2021-03-31-accounts - The Gautby Road Play And Community Centre Joint Management Committee

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THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE

JOINT MANAGEMENT COMMITTEE

REGISTERED CHARITY NUMBER: 1060958

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

CONTENTS	Page
Charity Information	3
Trustees’ Report	4 to 8
Independent Examiner’s Report	9
Statement of Financial Activities	10
Balance Sheet	11
Notes to the Financial Statements	12 - 16

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE CHARITY INFORMATION For the year ended 31 March 2021

Charity Name

The Gautby Road Play and Community Centre Joint Management Committee

Registered Charity Number

1060958

Address

Gautby Road Play and Community Centre Gautby Road Bidston Wirral CH41 7DS

Trustees Councillor Julie McManus (Chairperson) Councillor Brian Kenny Heather Stenhouse Frank Harrison Adam Mellor (appointed 1[st] June 2021) Councillor Elizabeth Grey (appointed 1[st] June 2021) Natasha Champion (appointed 1[st] June 2021) Rachel Davies (appointed 1[st] June 2021) Sheila Henry (resigned 30[th] September 2020) Bernie Harrison (resigned 30[th] September 2020)

Bankers

HSBC 31 The Pyramids Grange Road Birkenhead Wirral CH41 2ZL

Independent Examiner

Adding Value Consultancy Limited Studio 19, Bluecoat Chambers School Lane, Liverpool L1 3BX

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE TRUSTEES’ ANNUAL REPORT For the year ended 31 March 2021

The trustees present their report and the accounts for the year ended 31 March 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’.

OBJECTIVES AND ACTIVITIES

The Gautby Road Play and Community Centre Joint Management Committee exists to provide diverse, inclusive opportunities and activities for the residents of Bidston and Birkenhead North and to improve the local quality of life.

Also to promote, for the benefit of the inhabitants of Bidston and Birkenhead North, without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations, and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. To establish or to secure the establishment of a community centre.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Board of Trustees are responsible for the day to day running of the charity.

Governing document

Constitution was adopted 1 July 1996 and amended on 30 September 1996

Organisational Structure

The charity is managed by an Executive Committee who meet 6 times each year.

Risk identification and management

The Trustees are aware of the risks and the Board of Trustees regularly reviews the organisation's reserves.

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE TRUSTEES’ ANNUAL REPORT - CONTINUED

PUBLIC BENEFIT

When planning and programming activities for the local residents we keep in mind the Charity Commissions guidelines on Public Benefit.

Throughout the year we have seen the following activities operating at the Centre:

Gautby Road Playscheme offering a range of activities for local children between the ages of 6 – 14. This continues with great success, offering the children of the North End activities over 5 days each week and during school holidays.
Funding from the Steve Morgan Foundation enabled us to continue to support families and provide salaries to staff throughout the COVID period.
Throughout the pandemic, Gautby Road played a key part in the set up and coordination of Wirral’s Emergency Food Hub in partnership with Wirral Borough Council and Neo Community. This enabled us to see first-hand the affect the pandemic had on the Wirral. Throughout the work at the food hub, on average 1500 hampers per week were delivered across Wirral alongside fuel vouchers, personal hygiene packs, baby items, household cleaning products and sanitary items.
During summer 2020, The Holiday Activity Fund from Edsential enabled us to provide of lots of deliveries for local families from Gautby Road: such as 13,800 meals, 5,000 craft packs, 1,000 sports packs and 1,000 breakfast packs.
A strong partnership with the owners of the Grange Hotel in Moreton, meant Gautby Road were able to provide some amazing hot dishes from a jiffy van. Including full English breakfasts and roast dinners on a Sunday. The suggested donations everyone provided enabled us to raise a sum of money that’ll went towards providing meals to local children during the summer.
Gautby Road had a visit from Local MP Mick Whitley who was very impressed to see the hard work that the centre had been doing to provide for vulnerable families in the area.
Gautby Baby launched in September 2020 – providing families or new parents in the area that are facing hardship with a free baby essentials pack.
Working with local schools, we were also key in providing hampers and meals to those families that were isolating.

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE TRUSTEES’ ANNUAL REPORT - CONTINUED

Throughout the Christmas period, Gautby Road launched a toy appeal, where many businesses donated new toys for children in the local area. These were then wrapped and delivered by the team to local families. Christmas also went virtual, with videos from Santa that were recorded and prepared in the centre with a hired Santa and sent to over 400 children. This was in replacement of the grotto that we were unable to do this year.
Also in partnership with Edsential and Neo Community, Gautby Road hired a warehouse in Bromborough and put together 1,500 hampers. These were delivered to doorsteps after families were identified through Wirral schools.
Gautby Road became a Census Support Centre for those that needed a helping hand filling the form out online with ONS.
Reptile club continues to be a great success with the animals being hired for events and activities as well as children’s parties.
Health, wellbeing and exercise activities are still ongoing within the centre:
Keep Fit
Playscheme Sessions
Dance
Bingo
Fun Days
WEB Merseyside & The Wendy House Day Nursery continue to be supportive tenants at Gautby Road.

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE TRUSTEES’ ANNUAL REPORT - CONTINUED

Plans for Future Periods

The priorities for the coming year include:

Continue to expand and develop the infrastructure at the centre, specifically:

 - Recruitment of volunteers in various projects

 - Strengthening of staff team

 - Strengthening of trustees

Marketing programme covering all of the new and existing activities and facilities at the centre including
- Promotion of recreational activities for children and families, linked to the work of the playscheme that continues to be provided by Wirral Council.
- Promotion of activities for older residents, building on the existing groups and activities previously resident at the centre.
- Promotion of health, wellbeing and exercise activities.
Income generation programme aiming to:
Develop partnerships and project proposals with local groups and agencies to deliver the charitable purposes of the organization.
Develop grant proposals for further staff to develop project and expand on activities.
Other future plans within the centre
Continue to provide both hot and cold food to vulnerable families within the North Birkenhead area.
Support families with the ongoing aftermath of the coronavirus pandemic.
Create hampers for the most vulnerable.
Continue to seek funding for the centre’s staff members.

TRUSTEES RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS

The law applicable to charities in England and Wales requires the trustees requires the trustees to prepare financial statements for each financial year which give a true and view of the state of affairs of the charity and of the incoming resources and application of resources for that period.

THE GAUT8Y ROAD PLAY AND COMMUIIITY CEiifREJOINT MANAGEMENT COMMITTEE TRUSfEES' ANNUAL REPORT- copill14UED In preparin8 the financoal statements thetwstees are required to.. selert suitable accountin6 policies and then applythem con50stentlv observe the methods and princlples ol the Chanties SORP make judgements and estimates that are reasonabte and svudent slate whetherapplkable account4n8 OaTrdafds have been lolk)wed. wbiect to any material departures disclosed and explalned in the financi31 staiement5 prepare the financial 5tatementson the going conctm basis unless It Is nappropriate to prtsume that the tharitywill toniinue In bu51rw. Thè trusttes are responsfjblt for keepin8 suffident accountlng retords that disdos* wlth reasonable araCY al anytime the lin¢la1 FosItTr of the ¢harity and enable them to ensure thar the financial statements compty wilh the Charitles Att 2011. the Charity (Attounts and Reports) Regulatlons 2C¥)8 and ihe PlS1OnS of the trust deed. They are a150 rnsponslble lor safeKuardin8the assets of the charityand nce for taklnl reasonable steps forthe prevttsibon •nd detealon of Iroud and other Irre8uladtle& APPAOVAL Th15 rewi was approved by the BoardofTrusteeson 2 January 2022. On behalf olihe board ol trusites: (The Ilorjulie Mcmanus- thairpers

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE For the year ended 31 March 2021

I report to the trustees on the accounts for the year ended 31 March 2021

Respective responsibilities of trustees and the independent examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. It is my responsibility to examine the accounts under section 145 of the 2011 Act, to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention.

Basis of the independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Matthew Brown, CPFA Adding Value Consultancy Ltd Accountants and Financial Management Consultants Date: 28[th] January 2022

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 March 2021

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2021 2021
2021 Total 2020 Total
Unrestricted Restricted
Funds Funds
Funds Funds
£ £
Notes £ £
INCOMING RESOURCES
Incoming & endowments from:
Donations and Legacies 2 97,923 141,199 239,122 112,308
Charitable Activities 3 83,332 38,920 122,252 24,516
Other Trading Activities 4 10,873 0 10,873 13,678
Investments 5 0 0 0 0
Total Income 192,129 180,119 372,248 150,502
RESOURCES EXPENDED
Expenditure on:
Raising Funds 6 10,362 0 10,362 17,931
Charitable Activities 7 117,709 174,098 291,807 109,280
Total Expenditure 128,071 174,098 302,169 127,211
Net income/(expenditure) for the
64,058 6,020 70,078 23,291
year before transfers
Transfers between funds 6,434 -6,434 0 0
Net Movement in Funds 70,492 -414 70,078 23,291
FUNDS BROUGHT FORWARD -3,072 35,630 32,558 9,267
FUNDS CARRIED FORWARD 67,420 35,216 102,636 32,558
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All income and expenditure relate to continuing operations.

The Statement of Financial Activities includes all gains and losses recognised during the year.

THE GAUTBY ROAD PLAY AND COMMUNITYCENYHE JOINT MANAGEMEIIT COMMfTfEE BAiANCE SHEEfA5 AT 31 Marth 2021 21 1021 Tolar FUNIS 2020Total Notes FIXIDASS Tari4e Assets CIIRftEiifASSETS 5Jg) 1550) 25A26 40926 Ca5hai DI4j1T 35J16 3S.216 122 105.331 CREOITOR5 3.140 9332 35J16 31594 TQTM AAsSElS 6782Q 35.216 325SB FUNDS UNtsin¢tedFur Rtstyktod Fw TOTAL FUIIDS 67.410 35,216 .3m2 J5.630 )2.558 The financial $13rements wtre apwoved bythe Board of Trustees on 28 january 2022 and $18red on Its bthaw: unclllorjulie Mtmanus 11

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE Notes to the Financial Statements For the year ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparation of Financial Statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared under the historical cost convention, the Charities Act 2011 and ‘Accounting and Reporting by Charities: Statement of Recommended Practice for Charities’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The charity has taken advantage of the disclosure exemption in preparing these financial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Governance costs

Include those costs associated with meeting the constitutional and statutory requirements of the fund and includes the independent examiner’s fee and costs linked to the strategic management of the charity

Tangible fixed assets

All IT Equipment and Fixtures & Fittings with an original cost of less than £500 are written off in the year in which the expenditure was incurred.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures & Fittings - 20.0% on straight line IT Equipment - 33.3% on straight line

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes

Taxation

The charity is exempt from corporation tax on its charitable activities and is not registered for VAT.

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE Notes to the Financial Statements - continued For the year ended 31 March 2021

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2021 2021
2021 Total 2020 Total
Unrestricted Restricted
Funds Funds
Funds Funds
£ £
2 Donations and Legacies £ £
Wirral Council Grants 20,789 117,014 137,802 44,896
Awards For All 0 0 0 2,204
Sports England 0 734 734 9,995
NHS Digital/Good Things Foundation 0 4,284 4,284 25,000
John Moores 0 10,000 10,000 10,000
Cash 4 Kids 0 5,417 5,417 8,830
Feeding Birkenhead/Britain 0 3,750 3,750 5,452
Wirral Council Covid Grant 14,777 0 14,777 0
Edsential 60,958 0 60,958 0
Other Donations 1,400 0 1,400 5,931
97,923 141,199 239,122 112,308
2021 2021
2021 Total 2020 Total
Unrestricted Restricted
Funds Funds
Funds Funds
£ £
3 Charitable Activities £ £
Room Hire 27,585 0 27,585 22,610
Steve Morgan Foundation 0 33,945 33,945 0
Community Foundation 0 4,975 4,975 0
Other Grants 16,155 0 16,155 0
Activity Packs 35,335 0 35,335 0
Other Activities 4,257 0 4,257 1,906
83,332 38,920 122,252 24,516
2021 2021
2021 Total 2020 Total
Unrestricted Restricted
Funds Funds
Funds Funds
£ £
4 Other Trading Activities £ £
Food and Drink Sales 2,373 0 2,373 9,819
Reptile Income 8,500 0 8,500 3,859
10,873 0 10,873 13,678
2021 2021
2021 Total 2020 Total
Unrestricted Restricted
Funds Funds
Funds Funds
£ £
5 Investments £ £
Bank Interest Receivable 0 0 0 0
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THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE Notes to the Financial Statements - continued For the year ended 31 March 2021

6 7	Raising Funds Food and Drink Purchases Reptile Expenditure Charitable Activities Direct Charitable Expenditure Salaries Holiday Projects Food and Drink, Hampers Activities and Activity Packs Day Trips Staff Uniforms Equipment and Consumables Vehicle, Cleaning and Fuel Repairs and Maintenance Fitness Suite Project Costs Pathfinder Project Awards for All Media Project Support and Governance Costs Broadband IT Support Insurance Independent examiner's fees Office and Other Costs Hire costs & Equipment Marketing Depreciation Training Payroll Costs Total	2021 Unrestricted Funds £ 3,561 6,801 10,362 2021 Unrestricted Funds £ 12,474 7,522 29,219 25,368 0 533 15,353 9,315 6,481 709 1,472 0 0 108,445 800 485 0 1,920 36 2,313 2,786 526 180 218 9,264 117,709	2021 Restricted Funds £ 0 0 0 2021 Restricted Funds £ 47,601 0 78,939 26,568 0 0 4,044 876 0 0 15,893 0 0 173,920 0 0 0 0 0 0 178 0 0 0 178 174,098	2021 Total Funds £ 2020 Total Funds £ 3,561 11,084 6,801 6,847 10,362 17,931 2021 Total Funds £ 2020 Total Funds £ 60,075 62,372 7,522 2,803 108,158 1,643 51,935 11,249 0 3,240 533 959 19,397 5,268 10,191 2,352 6,481 1,560 709 2,621 17,365 0 0 4,944 0 1,233 282,365 100,244 800 855 485 555 0 699 1,920 850 36 1,716 2,313 2,334 2,964 1,123 526 526 180 177 218 201 9,442 9,036 291,807 109,280

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE Notes to the Financial Statements - continued For the year ended 31 March 2021

8 Staff Costs and Employees Wages and Salaries Social Security Costs Pensions No, employee earned £60,000 or more during the year. The average number of full time equivalent employees during the year was: 9 Fixed Assets Costs At 1 April 2020 Disposals Additions At 31 March 2021 Depreciation At 1 April 2020 On Disposals Charge for the year At 31 March 2021 Net Book Value At 31st March 2021 At 31st March 2020	2021 £ 2020 £ 48,229 60,077 6,485 522 5,361 1,773 60,075 62,372 2021 2020 3.1 2.5 Fixtures & Fitings £ Total £ 2,630 2,630 2,630 2,630 1,666 1,666 526 526 2,192 2,192 438 438 964 964
10 Debtors Trade Debtors 5,250 0 11 Creditors: amounts falling due within one year Tax and Pension Creditors 841 0 Trade Creditors 2,300 0 3,140 0	2021 £ 2020 £ 5,250 15,500 5,250 15,500 2021 £ 2020 £ 841 2,749 2,300 6,583 3,140 9,332

8
Staff Costs and Employees
Wages and Salaries
Social Security Costs
Pensions
No, employee earned £60,000 or more during the year.
The average number of full time equivalent employees during the year was:
9
Fixed Assets
Costs
At 1 April 2020
Disposals
Additions
At 31 March 2021
Depreciation
At 1 April 2020
On Disposals
Charge for the year
At 31 March 2021
Net Book Value
At 31st March 2021
At 31st March 2020

2021
£
2020
£
48,229
60,077
6,485
522
5,361
1,773
60,075
62,372
2021
2020
3.1
2.5
Fixtures &
Fitings
£
Total
£
2,630
2,630
2,630
2,630
1,666
1,666
526
526
2,192
2,192
438
438
964
964

10
Debtors
Trade Debtors
5,250
0
11
Creditors: amounts falling due within one year
Tax and Pension Creditors
841
0
Trade Creditors
2,300
0
3,140
0

2021
£
2020
£
5,250
15,500
5,250
15,500
2021
£
2020
£
841
2,749
2,300
6,583
3,140
9,332

THE GAUTBY ROAD PLAY AND COMMUNITY CENTRE JOINT MANAGEMENT COMMITTEE Notes to the Financial Statements - continued For the year ended 31 March 2021

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Balance at Transfers Balance at
Incoming Resources
31 March between 31 March
Note 12: Resources Expended
2020 Funds 2021
£ £
£ £ £
Unrestricted Funds
General Fund (3,072) 192,129 128,071 6,434 67,420
64,058
Restricted Funds
Wirral Borough Council 19-20 2,661 0 0 (2,661) 0
Steve Morgan Foundation 0 33,945 33,945 0 0
Community Foundation 0 4,975 4,963 (12) 0
Positive Futures 4,863 0 0 0 4,863
WBC Fitness Suite 331 0 0 0 331
Sports England 2,524 734 3,258 0 0
NHS Digital (Good Things Foundation) 17,578 0 0 (17,578) 0
John Moores 5,000 10,000 7,646 0 7,354
Cash 4 Kids 3,689 5,417 5,417 (3,689) 0
Feeding Birkenhead (1,016) 0 0 1,016 0
Feeding Britain 0 3,750 2,698 (1,052) 0
Wirral Borough Council 20-21 0 4,212 1,848 0 2,364
Wirral Borough Council Free School Meals 0 72,157 72,121 (36) (0)
WBC Projects 0 40,645 32,710 0 7,935
Better Health - Good Things Foundation 0 4,284 9,494 17,578 12,368
Restricted Funds 35,630 180,119 174,099 (6,434) 35,216
Total Funds 32,558 372,248 302,170 0 102,636
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13 Trustees' Remuneration and Benefits

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year (2020: Nil). There were no reimbursements of expenses to trustees (2020: Nil)