Charity Number: 1061378 ******************************************* DORSET GUIDE ASSOCIATION ******************************************* UNAUDITED TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022 DORSEf GUIDE ASSOCIATION REFERENCE AND ADMINISTRATIVE DEfAILS OF THE CHARITY, ITS TRUSTEES AND ADVISORS FOR THE YEAR ENDED 30 SEPTEMBER 2022 TRUSTEES Miss Lisa Upward Mrs Christina Thornton Miss Caroline Moore Mrs Claire Hohne Mrs Teresa Fisher Mrs Amy Knight Mrs Sarah Fricker Mrs Kaye Jackson Mrs Frances Coldstream Mrs Sarah Fricker Mrs Christine Kemp Mrs Christina Harrison Mrs Zoe Brown Mrs Carolyn Harmer Mrs Clare Nathan CHARITYS PRINCIPAL ADDRESS Suite 1 Jellicoe House Admiralty Park Station Road Holton Heath BH16 6HX CHARITY REGISTERED NUMBER 1061378 ACCOUNTANTS BKB WIMBORNE LTD 33 West Borough Wimborne Dorset BH21 1LT DORSET GUIDE ASSOCIATION TRUSTEES. REPORT The Trustees present their annual report together with the financial statements of Dorset Guide Association for the year ended 30 September 2022. STRUCTURE, GOVERNANCE & IOANAGEMENT a. CONSTITUTION The charity Is a registered charltyj number 1061378. b. METrIOD OF APPOINTMENT OR ELECTION OF TRUSTEES Trustees are recruited when required to fulfil the aims of the trust. The trustees may, at any time, appoint as a trustee any person willing so to act. STATEMENT OF PURPOSE Girlguiding is the leading charity for girls and young v￿rnen in the UK. As an organisation Girlguiding help5 to build gir15' confidence and raises their aspirations. We give them the chance to discover their full potential and encourage them to be a powerful force for good. We give them a space to have fun. By 2020, through fun, friendship, challenge and adventure we will empower more girls to find their voice and be their best through high-quality, girl-led programmes delivered by inspirational leaders. GOVERNING DOCUMENT AND CONSTITUTION The Dorset Guide ASs(￿lation is a separately constituted branch of The Guide ssociation which 15 incorporated by Royal Charter. We have held training opportunities for our leaders to continue to update their knowledge to enhance the many different activltles the girls participate in. Opportunities for all leaders to engage with the updated Safe Space requirements were put in place. In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission's public benefit guidance. STRUCTURE, GOVERNANCE AND MANAGEMENT Dorset Guide Association is split into 13 Divisions, Blandford, Bournemouth North, Bournemouth South, Mid Dorset. North Dorset, North East Forest. North East Minster, P¢)ole East, Poole West, Purbeck, South Dorset, Twynham and West Dorset. A Division Commissioner is appointed to each area for a period of five years and takes on the role of Trustee to the County as part of that appointment. ACHIEVEMENTS AND PERFORMANCE Our Mlsslon is: through fun, friendship, challenge and adventure we empower girls to find their voice, Insplrlng them to discover the best in themselves and to make a positive difference in their community. We offer a wealth of opportunities for girls, young women and adults on a regular basis. We have units all over Dorset offering weekly meetings, camping, indoor holidays, activity days, social evenings and international traveL. With the easing of COVID restrictions a slow and cautious resumption of face-to- face meetings began. The reduction in number of young members and volunteers, alongside the loss of venues has had an impact and this has seen many Units either closing or amalgamating. Much work has taken place within the Growth and Retention section, with the team attending several County show5 to publicise and to recruit volunteers. A celebration event was held at the Dorset Falconry Park for those glrls, and their parent, who had achieved their Gold Award at the end of their time in the Sect10n. Leaders were invited to 'Thank you, events, survival training and as well as the usual First response, safe space and programme opportunities. Celebrations were also held to mark the Queen's Platfnum Jubilee, including several Beacons being lit across the County. The Royal Signals at Blandford held an event for the Guide section. April saw the retirement of our County Administrator. A revlew of the changing needs of the County took place and the recrultment process started. FINANCIAL REVIEW The reserves on 30 September 2022 amount to £383,241 TRUSTEES, DECLARATION The trustees declare that they have approved the trustee's report above. Dorset Guide Ass¢xlatlon (A charltable company Ilmlted by guarantee) INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED September 2022 RESPEcnvE RESPONSIBILITIES OF TRUSfEE AND EXAMINER The charity's trustees (who are also directors for the purposes of company lawl are responsible for the preparation of the flnancial statements. The charitys trustees consider that an audit Is not required for this year under sertion 14412) of the Charities Act 2011 (the Charities Act) and that an independent examlnation is needed. Having satisfied ourselves that the company is nol subject to udit under charity or company law and is eligible for independent examination, It is our responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions gwen by the Charity Commission lunder section 14515llbl of the Charities Act, and to state whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINERS REPORT Our examination was carried out in accordance with general Direction5 given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or dlsclosures in the accounts and seeklng explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination. no matter has come to my attention (other than that disclosed below'l l. which gNes me reasonable cause to believe that in, any material respect, the requirements: to keep accountin8 records in accordance with section 130 of the Charities Act: and to prepare account5 which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met.. or 2. to which, in my opinion, attention should be drdwn in order to enable a proper understanding of the accounts to be reached. BKB WIMBORNE LTD CHARTERED CERTIFIED ACCOUNTANTS Dorset Guide AssociatSon 2022 2021 Receipts efflbtrship sub5CriPtlon5 36,153 425 DonationslLe8a¢ieslGrants otherlncomes IRT+use ol office 321B io 3228 345 345 Guidlng ActNitles Divldend on Income unlts Interest 11223 334 1316 5,609 323 36 TOTAL RECEIPTS 52,254 6,738 LESS PAYMENTS GuldlnzActlvities AdmIn15tTr￿on Subscrlptlor Wa82S Rert and rates Stsfjonery,PQSLielephor*, enews Building insurance and tontent5 Inlernet, zoom. micr050ft expe*diture Gas.electricity and water Malntenance 14,524 8.490 405 440 3,225 15.195 5,011 15,545 3.970 1.743 2,075 $66 3.491 1.721 659 593 1.105 24878 32,401 Insurance- boat Grants- SundrleslElfts.lotteryl Equlprnent- office Professional fees 277 814 543 20 491 12QO TOTAL PAYME 41.307 43,836 14ET RECEIPTS 10,947 -37,098 Borbk ènd cash balan0$ as at 30th September 2021 372,294 Bènk and cash balances as at30th September2022 383.241 Guldln8 Athvltlp$ 2022 2021 E¥p Re B￿ge Tradin Trainin8expenses OutdoorA¢tivities Costof presentation badges aTrJ award Exec and mentorfng expenses Office and tradin8exper￿eS Gro%￿n￿GUid￿nB, next steps rtual Rainbow5 Countyevents 3847 2034 2289 2043 991 62 626 3933 520 2243 2112 3094 264 620 3503 36 545 int¢i)oVbadees 711 46 17 23 140 1368 5609 2632 14524 23 11223 8490 Bank and Cash b4￿rKe9 2022 2021 COIF 292,088 290,773 Lloyd Event Lloyd Treasurer Badge Aw)unl Nationwide Santander Cash in hand 15.026 72.134 3,975 c105ed c105ed 14.234 63.383 3,889 c105ed c105ed 383,241 372,294 MONETARY ASSFrs 2022 2021 18 15 Santartder Current Cash Accouffls 72.134 3,975 15.026 63,383 3,889 14.234 Event 91,135 81.506 COIF CharlUesAttount Depo￿tA£count$ 292,088 2￿.772 ¥l¢dosed Matlonwlde TOTAL MONETARY ASSETS 383.241 372.293 NET RECEIPTS IOUTFLOWSI 10,947 .37098 Funds as￿ 1st October2021 372,294 BANKAND CASH BALANCES 30Th SEPTEMBER 2022 383.241 INVESTMENT The COIF Charlties Inve￿Ment Fund Income Units hod a mathtvllue of £11,246.04 a5at 30th June 2022 ACCURED INCOME NIL IIABIUTIES rK)N MONETARY ASSE Badges and starnps Stock of good5 held for￿sale atcostwere as follows 1.348 ASsEfs HELD FOR OW,County Stsndard with an In5uroncevalue of Assets held by the Cha Office Equlpment purchased at a ¢o5t of Gasgrill with an estimated cost of Musical Inrtmments ￿th an eslirnated cost tsf Craft equipment wlth an estimated c05tof FenclnB equiptnentwth an estim*ed CO￿ ol Archery Equipment wth 4n estymated costof 400 6.250 250 1,000 500 1.000 2,1)00 ## **Virtual Cabinet Portal Digital Signatures** ## **Digital Signature Verification** You can verify that this is a genuine Virtual Cabinet Document Portal signed document by uploading it to the following secure web page: https://www.virtualcabinetportal.com/VerifySignedDocument ## **Signature Dates and Times** All dates and times shown in the signatures below are expressed in Coordinated Universal Time (UTC), which is generally equivalent to GMT. You can find out more about UTC at the following web page: http://www.virtualcabinetportal.com/WhatIsUTC ## **Signature 1** Signed by Christina Thornton using authentication code eVlrNVQkNGFKRy9N at IP address 82.24.13.61, on 2023/05/05 15:57:06 Z. Christina Thornton's e-mail address is: girlguidingdorsetfinance@gmail.com. Christina Thornton added the following comments: "CountyTreasurer"