Charity Registration No. 1061622 Company registration No. 03341342 (England and Wales> THE BRITISH INSTITUTE IN EASTERN AFRICA REPORT OF THE GOVERNING COUNCIL AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 THE BRITISH INSTITUTE IN EASTERN AFRICA (A Company Limited by Gugralltee not baving a Share Capital) CONTENTS PAGE Refei'ence and Admiiiistrative Infoi-iiiation Report of the Governiiig Council Indepeiident exaininer's Report Coiisolidated Statement of Financial Activities Coiisolidated Balance Sheet 10 Cliai'itable Coiiipaiiy Bcilance sheet 11 Coiisolidated Statement of Casli Flows 12 Notes to tlie Accounts 13-29 THE JIRI'I'ISII I￿$T[TIlTE Ili Tr.ASTF.RN,IFRIC.'. (A CO￿pan). l.iiniltd by Guiraolte not liaving a Shalt Capiiall REPORTOF TIIE GOIIERNtNG COIIP4CIL FUR THL YEAR F.NDF.D Jl hlAIiCII 2024 Coiiipany Rt%isttied Nuinbey: 03341342 Ch4Ylty Regiqtered Nunibei.: I¢￿1022 {Regisl¢red in EThgland and Wal￿) Pi'lnoli)Al Hddi'esi And Regl$ter¢d orrite: 10 Carlton House Terrn¢ London SWIY SAH Bar￿12￿ Bank PIC I Churihill lJlac¢, Loiidon E14 5HP Inilependeiil txaiiilnei. KLSA LLP 11 Coldbalh Squar6 London EC1R 5HL leiiibeiy of the Governlng Coiiii¢lVDS1'eelovs Pri)fe4%oT Justin Willis {Presidenl) Rl. I loii Mark Junailivii Moril¢Jck Slinm￿ld$ Ivice P￿SIdent for Exiemal ReLqli0rns and Developmeffl) l)r 8liiTrrllili.8rinivusan IVic¢ l)re5idcnt lor R¢sear¢lil M¥ Viiiod Maiidiivia IFloii-freosur¢r 01￿ Conipthiiy Secretary) Prufebsor l."1111114 IlutJler11 lon Secrilllry) Prole%sor (y&biiell¢ Lyn¥h Ivice l)re5ideni for Researclil prolls￿)r Ai)IbTCLila Mnnji Prol¢s¥or Wale Adebanwi Dr Ceil A%hley Dr L¢driL ljnrnes DT Suda Nlire Sir JLffrLy Jani¢8 KBE. CMG Piofcssor Victor Miirind¥ Resi8iied 24 Jiily 2024 Resigiied 22 Novcinb¢r 2023 Re$iwied 24 Mlly 2023 Dlrector Dr JoDe Humphris Webslte vA•M.blea.ac.uk P&￿3 I'HE BRITISH INSTITUTE IN EASTERN AFRICA (A ConipAny Limited by Guaranlee not having a ShAre CapitAI) REPORT OF THE GOVERNING COUNCIL FOR THE YEAR ENDED JI MARCH 2024 TIIL Iiieinberb of the Governing Council of tile Brilisli Insliliile in Eas"lem Africa {Ihe BIEA), Ivlio hre also direLIOPi loi. tlic purpi)%es of Ilie Coinpaiiies Act. prcscnt tlicir repi)rt iviil) Ihe a¢Lounts die charit>. foi. Ilie )'eJr ended 31 Maicli 2024. 1.1)¥ accoiiiits IiJi'¢ bcen indepLndenil)' LXIIIIIIIILd in a¢¢ordancL Ii'iili thc Cliarilieb Acl. Tliis iepoi'l is a Direcli)rs fLPOrt Ils I'equired by IIIL Coi))paiiies Aci ?0(16. 'ri)e 1111.'A is eilJbli.%liLd f()r tlie i)ublic bL'IILfii and ils aclivili¢s specifically r¢slricled lo undertakin& promoling and ¢ncc)ui'aging at1i, Iiuiiianilies diid sucial SLILIICLS reieurcli in aiid 011 Africa. Slrvcture, Governance, *nd Management 'riiL BifA is a Loii)pai))' lii))iled by guthranl¥c and nol liaviiig a ilimre Lapilal. iii¢orporaled iii r.iiglJiid aiid WalL% linder R¥gislrati()n Nu 03341342. TIIL Inslilulc 1> also a charily regislLrcd in Eiiglond aiid Wal¢& RegislrJiion No 1061622. I'1)e cliaril}' opcratcs in complillnce iviih ils Arti¢l¢s of Associlllion. iyhicli were last ainended on 14 Deceillber 2022, and IliL coiiiiLil lakes Ineasures 10 Li)su￿. proper i)ver.%iglit and risk i))anag¢inenl procLdurLS arL' in plaee. l-lie BIF.A's I'ele￿¢￿i ¢enlrL. Iviil? ils librai), and arLliive. IN localLd in Nairohi. Jiid ii)andged and staffed there by BILA Keny& ivl)ich is ¢onslilukd &5 8 Keiiytsn Non-Gov¥min¢nlal OrgJnisaiion IN(iO). Menibers of Coui)ell ftnd thelr liileresls Tl)e meinl)ers c)f Ihe Gov¥niing Council are listed beloiy. Pi'ofLssoi' JLis1ii) Willis IPr¢iidenl) R'l. I li)n Mark J()Iiailion Moi'ilo¢k Siininoiids (Vice President for Ixlernal R¢lalioiis and Development) l)r Sliaruili Sriiiiv41.sllii IVILL Pr¢sidLnl for Researclil Mi. Viiii)d Mdiidavia IHon I'reasurer and Compan), Secretary) PIDlebSOI' Eiiii))A I liinter (I l()n Seci¢laryl Proli%sor tiabriLlle Lyi)Lli {VicL Prcsid¢nt for Research) ProlLbsor Aiiibreena Manji Prolessor Wale Adebaiiwi Dr Cei'l Abl)l¥y Dr cedriu13w.iies Tli¢ Inci))hLI'% ofcoiincil do nol have uny interests irfiich are r¢qiiired io be disclosed under the C.oinpanies Act 2006. No ¢oi))iiiei'cial InJl¢rial ¢onlrllcls siibsistLd dLiriiig lh¢ period iii M,hich an). Ineniber ol'council liad inier¢bl. Under Ille l¢rins of the Articles o1"Associalion. Ili¢ Council shall consist ofHonoi'ary Officers lilie PresidcnL arid oiheis ivlii) Inay be appointed #5 Council delenninesl and oili¢i' IrLisl¢cs up to Inaxiiiiuni ofiivelve pcrsons elected by il)L Iiislilute's i)ILinbers. All hold the role of'Director' under Loiiipanitys l-louse and Cllarily Cominission defiiiitions bill Jre also referi'ed li) as Trusl¢LS and 'Thc Governing Coui)cil' in the ArticlLs ofAssociation. Wilh ihe execption of Ilie Presidei)l. all Irustees serve for a period of Iliree years. and may be reelected once for further three years. lThe Pi'esidenl serves for a period of five year& and may nol be re-elected at the end ol.that lemi. Menibcrs ot Council are selected as being knoii'ledgeable in somc field of sludy, or lioldii)g soine cxperli%e, relevanl lo tlic Inslilule's ivorL. On joiiiing the Couii¢il. neiv niembers receive an infomiatioi? pack ii'liich includes tlle InslilLile's Articles of Association and ar¢ ¢ir¢ulated ivitli rclevanl informalion produced l)y the Charilics, Commi&%ion reg&rding tlie responsibilities ot ¥lharity Trustees. Tlie CoLineil has tiiial 8Uthorily over all decisions in the Institute. the financial aspe￿ of ivhich are exercised through tlie api)roval and monitoi'ing of Ilie annual budget. On occasion, oiving to the c5'cIL of MCctin￿ aclioii outside thL budg¢l Inay iieed lo be takei) in advance of formal appmval. Where circunistaiices require rapid aclion. the Offieers niay approve sucl) action. diis Inust bc retK>rted to Council at the first opportunity. Page 4 THE BRITISH INSTITUTE IN EASTERN AFRICA (A Conipany Liniited by Guaraiitee not having a Share Capital) REPORT OF THE GOVERNING COUNCIL FOR THE I'EAR ENDED 31 MARCH 2024 Tlie Dii'ector and Kenyaii Director coniprise the key manageiiient teaiii who manage the Institute on behalf of tlie Trustees. Tlie Director is a UK-b&sed niid-career academic directly employed by tlie Insiilute on a 0.8 FTE. Tlie Keiiyai) Director is a Keiiyai) aeadeniic reci'uiled as a direci ei)Iployee of BIEA Kenya. His reiiiuiieratioi) level was sel tlirough our review of the n)ai'ket reinuiiei'atioii rates for comparable acadeniic I'oles iii Nairobi ai the tiiile of liis recruitnieiil. Tlle Director, iii Collaboratioii ivith either the Treasurer or one of the Vice Pre5ideiits has autliority to make purchases or eiitei. into coiitracts outside the budget to a valiie not exceeding thvo tliousaiid pounds aild to employ len1p0r￿.Y ai)d ancillaiy staff. Larger payiiieiits outside the budget aild pernianent eniployiiient of staff niust receive prior approval froin Council. Tlie Coiiiicil has inli'(Kluced a fomial risk managenient process to assess busiiiess risks and iniplenleiil risk nianagenient strategies. Tliis iiivolves identifying the types of risk the Institute faces, prioritising Iliein in lerins of poleiitial impact aiid likeliliood ofoccuri'eilce. aiid ideiilifyiiig nieans of miligating the risks. As part of Iliis process tlie Couiicil reviews Ille adeqiiacy of the Institute's internal coi)trols. The principal risks ideiitified fron) this process, togeilier willi their planned iiiiiigyalioi)s are., ExcliAtige rate fluctiiatlons betiveen the Kenyan Sliilling and Ihe Pound Sterling All expenditure is monitored on a Inontlily basis. In the event of Significant adverse excliange rate Inoveiiients, Keiiyan biidgets iyill be adjusted and variable costs Cut so that they are accommodaled wiiliin ihe iiet stei'ling fuiiding available to us. Terroi'isn) eveiits, ci'liiie aiid other physical se¢urily Ilireats in Naii'obl We have alirady put in place a high level of security measures including guards, fencing and targeted staff Iraiiliiig. We keep tl)e sitiialioii uiidei. coiislai)t review ai)d have close coi))niunications with both ihe Kei)yaii avihorities aiid Ilie Britisl) High Coiiii?iissioii concerniiig oiigoiiig political developiiieiits. wid are ready lo take furtlier eiiiergency iiieasuies as requii'ed. The Couiicil is pleased to report that tlie Iiistitute's intemal financial conirols coiiform witli 8uidelines issued by the Charity Coniiiiission. Acliievei)ientS Aiid Pei'foi'niaiiee Tlie Couiicil lias idei)tified four aiiiis ii) the pursuit of its cliaritable objectives. These are (l) dii'ect researcl) and tlie facilitation of research; (2) tlie building of il)e researcli comniunity. {3) Ihe development and facilitation of reseairh collaboratioiis. aiid (4) disseiiiinalion of tlie results of research and public engagenienL Working in collaboration ivlth colleagues froni eastern Africa and with scholars froin around the world, tl)e BIEA supported and cai'ried out innovative I'esearch across Ihe ivider region and disseminated Ihe results of researcli into a wide range of topics. Particularly noleworihy partnersliips in 2023-24 Iiave been that with the project led by Caiiibridge Uiiiversity. 'Mappiiig Afi'ica's Eiidangered Archaeological Sites aiid Moiiunients. and tlie 'Refugee-Led Research Hub. Ivith tlie Uiiiveisity of Oxford's Re￿ge¢ Studies Centre. The BIEA supported early-career re5earcliers based in tlie UK, Fraiice, Kenya and Tanzaiiian tl)rough seven awards under the Iheinatic grants programnie totalliiig £7.900' and supported two early- cai'eer researcliers based in tlie UK and Germany witli disseininalion gt711ts. Tlie BIEA assisted visiting iesearclieis by providing advice on research projects and by providing appropriate equipment. A busy programine of dissemination events look place at the Nairobi base tliis yvar- in the UK. BIEA'S 2023 annual lecliire was given by Professor Ayoiia Datla, of Univeisity College Londoti, on Ihe topic of 'Tiniiiig the state. relating lo her ongoing research project, Regioiial Futures, iii ivliicl) Ihe BIEA is a partnei.. In November 2023, the BIEA hosted in Nairobi a major iiitemational coiifereiice, 'Tlie World of li'oii,, Ivhich broiight together re5earcliers working on the archaeology, liistory and science of metal-working. Page 5 THE BRITISH INSTITUTE IN EASTERN AFRICA (A Company Liniited by Guai'antee not having a Share C2pitg1) REPORT OF THE GOVERNIIYG COUNCIL FOR THE YEAR ENDED 31 MARCH 2024 Tlie Council is satisfied witli the charity's perforn)ance in acliieving its goals and extends its gratittide to all paitnei's, tunderb, aiid voluiileei's. Financial Review Total iiicome foi. the year was £863,246, with expenditlllts ai)iounling to £764,180. A delailed bi'eakdown of fiiiaiicial activities cai) b¢ fouiid in tlie allaclied accounls.Council keeps uiider review the level of genei'al reserves wliicli tlie Institiile iieeds to continue to operate wiihiii its enviroiinient. At 31 Marcli 2024 tolal rcs¢i'ves aniounled to £821,119 inclLidii)g £77,643 I-esli'icted funds. Total funds also iiiclude £726.304 which is a desigjiated fund foi. Ilie geiiei'al use of Ilie cliarily, Tlie iiiajoi'ity of tli¢ Bl EA'S rescives arc currcnlly invested in the broadly diversified Sarasiii & Partners Alpha Coiiii)ioii Iiiveslineiit Fund for Endowments. Tlie Couiicil has reviewed the charity's funding posilion wid concluded that it reinains fiiiaiicially sustainable for tlie foi'eseeable fiilui'e. allowing it to meet its coiiimitinents and continue planned a¢livities. Plans foi. the Future The BIEA aiiiis to coiitiiiue foi'gii)g new pi'odiiclive links. iietwoi'ks and paitnersl)ips. Tlie BIEA'S location at oiie of tlie coi)tiiiei)t's key I'eLYiOI)al hubs, and with its widely recogiiised aiid respecl¢d Iiistoiy al tlie li¢art of seliolarsliip oil AfriLa, means it is iiiiiquely placed lo promole tlie coiitinued developiiieiit of UK I'eseai'ch in and on Africa for fiitui'e decades. Page 6 THE BRITISH INSTITUTE IN EASTERN AFRICA (A Conipany Limited by Guarantee not having a Share Capital) REPORT OF THE GOVERNING COUNCIL FOR THE YEAR ENDED 31 MARCH 2024 Statemellt of Governance Couneil's Responsibilities Tlie Council Ineels on a r¢gulai' basis to manag¢ ilie affairs of tlle charity. Tlie nieiiibei's of Council (who are also directors of The Brilisli Institute in Easterj) Africa for the pui-poses of conipany law) are respotisible for preparing the Aniiual Report and the finwicial stalemeiits in accordaiice will) applicable law and Uiiited KiIigdoin Accounling Standards (Uiiited KAI)gdom Generally Accepted Accouiiting Practice). Coinpany laiv requii'es the meiiibers of Council to prepaie fiiiaiicial slaleineiits for each financial year ivliich give a ti'ue and fail. vieiv of Ilie slate of affaii's of tlie cliai'ilable company aiid of Ihe inconiiiig I'esoui'ces aiid application of I'esoLlI'ces, includiI)g tlie incoiiie and expenditui'e. ot the charilc1ble coinpai)y for tliai pei'iod. Iii pi'epai'iiig Iliese fiiiancial stateii)ents, tlie Ii'ustees al'e required to: • Select suitable accoiinting policies and then applied tlieni consislently; Obsei've tlie iiieihods aiid principles in ihe Charities SORP; Make.judgenients and accouiiting esliiiiates ihat are reasonable and prudent; Slate wliethei. applicable UK Accountii)g Stand<1rds have been followed, subject to aiiy iiiaterial departures disclosed and explained iii the financial stateiiienls; and Pi'epai'ed the financial stalenienls on the going concern basis unless it is inappi'opriate to pitsunie that tlie cliai'itable conipaiiy will coiilijiue in operation. The iiieiiibers of Council are responsible for keeping adequate a¢coui)ting records that disclose witli I'easonable accui'acy at aiiy time the financial position of the charitable compai)y aiid enable tliem to eiisuiE ihat ilie financial slateiiients coiiiply ivith the Coiiipaiiies Act ?006. Tliey ale also responsible foi. safeguai'diiig tl)e assels of tlie cliai'ilable company and hence for taking reasonable steps for tlie pi'evei)tioii aiid deteclion ot. fraud and otlier ii'i'egularities. Advaiitage has beei) laken of the exemptioiis available to small companies in tlie prepai?tion of tliis report. Vinod Mandavia Hoiioi'ary Treasurer Justiii Willis Presideiit Dated.. 29 November 2024 Page 7 INDCI PENDENT EXAMINER'S REPORT TO THE MEMBERS OF THE BRITISH INSTITUTF. IN F.ASTIRN AfRICA {A Coini)aiiy Liiiiitcd by Guai'Aiitee iiot liavijig a Sliare Capital) FOR THE I'EAR ENDED 31 MARCH 2023 I'epot'l to tlie triislees on niy exaniiiialioii of the finaiictal stateinenls of The Bi'itisli Inslilule in Easlerii Afi'ica (a coi)IpaiiJ, liiliited bs, gLiaraiilee noi liaviiig a sliait capital) foi. tlic Jiear cilded 31 Mai'cli ?0?4. Responslbllltles and basis of report As Il)c Ii'LlStees ot. Ilie cliarity (and a150 ils directors loi. 11)e purposes of coi)Ipaiiy laiv) you al-e i-esponsible foi- (lie pi'epai'alion of Ilie fiiiaiicial slaleiiiciils iii accoi-daiice wilh the I'equii'eiiieiils of Ihe Coiiipaiiies Act 2006 (11)e 2006 Act). Havii)g satisfied iiiyself Iliat Ilie fiiiancial slalemeiits of the cllarity are iiol reqiiiied to be Audiied Liiider Pail 16 of tlie 2006 Act aiid air eligible for independent exaii)iiiatioii. I report in respecl of my exaniiiiatioii of tlie cl)ai'ity's rii)aiicial slaleiiieiils cai'i'ied oiit undei. sectioii 145 ()f11)e Cliarities Aci 2011 (Il)e 2011 Act). Iii cai'i'yii)g out Iny exai)lillc11ioii I liave folloived all tlie applicable Diieclioijs given by tlie Cllai'ity Coiiiimissioii Liiidei. seciioil 145(5)(b) ot'llie 201 l Act. Independent examlnees statement I have coiiii)leled iiiy exaiiiiiiatioii. I coiifirm thal no malters have conle lo Jiiy atlei)tioi) iii coiinectioii with Ilie cxaiiiii)alioii bi iviiigy iiie caiise lo l)elievc tliat iii aiiji iiialei'ial respect: acc()unling iecords were Iiot k-ept iii respecl of Ihe charity as required by seclioii 386 of Ilie 2006 Act; oi. Ilie fiii'eai'. Page 18 THE BRITISH INSTITUTE tN EASTERN AFRICA (A Company Limited by Guarantee not having a Share Capital) NOTESTO THE ACCOUNTS YEAR ENDED 31 MARCH 2024 STAFF COSTS 2024 2023 Salaries and allowances National insiirance Pension conlribiition Pi'ovid¢iil t.und foi. local Kenyan staff 364,469 675 377,204 12.511 21.443 412,469 10,797 375941 NLiinber of staff - Group 24 20 Number of staff - UK No employees earned a salary over £60,000 per annum in ihis or the prior year. The Director and Kenyan Director manage the institution on behalf of the couiicil and I'epi'esent key nianagement. Tlie total remuneration iiicluding all salaries, pension contribulions, allowances and othei. costs was £119,193 (2023: £108,539). GOVERNING COUNCIL AND RELATED PARTY TRANSACTIONS The n)enibe13 of tlie Governiiig Council received no iemiinei'aiioii in iespect of ilieir duties. Reimbui'sed expenses totalliiig £2,853 during Ihe year (2023: £3,505) in relation to travel aiid accoiiiiiiodation. Donations for a total of £Nil (2023: £Nil) were reeeived froni menibers ofthe council. The Institiite's research centre and library is located in Naii'obi. managed and staffed tlieie by our subsidiary orgaiiisc1tion BIEA Kenya which is constiliited as a Kenyan Non-Governnieiital Oi'gaiiisation (NGO). DLiring the yeai. the UK transferred 48 1)iillion Kenyan Sliillings (2023: 86 niillion Kenyan Sliillings) to BIEA Kenya to fuiid operations. There were Aio other related party transaction in the period (2023: None). AUDITORS AND ACCOUNTAIYTS, REMUNERATION The iiidependent examiner charged £1 0,-571 (Aiidiloi's 2023.-£J5,000) in respect of tlie audit of whicli £4,788 (2023: £5,937) related to tlie audit of the braiicli in Naii-obi. GROUP FINANCIAL STATEMENTS The finaiicial statements consolidate tlie results of the Institute and its subsidiai'y BIEA Kenya. A sepai'ate Stateiiient of Financial Activities and Staten)ent of Cash Flows is ftiot pi'esented for tlie UK cliai'itable coiiipany because tlie cliarity lias taken advantage of the exemption in S408 of tlie Companies Acl 2006. The cliaritable cotnpany's net nioven)ent in funds for die year amouiited to a £289,382 (2023- £137,157). Page 19 THE BRITISH INSTITUTE IN EAsfERN AFRICA (A Company Liniited by Guarantee not having a Share Capital) NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2024 9 TANGIBLE FIXED ASSETS Leaseliold Computer Equii)ment, LAnd and Furnitui'e fjllings Buildings and equipnient Motoi. veliicles Tot81 Group C05t Balalice brought foi'ward Excliange diffei'ence Disposal Additions At end of year 459.523 173,611 (37,535) 633,134 (37,515) 8,123 603,722 459 523 144.199 Accuiiiulated depreclAtlon Balaiice broiighi forward Disposal Excl)ange difference Cl)arge foi. Ilie year At end of pei'iod 152,574 148,570 301,144 (33,878) (33,878) 21,332 288 598 13.953 166,527 122,071 Net book value at end of year 2024 292.997 22,128 315 125 Ntt booli value at end of year 2023 306,949 25,041 331990 Coiiipany Cost Balaiice brought forward Disposal Additions At end ofyear 459,523 7.903 467,425 459,523 7.903 467 425 Accuniulaled depreelatlon Balance bi'oiiglit forward Disposal Cliai'ge foi, the year At eiid of period 152,574 5,590 158,164 578 14,531 172,695 166 5?7 ]Yet book value gt eiid of year 2024 292,997 ,735 294,730 Net book value gt end of year 2023 i06.949 2,313 309,263 Duriiig the year ended 31 March 2000 the Haycock Meniorial Fund adn)inistered by the Iiistitute acquired a 46-year leaseliold interest (expiring on i l July ?046) in tlie property occupied by tlie Institute. Page 20 THE BRITISH INSTITUTE IN EASTERN AFRICA (A Conipany Liniited by Guarantee not having a Share Capital) NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2024 9 TANGIBLE FIXED ASSETS Diii'ing Marcli 201 O tlie property in Nairobi Ivas valued by Kniglii Frank using ilie Investiiieiit nietliod of V