... ## Rot ar y Saltram ## SAL **TRAM** ROTARY CLUB CHARITABLE TRUST ## Registered Charity No. 1061844 **ANNUAL** REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2021 **SALTRAM ROTARY CLUB CHARITABLE TRUST** **Charity No 1061844** ## **REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2021** ## **TRUSTEES’ REPORT** ## **Structure, Governance, and Management** The Saltram Rotary Club Charitable Trust was registered as a charity on 14 April 1997 under number 1061844 and is an associated organisation of the Rotary Club of Saltram. Its charitable objects are defined as _"such charitable purposes as the trustees shall decide, including advancement of education and relief of poverty"._ Its activities are _" donations, static_ & _street collections organising community events for charity and service in the community'._ The Rotary Club of Saltram was formed in 1983 and was inaugurated by charter as part of Rotary in Britain and Ireland ("RIBA"). The Rotary Club of Saltram adheres to the Club Constitution and Rules as stated in the model RIBI Constitution as published on the RIBI website ## **Principal Address** South View Chapel Lane Yealmpton Plymouth PL8 2JL ## **Names of the Charity Trustees** Roderick Andrew Blair (Treasurer and trustee) Roger Jack King (Secretary and trustee) Thomas Robert Burns William Maxwell Duncan ## **Governance** The control of the Saltram Rotary Club Charitable Trust is vested in and exercised by the Trustees. In order to formalise the treatment of any charitable funds raised by the Club a Trust Deed was executed on 10 August 1987 appointing four trustees of the Saltram Rotary Club Charitable Trust. Following the demise of two of the Trustees a supplemental deed was executed on 17 June 1998 appointing the Treasurer "for the time being" as a new trustee. The Executive Committee [the Council] of the Club elect the trustees on an annual basis and the Members ratify the appointments at a formally convened General Meeting. The Club has a varied membership of Professional persons united in the ideal of Service. It meets each week and, once a month, holds a business meeting for the purposes of agreeing programmes and activities, electing officers, dealing with fund raising activities and making decisions on utlising any funds donated to the Club. All decisions are approved by the Elected Offices (the Executive Committee/ Council), the Trustees and, in the majority of cases, ratified by a vote of the members at the actual meeting. Ten days' Notice is given for major items so that all members are able to ensure their views on the matters are evaluated. . SALTRAM ROTARY CLUB CHARrrABLE TRU5f. Charlty No: 1061844. FINANaAL REPORT FOR THE YEAR ENDED *. JUNE 202L Actlvftles undertaken for Publk BenefiL This year the activities undertaken were somewhat reduced due to the ongotng Covid Pandemic, however. those held adhered to the objerts of the Trust and include: l. The Ptymouth Santa Fun Run (December 2020) was held virtually raising £2(KM).LJ) netfor disabled children and the local homeless. 2. Christmas House to House and sLitic Collectior￿ were not held In thls year for Health and Safety reasons. due to the ongolng Covld sltuation 3. Other voluntary donations from the Public and Members (Allowing for over £42￿ to other swlfied local charities.) 4. Other donations specrftcalty towards the W.O.R.K project in Kenya of over £74(KJ. This is an ongoing project being worked in conjunction a with Rotsry Internat*)nal Global Grant and will not be paid out until the project is undenvay in 2021122. Numerous projects have been supported throu8h the year. in¢ludin8: Voluntary donations from members and ffiends of £17(KJ to Ptymouth Food Banks. Oonatlon to Brlxlon Scouts and Cubs of £lCMX). to Yefurbthed their Headquarters. We also supported the Lockdown Leamin# Project with IvybrKl8e Rot•ry and had support from locNI Councillors and District Grants in excess of £3CW. Also, we supported Local C•re Home5 at Chr￿maS and rnn a Kindness in aay Proiert In S¢hoo15 to help wlth Children's Mentsl Health during these distrÈssin4 times In excess of £6(K). The Trustees and m•mbers of the Club are aware of the Safety from Harm polkies 4$ well as GDPR and all other le841 requirements. Once ortwice a month a Speaker from a local Charity wlll speak tt> members at our meetlng5 to rn15e aw•reness of their Charity and needs. Since lockdown began we have been holdin8 our meetin8$ on Zoom and currently continue with thls. Summary of M•ln Athl•vam•nts. As a resuh of the Voluntary work of our ff*mbers and frlends. s¢)me £27(fX) was raised over the ye4rfor our Charitable causes. Owing to their efft)rts and SUPPDrt. in each case income exceed expenses and the Trust therefore did not have to use its reserves to cO￿r •n¥ losses. We can not know the number of children* young adu￿$ and people both in our cornmunity and around the world who have benefltted from these efforts. Fln•n¢lal Re¥lew. The Charlty contlnues to develop, however. In th￿ dfficultye•r, our eross income red￿ed to £27fm. Ithrs is down on the previou5 year by £20cKI} Throughout the year, the Treasurer5ifrustee has produced w￿nthlY acrounts for the aub Council order that sound financial could be tsken. A financial report is then given to all members monthly. Polky on Reserve The Trustees have examined the Charit￿S requirements for reserves li.è to havè thè resour￿ for its purposes once it has met its commitments and covered its other planned expendtture. in the I￿t of future commrtments or unforesèen èxpen5esl The Trust operate5 on a voluntary basis and has not entered into any legal or other commitments other than In relation to each fun&raising projèrt planned during this year. The Trustees have established a policy to ensure sufficient fijnds are available to meet its operatM?nal needs and to meet Its oblerts, in particular: al Funds totalllng £2287 are held in the charity account to meet urgent charitable needs. This represents 23.1% of annual glvlng and Is deemed to be an acceptable reser¥e in this currenL Un￿rtaIn. climate. bl The Rotary Club holds an operational reserve of £1936 which is non**( Note 1 )**
**Income from:**
**( Note 2 )**
Fundraising Events & Activities
Donations & Legacies
Investment Income
Other Income (Bank Interest)
**Total**
**Expenditure on:**
**( Note 2 )**
Raising Funds
Charitable Activities
**Total**
**Net Income**
**Transfers between Funds**
**Net Movement in Funds**
**Reconciliation of Funds:**
**Total Funds brought forward**
**Prior Year Error Adjustment**
**(Note 3)**
**Total Funds carried forward**|**Unrestricted**
**Funds**
**Restricted**
**Income Funds**
**Endowment**
**Funds**
**Total**
**Funds**
**_Prior_**
**_Year_**
**_Funds_**
**£**
**£**
**£**
**£**
**_£_**
19,025
19,025
_26,689_
8,273
8,273
_2,320_
0
0
_0_
0
0
_0_| |---|---| ||**27,298**
**0**
**0**
**27,298**
**_29,009_**| ||4,347
4,347
_6,808_
24,135
0
24,135
_20,218_| ||**28,482**
**0**
**0**
**28,482**
**_27,026_**| ||-1,184
-1,184
_94_
0
0
0
0
_0_| ||**-1,184**
**0**
**0**
**-1,184**
**_1,983_**| ||16,151
0
0
16,151
_14023_
0
0
_145_| ||**14,967**
**0**
**0**
**14,967**
**_16,151_**| SALTRAM ROTARY CLUB CHARITABLE TRusr Charlty No. 1061844 ANNUAL Accoumrs For the Yoar ended 30 June 2021 FrN TanglbleA55ets Invostments Curr•nl Aswts Stocks Debtors InvesM￿nts C4sh at ￿nI and on ￿Thd 1.2LiI L831 ZL231 Zl.758 Crtthtors.. amounts fallirf Provlslonsfor ilablllttes INotss.11 360 .378 14967 Th• Funth ofth• Chwlty trfdld Irbrom• Funds Unrestrlcted Funds GenÈAI Charlty Funds •sI8Dated Fund5 (Colln Chudley Fwdl De￿￿nated Funds IFkn* RehJthshment R•ser4*1 Desi8n*ted Funds Ima￿ Jewell Moe Le8•ryl 7A78 8.073 409 210 ,967 16.151 14J67 qned by oneor NoTrustee50n behallofall (heTr￿le•S.' Name of Trustee RoryA B￿r, Tre8surer& Tntstee 11.ecrf 2& RogerJat* Kir¥ SErrtary&TnJ5tee I2-￿T ## **SALTRAM ROTARY CLUB CHARITABLE TRUST** ## **Charity No. 1061844** ## **ANNUAL ACCOUNTS** ## **For the Year ended 30[th] June 2021** ## **Notes to the Accounts** ## **Note 1 Basis of preparation** ## **1.1 Basis of Accounting** These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with; - Accounting and Reporting by Charities - Statement of Recommended Practice (FRS 120); - and with Accounting Standards; - and with the Charities Act. ## **1.2 Fund Accounting** - Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity. * Designated Fund (Colin Chudley Fund) was originally created solely by Members' fundraising activities. (see Note 5) The fund is now 'designated' in accordance with a Members' Resolution & endorsed by the Trustees. ## **1.3 Incoming Resources** All incoming resources are included in the Statement of Financial Activities to which the Charity is entitled to, and virtually certain to receive, the income and the amount can be quantified with reasonable accuracy. ## **1.4 Resources Expended** Resources expended are included in the Statement of Financial Activities, were on an accruals basis for 2021. There is one creditors at the 2021 financial year end which were pending due to the Covid pandemic. (Also see Note 3.) The Provision for Liabilities refers to Committed Charitable Givings which were unremitted at the year end due to the Covid Pandemic. ## **Note 2 Analysis of Income & Expended Resources (see attached schedule)** ## **2.1 Incoming Resources** All Fundraising Events, Grants & miscellaneous Donations are individually identified by project (gross). No grants have been received from governmental bodies. ## **2.2 Resources Expended** All expenses have been identified for each project undertaken (gross). No charge is attributable to Volunteer help or benefit in kind from good or services given to the Charity. All Grants & Donations made during the year are made without conditions. It is not considered that the aggregation of any grant or donation is deemed to form a material part of charitable activities undertaken. ## **Note 3 Prior Year Error Adjustment** None. **Charity No. 1061844** ## **SALTRAM ROTARY CLUB CHARITABLE TRUST** ## **ANNUAL ACCOUNTS** ## **For the Year ended 30[th] June 2021** ## **Notes to the Accounts** ## **Note 4 Debtors** - 4.1 There were no Debtors or outstanding accounts due at 30th June 2021. ## **Note 5 Creditors Due within 12 months** - 5.1 The Trustees (& the Members of the Rotary Club) had committed the following funds, but due to the Covid Pandemic the funds have not yet been re W.O.R.K. (Women & Orphans in Rural Kenya) £7,464.00 ## **Note 6 Unrestricted Funds** - 6.1 Designated Fund (Colin Chudley Fund) The 'Colin Chudley Fund' is a now a Designated Fund. The original funds were raised solely by Members. The capital is now subject to a Members Resolution (endorsed by the Trustees) for the 'Personal Development of Young Persons'. - 6.2 Designated Fund (Mark Jewell MBE Legacy) The capital is subject to a Members Resolution (endorsed by the Trustees) for the 'Benefit of Young People'. **SALTRAM ROTARY CLUB CHARITABLE TRUST** ## **CONSOLIDATION OF FINANCIAL ACCOUNTS FOR THE YEAR ENDING 30th JUNE 2021** ## **INCOME** ||||||||| |---|---|---|---|---|---|---|---| |**INCOME**
Creditors
B/F
**£**
**Fundraising Projects Income**||
Amounts
Receivable
& Stocks
**£**|Bank
Accounts
**£**|Financial
Accounts
**_2020_**
**£**
**_£_**|**EXPENDITURE**
Debtors
B/F
Stocks on
Hand
Amounts
Payable
Bank
Accounts
**£**
**£**
**£**
**£**
**Fundraising Project Expenditure**||Financial
Accounts
**_2020_**
**£**
**_£_**


3458



3998

100

377

771

40

6862
8218


625


4000

621

390
40| |Plymouth Santa Fun Run Income
Gift Aid on Donations/Sponsorship
Stocks on Hand c/f||1200|1679
244
|3122|Project Expenses
258
Donations to Charities (2)
2000
Stocks on Hand b/f
1200||| ||||||||| |Golf Day|360||3758|4118|Project Expenses
2992
Donations to Charities (4)
800
Transfer to General Fund
206||| ||||||||| |Classic Car Rally|||480|480|Project Expenses
100||| ||||||||| |Licensed Lottery|||1208|1208|Project Expenses
377
Transfer to General Fund
771
Transfer to General Fund
40||| |**General Fundraising Activities**|||||**General Fundraising Expenses**||| |Club Fundraising
Gift Aid on GASD|1000||2447
1170|4617|Ex Gratia Donations to Charities (11)
5825
Debtor b/f (Gift Aid)
1037||| ||||||||| |Club Fundraising for W.O.R.K.
Gift Aid|7278||186
754|8218|Donation held as Creditor (1)
7464
Debtor b/f (Gift Aid)
754||| |Sundry Club Supported Projects
**Grants Received**|||||Flowers for Care Homes (Community)
264
Kindness in Clay (Community)
361||| |Lockdown Learning Grants|||3200|3200|Donation to Ivybridge RC (Community)
3200
Donation from C Chudley Fund (Community)
800||| ||||||||| |Fair Prospect Project Grants|||1800|1800|Project Expenses|621|| ||||||||| |MND Sponsorship|||325|325|Donation to MND (1)|390|| |**Donations Received for General**
**Distribution**
Lottery (Transfer)
Golf Day (Transfer)
Duck Race (Transfer)
Mark Jewell Legacy
GROSS TOTALS
Decrease in Balances at Bank
LESS INTER-FUND TRANSFERS
NET TOTALS
DEFICIT/SURPLUS FOR YEAR
BALANCE BROUGHT FORWARD
ADD PRIOR YEAR ADJUSTMENT
BALANCE CARRIED FORWARD|||771
206
40
210|1017

210|**Ex Gratia Donations**
Debtor b/f (Payment in Adv)
GROSS TOTALS
LESS INTER-FUND TRANSFERS
NET TOTALS
**Analysis of Expended Resourses**
Benefit to 19 Charities
Benefit to 4 Communities
Cost of Raising Funds
Total Expenditure|40|| ||8638|1200
18478
-19005
-527
**Inter Fund Transfers & C**|18478
-19005|28316
32392


-1017
_-3383_||1831
1200
7464
19005
19510
4625
24135
4348
28483|29500
_30409_
-1017
_-3383_
28483
_27026_| |||||27299
_29009_
-28483
_-30409_|||| |||||-1184
_-1400_
16151
_14023_
0
_145_|||| |||||14967
_12768_|||| |||||**ontras**|||| |||771
206
40
1017|||||| **Charity No. 1061844** **SALTRAM ROTARY CLUB CHARITABLE TRUST** ## **REPORT & ACCOUNTS FOR THE YEAR ENDED 30[th] JUNE 2021** ## **INDEPENDENT EXAMINER’S REPORT** I report on the accounts of the Saltram Rotary Club Charitable Trust for the year ended 30[th] June 2021, which are set out on the attached pages, in accordance with the Charities SORP (FRS 102). ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts, The charity’s trustees consider that an audit is not required for this year, under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The Charity is preparing accrued accounts and I am a suitably qualified person to undertake the examination. It is my responsibility to:- Examine the accounts under section 145 of the 2011 Act. To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act, and To state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of all the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention; 1. Which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the 2011 Act; - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. > Signed:..................... _S.Shawcross_ .............................. Date:..8[th] August 2021.. Name: Stuart. Shawcross 46, Skylark Rise Plymouth PL6 7SN