day parades.
Badges that we worked on this year were mainly working towards the silver award but also included the Cub’s personal safety and chef. Our cub of the year is ….? Mark Pearce
Scout Troop
In the last year, the Scout Troop has grown to 15 members. We have achieved one gold award this year but are working very hard on more! We currently have four leaders and three young leaders in the troop. Covid recovery has taken time this year but as a Troop we are now starting to take part in District events and two camps, which the Scouts have enjoyed and achieved many badges. We have completed a range of activities including hikes, wide games, cooking, pioneering and fire lighting.
We took part in the District’s annual shooting competition where we came fifth with one of our Scouts being invited to join the district’s shooting squad! Badges that we worked on were mainly working towards the gold award, but also included chefs, survival and quartermaster. After the year end, we had a great turnout for Remembrance Day and St George's Day parades. We are pleased to announce that our Scout of the year is ……? Mark Pearce
Financial Report
The finances of the Scout Group and the Community Centre are kept separate, with different bank accounts to show that the subscriptions paid by parents and carers are spent for the benefit of the young people. However, the attached Accounts combine both the Scout Group and the Community Centre figures.
Scout Group
The Scout Group receives subscriptions for the youth members part of which we pay to support the Scout District and Scout County together with the HQ of the Scout Association. We then benefit from support for such things as the training of leaders and adult supporters plus the cost of Public Liability Insurance for all Scout members and Scout activities. The balance of subs enables leaders to provide the weekly meetings and other activities.
We received grants for capital spending and spent over £1,700 on equipment leaving further funds to use in the next financial year. We continue to use the Gift Aid scheme and claimed back tax of £329, but we would like to welcome more parents/guardians signing up. We ended the year with a good surplus of £3,431 although some of the receipts are paid in advance for camps in the next year.
Northbrook Barn Community Centre
The Covid-19 effects continued for much of the year but we were grateful that the Nursery, in particular, was able to continue to operate. Our income from lettings was understandably down so we needed to draw on our reserves which had been helped by the government grants in the previous year. We started to open up more fully from January 2020 and did receive some enquiries but unfortunately no regular bookings resulted. Some of our pre Covid users did not return. The Centre needs more regular hirers to make use of the times available in late afternoons and on Saturdays.
The deficit for the year of £6,482 included an additional one off £2,000 expense as we switched from paying the property insurance from quarterly to annual premiums when the Scout Association withdrew its financial support for the former. Whilst in the short term we can just manage a deficit of £4,000, with the anticipation of large increases in costs, notably with electricity, then we do need a large increase in use of the Centre. But our experience shows that potential hirers are also wary of costs in the current financial situation.
| Receipts & Payments Account Summary for the year ended 31 March 2022 | Receipts & Payments Account Summary for the year ended 31 March 2022 | |
|---|---|---|
| This Year | Last | |
| Year | ||
| £ | £ | |
| Total Receipts for the year (page 5) | 35,467 | 34,109 |
| Total Payments for the year (page 5) | 38,518 | 29,876 |
| Net Deficit for the year | (3,051) | 4,233 |
| Cash, bank and other funds brought forward at 1 April 2021 | 34,613 | 30,380 |
| Cash, bank and other funds at 31 March 2022 | £31,562 | £34,613 |
These accounts, the accompanying statement of assets and liabilities and Report were approved by the Trustees on 17 May 2022 and signed on their behalf by
Steve Coleman Keith Chapman (chairman) (hon treasurer)
Statement of Assets & Liabilities at 31 March 2022
| This Year | Last | |||
|---|---|---|---|---|
| Year | ||||
| MONETARY ASSETS | £ | £ | ||
| Bank: | current accounts | Lloyds (Community Centre) | 1,655 | 5,635 |
| Lloyds (Scout Group) | 7,666 | 4,190 | ||
| deposit account | Lloyds (Community Centre) | 22,007 | 24,504 | |
| Cash in hand – Scout Group | 188 | 233 | ||
| Community Centre | 46 | 51 | ||
| Total | £31,562 | £34,613 |
NON-MONETARY ASSETS
Lease on land at Northbrook Barn, Squadron Drive, from Worthing Borough Council for a period of 99 years from 23 June 1998.
The Community Centre Building which was built on the land at Squadron Drive. The Contents of the Centre plus the Scout Group equipment.
Notes to the Accounts: -
-
1) The Scout Group is the owner of the Northbrook Barn Community Centre and these accounts incorporate the figures for the Centre. The accounts have been drawn up on a receipts & payments basis, which is consistent with the previous year.
-
2) 100% Charity Relief is received for the Council Tax.
-
3) Reserve’s Policy – The Trustees are obliged to state their policy on the holding of a capital reserve. The Community Centre needs a substantial capital reserve against future building repairs but the sum held of £22,000 is likely to be needed to support the income and expenditure account until we can re-build the lettings after Covid-19.
-
4) Division of Cash Funds: - Group
| 4) Division of Cash Funds: - Group Funds at 1 April 2021 Surplus/deficit for year Funds at 31 March 2022 |
Centre Scout £ £ 30,190 4,423 (6,482) 3,431 £23,708£7,854 |
|---|---|
Receipts for the year ended 31 March 2022
| Details | 2021/22 | 2021/22 | 2020/21 | 2020/21 | ||
|---|---|---|---|---|---|---|
| 1st Durrington Scout Group | ||||||
| Membershipsubscriptions | 5,188 | |||||
| less subscriptions to District,County& HQ | 2,757 | 2,431 | 260 | |||
| Campfees & outings | 2,275 | 0 | ||||
| Sale of Scarves & T-shirts | 228 | 60 | ||||
| Tax repayment on Gift Aid | 329 | 345 | ||||
| Fund Raising | 374 | 0 | ||||
| Grants/donations | 2,766 | 190 | ||||
| Sundries | 78 | 20 | ||||
| Sub Total of Scout Group | £8,481 | £875 | ||||
| Northbrook Barn Community Centre | ||||||
| Lettingincome received from dance classes,children’s nursery, | ||||||
| fitness classes,training&parties | 20,990 | 10,462 | ||||
| Sundrysources | 40 | 195 | ||||
| Rent for Scout Shop& Badge Secretary | 1,500 | 0 | ||||
| **Total of Lettings ** | £22,530 | £10,657 | ||||
| Sundryincome,includingbank interest | 2 | 374 | ||||
| Grants – Government re Covid-19 | 0 | 17,749 | ||||
| Sub Total of Community Centre | £22,532 | £28,780 | ||||
| Council tax relief @ 100%(note 2) | 4,454 | 4,454 | ||||
| TOTAL - Group & Centre | £35,467 | £34,109 |
Payments for the year ended 31 March 2022
| Details | 2021/22 | 2021/22 | 2020/21 | 2020/21 | ||
|---|---|---|---|---|---|---|
| 1st DurringtonScoutGroup | ||||||
| Section expenses | 1,632 | 592 | ||||
| Camp& outingexpenses | 904 | 0 | ||||
| Sundries,GroupScarves/T-shirts,equipment etc | 2,514 | 1,031 | ||||
| Sub Total ofScoutGroup | £5,050 | £1,623 | ||||
| Northbrook BarnCommunity Centre | ||||||
| Rentpaid to WBC | 1,575 | 1,465 | ||||
| Runningcosts &general maintenance of Centre | 8,986 | 6,395 | ||||
| Insurances(building,contents,employer’s liability) | 6,793 | 4,466 | ||||
| Wages | 10,619 | 10,965 | ||||
| Office costs | 792 | 508 | ||||
| Equipmentpurchased | 249 | 0 | ||||
| Sub Total ofCommunity Centre | £29,014 | £23,799 | ||||
| Council tax – 100% relieved(note 2) | 4,454 | 4,454 | ||||
| TOTAL -Group & Centre | £38,518 | £29,876 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report |
Charity Name 1stDurrington Scout Group |
Charity Name 1stDurrington Scout Group |
Charity Name 1stDurrington Scout Group |
|---|---|---|---|
| 31 March 2022 | Charity no (if any) |
1061896 | |
| Four and Five |
|||
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021DD / MM / YYYY. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |
Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| *Please delete the words in the brackets | apply. | |
|---|---|---|
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
R Tune | 30/6/2022 |
| Richard Tune | ||
| 10 Offington Avenue | ||
| Worthing | ||
| BN14 9PE |