Trustees’ Annual Report for the period
From 01/04/2023 To 31/03/2024 Charity name: 2[nd] Rossendale Scout Group
Charity registration number: 1061708
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on thevalues of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Scout group runs by offering weekly meeting split into the Beavers/Cubs/Scouts/Band sections, running an activity programme especially designed by the leaders for development of skills, both personally and as a section. As demonstrated in further sections, our group is almost full including waiting lists for some age groups, demonstrating that it is an enjoyable experience for those involved. |
| Statement confirming whether the trustees have had regard to the guidance |
Para 1.18 | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the |
issued by the Charity Commission on public benefit
advancement of citizenship or community development headings.
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The Trustees are greatly appreciative of all of our volunteers, including but not limited to: the Group Scout Leader (GSL) and Assistant (AGSL), Section Leaders and Band Leaders. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | it is amazing the amount of activities & awards/badges we have been able to achieve including the Top Awards for their Sections: Beavers: 5 Bronzes, Cubs: 2 Silvers & Scouts: 1 Gold. As planned the Group is continuing outdoor meetings especially during the Summer Term for its benefit to wellbeing. Risk assessments are being written regularly for Section activities now & the Group is full with a waiting list for Beavers & Scouts. Some Scouts have moved to Explorers & are now volunteering as Young Leaders with 2nd. The Circle, a fantastic local venue, hosts 3 Senior Band Concerts/year further strengthening links with the local community. The Cubs & Scout Sections visited London for 5 days this August & a few members attended the World Scout Jamboree in Korea last Summer. All the Section Leaders & Trustees have updated necessary training & DBS's are also kept up to date. We are continuing to enhance our offering. The Senior Band also had a |
fantastic opportunity to play in the Paramount/Nickelodeon Parade at the switch on ceremony for Blackpool illuminations on 1st Sept 2023.
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The treasurer will follow up future Gift Aid & the accounts are stable with enough funds available to cover expenditure. At Christmas we made more income through Band concerts & activities, Capitation went up again & service charges increased. We must be mindful of this for sustainability. We started the financial year with a balance of £68,709.93, ending the year with £69,953.03. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £5,000. We also keep in reserve a fund for emergency repairs to the river wall. As the River Irwell flows at speed behind our building, we hold £50000 in reserve for any emergency repairs required. |
| Amount of reserves held | Para 1.22 | £55,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
The Senior Band perform circa 20 concerts per year, raising money for the group via The charity’s principal ticket sales and CD sales. We also have a sources of funds (including Para 1.47 Patrons scheme. Patrons renewal is £5 any fundraising) minimum with extra donations possible & they receive 2 free tickets to the Patron's Concert. Other fundraising is organised by the various sections in order to bolster funds for any activities they wish to undertake, which may normally be considered expensive for the group to offer. The Group's Income and Expenditure is very small and as a consequence does not have Investment policy and sufficient funds to invest in longer-term objectives including any Para 1.46 investments such as stocks and shares. The social investment policy Group has therefore adopted a low risk adopted strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or
| The Scout Association's Short Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. |
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|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group |
provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
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|---|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | 2ndRossendale Scout Group |
|---|---|
| Other name the charity uses | 2ndRossendale Scout Group & Band |
| Registered charity number | 1061708 |
| Charity’s principal address | Scout Headquarters Burnley Road Bacup OL13 8AE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Tina Dwyfor-Jones | Chair | |||
| Gareth Huw Davies | ||||
| Graham Helm | ||||
| Mark David Bradley |
||||
| Connor Luke Whitworth |
Treasurer | |||
| George Peter Hanson |
Until June 2023 | |||
| Linda Carol Burke | Until June 2023 | |||
| Michael Warwick | ||||
| Andrew John Holt | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
T. Dwyfor-Jones | C. Whitworth |
|---|---|---|
| Tina Dwyfor-Jones | Connor Luke Whitworth | |
Chair |
Trustee | |
| 13/01/2025 | ||
| 13/01/2025 |
ACCOUNT SUMMARY: FINANCIAL YEAR 2023/24
| Account Opening Balance 68,709.93 £ INCOME EXPENDITURE Activities 1,046.71 £ 2,375.20 -£ Broadband - £ 128.45 -£ Building Maintenance - £ 705.99 -£ Capitation - £ 3,456.00 -£ Card Machine & BC - £ 435.22 -£ Cleaner - £ 60.00 -£ Coffee Bar 693.60 £ 93.02 -£ Concerts 13,347.53 £ 1,616.71 -£ Donation 2,060.69 £ - £ Equipment & Uniform - £ 985.57 -£ Grants 370.00 £ - £ Hall Hire 820.00 £ - £ Instrument Purchase 1,700.00 £ 888.00 -£ Instrument Repairs - £ 1,644.70 -£ Insurance - £ 4,149.31 -£ London Trip 10,492.76 £ 8,664.13 -£ Misc - £ 187.95 -£ OSM 0.01 £ 187.78 -£ Patrons 3,607.00 £ - £ Photocopier - £ 1,793.73 -£ Sheet Music - £ 182.20 -£ Subs 4,486.53 £ - £ Transportation - £ 5,095.00 -£ Unpaid Cheque 717.00 £ 837.00 -£ Utility Bills - £ 4,612.77 -£ 39,341.83 £ 38,098.73 -£ Change in Financial Year 1,243.10 £ Account Closing Balance 69,953.03 £ Opening Balance - £ Building Maintenance - £ 400.80 -£ Instruments - £ 108.78 -£ Scout Activities - £ 397.53 -£ Sundries - £ 422.78 -£ Transport - £ 55.49 -£ Uniform & Badges - £ 291.81 -£ Subs 1,677.19 £ - £ 1,677.19 £ 1,677.19 -£ Change in Financial Year - £ Closing Balance - £ PETTY CASH SUMMARY: FINANCIAL YEAR 2023/24 |
2024/2025 Cash Allocation River Wall Project 50,000.00 £ Matching Fund 5,000.00 £ Scout Section (London Trip) 1,828.63 £ Instrument/Music Fund 5,000.00 £ Available Cash 8,124.40 £ 69,953.03 £ |
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Independent examinerfs report to the trustees of 2nd RossendaLe Scout Group I report to the trustees on my examination of the accounts of the 2nd Rossendale Scout Group for the year ended 31st March 2024. Responsibilities and basis of report As the charity trustees of the 2nd Rossendale Scout Group you are responsible for the preparation of the accounts in accordance wtth the requirements of the Charities Act 2011 (the Act?. I report in respect of my examination of the 2nd RossendaLe Scout Group accounts carried out under Section 145 of the 2011 Art and in carying out my examination I have followed au the applicable Directions given by the Chaiity Commission under section 14515llbl of the ACL Independent examinerfs statsment I have completed my examination. I cmfirm that no material matters have come to my attention in connection with the examIr10n giving me cause to believe that in any material respecL' accounting records were not kept in respect of the 2nd Rossendale Scout Group as required by section 130 of the ACL or 2. the accounts do not accord with those fecords. I have no concems arxl have come acTOSS no other matters in connection with the examination to which attention shouw be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: esNJfJEfi t g(kns. È LLI S ReLevant professional qualificati or membership of w*ofessional bodies Irf anyl: M AA T Address: lo Ros£ SrteET LftYLsHIE DLIS 84 3bk 2£szt Date: