2023-03-31-accounts - The Gautby Road Play And Community Centre Joint Management Committee

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THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE

JOINT MANAGEMENT COMMITTEE

REGISTERED CHARITY NUMBER: 1060958

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

CONTENTS	Page
Charity Information	3
Trustees’ Report	4 to 7
Independent Examiner’s Report	8
Statement of Financial Activities	9
Balance Sheet	10
Notes to the Financial Statements	11 - 15

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE CHARITY INFORMATION For the year ended 31 March 2023

Charity Name

The Gautby Road Play and Community Centre Joint Management Committee

Registered Charity Number

1060958

Address

Gautby Road Play and Community Centre Gautby Road Bidston Wirral CH41 7DS

Trustees

Councillor Julie McManus (Chairperson) Councillor Brian Kenny Heather Stenhouse Sheila Henry (resigned 30[th] September 2020, re-appointed 1[st] November 2022) Adam Mellor Councillor Elizabeth Grey Natasha Champion Rachel Davies Ema Wilkes (appointed 1[st] November 2022) Frank Harrison (resigned 2[nd] March 2022)

Bankers

HSBC 31 The Pyramids Grange Road Birkenhead Wirral CH41 2ZL

Independent Examiner

Matthew Brown Adding Value Consultancy Limited Studio 6, Bluecoat Chambers School Lane, Liverpool L1 3BX

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE TRUSTEES’ ANNUAL REPORT For the year ended 31 March 2023

The trustees present their report and the accounts for the year ended 31 March 2023.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’.

OBJECTIVES AND ACTIVITIES

The Gautby Road Play and Community Centre Joint Management Committee exists to provide diverse, inclusive opportunities and activities for the residents of Bidston and Birkenhead North and to improve the local quality of life.

Its objectives are to promote, for the benefit of the inhabitants of Bidston and Birkenhead North, without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations, and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. To establish or to secure the establishment of a community centre.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Board of Trustees are responsible for the day to day running of the charity.

Governing document

Constitution was adopted 1 July 1996 and amended on 30 September 1996.

Organisational Structure

The charity is managed by an Executive Committee who meet 6 times each year.

Risk identification and management

The Trustees are aware of the risks and the Board of Trustees regularly reviews the organisation's reserves.

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE TRUSTEES’ ANNUAL REPORT - CONTINUED

PUBLIC BENEFIT

When planning and programming activities for the local residents we keep in mind the Charity Commissions guidelines on Public Benefit.

CHARITABLE ACTIVITIES FOR THE YEAR

Throughout the year we have seen the following activities operating at the centre:

Ø Gautby Road playscheme offering a range of activities for local children between the ages of 6-14. This continues with great success, offering the children in the North End of Birkenhead activities over 5 days each week and during school holidays.
Ø Funding from The National Lottery – Community Fund enabled Gautby Road to continue to support families and provide salaries to staff.
Ø Throughout the year, Gautby Road Reptiles continues to be self-sufficient, visiting many schools, providing educational visits as well as children’s parties.
Ø During easter, summer and winter, The Holiday Activity Fund from Edsential enabled us to provide nutritious meals and high-quality provision to just under 700 young people from the immediate area and across the borough. It also enabled Gautby Road to take local young people on a weekend residential.
Ø The Pathfinder project continues to work with young people through weeklong interventions in schools across Wirral. It aims to support children to make positive choices and prevent offending. This has been developed by Merseyside Police in partnership with Gautby Road and continues to be a success.
Ø A strong partnership with Neo Community, meant Gautby Road were able to extend their current offer to right across Wirral, providing food for children and families, as well as activities, hampers, and fun days!
Ø Working with local schools, Gautby Road were also key in providing hampers and meals to those families that are most affected by the cost-of-living crisis.
Ø Gautby Road continue to host fun days and community events with thousands in attendance.
Ø Throughout the Christmas period, Gautby Road provided a Christmas Grotto for around 500 children that received a heartfelt gift from Father Christmas, those children who wouldn’t usually receive much around the festive period.

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE TRUSTEES’ ANNUAL REPORT - CONTINUED

Plans for Future Periods

The priorities for the coming year include:

Continue to expand and develop the infrastructure at the centre, specifically
Recruitment of volunteers in various projects
Strengthening of staff team
Strengthening of trustees
Marketing programme covering all of the new and existing activities and facilities at the centre including
Promotion of recreational activities for children and families, linked to the work of the playscheme that continues to be provided by Wirral Council.
Promotion of activities for older residents, building on the existing groups and activities previously resident at the centre.
Promotion of health, wellbeing and exercise activities.
Income generation programme aiming to:
Develop partnerships and project proposals with local groups and agencies to deliver the charitable purposes of the organisation.
Develop grant proposals for further staff to develop project and expand on activities.
Other future plans within the centre
Continue to provide both hot and cold food to vulnerable families within the North Birkenhead area.
Aim to provide assistance to local people in response to the cost of living crisis.
Support families with the ongoing aftermath of the coronavirus pandemic.
Create hampers for the most vulnerable.
Continue to seek funding for the centre’s staff members.

Financial Review

The financial performance for the year is detailed in the Statement of Financial Activities. The Statement of Financial Activities shows net expenditure for the year as £8,342 (2022: net expenditure of £10,131). The total reserves at the year-end are £84,562 (2022: £92,504). Restricted reserves at the year-end are £53,817 (2022: £2,261).

Going Concern

The financial statements have been prepared on a going concern basis. The trustees have considered the level of funds held and the expected level of income and expenditure for the twelve months from authorising these financial statements. The trustees assess the charity to be a going concern based on review of financial performance of the current financial year to date, the management accounts forecast for the remainder of the year, the rolling cash flow forecast, existing commitments from funders, and longer-term plans and forecasts for 2024 and beyond. As a result, the trustees are confident about the financial future of the charity and satisfied that these accounts are prepared on a going concern basis.

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INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE For the year ended 31 March 2023

I report to the trustees on the accounts for the year ended 31 March 2023

Respective responsibilities of trustees and the independent examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. It is my responsibility to examine the accounts under section 145 of the 2011 Act, to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention.

Basis of the independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Matthew Brown, CPFA Adding Value Consultancy Ltd Accountants and Financial Management Consultants Date: 30[th] January 2024

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 March 2023

All income and expenditure relate to continuing operations.

The Statement of Financial Activities includes all gains and losses recognised during the year.

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THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE Notes to the Financial Statements For the year ended 31 March 2023

1. ACCOUNTING POLICIES

Basis of preparation of Financial Statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared under the historical cost convention, the Charities Act 2011 and ‘Accounting and Reporting by Charities: Statement of Recommended Practice for Charities’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The charity has taken advantage of the disclosure exemption in preparing these financial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Governance costs

Include those costs associated with meeting the constitutional and statutory requirements of the fund and includes the independent examiner’s fee and costs linked to the strategic management of the charity

Tangible fixed assets

All IT Equipment and Fixtures & Fittings with an original cost of less than £500 are written off in the year in which the expenditure was incurred.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures & Fittings - 20.0% on straight line IT Equipment - 33.3% on straight line

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes

Taxation

The charity is exempt from corporation tax on its charitable activities and is not registered for VAT.

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE Notes to the Financial Statements - continued For the year ended 31 March 2023

8 Staff Costs and Employees	2023 £ 2022 £
Wages and Salaries Social Security Costs Pensions No, employee earned £60,000 or more during the year. The average number of employees during the year was:	97,712 72,476 7,729 6,193 2,414 2,142 107,855 80,811 2023 2022 6 3

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE Notes to the Financial Statements - continued For the year ended 31 March 2023

Unrestricted Funds General Fund Restricted Funds Note 12:	Balance at 31 March 2022 £ 90,243	Incoming Resources £ 263,644	Resources Expended £ 323,142 ~~64 058~~	Transfers between Funds Balance at 31 March 2023 £ £ 0 30,745
National Lottery Right to Succeed - Youth Voice Right to Succeed - Seed Fund Right to Succeed - Mini Pathfinders Right to Succeed - Colloraboration Fund	2,661 0 0 0 0 0 0 2,661	32,075 9,693 9,600 9,050 2,000 20,950 1,750 85,118	33,962 0 0 0 0 0 0 33,962	0 774 0 9,693 0 9,600 0 9,050 0 2,000 0 20,950 0 1,750 0 53,817
WBC - winterhousehold Community Foundation Grant
Restricted Funds
Total Funds	92,904	348,762	357,104	0 84,562