**REGISTERED CHARITY NUMBER: 1061602**
Trustees' Report and Unaudited Financial Statements for the Year Ended 31 January 2024 for Prestatyn & Meliden Community Action Group
Prestatyn & Meliden Community Action Group
Contents of the Financial Statements for the Year Ended 31 January 2024
||Page|
|---|---|
|Trustees' Report|1 to 4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 10|
|Detailed Statement of Financial Activities|11|
Prestatyn & Meliden Community Action Group
Trustees' Report for the Year Ended 31 January 2024
The trustees present their report with the financial statements of the charity for the year ended 31 January 2024. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1061602
## **Principal address**
The Pop In Centre 28-30 Meliden Road Prestatyn LL19 9RT
## **Trustees**
Mrs V Wells, Chair Miss J Pickman Mrs A Waller
## **Independent examiner**
Meacher-Jones 6 St John's Court Vicars Lane Chester Cheshire CH1 1QE
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Since the departure of the Charity’s Manager in January 2022 and the decision to merge the two charities P&MCAG and WRYPP in December 2022 the Charity has been focused on setting up a new CIO to help secure future youth provision in Prestatyn. The trustees have continued to seek legal guidance a local firm of solicitors (Swayne Johnson) to guide them through this process.
The charity is non-affiliated to any umbrella body and works independently to its own constitution, policies and procedures. Following the decision to merge to a new CIO all policies and procedures are currently being reviewed. The Trustees have been collectively responsible for the day-to-day decision-making with support of interim management team. The Charity no longer employs staff directly however the Chair of Trustees has continued to undertake voluntary work serving the local community.
The ongoing financial transactions are carried out via an online banking facility which can be accessed by the both the Treasurer and WRYPP manager who have the authority to undertake financial transactions up to a limit of £2000 before consulting designated trustees. This makes the day-to-day running of the Charity more efficient and accessible.
Page 1
Prestatyn & Meliden Community Action Group
Trustees' Report for the Year Ended 31 January 2024
## **FINANCIAL REVIEW**
## **RESERVES POLICY**
It is our policy to try and maintain a balance of unrestricted funds of £30,000 (which should provide up to 6 months basic running costs) It is held to smooth out cash flow, meet emergencies and provide a buffer fund whilst grant applications are agreed and processed.
Page 2
Prestatyn & Meliden Community Action Group
## Trustees' Report
for the Year Ended 31 January 2024
Following the (previously reported) trustees' meeting on 6th December 2022, where it was resolved to merge Prestatyn & Meliden Community Action Group with West Rhyl Young People’s Project, the primary focus of the past twelve months has been on winding down the charity’s existing activities. This has involved fulfilling commitments to funders and preparing for both the dissolution of the charity and the merger process.
To facilitate this, the interim management team worked on developing the new Charitable Incorporated Organisation (CIO), drafting policies and governance structures, and collaborating with the charity’s solicitors to submit an application to the Charity Commission for the registration of the new CIO, named the Youth Engagement and Wellbeing Collective (YEW Collective). This submission was completed on 30th November 2023, and at the year-end, the trustees were still awaiting a response from the Charity Commission regarding the status of the registration.
A key step in completing the merger was the trustees' decision to sell the charity’s building and transfer its assets to the new CIO. As of the year-end, the property was still being marketed for sale, with the transaction completing on 19th July 2024.
Despite these changes, Prestatyn & Meliden Community Action Group continued to support the local community throughout the reporting period. The main activities included the ongoing delivery of the successful Wicked Wales programmes and festivals, as well as weekly Saturday food share and school uniform redistribution sessions, which were staffed on a voluntary basis by the Chair of Trustees.
During this period, the charity’s primary income was generated through grants awarded for the continued delivery of the Wicked Wales programmes. These were smaller grants from a variety of funders.
In May 2023, the staff and volunteers of Wicked Wales, a semi-autonomous project within the charity, decided that they would be better positioned to achieve their goals by formally separating from Prestatyn & Meliden Community Action Group. They established Wicked Wales Film C.I.C., which was incorporated on 24th July 2023.
With the amicable departure of the Wicked Wales team, the charity’s public-facing work came to an end, with the exception of the ongoing school uniform and food share activities, which continued beyond the year-end. From this point onward, the trustees and interim management team focused on winding down the charity and completing the sale of the property and finalising the development of the new CIO.
## **INCOME**
||RENT|CAFÉ|POOL|GRANT|LOTTERY|MISC|INTEREST|TOTAL|
|---|---|---|---|---|---|---|---|---|
|2022/23|0|3,303|0|162,305|0|1,620|43,|167,271|
|2023/24|0|4,285|0|23,543|0|989|441|29,258|
## **OUTGOINGS**
||TRAVEL|UTILITIES|REPAIRS|SALARIES|FEES|EQUIP|STATNY|STOCK|FESTIVAL
ETC.,|MISC
&
INS|
|---|---|---|---|---|---|---|---|---|---|---|
|2022/23|16,806|7,024|0,|7,910|1,700|1,297|8,146|1,251|94,522|1,623|
|2023/24|7,013|4,124|0|0|1,700|1,530|4,282|3,893|67,892|1,734|
Page 3
## Prestatyn & Meliden Community Action Group
Trustees' Report for the Year Ended 31 January 2024
## **Looking Forward**
The merger into the new CIO is progressing well, although the slow pace of the property sale has delayed its completion. Nevertheless, the trustees remain confident that the merger will strengthen the charity’s capacity (in its new form) and enhance its ability to support its community effectively.
..................................... Miss J Pickman, Treasurer, Trustee
Page 4
Independent Examiner's Report to the Trustees of Prestatyn & Meliden Community Action Group
I report on the accounts for the year ended 31 January 2024 set out on pages six to ten.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that, in any material respect, the requirements
-
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Meacher-Jones 6 St John's Court Vicars Lane Chester Cheshire CH1 1QE
Date: .............................................
Page 5
## Prestatyn & Meliden Community Action Group
## Statement of Financial Activities
for the Year Ended 31 January 2024
|
Notes
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
2
Activities for generating funds
3
Investment income
4
**Other incoming resources**
**Total incoming resources**
**NET INCOMING/(OUTGOING)**
**RESOURCES BEFORE TRANSFERS**
**Gross transfers between funds**
11
**Net incoming/(outgoing) resources**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**RESOURCES EXPENDED**
**Charitable activities**
Youth Internet Cafe
**Governance costs**
**Total resources expended**|Unrestricted
fund
£
1,737
-
441
4,285
6,463
(14,983)
(49,233)
(64,216)
134,575
70,359
20,885
561
21,446|Unrestricted
fund
£
1,737
-
441
4,285
6,463
(14,983)
(49,233)
(64,216)
134,575
70,359
20,885
561
21,446|Restricted
fund
£
22,795
-
-
22,795
(49,233)
49,233
0
55,440
55,440
72,028
-
72,028|31.1.24
Total funds
£
24,532
-
441
4,285
29,258
(64,216)
-
(64,216)
190,015
125,799
92,913
561
93,474|31.1.23
Total funds
£
162,305
-
43
4,923
167,271
28,658
-
28,658
161,357
190,015
138,079
534
138,613|
|---|---|---|---|---|---|
|||||||
|||||||
Page 6
## Prestatyn &Meliden Community Action Group
|Balance Sheet
At 31 January 2024
Notes
**FIXED ASSETS**
Tangible assets
7
**CURRENT ASSETS**
Debtors
8
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
9
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
11
Unrestricted funds:
Unrestricted income funds
Restricted funds:
Restricted income funds
**TOTAL FUNDS**|31.1.24
£
86,008
0
40,301
40,301
(510)
39,791
125,799
125,799
70,359
55,440
125,799|31.1.23
£
81,996
2,956
105,573
108,529
(510)
108,018
190,015
190,015
134,575
55,440
190,015|
|---|---|---|
The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:
............................................. Mrs V Wells, Chair -Trustee
Page 7
Prestatyn & Meliden Community Action Group
Notes to the Financial Statements
for the Year Ended 31 January 2024
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
|Plant and machinery|- 15% on reducing balance|
|---|---|
|Motor vehicles|- 25% on cost|
|Computer equipment|- 33% on cost|
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. VOLUNTARY INCOME**
|Gifts
Appeals and donations
Grants - other agencies|31.1.24
£
-
4,285
24,532
28,817|31.1.23
£
-
4,923
162,305|
|---|---|---|
|||167,228|
## **3. ACTIVITIES FOR GENERATING FUNDS**
||31.1.24|31.1.23|
|---|---|---|
||£|£|
|Rental income|-|-|
|**INVESTMENT INCOME**|||
||31.1.243|31.1.23|
||£|£|
|Interest on cash deposits|441|43|
## **4. INVESTMENT INCOME**
Page 8
Prestatyn & Meliden Community Action Group
Notes to the Financial Statements - continued
for the Year Ended 31 January 2024
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 January 2024 nor for the year ended 31 January 2023.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 January 2024 nor for the year ended 31 January 2023
## **6. STAFF COSTS**
|Wages and salaries
The average monthly number of employees during the year was as follows:
Management
General staff|31.1.24
£
0
31.1.24
0
0
0|31.1.23
£
7,910|31.1.23
£
7,910|
|---|---|---|---|
|||31.1.23
1
1
2||
||||2|
No employees received emoluments in excess of £60,000.
## **7.**
## **TANGIBLE FIXED ASSETS**
|**COST**
At 1 February 2023
Additions
Disposals
At 31 January 2024
**DEPRECIATION**
At 1 February 2023
Charge for year
Disposals
At 31 January 2024
**NET BOOK VALUE**
At 31 January 2024
At 31 January 2023|Freehold
property
Plant and
machinery
Computer
equipment
Total
£
£
£
75,000
14,931
9,286
99,217
-
-
5,954
-
-
-
5,954
75,000
20,885
9,286
105,171
-
7,935
9,286
17,221
-
-
1,943
-
-
-
1,943
-
-
9,878
9,286
19,164
75,000
11,005
0
86,007
75,000
6,996
0
81,996|Freehold
property
Plant and
machinery
Computer
equipment
Total
£
£
£
75,000
14,931
9,286
99,217
-
-
5,954
-
-
-
5,954
75,000
20,885
9,286
105,171
-
7,935
9,286
17,221
-
-
1,943
-
-
-
1,943
-
-
9,878
9,286
19,164
75,000
11,005
0
86,007
75,000
6,996
0
81,996|Freehold
property
Plant and
machinery
Computer
equipment
Total
£
£
£
75,000
14,931
9,286
99,217
-
-
5,954
-
-
-
5,954
75,000
20,885
9,286
105,171
-
7,935
9,286
17,221
-
-
1,943
-
-
-
1,943
-
-
9,878
9,286
19,164
75,000
11,005
0
86,007
75,000
6,996
0
81,996|
|---|---|---|---|
|||105,171||
||||17,221
1,943
-|
||||19,164|
||||86,007
81,996|
## **8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|31.1.24
£
-|31.1.23
£
2,956|
|---|---|
Other debtors
Page 9
Prestatyn & Meliden Community Action Group
Notes to the Financial Statements - continued for the Year Ended 31 January 2024
## **9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
||||||31.1.24|31.1.23|
|---|---|---|---|---|---|---|
||||||£|£|
||Other creditors||||510|510|
||||||510|510|
|**10.**|**ANALYSIS OF NET ASSETS BETWEEN FUNDS**||||||
||||||31.1.24|31.1.23|
|||Unrestricted||Restricted|Total funds|Total funds|
||||fund|fund|||
||||£|£|£|£|
||Fixed assets||81,996|-|81,996|81,996|
||Current assets||54,089|54,440|108,529|108,529|
||Current liabilities||(510)|-|(510)|(510)|
|||135,575||54,440|190,015|190,015|
|**11.**|**MOVEMENT IN FUNDS**||||||
|||||Net movement|Transfers||
|||At|1.2.23|in funds|between funds|At 31.1.24|
||||£|£|£|£|
||**Unrestricted funds**||||||
||Unrestricted income funds|134,575||||134,575|
||**Restricted funds**||||||
||Restricted income funds||55,440|||55,440|
||**TOTAL FUNDS**|161,357|||-|190,015|
||Net movement in funds, included in the above are as follows:||||||
|||||Incoming|Resources|Movement in|
|||||resources|expended|funds|
|||||£|£|£|
||**Unrestricted funds**||||||
||Unrestricted income funds|||6,463|(21,446)|(14,983)|
||**Restricted funds**||||||
||Restricted income funds|||22,795|(72,028)|(49,233)|
||**TOTAL FUNDS**|||29,258|(93,474)|64,216|
Page 10
## Prestatyn & Meliden Community Action Group
Detailed Statement of Financial Activities for the Year Ended 31 January 2024
|**INCOMING RESOURCES**
**Voluntary income**
Gifts
Appeals and donations
Grants - other agencies
**Activities for generating funds**
Rental income
**Investment income**
Interest on cash deposits
**Other incoming resources**
Covid 19 grant income
Cafe income
Employment allowance
**Total incoming resources**
**RESOURCES EXPENDED**
**Charitable activities**
Wages
Rates, water and utilities
Insurance
Postage and stationery
Sundries (including Wicked Wales)
Legal fees
Travel Expenses
Repairs and maintenance
Cost of goods sold
Depreciation of tangible fixed assets
Profit/Loss on disposal of motor vehicle
**Governance costs**
Accountancy
Legal and professional costs
**Total resources expended**
**Net (expenditure)/income**|31.1.24
£
-
989
23,542
24,531
-
441
-
4,285
-
4,285
29,257
0
4,124
1,734
4,283
67,894
500
7,013
1,530
3,892
1,943
0
92,913
561
-
561
93,474
64,217|31.1.23
£
-
1,390
162,305
163,695
-
43
-
3.303
230
3,533
167,271
7,910
7,024
1,623
8,146
96,985
0
16,806
0
1,251
1,234
(2,900)
138,079
534
-
534
138,613
28,658|
|---|---|---|
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