Trustees’ Annual Report for the period
From 01/04/2022 To 31/03/2023 Charity name: 2[nd] Rossendale Scout Group
Charity registration number: 1061708
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on thevalues of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Scout group runs by offering weekly meeting split into the Beavers/Cubs/Scouts/Band sections, running an activity programme especially designed by the leaders for development of skills, both personally and as a section. As demonstrated in further sections, our group is almost full including waiting lists for some age groups, demonstrating that it is an enjoyable experience for those involved. |
| Statement confirming whether the trustees have had regard to the guidance |
Para 1.18 | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the |
issued by the Charity Commission on public benefit
advancement of citizenship or community development headings.
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The Trustees are greatly appreciative of all of our volunteers, including but not limited to: the Group Scout Leader (GSL) and Assistant (AGSL), Section Leaders and Band Leaders. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | It is amazing the amount of activities & awards/badges we have been able to achieve including the Top Awards for their Sections: Beavers: 3 Bronzes, Cubs: 9 Silvers & Scouts: 6 Golds. It has been noted by Section Leaders that being outdoors is really beneficial to wellbeing & they plan to continue outdoor meetings especially during the Summer terms. Risk assessments are being written regularly for Section activities now & the Group, including the Bands continue to flourish. It is fabulous to have a fantastic local venue: The Circle, to host Senior Band Concerts to our local community once again. The Section Leaders must be complemented on the Funds they have raised, about £2k through grants etc, to enable the Cubs & Scout Sections to visit London for 5 days in Aug 2023. We also have a few members attending the World Scout Jamboree in Korea this Summer. All the Section Leaders & Trustees have updated training where necessary & DBS's are also kept up to date. To summarise, each of the Uniformed |
Sections are attracting new members & are nearing capacity with waiting lists available, very few decide not to 'move on' to the next Section. The Training/Junior Bands have restructured to enable new members to progress effectively. Some Scouts have moved to Explorers & are now volunteering as Young Leaders with 2nd.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The treasurer will follow up future Gift Aid & the accounts are stable with enough funds available to cover expenditure. At Christmas we made more income through Band concerts & activities, Capitation went up again & service charges increased. We must be mindful of this for sustainability. We started the financial year with a balance of £68,159.75, ending the year with £68,709.93. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £5,000. We also keep in reserve a fund for emergency repairs to the river wall. As the River Irwell flows at speed behind our building, we hold £45000 in reserve for any emergency repairs required. |
| Amount of reserves held | Para 1.22 | £56,107.93 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Senior Band perform circa 15 concerts per year, raising money for the group via ticket sales and CD sales. We also have a Patrons scheme. Patrons renewal is £5 minimum with extra donations possible & they receive 2 free tickets to the Patron's Concert. Other fundraising is organised by the various sections in order to bolster funds for any activities they wish to undertake, which may normally be considered expensive for the group to offer. A good example of this is the trip to London, August 2023. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All |
| funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. |
||
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every # months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
|
|---|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | 2ndRossendale Scout Group |
|---|---|
| Other name the charity uses | 2ndRossendale Scout Group & Band |
| Registered charity number | 1061708 |
| Charity’s principal address | Scout Headquarters Burnley Road Bacup OL13 8AE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Tina Dwyfor-Jones | Chair | |||
| Gareth Huw Davies | Treasurer | |||
| Graham Helm | ||||
| Mark David Bradley |
||||
| Connor Luke Whitworth |
||||
| George Peter Hanson |
||||
| Linda Carol Burke | ||||
| Michael Warwick | ||||
| Andrew John Holt | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
T. Dwyfor-Jones | C. Whitworth |
|---|---|---|
| Tina Dwyfor-Jones | Connor Luke Whitworth | |
Chair |
Trustee | |
| 16/06/2024 | ||
| 16/06/2024 |
2nd Rossendale Sc(xrt Group Inwme and Expendllure Account Year Ended 315t March 2023 Incorne Expendlture Donatlons Patrons Subscriptlons Band Jobs Scout Activities Chrirtmas ghting London Trip L155.(X) 3,592.LX) 6.204.32 4.378.IXI 1.325.(M) 2,665.IKI 3.IXX).j I,650,) Capltatlon Scout Group attivities Cleaning and repairs PhotOCoPia Insurance (Buildiw and Instruments) Card Machine Costs Instrument Repairs Hotels and Trnnsport 3.172.IXI 2,640.92 528.Q) 1.181.52 3.695.39 562.65 908.45 1.385.C È.IF-I Easy Fundln8 Priie Monev Coffee Bar Hall Hire CD Sales Concert Promo- Weavers Concert Promo- Christmas Concert Promo- Coronation 331.(K) 290.(XI 7(K).14 920.(M) 285.(Ml 1.867. 1,680. 952.(KJ Heat. L•8ht and Water Music and sundries Li8htln8 Instrument Purchase Flre Alarni and electricals Concert Promo Uniforms Tents 4,671.25 969.78 3,242.53 4.940.60 501.86 895.42 839.91 30,994.46 30.444.28 Openln8 Bank and Cash 68.159.75 sh Allocation fler Wall Project London Trip and Q>ronatlon Matching Fund Instrument Purchase Fvnd Avallable Cash 45.(XX).IYJ 2.602.(J) 5,CD).tY) 5.0(L).(Ml 11.107.93 Bank and Cash Receipts Bank aThl Cash Payments 30.994.46 30.444.28 Clos1 Bank and Cash 68.709.93 68.709.93 Petty Cash Accotsnt Ye•r Ended 31st March 2023 Expendlture 2,022.07 o.o) Cleanlnyjmalntenan Scout Group artlvltles Sundries 528.(Xl 1.125.37 368.70 CD S•*$ 2x122.07 2.022.07
Independent examiner's report to the trustees of 2nd Rossendale Scout Group I reportto the trustees on my examination of the accounts of the 2nd Rossendale Scout Group for the year ended 31st March 2023. Responsibilities and basis of report As the charity trustees of the 2nd Rossendale Scout Group you are responsible for the preparation of the acco*Jnts in accordante with the requirements of the Charitie5 Act 20111'the Act'l. I report in respert of my examination of the 2nd Rossendale Scout Gioup accounts carried out under section 145 of the 2011 Art and in carrying out my examination I have followed all the applicable Direcbons given by the Charity Commission under sertion 14515llbl of the ACL Independent examiner's ststement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to bebeve that tn any material respecL accounting records were not kept in respect of the 2nd Rossendale Scout Group as required by section 130 of the ACL. or 2. the accounts do not accord with those records. I have no toncems and have come across no other matter5 in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: Relevant professional quaiificat.on or membership of professional bodies lif any).. rn PrftT Address: