Saltram sas. Rotary iS: Club
SALTRAM ROTARY CLUB CHARITABLE TRUST
Registered Charity No. 1061844
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED
JUNE 2025
'’ SALTRAM ROTARY CLUB CHARITABLE TRUST (Charity No. 1061844)
REPORT AND ACCOUNTS FOR THE YEAR ENDED JUNE 2025
TRUSTEES’ REPORT
Structure, Governance and Management
The Saltram Rotary Club Charitable Trust was registered as a charity on 14" April 1997 under number 1061844 and is an associated organisation of the Rotary Club of Saltram.
The Club’s charitable objects are defined as “such charitable purposes as the trustees shall decide, including advancement of education and relief of poverty”. Its activities are “donations, stati¢ and stréet collections, organising community events for charity and service in the community”.
The Rotary Club of Saltram was formed in 1983 and was inaugurated by charter as part of Rotary in Britain and Ireland (RIBA). The Rotary Club of Saltram adheres to the Club Constitution and Rules as stated in the model RIBI Constitution as published on the RIBI website.
Principal Address
South View, Chapel Lane, Yealmpton, Plymouth PL8 2JL
Names of the Charity Trustees
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Roger Jack King (Secretary) Thomas Burns William Maxwell Duncan James William Derrick (Treasurer — appointed 7" June 2025)
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Governance
The control of the Saltram Rotary Club Charitable Trust is vested in and exercised by the Trustees.
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In order to formalise the treatment of any charitable funds raised by the Club, a Trust Deed was executed on 10 August 1987 appointing four trustees of the Saltram Rotary Club Charitable Trust. Following the demise of two of the Trustees a supplemental deed was executed on 17 June 1998 appointing the Treasurer “for the time being” as a new Trustee. The Executive Committee (the Council) of the Club elect the Trustees on an annual basis and the Members ratify the appointments at a formally convened General Meeting. The Club has a varied membership of Professional persons united in the ideal of Service. It meets each week, and once a month, hold a business meeting for the purposes of agreeing programmes and activities, electing officers, dealing with fundraising activities and making decisions on utilising any funds donated to the Club. All decisions are approved by the Elected Officers (the Executive Committee/Council), the Trustees and, in the majority of cases, ratified by a vote of the members of the actual meeting.
Ten days’ Notice is given for major items so that all members are able to ensure their view on the matters are evaluated.
: FINANCIAL REPORT FOR THE YEAR ENDED JUNE 2025
Activities undertaken for Public Benefit
This year the activities have begun to increase again following reduced activity due to the Covid Pandemic, all activities and fundraising activities held adhered to the objects of the Trust and include:
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The Plymouth Santa Fun Run (December 2024) was held, raising a fantastic £7,400, equally split between Shekinah Mission and Jeremiah’s Journey.
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The Classic Car Show (September 2024) was held, raising £3,000 for the Devon Air Ambulance Trust.
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Christmas house to house and static collections, raising £1,029 for Dame Hannahs.
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Other voluntary donations from the Public and Members (allowing for over £4,214 To other specified local charities).
Numerous projects have been supported throughout the year, including
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e Voluntary donations from members and friends to Plymouth Food Bank of 150kg of food and a £227 donation.
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e Donation of £353 to the regularly supported Call South West.
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e Wéealso supported St Luke’s Hospice, Wembury Forest School, Children’s Hospice South West Plymouth Samaritans and the Rotary Children’s Fund Day Out.
The Trustees and members of the Club are aware of the Safety from Harm policies as well as GDPR and all other legal requirements.
Once or twice a month a Speaker from a local Charity or special interest organisation will speak to members at our meetings to raise awareness of their cause and in turn the needs of the local and wider community.
Summary of Main Achievements
_____As-a-result.ofthe voluntary_work_of ourmembers-and_ friends, £15,643 was_raised_over the year for our Charitable causes (2024: £13,989). Owing to their efforts and support, in each case income exceeds expenses and the Trust therefore did not have to use its reserves to cover any losses.
We cannot know the number of children, young adults and people both in our community and around the world who have benefited from these efforts.
Financial Review
The Charity continues to develop, our gross income and charitable donations have now been able to increase year on year, thanks to the efforts of our members and supporters. Income has increased from £10,410 in 2023, to £20,962 in 2024 and to £29,296 in 2025. Donations have increased from £9,714 in 2023, to £13,989 in 2024 and to £15,643 in 2025.
Throughout the year, the Treasurer has produced monthly accounts for the Club Council in order that sound financial information is readily available, this enables the necessary decision making process. A financial report is then given to all members quarterly.
Policy on Reserves
The Trustees have examined the Charity’s requirements (i.e. to have the resources for its purposes once it has met its commitments and covered its other planned expenditure, in the light of future commitments or unforeseen expenses).
The Trust operates on a voluntary basis and has not entered into any legal or other commitments other than in relation to each fundraising project planned during this year.
The Trustees have established a policy to ensure sufficient funds are availabie to meet its operational needs and to meet its objects, in particular:
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a. Funds totalling £12,985 are held in the Charity account to meet urgent charitable needs. This represents 64% of annual giving and is deemed to be an acceptable given the operations and nature of the Saltram Rotary Club.
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b. The Rotary Club holds an operational reserve of £1,619 which is non-charitable (and outside the scope of these accounts) in order to mitigate any risk and to finance the running of any Club events without jeopardising the Charitable Trust Fund. Based on previous experience, this reserve is suitable and will continually be monitored.
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c. The Trust currently holds £5,156 which is currently held in the Colin Chudley fund. The Trust may use up to £1,000 in the 2025/26 Rotary year of this fund to support young people, the objectives of this fund.
The Trustees are pleased to append the Independent Examiner’s Report duly signed to the accounts and balance sheet of the Rotary Club of Saltram.
Signed: 2.0.2.2...(WAG eee eee James William Derrick (Treasurer and Trustee)
Signed:A}PKOPLOEOO LTR| faa Roger Jagk King (Secretary and Trustee) Signed: Wp Dec _ William Duncan Chair yf Tse
Thomas Robert Burns (Trustee)
Charity No. 1061844
SALTRAM ROTARY CLUB CHARITABLE TRUST
ANNUAL ACCOUNTS
For the Year ended 30" June 2025
Statement of Financial Activities
Basis of Preparation of Accounts ( Note 1)
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|Unrestricted|Restricted|Endowment|Total|Prior|Year|Prior,|Prior|
|Funds|income|Funds|Funds|Funds|Funds|Year Funds|
|income from:|{|Note 2}|£|£|£|£|£|£|
|Fundraising|Events & Activities|28,455|28,455|20,602|10,187|
|Donations &|Legacies|841|841|360|223|
|Investment income|it]|0|0|0)|
|Other Income|(Bank|Interest)|[e)|is)|)|0)|
|Total|29,29|0|~~—~— 0~—«-29;,296|~=«20,962|~~~:10,410|
|Expenditure|on:|{|Note|3)|
|Raising Funds|11,202|11,202|6,514|2,142|
|Charitable|Activities|15,643|15,643|13,989|9,713|
|Total|268450”téi‘séOCOC#‘étGSS|BAS|20,503|«11,855.|
|Net Income|2,451|2,451|459|-1,445|
|.|
|Transfers|between|Funds|0|0|0|)|
|Net Movement in Funds|2451|OO|2451|459|4,445|
|Reconciliation|of|Funds:|
|Total Funds brought forward|11,794|11,794|11,335|12,780|
|Total Funds carried|forward|14245|s—<COtststi(i‘éOOCO#‘GSQAS~OCG794.|(11,335|
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Charity No. 1061844
SALTRAM ROTARY CLUB CHARITABLE TRUST
ANNUAL ACCOUNTS
For the Year ended 30°" June 2025
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|Balance|Sheet|
|Prior|Year|Prior,|Prior|
|Total|Funds|Funds|Year Funds|
|£|£|£|
|Fixed|Assets|
|Tangible Assets|0|0|(6)|
|investments|0|0|(¢)|
|Total|Fixed Assets|0|0|(6)|
|Current|Assets|
|Stocks|(Note 4.4)|1,381|1,200|1,200|
|Debtors|(Note 4.3)|384|354|518|
|investments|0|0|0|
|Cash|at|Bank and|on|Hand|12,985|10,925|10727|
|Total|Current Assets|14,750|12,479|11,845|
|Liabilities:|
|Creditors: amounts|falling due within one year|(Note|3.2)|505|685|510|
|Provisions|for|Liabilities|{Note|3.1)|0|0|0|
|Total|Net Assets|14,245|11,794|11,335|
|The|Funds|of the|Charity|
|Restricted|Income|Funds|0|0|0|
|Unrestricted|Funds|(Note|4)|
|General|Charity|Funds|5,156|5357|4,898|
|Designated|Funds|(Childrens|Fun|Day)|2,542|0|0|
|Designated|Funds|(Colin|Chudiey Fund)|(Note|4.1)|5,831|5,831|5,831|
|Designated|Funds|(RYLA)|375|375|375|
|Designated|Funds|(Float Refurbishment|Reserve)|231|231|231|
|Designated|Funds|(Mark Jewell|MBE|Legacy)|(Note|4.2)|110|0|0|
|Total|Unrestricted|Funds|14,245|11,794|11,335|
|Total|Charity Funds|14,245|11,794|11,335|
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Signed by one or two Trustees on behalf of all the Trustees:
Name of Trustee Signature
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Date of approval
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James Derrick Treasurer / Trustee
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Roger Jack King,. Secretary & Trustee AFASy ae. KE Y/R/y a LA
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\ CG / / , .
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Charity No. 1061844 _
SALTRAM ROTARY CLUB CHARITABLE TRUST ANNUAL ACCOUNTS For the Year ended 30" June 2025
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|Notes|to|the|Accounts|
|Note1|BASIS|OF|PREPARATION|
|1,1|Basis|of Accounting|
|These|accounts|have|been|prepared|on the|basis|of|historic cost (except that|investments|are shown|at|market value)|
|in|accordance|with;|
||—|Accounting and|Reporting|by Charities|- Statement of Recommended|Practice|(FRS|120);|
||and|with|Accounting|Standards;|
|*|and|with|the|Charities Act.|
|1.2|Change|in|the|basis|of accounting|
|There|has|been|no|change|in|the|basis|of|accounting.|
|1.3|Changes|to|previous|accounts|
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No changes to previous accounts.
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|1.4|Fund|Accounting|
||—|Unrestricted funds|are available for use at the discretion|of the Trustees|in furtherance of the general|objectives|
|of the|Charity.|
||Designated|Fund|(Colin|Chudley|Fund) was|originally|created|solely|by|Members’|fundraising|activities.|
|The|fund|is|now|‘designated’|in|accordance|with|a|Members'|Resolution|& endorsed|by the|Trustees.|
|Note|2|INCOMING|RESOURSES|(See|also Additional|Notes)|
|2.1|Incoming|Resources|
|All|Fundraising|Events, Grants &|miscellaneous|Donations|are|individually|identified|by|project|(gross).|
|No grants|have|been|received|from governmental|bodies.|
|2.2|Incoming|Resources|
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|All|incoming|resources|are|included|in the|Statement|of|Financial|Activities|to|which the|Charity|is|entitled|to,|
|and|virtually|certain|to|receive,|the|income and the amount can|be|quantified|with|reasonable|accuracy.|
|Note|3 EXPENDITURE &|LIABILITIES|(See|also Additional|Notes)|
|3.1|Resources|Expended|
|All|expenses|have|been|identified|for|each|project|undertaken|(gross).|
|No|charge|is|attributable|to Volunteer|help or|benefit|in|kind from|good|or services|given|to the|Charity.|
|All|Grants &|Donations made during the year are|made without|conditions.|
|It|is|not considered|that the|aggregation|of any|grant|or donation|is deemed to form|a|material|part|of|
|charitable|activities|undertaken.|
|Resources|expended|are|included|in the Statement of|Financial|Activities,|were|on|an|accruals|basis|for|2024.|
|3.2|Creditors|Due|within|12|months|
|received|for|Car|Show|Project|(September|2025) £505.Nowcompleted.|
|Note|4 ASSETS|
|4.0|Unrestricted|Funds|
|4.1|Designated|Fund|(Colin|Chudley|Fund)|
|The|'Colin|Chudley|Fund'|is|a|now|a|Designated|Fund. The|original funds|were|raised|solely|by Members.|
|The|capital|is subject to|a|Members|Resolution|(endorsed|by the Trustees)|for the|'Personal|Development|of Young|Persons’.|
|4.2|Designated|Fund|(Mark Jewell|MBE|Legacy)|
|The|capital|is|subject to|a|Members|Resolution|{endorsed|by the Trustees)|for the|'Benefit of Young|People’.|
|4.3|Debtors|
|Pre-payment of expenses|for Car Show|Project|(September|2025)|£384.|Now completed.|
|4.4|Stocks|
|Stocks|(Santa|Fun|Run)|has|been|valued|at the|lower of cost &|market|value.|
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SALTRAM ROTARY CLUB CHARITABLE TRUST
Charity No. 1061844
ANNUAL ACCOUNTS
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For the Year Ended 30th June 2025
Additional Notes to the Accounts
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|Notes 2&3|Analysis|of Fundraising Activities|
|Total|Net|
|Unrestricted|Unrestricted|Costs of|Unrestricted|Charitable|
|Funds|Gift Aid|Funds|Fundraising|Funds|Donations|
|Fundraising|Events|
|Santa|Fun|Run|12,939|665|13,604|5,274|8,330|)|7,400||
|Santa|Fun|Run|YE Stock & Roundings|173|>|173|)|
|Car Show|6,179|6,179|2,059|4,120|)|3,000||
|Car Show|YE|Provisions|-|505|-|505|-|384|-|121|=~)|
|Raffle|(flowers)|153|153|-|153|153||
|Christmas|Collections|1,029|418|1,447|-|1,447|1,029||
|Tea|in|a tent (shelter box)|430|430|-|430|430||
|DonationsDonations|&|Legacies|731|‘|731|731|
|Childrens|Fun|Day|Host|6,622|6,622|4,080|2,542|
|Legacies|110|110|110|
|Yealmpton|Show|525|525|525|
|General|Charitable|Activities|3,631|16|charities|
|28,213|1,083|29,296|11,202|18,094|15,643|
|Net Incoming Resources|18,094|
|Unrestricted|Funds brought forward|11,794|
|Total Unrestricted|Funds|29,888|
|Charitable|Donations|15,643|
|Unrestricted Funds carried forward|14,245|
|* A total|of 16|Charitable causes were supported from|all|sources|of Fundraising|14,245|
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SALTRAM ROTARY CLUB CHARITABLE TRUST
Charity No. 1061844
REPORT & ACCOUNTS FOR THE YEAR ENDED 30* JUNE 2025
INDEPENDENT EXAMINER’S REPORT
| report on the accounts of the Saltram Rotary Club Charitable Trust for the year ended 30° June 2025, which are set out on the attached pages, in accordance with the Charities SORP (FRS 102).
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts, The charity’s trustees consider that an audit is not required for this year, under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The Charity is preparing accrued accounts and | am a suitably qualified person to undertake the examination.
It is my responsibility to:-
Examine the accounts under section 145 of the 2011 Act.
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act, and
To state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of all the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention;
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Which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the 2011 Act;
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Signed... \esssssledios os Movensncnsgoat(Coccnsseesssnssnsssnnsnseesansseesess pate:...C/ 2 {oe
_—
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Name: Stuart. Shawcross
46, Skylark Rise
Plymouth
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PL6 7SN
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