REGISTERED COMPANY NUMBER: 03258327 (England and Wales) REGISTERED CHARITY NUMBER: 1061569 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR PORTSMOUTH MEDIATION SERVICE
PORTSMOUTH MEDIATION SERVICE CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Report of the Trustees Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 8 to 15
PORTSMOUTH MEDIATION SERVICE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims Vision PMS aims to operate as a 'Centre of Excellence and Influence, in seeing Portsmouth established as a Restorative City. Mission Through a journey of assessment. mediation and restorative practice, we will partner with other envisioned people and organisations to help seek the peace and prosperity of a 'Reslorative Portsmouth.. Public benefit The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charitys aims and objectives and in planning future activities. The trustees refer to public benefit throughout this report. Page 1
PORTSMOUTH MEDIATION SERVICE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 ACHIEVEMENT AND PERFORMANCE Charitable activities Achievement and performance As Interim Chair of Portsmouth Mediation Service. it is my privilege to share an overview from the trustees of our activities over the past year, which can be explored further in the 2023-24 AGM report, detailing our efforts focused on deepening our impact across communities and expanding our outreach to meet the needs of diverse groups Schools & Families This year, we enhanced our collaboration with Portsmouth Family Hubs, significantly increasing the breadth of services available to local families. This vital initiative provides holistic support and fosters a stronger community bond. In schools, we have actively combatted antisocial behaviour by equipping students with conflict resolution skills through targeted workshops. These efforts aim to nurture a generation that values and practices peaceful dispute resolution. Safer Streets & Neighbourhoods Our collaboration with local law enforcement and City Council in addressing ASB and crime highlights our commitment to creating a safer and more inclusive community. This partnership is essential in our ongoing efforts against discrimination and violence. ensuring that Justi and respect prevail within our neighbourhoods Promoting the Restorative Vision We were invited to be part of the national Restorative Leaders, Summit organised by the Restorative Justice Council, where we had the opportunity to share and enhance our restorative practices. Additionally. our presentations and lectures at the University of Portsmouth helped to highlight the principles of restorative justice, educating future leaders on the Importan of this approach in conflict resolution. A New Film 4 Old Portsmouth A significant milestone this year was the premiere of the Hol Walls film produced by a local student, which illustrated the challenges faced by the community in Old Portsmouth during the summer months and the positive role that restorative can help play in resolving such conflicts. This film has been a powerful tool in raising awareness and demonstrating the positive outcomes of our collaborative mediation efforts. Summary The trustees would like to acknowledge and thank the dedication and hard work of the staff team, volunteers, project partnerships, and supporters of Portsmouth Mediation Service. Our collective efforts continue to make a tangible difference in the lives of many. As we l(M)k to the future. l am confident that our continued commitment to restorative practices will further enrich our communities and neighbourhoods. Thank you for your continued support and belief that togeiher. we are building a foundation for increased peace and championing Portsmouth as a Restorative City. Should you be inspired to become part of our team as a volunteer or a trustee, we would be delighted to provide further information. Paul Hutchings Interim Chair of the Board of Trustees On behalf of the Board of Trustees FINANCIAL REVIEW Financial position The surplus for the year is £22,468 compared to a surplus of £13.804 in 2023. Current assets held are £106,280 compared to £90,801 in 2023. Reserves policy It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six months. expenditure. The trustees consider that reseeS at this level will ensure that. in the event of a significant drop in funding, they will be able to continue the charitls current activities while consideration is given to ways in which additional funds may be raised, or expenditure reduced. Page 2
PORTSMOUTH MEDIATION SERVICE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its goveming document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Organisational structure The charity is a company limited by guarantee. Trustees are recruited from interested individuals. volunteer mediators and representatives of the community. None of the trustees has any beneficial interest in the company. All the trustees are members of the company and guarantee to contribute a sum not exceeding £10 for payment of the companls debts and liabilities in the event of winding up. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. The charity is managed by the trustees who may exercise all the powers of the charity. For the past year. the day-to-day operation of the charity has been carried out by the Service Manager who reports to the trustees. All policy and slrategy are decided by the trustees sitting as a group on a regular basis. The Portsmouth Mediation Service (PMS) operates for the benefit of residents in Portsmouth and for the benefit of social housing residents in the wider Portsmouih area. A subsiantial proportion of the work of PMS is with Portsmouth City Council. The trustees have and continue to assess the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to major risks. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 03258327 (England and Wales) Registered Charity number 1061569 Registered office The HIVE Portsmouth Hub Aggie Weston House 22 Edinburgh Road Portsmouth Hampshire P01 1DH Trustees The Trustees. who are also the directors for the purpose of company law and who served during the year were: Fiona Armstrong Philip Winchester Alan Davis Paul Hutchings Wendy May Jacobs Page 3
PORTSMOUTH MEDIATION SERVICE REPORT OF THE TRUSTEES FOR THEYEAR ENDED 31 MARCH 2024 REFERENCE AND ADMINISTrATIVE DEfAILS Independent Examiner S Mackie FCA Morris Crod(er Chartered Accountarts Station House North Street Havant Hampshire P091QU Approved by order of ts Ix)¥d of trustees (n ........ ............................... . on rts behalf by. P Winchester - Trustee Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PORTSMOUTH MEDIATION SERVICE Independent examinerfs report to the trustees of Portsmouth Mediation Service {'the Company.) I report to the charity trustees on my examination of ihe accounis of the Company for the year ended 31 March 2024. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordan with the requirements of the Companies Act 2006 ('the 2006 Act.). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 {'the 2011 Act'}. In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. Independent examinerfs statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 the accounts do not accord with those records" or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination., or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concems and have come across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. S Mackie FCA Morris Crocker Chartered Accountants Station House North Street Havant Hampshire P09 1QU Date: 811012024 Page 5
PORTSMOUTH MEDIATION SERVICE STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024 2024 Total funds 2023 Total funds Unrestricted fund Restricted fund Notes INCOME AND ENDOWMENTS FROM Donations and legacies 61.304 61,304 54,167 Charitable activities Assessment & Mediation 168,671 168,671 127,431 Other trading activities 2,028 Total 229.975 229,975 183.626 EXPENDITURE ON Charitable activities Assessment & Mediation 207,507 207,507 169,822 NET INCOME Other recognised gainsl{losses) Actuarial gains on defined benefit schemes 22.468 22,468 13.804 10 Net movement in funds 22.468 22,468 13,814 RECONCILIATION OF FUNDS Total funds brought forward 74.484 74,484 60,670 TOTAL FUNDS CARRIED FORWARD 96,952 96,952 74,484 The notes form part of these financial statements Page 6
PORTSMOUTH MEDIATION SERVICE BALANCE SHEET 31 MARCH 2024 24 FIXED ASSETS Tangible assets 11 CURRENT ASSETS Dkntors Cash at bk 12 37,510 68.770 11,386 79,415 11%.280 ,801 CREDITORS Amounts fallng due wilhin LTh year 13 (9.} (17,843) NET CURRENT ASSErs .917 72,958 TOTAL ASSETS LESS CURRENT LIABILITIES 97.120 74,844 PROVISIONS FOR UABILMES 14 (168) (360) NET ASSETS .952 74,484 FUNDS UnfeStrted funds 16 74,484 TOTAL FUNDS 74,484 The charitable company is to exemptw)n from wdit urKler SedTh 477 tha Cpan$ Act 21x6 f the ar ended 31 Mwch 24. The members have ncrt rewired tr clynpany to obtain aLNJit of its finaKial statemerts for ended 31 March 2024 in accordan with Sedion 476 of the Companies Act 2CTh. The trustees ad(noledge their reSp£1b111tieS for (a) ensuring that the (knble comFQry keeps accountiro records that cunpty wilh Srts arKI 387 of the Companies Act arKI (b) preparing financial statements wlith gile a true arHJ fair view of the state of affars of charttable company as at the erNJ of each fnancial year and of its suuS or deftit for eath finla1 year n accordan with UIrementS of Sections 394 K1 395 and which (therwise ccynply with the requirements of the CompleS Act 2(K relatirwJ to financial statentS. so far as 4¥)lICab to the Charrtab C(1npy. These financial statemerts have wep*ed n acCOrts with ts FlsK whcth to charilae companies subject to the small (ThipleS rJiMe. The financial statemerrts were apFYoved by the B0d of Trustees for issue c . wwe signed on its behalf by. P Winchester - Tnjstee rM)t8s form part of these finla1 statements PaJe 7
PORTSMOUTH MEDIATION SERVICE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102. have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Praclice applicable to charities preparing Iheir accounls in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland. and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. The trustees consider that there are no material UnrtantIeS regarding the charitls ability to continue as a going concern. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of reSoUrs. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings Computer equipment 25 % on cost 25 % on cost Individual fixed assets costing £1,000 or more are capitalised at cost. Taxation The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Pension costs and other post-retirement benefits The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable companls pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Financial instruments The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts re1vable and payable investments in stocks and shares. The measurement basis used for these instruments is detailed below. Debtors and cash at bank Page 8 continued...
PORTSMOUTH MEDIATION SERVICE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES - continued Financial instruments Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash at bank and in hand included cash held on deposit or in a cuent account. Creditors and provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. DONATIONS AND LEGACIES 2024 2023 Donations Training fees 14.456 46.848 7.273 46,894 61,304 54,167 OTHER TRADING ACTIVITIES 2024 2023 Other income 2.028 INCOME FROM CHARITABLE ACTIVITIES 2024 2023 Activity Assessment & Mediation Grants 168,671 127,431 Grants received, included in the above. are as follows: 2024 2023 General PCC grant Restorative solutions 971 142,750 24,950 2,106 131.264 7,700 168,671 141,070 Page 9 continued...
PORTSMOUTH MEDIATION SERVICE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 CHARITABLE ACTIVITIES COSTS Support costs (see note 6) Direct Costs Totals Assessment & Mediation 205,532 1.975 207,507 SUPPORT COSTS Governance costs Finance Totals Assessment & Mediation 161 1,814 1,975 Support costs, included in the above, are as follows: Finance 2024 Assessment & Mediation 2023 Total activities Bank charges 161 218 Governance costs 2024 Assessment & Mediation 2023 Total activities Independent examiners fees Legal fees 1,779 35 1,887 541 1,814 2.428 NET INCOMEI(EXPENDITURE) Net incomel{expenditure) is stated after chargingl(crediting): 2024 2023 Depreciation - owned assets 1.683 1,682 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. Page 10 continued...
PORTSMOUTH MEDIATION SERVICE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 TRUSTEES. REMUNERATION AND BENEFITS - continued Trustees. expenses During the year no trustees (2023:nil) were reimbursed out of pocket expenses totalling £nil (2023-£nil}. STAFF COSTS 2024 2023 Wages and salaries Social security costs Other pension costs 91.567 4.955 3,150 76,535 4,988 3,142 99.672 84,665 The average monthly number of employees during the year was as follows: 2024 2023 Management and administration Direct support staff No employees received emoluments in eXsS of £60.000. The charity paid contributions to pension scheme for none (2023= nil) of those employees with emoluments in excess of £60,000. 10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund Restricted fund Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 54,167 54.167 Charitable activities Assessment & Mediation 127,431 127.431 Other trading activities 2,028 2,028 Total 183,626 183,626 EXPENDITURE ON Charitable activities Assessment & Mediation 169,822 169,822 NET INCOME Other recognised gainsl(losses) Actuarial gains on defined benefit schemes 13,804 13,804 10 Net movement in funds 13,814 13,814 RECONCILIATION OF FUNDS Total funds brought forward 60,670 60,670 Page11 continued...
PORTSMOUTH MEDIATION SERVICE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted fund fund Total funds TOTAL FUNDS CARRIED FORWARD 74,484 74,484 11. TANGIBLE FIXED ASSETS Fixtures and fittings Computer equipment Totals COST At 1 April 2023 and 31 March 2024 5,917 814 6,731 DEPRECIATION At 1 April 2023 Charge for year 4,438 1,479 407 204 4,845 1.683 At 31 March 2024 5.917 611 6,528 NET BOOK VALUE At 31 March 2024 203 203 At 31 March 2023 1.479 407 1,886 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors Prepayments and accrued income 26,428 11.082 1.288 10,098 37,510 11,386 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade creditors Other creditors Accruals and deferred income 53 7,444 1.866 2,147 13,901 1,795 9,363 17.843 2024 2023 Brought forward Amount released to incoming resources Amount deferred in year 1.498 (1.498) 170 1,498 Carried forward 170 1,498 Page 12 continued...
PORTSMOUTH MEDIATION SERVICE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 14. PROVISIONS FOR LIABILITIES 2024 2023 Provisions 168 360 A full actuarial valuation for the scheme was carried out at 30 September 2020. This valuation showed assets of £800.3m, liabilities of £831.9m and a deficit of £31.6m. To eliminate this funding shortfall, the Trustee has asked the participating employers to pay additional contributions to the scheme. Portsmouth Mediation Services share of this deficit is £168 as at 31 March 2024 as indicated below. To eliminate this funding shortfall, the Trustees and the participating employers have agreed that additional contributions will be paid. Where the scheme is in deficit and where the company has agreed to a deficit funding arrangement the company recognises a liability for this obligation. The amount recognised is the net present value of the deficit reduction contributions payable under the agreement that relates to the deficit. The present value is calculated using the discount rate detailed in these disclosures. The unwinding of the discount rate is recognised as a finance cost. Reconciliation of opening and closing provisions Period Ending 31 March 2024 Period Ending 31 March 2023 Provision at start of period Unwinding of the discount factor (interest expense) Deficit contribution paid Remeasurements - impact of any change in assumptions Remeasurements - amendments to the contribution schedule Provision at the end of period 360 14 (206) 564 12 (206) (10) 168 360 Income and expenditure impact Period Ending 31 March 2024 Period Ending 31 March 2023 Interest expense Remeasurements - impact of any change in assumptions Remeasurements - amendments to the contribution schedule 14 12 {10) Assumptions 31 March 2024per annum 5.31 % 31 March 2023per annum 5.52 % 31 March 2022per annum 2.35 % Rate of discount The discount rates shown above are the equivalent single discount rates which, when used to discount the future recovery plan contributions due. would give the same results as using a full AA corporate bond yield curve to discount the same recovery plan contributions. Page 13 continued...
PORTSMOUTH MEDIATION SERVICE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 15. ANALYSIS OF NET ASSETS BETWEEN FUNDS 2024 Total funds 2023 Total funds Unrestricted fund Restricted fund Fixed assets Current assets Current liabilities Provision for liabilities 203 106,280 (9,363) (168) 203 106,280 (9,363) (168) 1,886 90.801 (17,843) (360) 96,952 96,952 74.484 16. MOVEMENT IN FUNDS Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 74,484 22,468 96,952 TOTAL FUNDS 74,484 22,468 96,952 Net movement in funds, included in the above are as foll0v. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 229.975 (207.507) 22,468 TOTAL FUNDS 229,975 (207.507) 22,468 Comparatives for movement in funds Net movement in funds At 31.3.23 At 1.4.22 Unrestricted funds General fund 60,670 13,814 74,484 TOTAL FUNDS 60,670 13,814 74,484 Page 14 continued...
PORTSMOUTH MEDIATION SERVICE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 16. MOVEMENT IN FUNDS - continued Comparative net movement in funds, included in the above are as follows: Incoming resources Resources expended Gains and losses Movement in funds Unrestricted funds General fund 183,626 (169,822) 10 13,814 TOTAL FUNDS 183,626 (169,822) 10 13,814 17. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2024. 18. ULTIMATE CONTROLLING PARTY The charitable company is not under the control of another entity or any one individual. Page 15