REPORT ON THE ACCOUNTS FOR LITTLE DEERS DAY NURSERY YEAR ENDING 31 AUGUST 2020
For the Financial Year ended 31 August 2020, the Little Deers Day Nursery showed a Net Income of £32,375.32 after Expenditure. Of this sum, £26,743 related to HMRC grants as a result of the Covid pandemic, relating to the Small Business Grant, the Job Retention Scheme, and general Fundraising income, whilst the actual trading income was £5,632.
The net result almost counteracts last year’s loss of £33,284.
Although the Sales Income from the Baby Room and Pre-School sessions were lower than last year, the income from the Toddler Room was higher. However, the main source of increased income was from Hampshire CC Funding for the Universal (15 hours) and Extended (30 hours) Early Years Education funding for the 2, 3 and 4 year-olds. This made up just under £78,000 for the whole year. The funding received from the Government does not fully cover the cost of provision for the 3 and 4 year olds, this is therefore contributing to an overall loss for the PreSchool sessions per year.
With regard to Expenditure, increases related to sanitising equipment and protective clothing, healthcare supplies etc. Staff Training and Wellbeing was similarly higher due to Covid 19. However, overall due to the period of enforced closure, general expenses were lower as would be expected. Overall, the total expenditure of £19,896 compared favourably with the previous year at £34,093 but we must remember that last year’s figure was particularly high due to maintenance works to the setting.
It is very difficult to predict the financial situation for the forthcoming year since the second lockdown will influence the income and with more parents working from home, the need for childcare is likely to have reduced. The appointment of a Bookkeeper has been very successful from the administration side and her input has helped the management to keep a close watch on the financial situation. Similarly, the payroll people have provided an invaluable helping hand with the complex staff payroll issues that arose.
Thankfully the Balance Sheet at the end of the Financial Year ended 31 August 2020 was £49,333.37 which at least provides some buffer against possible hard times ahead.
Little Deers Day Nursery
FINANCIAL ACTIVITIES
September 2019 - August 2020
| TOTAL | |||
|---|---|---|---|
| SEP 2019 - AUG 2020 | SEP 2018 - AUG 2019 (PY) | CHANGE | |
| Income | |||
| Apprentice support | |||
| Billable Expenditure Income | |||
| Billable Expense Income | |||
| EY | |||
| Fundraising | |||
| do not use (deleted) | |||
| Spencers donations (deleted) | |||
| Total Fundraising | |||
| Grant income | 23,749.65 | -23,749.65 | |
| Green grant | |||
| HAMPSHIRE CC 20 EYPP FUNDING (deleted) | |||
| HAMPSHIRE CC 34YO EYPP FUNDING | 209.88 | 525.23 | -315.35 |
| Hampshire CC EYE 2YO FUNDING | 7,693.60 | 660.40 | 7,033.20 |
| HAMPSHIRE CC EYE 34YO EXT FUNDING | 23,899.39 | 23,899.39 | |
| HAMPSHIRE CC EYE 34YO UNI FUNDING | 33,932.92 | 25,049.38 | 8,883.54 |
| Hampshire CC EYE Adjustments | 3,803.42 | 3,803.42 | |
| HAMPSHIRE CC EYE Funding Advance | 8,117.92 | 8,117.92 | |
| HAMPSHIRE CC EYPP FUNDING | 335.49 | 335.49 | |
| Markup | |||
| Miscellaneous Income | 492.42 | 890.65 | -398.23 |
| Returned Cheque Charge | |||
| Sales - Baby Room (deleted) | |||
| Sales - Deposits Received Income | |||
| Sales Discounts | |||
| Sales Holiday Club Only | |||
| Sales Holiday Discount | |||
| Sales Income After School Hours | |||
| Sales Income Baby Room | |||
| Baby Room Additional Hours | -390.52 | 390.52 | |
| Baby Room Pre Booked Sessions | 23,012.28 | 44,456.18 | -21,443.90 |
| Total Sales Income Baby Room | 23,012.28 | 44,065.66 | -21,053.38 |
| Sales Income Pre School | |||
| Pre School Additional Hours | 12.00 | 12.00 | |
| Pre School Funded Sessions | |||
| Pre School Pre Booked Sessions | 14,195.05 | 21,609.06 | -7,414.01 |
| Total Sales Income Pre School | 14,207.05 | 21,609.06 | -7,402.01 |
| Sales Income Toddler Room | 25,584.55 | 19,996.50 | 5,588.05 |
| Sales Late Pick up Charge | |||
| Sales Lunches | 1.48 | 67.78 | -66.30 |
| Sales Meals | 11,850.79 | 11,626.20 | 224.59 |
| Sales of Product Income | |||
| Sales teas | |||
| Services | 133.26 | -133.26 |
Cash Basis Monday, 16 November 2020 10:09 am GMT+00:00
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Little Deers Day Nursery
FINANCIAL ACTIVITIES
September 2019 - August 2020
| TOTAL | |||
|---|---|---|---|
| SEP 2019 - AUG 2020 | SEP 2018 - AUG 2019 (PY) | CHANGE | |
| Shipping Income | |||
| Special Needs funding | |||
| Unapplied Cash Payment Income | -1,867.14 | -3,283.03 | 1,415.89 |
| Uncategorised Income | |||
| Voluntary EYE Donation | 3,127.83 | 3,127.83 | |
| Total Income | £154,401.88 | £145,090.74 | £9,311.14 |
| Cost of Sales | |||
| Cost of Goods Sold | |||
| Cost of sales | |||
| Cost of sales-1 | |||
| Employers Pension Cost | 1,689.97 | 1,433.37 | 256.60 |
| Lunches | |||
| Staff Wages | |||
| Cost of Sales | |||
| Employers National Insurance | 2,501.51 | 3,393.84 | -892.33 |
| Gross Wages | 107,263.34 | 116,853.73 | -9,590.39 |
| Holiday Pay Gross | |||
| Manager | 18,280.25 | 17,667.00 | 613.25 |
| Total Staff Wages | 128,045.10 | 137,914.57 | -9,869.47 |
| Subcontracted Services | |||
| Total Cost of Sales | £129,735.07 | £139,347.94 | £ -9,612.87 |
| TOTAL | £24,666.81 | £5,742.80 | £18,924.01 |
| Expenditures | |||
| Advertising/Promotional | |||
| Bank Service Charges | |||
| Books & Publications | 15.70 | 62.86 | -47.16 |
| Books & Subscriptions | 32.00 | 32.00 | |
| Business Licenses and Permits | |||
| Charitable Donations | 10.00 | -10.00 | |
| Childrens Party | 13.80 | 242.00 | -228.20 |
| Christmas Gifts | 46.38 | 861.06 | -814.68 |
| Cleaning | 13.00 | 60.00 | -47.00 |
| Cleaning Labour | 80.00 | 80.00 | |
| Cleaning Products | 7.50 | 7.50 | |
| Oven | |||
| Total Cleaning | 100.50 | 60.00 | 40.50 |
| Depreciation Expense | |||
| Entertainment | 199.50 | 199.50 | |
| Equipment Rental | |||
| First Aid | 150.00 | 225.00 | -75.00 |
| Food | 1,792.84 | 2,136.64 | -343.80 |
| FOOD FOR PARENTS EVENING | 10.11 | 19.50 | -9.39 |
| Fundraising Resources | 19.00 | 19.00 |
Cash Basis Monday, 16 November 2020 10:09 am GMT+00:00
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Little Deers Day Nursery
FINANCIAL ACTIVITIES
September 2019 - August 2020
| TOTAL | |||
|---|---|---|---|
| SEP 2019 - AUG 2020 | SEP 2018 - AUG 2019 (PY) | CHANGE | |
| Garden Maintenance | 398.15 | 1,214.61 | -816.46 |
| HEALTHCARE SUPPLIES | 1,339.28 | 899.47 | 439.81 |
| Insurance Expense | 1,030.72 | 785.49 | 245.23 |
| General Liability Insurance | |||
| Professional Liability | |||
| Total Insurance Expense | 1,030.72 | 785.49 | 245.23 |
| Interest Expense | |||
| IT | 329.88 | 381.22 | -51.34 |
| Kitchen Equipment | 4.29 | 11.28 | -6.99 |
| Kitchen storage | 4.88 | 71.21 | -66.33 |
| Learning Resources | 61.33 | 61.33 | |
| Lunches Hampshire CC | 3,988.08 | 6,160.32 | -2,172.24 |
| Miscellaneous Expense | 1,950.50 | -1,950.50 | |
| MOO MUSIC | 840.00 | 840.00 | |
| MUSIC LICENCE | 103.20 | 100.20 | 3.00 |
| Office Equipment Expenditure | 117.97 | -117.97 | |
| Payroll Expenses | 556.20 | 729.90 | -173.70 |
| Pest control | 508.80 | 508.80 | 0.00 |
| Postage and Delivery | 35.26 | 21.83 | 13.43 |
| Pre School Supplies | 33.88 | 4,660.08 | -4,626.20 |
| Art & Craft, Toys | 10.00 | -10.00 | |
| Consumables | |||
| Enviro Project | |||
| Total Pre School Supplies | 33.88 | 4,670.08 | -4,636.20 |
| Printing and Reproduction | 76.78 | 153.56 | -76.78 |
| Professional Fees | 128.00 | 128.00 | |
| BOOKKEEPING SERVICES | 1,333.80 | 1,129.00 | 204.80 |
| Total Professional Fees | 1,461.80 | 1,129.00 | 332.80 |
| Reconciliation Discrepancies | |||
| Recruitment Costs | 52.50 | -52.50 | |
| Refuse sacks | 326.20 | -326.20 | |
| Rent and Rates | 120.00 | 223.69 | -103.69 |
| Rates | |||
| Rent | |||
| Total Rent and Rates | 120.00 | 223.69 | -103.69 |
| Repairs and Maintenance | 33.97 | 3,593.53 | -3,559.56 |
| Resources | 844.18 | 1,615.87 | -771.69 |
| Returned/Bounced Cheque Charge | |||
| Skip hire | 216.00 | 180.00 | 36.00 |
| Software | |||
| Staff Refreshments | 75.68 | 75.68 | |
| Staff Training | 518.20 | 265.20 | 253.00 |
| Staff Wellbeing | 224.76 | 224.76 | |
| Stationery Office | 633.64 | 583.99 | 49.65 |
Cash Basis Monday, 16 November 2020 10:09 am GMT+00:00
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Little Deers Day Nursery
FINANCIAL ACTIVITIES
September 2019 - August 2020
| TOTAL | |||
|---|---|---|---|
| SEP 2019 - AUG 2020 | SEP 2018 - AUG 2019 (PY) | CHANGE | |
| Statutory sick pay | |||
| STORAGE BOXES | 23.95 | 79.10 | -55.15 |
| Subscriptions | 389.83 | 389.83 | |
| Taxes | |||
| Tea towels | |||
| Telephone | 609.48 | 605.07 | 4.41 |
| Broadband | |||
| Landlines and fax | |||
| Mobile | |||
| Total Telephone | 609.48 | 605.07 | 4.41 |
| Thanks you gifts | 3.99 | 3.99 | |
| Travelling and Entertainment | 10.90 | -10.90 | |
| Unapplied Cash Bill Payment Expenditure | |||
| Uncategorised Expenditure | |||
| Uncategorized Expenses | |||
| Uniform | 90.97 | -90.97 | |
| Utilities | |||
| Gas and Electric | 3,000.62 | 3,891.33 | -890.71 |
| Water | 49.50 | 52.77 | -3.27 |
| Total Utilities | 3,050.12 | 3,944.10 | -893.98 |
| Vehicle Expense | |||
| Fuel & Oil | |||
| Servicing/Repairs | |||
| Tax/Insurance | |||
| Total Vehicle Expense | |||
| Window cleaning | |||
| Total Expenditures | £19,896.16 | £34,093.62 | £ -14,197.46 |
| NET OPERATING INCOME | £4,770.65 | £ -28,350.82 | £33,121.47 |
| Other Income | |||
| AmazonSmile | 13.69 | 13.69 | |
| Enviro Project | |||
| Finance Charge Income | |||
| Fundraising Income | 495.00 | 60.34 | 434.66 |
| Burley Players | |||
| Burley School Event | |||
| Burley School Fruit & Veg share | |||
| Burley Village Show | 138.40 | -138.40 | |
| Christian Festival | |||
| Christmas Shopping Evening | |||
| Easyfundraising | 77.00 | 77.00 | |
| Funmats | |||
| General Donations | 100.00 | 40.00 | 60.00 |
| Spencers Donations |
Cash Basis Monday, 16 November 2020 10:09 am GMT+00:00
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Little Deers Day Nursery
FINANCIAL ACTIVITIES
September 2019 - August 2020
| TOTAL | |||
|---|---|---|---|
| SEP 2019 - AUG 2020 | SEP 2018 - AUG 2019 (PY) | CHANGE | |
| Yellow Moon | |||
| Total Fundraising Income | 672.00 | 238.74 | 433.26 |
| HMRC JRS Grant | 16,006.38 | 16,006.38 | |
| HMRC Small Business Grant (Covid-19) | 10,000.00 | 10,000.00 | |
| Insurance Proceeds Received | |||
| Interest Income | 51.22 | 59.32 | -8.10 |
| Parent Donations (deleted) | |||
| Proceeds from Sale of Assets | |||
| Total Other Income | £26,743.29 | £298.06 | £26,445.23 |
| Other Expenditures | |||
| Other Expenditure | |||
| Reconciliation Discrepancies-1 | |||
| Total Other Expenditures | £0.00 | £0.00 | £0.00 |
| NET OTHER INCOME | £26,743.29 | £298.06 | £26,445.23 |
| NET INCOME/(EXPENDITURE) | £31,513.94 | £ -28,052.76 | £59,566.70 |
Cash Basis Monday, 16 November 2020 10:09 am GMT+00:00
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LILE DEERS DAY NURSERY Rw5tered Chariry" 106( A ernber of the Nutsery InIg Alliance Ind Hgfflpshire Ead) ledts DeveIopfftr 2ttd Chddcare Partnetship REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES for the Financial Year ending 31 August 2020 Respective responsibilities of the Tnjstees and Examiner The Charity's Trustees 2re tcsponsible for the preparation of these accounts. The CharityT 5 Irustces conskder that an audit is not tequed for rhis i'eat under section 43(2) of thc Charitics Act 1993 (thc 1933 Act) as amended by Section 28 of the C]rIticS Act 2(H)6. An independent examination is to: Examine the accounts (undcr Section 43 of the 1993 Act) Follow the procedures laid down in thc gen¢raJ directions xrren bi" the Chatity, Commissioners (under Section 43(DO)) of the .4ct. 2s amendcd; 2nd State whcther particuJ2r m2ttcrs have Come to m)" attcntion. Basis of the Independettt Examinerfs Statement Iy eKamiTration w2s catried out in accordance with the general directions given by thc Chatity Comtnissioners. An ex2mination includes a reFiew of the accounting recotds kept by the ChArity and comparison of the accounts presented ryth those records. It 2150 includes consideration of any unusual items or disclosurcs in the accounts, and secking explanations from i-ou 25 TSte¢S concerng any such matters. Thc procedures undertaken do not proiide all rhe eiideThce that would bc r4uircd in an audiL 2nd cons4uentli' no opinion is giren as to whether thc accounts present a 'true and fair view, 2nd that the repons is limited to those tnatters set out in the ststemcnt below. Independent Examinees Statement In conncction with my eAaminatiot4 no matter ha5 come to attention: which yves me rcasonable cause to beliei'e that in any matc[1 rcspect the rquirements: to keep accountlng records in accordance Scction 41 of the 1993 ACL and to prq)are accounts in accotd2ncc iwth the accounting records have been met: or to i*hich in m! opinion. attention should be drawn in order to enable a proper ndcTSt2n(ling of the account to be tcache(i Date . J>