## **St Piran’s Playschool – Annual General Meeting Minutes** 

**Date:** Wednesday 17 September 2025 **Time:** 6:00 PM **Location:** St Piran’s Playschool **Minutes taken by:** The Secretary 

## **1. Attendees** 

Committee Chair Committee Treasurer (outgoing) Committee Secretary (outgoing) Committee Volunteer (prospective; DBS in progress) Playschool Manager 

## **2. Apologies** 

Two committee members participated via telephone. 

The outgoing Treasurer confirmed their intention to step down following their child leaving the setting. 

## **3. Declaration of Conflicts of Interest** 

No conflicts of interest were declared. 

## **4. Approval of Minutes** 

- AGM Minutes 2024 approved and signed by the Chair. 

- Previous meeting minutes approved and signed by the Chair. 

- Annual accounts approved by the Chair. Accounts were prepared by an external accountant. 

## **5. Chair’s Report** 

The Chair expressed sincere thanks to all staff for their commitment and hard work throughout the year. Staff wellbeing remains a priority, with welfare checks completed and workload discussed with the Manager. 

The setting benefitted from successful funding sources, including a community grant used to replace the boiler, and donations received via a fundraising campaign. 

The Chair reported positively on the improved environment, including redecoration, removal of outdated equipment, updated furniture, and the creation of a new sensory room. Overall, the Chair expressed confidence in the direction of the playschool and gratitude to staff, volunteers, and committee members. 

## **6. Manager’s Report** 

## **Staffing** 

The Manager reported several staffing updates across all rooms, including a newly appointed Deputy Manager and reallocated responsibilities to support SEND coordination and administrative duties. Additional bank and part-time staff continue to provide flexible support. 

## **Attendance** 

- 35 children were on roll at year end. 

- 12 pre-school children transitioned to Reception classes. 

- 2 nursery-aged children left due to relocation or transfer. 

## **Maintenance** 

The setting completed internal redecoration and a summer maintenance day to clear accumulated items. 

## **Events & Outings** 

Despite limitations due to high SEND needs, the playschool provided a range of enrichment activities including: 

- Tractor visit 

- Air ambulance tour 

- Park visits 

- Story sessions with a local minister 

- Video call with a veterinary professional 

- Christmas celebration and graduation event 

## **SEND Update** 

- 2 staff now hold Level 3 SENCO qualifications 

- 1 child with an EHCP 

- 3 further EHCP applications submitted The Manager expressed pride in the team’s work supporting children with complex needs. 

## **7. Treasurer’s Report** 

## **Financial Position (as at 31 August 2025)** 

**Account 2024 Balance 2025 Balance** Treasurer’s Account £24,280.51 £411.26 Business Deposit Account £55,058.38 £50,383.95 95-Day Notice Account N/A £41,227.14 **Total £79,338.89 £91,677.35** 

## **Overview** 

The financial outlook is positive due to increased early years funding and higher levels of SEND funding. The additional work required for SEND documentation was noted. 

## **Profit & Loss** 

Improvements were attributed to: 

- Increased attendance 

- Fee structure adjustments 

- Greater proportion of funded children reducing unpaid fee risks 

## **Wages & National Insurance** 

The organisation remains compliant with the April 2025 National Living Wage increase. The rise in National Insurance costs had limited impact due to the charity employment allowance. 

## **Grants, Donations & Capital Improvements** 

The playschool received: 

- A community grant used for installing a new, energy-efficient boiler 

- Public donations contributing to new educational technology 

- Funding used to purchase new, more accessible child-friendly furniture 

## **Fees (from September 2025)** 

The updated fee schedule for Under-2s, 2-Year-Olds and 3–4-Year-Olds was reviewed. The Chair advised monitoring future fee adjustments in line with funding policy changes. 

## **8. Committee Changes** 

The Treasurer and Secretary formally stepped down from their roles. 

## **9. Election of Officers** 

The Chair agreed to continue in the role for the short term. The following appointments were made: 

- **Treasurer:** Newly appointed committee member 

- **Secretary:** Newly appointed committee member 

(Proposers and seconders have been anonymised for public filing.) 

## **10. Any Other Business** 

- A new committee volunteer was welcomed. They will support community engagement and may help identify further potential committee members. 

- A local organisation may be willing to offer future financial support; enquiry to be made. 

## **11. Date of Next Meeting** 

Proposed date: **12 November 2025** , with the intention to hold the meeting remotely for convenience. 

## Profit and Loss St Pirans Playschool 

## 10/11/2025 

01/09/2024 - 31/08/2025 

|INCOME||
|---|---|
|40000 - Income||
|40100 - Education Funding|118,817.31|
|40200 - FIT income re solar panels|380.17|
|40300 - Staff training funding|800.00|
|40400 - SENIF|9,142.10|
|40500 - Fundraising|760.29|
|40600 - EHCP Funding ES|4,158.00|
|41000 - Sales||
|41004 - Sales - Services|18,567.04|
|41000 - Total Sales|18,567.04|
|41100 - Other Income|6,441.62|
|41800 - Interest Income|274.22|
|40000 - Total Income|159,340.75|
|INCOME|159,340.75|
|COGS||
|50000 - Cost of Sales||
|56200 - Materials Cost||
|56201 - Materials Cost - Items|-793.79|
|56200 - Total Materials Cost|-793.79|
|50000 - Total Cost of Sales|-793.79|
|TOTAL COGS|-793.79|
|GROSS PROFIT|158,546.96|
|EXPENSES||
|57000 - Expenses||
|57300 - Child Resources|-982.37|
|57400 - Maintenance|-1,128.78|
|57600 - Grant Spend on Resources|-1,775.52|
|57700 - PP Funding spend|-4,722.95|
|57800 - Training|-400.95|
|57900 - Cleaning|-407.79|
|58100 - consumables supplies|-537.34|



2025/11/10 13:58:47 UTC 

Page 1/2 

Profit and Loss - St Pirans Playschool 

10/11/2025 

||01/09/2024 - 31/08/2025|
|---|---|
|58200 - Staff Uniform|-55.20|
|58300 - Alarm fees fire and intruder|-548.34|
|58800 - DBS|-121.00|
|63500 - Commissions and Fees Expense|-378.00|
|64500 - Dues and Subscriptions Expense|-221.12|
|67000 - Insurance Expense|-2,651.38|
|68500 - Legal and Professional Expense|-434.40|
|70500 - Meals and Entertainment Expense|-224.96|
|71000 - Office Expense|-1,592.80|
|72000 - Payroll Tax Expense|-12,318.98|
|73000 - Pension/Profit-Sharing Plan Expense|-3,879.63|
|74500 - Repairs Expense|-532.36|
|75500 - Supplies Expense|-80.92|
|77000 - Utilities Expense|-8,591.34|
|77500 - Wages Expense|-105,567.78|
|57000 - Total Expenses|-147,153.91|
|TOTAL EXPENSES|-147,153.91|
|OTHER INCOME AND EXPENSES||
|90000 - Other Income||
|91000 - Other Income Miscellaneous|354.88|
|90000 - Total Other Income|354.88|
|TOTAL OTHER INCOME AND EXPENSES|354.88|
|NET INCOME|11,747.93|



2025/11/10 13:58:47 UTC 

Page 2/2 

## **Independent examiner's report on the accounts** 

## **Section A                        Independent Examiner’s Report** 

**Report to the trustees** Charity Name ST PIRAN’S PLAYSCHOOL **On accounts for the year Charity no** 31[st] August 2025 1061195 **ended (if any) Set out on pages** One 

**Report to the trustees** 

(remember  to include the page numbers of additional sheets) 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025. 

**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination ( ~~other than that disclosed below~~ *) which gives me cause to believe that in, any material respect: 

- the accounting records were not kept in accordance with section 130 of the Charities Act; or 

- the accounts did not accord with the accounting records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 


**----- Start of picture text -----**<br>
|||
|---|---|
|Signed:|
|Name:|Jon Sharpe|
|Relevant professional|Institute of Certified Bookkeepers|
|qualification(s) or body|FICB PM.Dip|
|(if any):|
|Address:|Higher North Beer Farmhouse, Boyton|
|Launceston|
|Cornwall PL15 8NP|

**----- End of picture text -----**<br>



**----- Start of picture text -----**<br>
|||
|---|---|
|Date:|10/11/2025|
|—|

**----- End of picture text -----**<br>


**Oct 2018** 

1 

**IER** 

## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

**Oct 2018** 

2 

**IER**