THE PEACE MUSEUM
(Company Number 3297915) ANNUAL REPORT & ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
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THE PEACE MUSEUM
FOR THE YEAR ENDED 31 DECEMBER 2020
COMPANY INFORMATION
BANKERS
The Cooperative Bank PO Box 101 1 Balloon Street Manchester M60 4EP
INDEPENDENT EXAMINER
David Stephens Chartered Certified Accountant 13 Newlands Road Tunbridge Wells Kent TN4 9AS
REGISTERED OFFICE
Peace Museum 10 Piece Hall Yard Bradford BD1 1PJ
PRINCIPAL OFFICE
Peace Museum 10 Piece Hall Yard Bradford BD1 1PJ
Company number 3297915
Charity number 1061102
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THE PEACE MUSEUM
ACHIEVEMENTS AND PERFORMANCE: ANNUAL REPORT 2020
CHARITABLE OBJECTS and GOVERNANCE
The Board presents its Report and Accounts for the year ended 31 December 2020.
Structure, Governance and Management
The charity is a company limited by guarantee and not having a share capital and was incorporated on 8 November 1996. The number of members is unlimited. Members are subscribers to the Memorandum of Association and are appointed from time to time.
Recruitment and Appointment of Trustees
Trustees (who are also directors for the purposes of Company Law) are appointed by the company’s Annual General Meeting, for three-year periods, which can be renewed. The Board puts forward names of suitable candidates to fill any vacancies.
Objectives and Activities
The Peace Museum seeks to advance public education about all aspects of peace and peace movements. The aims of the charity are:
To establish a peace museum
To establish a number of peace centres
To promote public awareness through travelling exhibitions
The trustees have considered the Charity Commission’s guidelines on public benefit and believe the requirements are met (see report below).
The Charitable Objects of The Peace Museum are ‘ To advance public education about all aspects of peace and peace movements particularly through the establishment and maintenance of museums and peace education centres’ . These Objects are realised by creating and maintaining a unique collection of over 8,000 artefacts which form the basis of exhibitions, educational outreach to schools, collaborative projects and events.
Governance is effected by a board of trustees which meets four times a year, supported by a small executive group which advises the board and oversees strategic and operational matters between board meetings. Trustees have been active in volunteering in the Museum, fundraising, making grant applications, public speaking and representing the Museum.
Appointment to the board is by decision of the board itself. The board is taking active steps to increase the diversity of its membership and to attend to succession planning. A recruitment process was commenced in 2019, leading to several new appointments in 2020. The board looks to recruit
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nationally, and to include an appropriate range of expertise and experience as well as a sufficient number of those local to West Yorkshire so as to provide support to the staff and for the Museum’s public events.
The board is aware of the Charity Commission guidance on public benefit and has taken that into account in its decision making and direction of the Museum. In practical terms, the duty of public benefit is amply realised through the work described below: when safety measures allow, the museum is open to the public and there is no charge for entry to view the exhibitions; the widespread educational outreach work; the continuing partnership with external bodies; the growth of online engagement and wider outreach.
The following persons served as trustees of the collection and as board members during 2020:
Devon Allen (from May) Clive Barrett (Chair) Victoria Bentley (from October) Charlie Dean (from May) Peter van den Dungen Liz Firth Jonathan Fox (until May) Ivan Hutnik (from October) Beryl Milner Lauren Padgett Mary Jo Pearson Carol Rank Keith Reeves (from January) Aisling Serrant (from May) Mark Tod (Company Secretary)
OVERVIEW
The Peace Museum, based in a gallery in central Bradford, explores the history and often untold stories of peace, peacemakers and peace movements. It is unique in being the only accredited museum of its kind in the UK. The Museum’s vision is to be a national resource that educates and inspires people for peace, using a unique collection of artefacts and stories.
All institutions within the cultural sector were negatively impacted by restrictions due to Covid-19, and The Peace Museum was no exception. Education delivery and plans for physical exhibitions were severely restricted. However, the Board was able to maintain all employees on full pay, and the staff worked hard to engage with new online audiences in creative and innovative ways. The public profile of the Museum was enhanced and the finances maintained, leaving the Museum in a strong position to navigate the year ahead, and with a determination to move to more appropriate premises as soon as possible.
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STAFFING
In 2020 The Peace Museum employed two full time and two part time staff, supported by a number of volunteers and an independent project manager for the Choices and Safe Online programmes . It was open every Wednesday, Thursday and Friday until the introduction of a national lockdown in March.
The core staff are Shannen Johnson, responsible for Learning and Engagement; and Charlotte Hall, Curator, responsible for ensuring the Museum follows all the necessary procedures to operate as an accredited museum. Arts Council England has deferred its accreditation process until at least 2021, but the Museum’s policies and documentation are up to date, and a re-accreditation application is ready for submission at any time.
Jack Lynch was Marketing and Press Assistant, who helped to develop a new, improved website, with increased fundraising potential, as well as preparing the online videos which proved so important during lockdown. Until September, part time administrative support was provided by Rosie Horsley. There was constant and much-valued support from Anthea Bickley, Collections Volunteer and Accreditation Mentor.
Charlotte and Shannen were supported in their own continuing professional development and engagement with the wider museum community. Both are undertaking a three-year development course to obtain an Associateship of the Museum Association, and both are West Yorkshire Representatives for the Yorkshire Emerging Museums Professionals Group.
ACTIVITIES
The Collection
The Peace Museum is unique in the UK in holding a collection specifically relating to peace, a collection which is held in carefully monitored conditions. Monitoring continued regularly throughout the restrictions of 2020. One notable addition to the collection is an Autograph Book of imprisoned conscientious objectors at Wakefield Work Centre in the First World War. Despite access constraints, the historic backlog of unaccessioned items continued to be addressed, and a textile banner cleaning programme undertaken. Banners from the Museum’s collection are set to appear in several forthcoming books. Research has started into a strategy for digitising the Museum’s collection.
Exhibitions
In the opening months of the year the Museum hosted an impressive and thought-provoking exhibition, The Eye As Witness: Recording the Holocaust , prepared by the National Holocaust Centre and Museum. Using secret photos taken by Jewish people and members of the anti-Nazi resistance, together with recorded interviews, it challenged dominant perspectives on that era.
The Museum also hosted an International Women’s Day event relating to a University of Lancaster project on women’s marches.
Physical exhibitions were then suspended due to Covid-19 lockdown, impacting on two planned developments: Bombs Away! exploring the bombing of civilians in the 1930s and 1940s, together with campaigns against such bombing; Peace OUT+, a travelling version of a previous exhibition on LGBTQ+
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peacemaking. Prior to closing, staff ran a placard-making workshop at the OUTing the Past festival at Leeds City Museum. Research and preparation already done will be used either for online exhibitions or for deferred launches in 2021.
With the enforced closure of the museum in March 2020, the focus turned to digital outputs. In the first lockdown, the Museum created collection-based digital resources for families and schools to download and use in home schooling. Social media initiatives successfully increased online engagement. The Youtube account was boosted by a set of Favourite Object videos created in partnership with supporting museums and organisations, highlighting both the importance and diversity of the collection, and also the breadth of support for The Peace Museum among cultural professionals and social change activists.
Through the summer, a resident artist, Nancy Halsam Chance, filmed a weekly art Creative Challenge . It generated a high level of positive social media response, not least among teachers reporting success in using the techniques with their students.
Peace and Pandemic , launched in August, was a substantive and absorbing online exhibition, considering the activities of civil society during the year, not least during the height of the Black Lives Matter movement. Regularly updated, it reflected a high-quality, innovative approach to online exhibition which captured the attention of other museums from Poland to South Africa.
The Piece of Peace pop-up gallery within the Kirkgate Shopping Centre, Bradford, has been closed during the pandemic. The Peace Museum’s Farewell to Arms exhibition continues to form part of the War Gallery at the Royal Armouries, Leeds.
Education and Outreach
With schools closed or operating under severe difficulties for much of the time, it has been a difficult year for educational engagement. Shannen Johnson still managed to deliver over a third of the previous year’s sessions. The reduction was offset by the impact of some of the Museum’s online education programmes.
At the start of 2020, the Museum, through Jude Wright, continued its 2019 success by providing substantial community peace education through Choices, Propaganda and Safe Online modules, supported by Home Office-funded contracts. Addressing contemporary needs and concerns around stereotyping and extremism, modules were delivered into primary and secondary schools in local authority areas across the north of England. Despite considerable constraints in subsequent months, the programme continued with a combination of face-to-face, remote and video components.
At the end of the year, as part of a Museums Association-supported project, the Museum used the Crowdfunder UK platform to help raise money for new premises. Not only did this provide useful funds, it had a substantial impact on the Museum’s digital footprint and produced a significant rise in The Peace Museum’s wider profile.
Partnerships
The Peace Museum is fully integrated into the Bradford 2025 bid to become designated as the City of Culture, and is providing input into the local authority’s ten year cultural strategy.
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Internationally, The Peace Museum’s profile is as high as ever. At the three-yearly conference of the International Network of Museums for Peace (INMP), held online rather than in Kyoto, The Peace Museum was strongly represented. Staff produced two presentations, on the collection and education programme, and trustees delivered a panel session around Peace and Pandemic , a video presentation and a paper. The Museum has three representatives on the governing councils of INMP.
Peace museums, where peace is the content, form a subset of “Museums for Peace”, a wide range of institutions with diverse content but a common intention of working for peace. For all our modest scale, The Peace Museum, Bradford has a strong claim to be among the best, most active and most impactful peace museums in the world.
FINANCE, PREMISES AND THE FUTURE
Funding
The board is grateful for the effort put into fundraising by staff and trustees. It acknowledges with gratitude the grants and project funding which the Museum has received from the following bodies:
The Art Fund Bradford Council Discretionary Grant Bradford Council Response Grant Daiwa Foundation Emerton Christie Charity Friends’ Trusts (Alfred Braithwaite) Ganton Educational Trust Give Peace a Chance Trust Heritage Lottery Fund Lansbury House Trust Leeds Area Quaker Meeting Museum Development Yorkshire Westcroft Trust
We also received significant in-kind support from the Transform Foundation Small Charities Funded Website Programme in the redevelopment of the Museum’s website.
The board also acknowledges the continuing support received from the large number of regular donors, including individuals, organisations and Quaker local meetings. The Museum depends heavily on grants and donations to fund its work, whilst payments for use of images and, above all, educational engagement continue to provide a significant proportion of total income. The board is currently preparing a fundraising strategy, with a view to recruiting a fundraiser in the near future.
Reserves
The Company’s policy is to maintain a General Reserve of approximately one half of normal annual expenditure of unrestricted funds. Including the designated fund (which is held to support the costs associated with moving to new premises) the board is satisfied that it has sufficient funds in hand to comply with this policy.
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Risk Management
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining reserves at current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks faced by the charity and confirm that they have established systems to mitigate the significant risks.
Premises
One of the main frustrations around this year’s restrictions has been the postponement of plans to launch a substantive fundraising campaign to enable the Museum to move to desperately needed new premises. Current premises are no longer fit for purpose. Not only does the Museum face an unacceptable lack of access at its premises in Piece Hall Yard, it has outgrown the site for all operational purposes. As soon as Covid-19 restrictions are lifted, addressing this will become the Museum’s top priority. The crowdfunding appeal at the end of 2020 indicated that the Museum’s supporters approve this strategy. When these premises issues are finally resolved, the Peace Museum will have the potential to become a significant leader in peacemaking, and in the cultural and educational life of the region and nation.
SUMMARY
For all the difficulties of 2020, a combination of increasingly experienced staff, a reinvigorated Board of Trustees and an improved online presence leaves The Peace Museum in a strong position for the future. Our core supporters have given their backing to our decision to make the search for new premises the priority for the year ahead. There are many uncertainties in society as to the nature of recovery from Covid-19, but The Peace Museum enters 2021 with confidence and strong grounds for hope.
Clive Barrett, Chair
By order of the Board Date: 1 March 2021
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THE PEACE MUSEUM
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2020
Restricted Unrestricted Total 2019 Funds Funds Notes £ £ £ £ INCOMING RESOURCES 3 Donations & legacies 55,771 92,163 147,934 80,842 Charitable activities - 65,995 65,995 115,529 Investments - 24 24 47 _ _ _ Total 55,771 158,182 213,953 196,148 RESOURCES EXPENDED 4 Raising funds - 3,394 3,394 7,552 Charitable activities 2,015 106,651 108,666 152,453 _ _ __ Total 2,015 110,045 112,060 160,005 Net incoming resources/ net income (net expenses) 53,756 48,137 101,893 36,143 FUND BALANCES B/FORWARD 30,592 86,220 116,812 80,669 _ _ FUND BALANCES C/FORWARD 84,348 134,357 218,705 116,812 _ _ _ Analysis of Net Assets by Fund Tangible Fixed Assets - 3,206 3,206 3,806 Current Assets 84,348 174,878 259,226 117,004 Current Liabilities - ( 43,727) (43,727) ( 3,998) __ __ _ 84,348 134,357 218,705 116,812 _ ___
The notes on pages 11 to 15 form part of these accounts.
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THE PEACE MUSEUM
BALANCE SHEET AT 31 DECEMBER 2020
Notes 2019 FIXED ASSETS £ £ Tangible Assets 7 3,206 3,806 _ Debtors 10 7,920 54,125 Cash at Bank and In Hand 9 251,306 62,879 259,226 117,004 CREDITORS: Amounts Falling Due Within One Year 8 (43,727) ( 3,998) NET CURRENT ASSETS 215,499 113,006 _ TOTAL NET ASSETS £ 218,705 116,812 _ FUNDS Funds 11 £ 218,705 116,812 ___
In preparing these financial statements as directors of the company we confirm:
(a) that for the year in question the company was entitled to the exemption conferred by section 477 of the Companies Act 2006;
(b) that no notice has been deposited at the registered office of the company pursuant to section 476 requesting that an audit be conducted for the year ended 31 December 2020; and
(c) we acknowledge our responsibilities for:
ensuring that the company keeps accounting records which comply with section 386, and preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its results for the year then ended in accordance with the requirements of sections 393 and 394 and which otherwise comply with the provisions of the Companies Act relating to accounts, so far as applicable to the company.
Approved by the Board and signed on its behalf by:
........................................ ……………......................... ………………………….. C Barrett M Tod Dated
Dated Company number 3297915
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THE PEACE MUSEUM
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
1. BASIS OF PREPARATION
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
These accounts have been prepared in accordance with:
the Statement of Recommended Practice: Accounting and Reporting by Charities
preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014
and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102)
and with the Charities Act 2011.
2. ACCOUNTING POLICIES
INCOMING RESOURCES
Income is recognised when the charity becomes entitled to the income.
No offsetting of assets and liabilities, or income and expenses, has been carried out unless permitted by the FRS 102 SORP or FRS 102.
Grants and donations are only included when the general income criteria are met. Legacies are included when the receipt is probable.
Government grants are included when received.
Gift aid receivable is included when there is a valid declaration from the donor, and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.
Donated services and facilities are only included if the value can be measured reliably.
The value of voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Interest is included in the accounts when receipt is probable and the amount receivable can be measured reliably.
Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.
RESOURCES EXPENDED
Liabilities are recognised where there is a legal obligation to pay out resources and the amount of the obligation can be measured with reasonable accuracy.
Support and governance costs have been allocated to charitable activities.
Grants payable are included when there are no conditions attaching to the grant that enables the charity to realistically avoid the commitment.
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THE PEACE MUSEUM
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
FUND ACCOUNTING
Restricted, designated and unrestricted funds are disclosed in the notes to the accounts. Restricted funds are subject to specific restrictions imposed by the
donor or by the nature of the appeal.
Designated funds are set aside at the discretion of the Board for specific purposes. They would otherwise form part of unrestricted funds. Unrestricted funds are available to spend at the discretion of the Board in furtherance of the charitable objectives of the Charity.
FIXED ASSETS
Fixed assets are valued at cost.
Depreciation is provided on the net book value of tangible assets at the following rates:
| Computer equipment | 50% |
|---|---|
| Furniture and equipment | 15% |
| 3. DONATIONS AND LEGACIES | |
| Restricted Unrestricted Total2019 | |
| £ £ £ £ | |
| Donations & gifts | 50,220 55,243 105,463 71,481 |
| Gift aid | 5,551 2,670 8,221 1,785 |
| General grants | - 34,250 34,250 7,576 |
| __ _ ___ | |
| 55,771 92,163 147,934 80,842 | |
| 4. CHARITABLE ACTIVITIES | |
| £ £ £ £ | |
| Office costs | - 3,215 3,215 5,280 |
| Staff costs | - 58,499 58,499 58,362 |
| Peace activities | 2,015 44,937 46,952 88,811 |
| __ _ ___ | |
| 2,015 106,651 108,666 152,453 | |
| 5. INDEPENDENT EXAMINATION | |
| Independent examiners fees | - 575 575 565 |
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THE PEACE MUSEUM
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
6. STAFF COSTS
Salaries and wages - 55,307 55,307 55,329 Other costs - 1,190 1,190 1,165 Pension costs - 2,002 2,002 1,868 - __ _ 58,499 58,499 58,362
During the year the charity employed two full time and two part-time workers (2019: two full time and two part-time workers). No employee received remuneration of more than £60,000 p.a.
7. TANGIBLE FIXED ASSETS
Furniture & Equip Computer Total £ £ £ Cost or valuation b/fwd 8,855 4,701 13,556 Additions 164 - 164 At 31 December 2020 9,019 4,701 13,720 Depreciation b/fwd 5,565 4,185 9,750 Provided in the year 506 258 764 At 31 December 2020 6,071 4,443 10,514 NBV at 31 December 2020 2,948 516 3,206 NBV at 31 December 2019 3,290 516 3,806 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2019 £ £ Other taxes and social security costs 753 798 Grants received in advance 40,000 - Other creditors and accruals 2,974 3,200 43,727 3,998 9. CASH AT BANK AND IN HAND £ £ Short term deposits 115,863 8,282 Cash at bank and in hand 135,443 54,597 251,306 62,879 10. DEBTORS £ £ Amounts receivable - 52,750 Gift Aid tax recoverable (includes £5,250 restricted income) _7,920 1,375 7,920 54,125
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THE PEACE MUSEUM
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
| 11. FUNDS Balance at 31.12.2019 £ Restricted fund 30,592 Designated fund 30,400 Unrestricted fund55,820 Total funds116,812 The restricted funds are as follows: Acquisitions fund Anglican Pacifist Fellowship Heritage Lottery Fund Premises fund |
Incoming Outgoing Transfer Balance at Resources Resources 31.12.2020 £ £ £ £ 55,771 2,015 - 84,348 10,000 - - 40,400 148,102 110,045 - 93,957 213,953 112,060 - 218,705 £ 5,000 234 4,985 74,129 84,348 |
|---|---|
A Heritage Lottery Grant of £7,000 was received for a project to examine the impact of bombing during the Second World War. During the year £2,015 was spent, the balance outstanding at the end of the year was £4,985.
Designated fund – Premises fund. The trustees have designated this money to enable the Museum to move into more suitable accessible premises.
12. TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES
Trustee Expenses
Three trustees received a total of £298 for meeting and training expenses. Trustees received reimbursement of expenses incurred on behalf of the charity.
13. PENSION FUND
The charity has enrolled in the Government Nest pension scheme. During the year payments of £2,002 were paid into the fund.
14. MEMBERS’ LIABILITY
The Peace Museum is a company limited by guarantee, and is registered as a charity with the Charity Commission (Charity Registration Number 1061102). Copies of its Memorandum and Articles of Association can be obtained from the Secretary at the registered office. The liability of each member in the event of the Charity being wound up is limited to a sum not exceeding £1.
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THE PEACE MUSEUM
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
- COMPARATIVES Res- Unrest- Res- Unresttricted tricted Total tricted tricted 2019 Funds Funds Funds Funds £ £ £ £ £ £ INCOMING RESOURCES Donations & legacies 55,771 92,163 147,934 36,258 44,584 80,842 Charitable activities - 65,995 65,995 - 115,259 115,259 Investments - 24 24 - 47 47 __ _ _ Total 55,771 159,890 213,953 36,258 159,890 196,148 RESOURCES EXPENDED Raising funds - 3,394 3,394 - 7,552 7,552 Charitable activities 2,015 106,651 108,666 14,108 138,345 152,453 __ _ _ __ _ ___ Total 2,015 110,045 112,060 14,108 145,897 160,005 Net incoming resources/ net income(expenses) 53,756 48,137 101,893 22,150 13,993 36,143 FUND BALANCES B/FORWARD 30,592 86,220 116,812 8,442 72,227 80,669 FUND BALANCES C/FORWARD 84,348 134,357 218,705 30,592 86,220 116,812 Net Assets by Fund Tangible Fixed Assets - 3,206 3,206 - 3,806 3,806 Current Assets 84,348 174,878 259,226 30,592 86,412 117,004 Current Liabilities - (43,727) (43,727) - (3,998) (3,998) 84,348 134,357 218,705 30,592 86,220 116,812
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THE PEACE MUSEUM
FOR THE YEAR ENDED 31 DECEMBER 2020
INDEPENDENT EXAMINER’S REPORT
To the trustees of The Peace Museum
I report on the accounts of the company for the year ended 31 December 2020.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the Act;
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follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 386 of the Companies Act 2006; and to prepare accounts, which accord with the accounting records, comply with the requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
.................................... David Stephens FCCA Chartered Certified Accountant 13 Newlands Road, Tunbridge Wells, Kent TN4 9AS.
....................... Dated
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