KIRKBY MALZEARD MACHANICS VILLAGE HALL ANNUAL GENERAL MEETING 2024 CHAIRMAN’S REPORT
The Mechanics has continued to be a lively and thriving village asset. Used by many organisations in the village. The monthly Quiz nights, and Monthly music nights, continue to be popular, and attract good attendances. I am constantly amazed at such musical talent we have in our community. My thanks go to the members who put together interesting subjects for our quizzes. During the year we discontinued serving suppers, after discussing this with the people who regular attend the quizzes.
The music evenings also continue to be well attended, and it always attracts many talented people, playing a variety of musical instruments, and also singing, such a wide variety of music.
I have been supported by the Trustees in their various roles. Mary (Secretary) Janice, (Treasurer) Malcolm ( Maintenance) Jane (Events Bookings) Emily (Musical) Linda (Volunteers Diary) Ric ( Grants and IT ) Also Mac and Julie (Caretaker and Cleaner ) all of whom, I offer my thanks, we work as a team. We held an afternoon party for Mac to recognise his 50 years service as Caretaker, a role which he has said he wishes to continue. The role of Chairman is one of knowledge of Committee procedures, and also the constitution of the Mechanics Trust deed. The role of the Charity Commission, and ensuring that the annual returns are adhered to.
During the year, we have had new Lighting installed on the stage, and front of the stage renewed, and with a new control panel, which allows for different colours, and movements in sequences, which gives more presentation flexibility. Some of us need to get to grips with the operation of this control panel and it’s different sequences. Hopefully we will see more outside entertainers wishing to come and provide shows and drama events.
The two snooker tables have had new covers on the beds, and new side cushions, which hopefully will last for a number of years, and provide more opportunities for competitions.
In the kitchen, we have installed a new below Counter freezer, and a stainless steel cupboard, with some minor adjustment, so as to have it on the same level as the other work surfaces.
A lot of bookings of the hall, are now generated by an on line system, which helps us to keep track on hirings of the hall. For a number of years we have undertaken some feasibility of become a Charitable Incorporated Organisation. We have now had some help, from a Village halls outside organisation. So this will be proceeding this year (2025). As previously advised, we will need to bring this change in the Hall’s current status to the members, to be ratified. It does make it a sensible move to protect the Trustees from any potential Legal problems.
Next Month (March) we will see the installation of 44 Solar Panels on the roof, (but not visible from Main Street) and batteries under the stage area. Batteries will provide power to two sockets in case of power outages in the village, for community use. The total Cost is £22,197, we have a grant of £20,000 from Northern Grid Foundation, with the Mechanics paying the £2197, difference.
Payback costs (£22K) would be paid back in 6 years with electricity savings and energy export proceeds.
With the 33 houses being built at the West End of the village, hopefully, we will see new residents wishing you come to events in the Mechanics, and also become members. The Trustees Committee would welcome new members to come and join us. However, we also wish to increase the number of volunteers to help at Quiz and Music nights, and other events. So please let us have your contact details. Always a good way to get to know people in our community.
My own personal hope, is that the potential drawings for the rear garden area, drawn up by Paul Cookson, will come to fruition. With a raised flower bed at the rear next to the fencing, and perhaps a couple of trees. Also perhaps two garden benches, We have a potential grant for this, which is being explored. It would be an additional facility at the Mechanics for our village community. The opportunity for Garden Parties which people could book, or BBQs in the warm weather.
I would also like to thank the ladies of Kirkby in Bloom for the planters at the front of the hall, which add colour during the season.
It is important, that we constantly look at opportunities to enhance the Mechanic’s facilities for the benefit of our Local Community, not only in Kirkby Malzeard, but also Laverton and Dallowgill.
GEOFFREY BERRY
CHAIRMAN - Kirkby Malzeard Mechanics and Village Hall Trustees Committee
| INCOME | Columns | Columns E to O | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| **Year End ** | **31 December 2024 ** | B&C | 24,616.74 | ||||||||
| Client | KM Mechanics | 43,688.65 | |||||||||
| Date | CASH | PAID | MEMBERSHIPROOM | BAR TAKINGS | **ENTRANCE ** | TABLE | SNOOKER | LUNCHEON | **BANK INTEREST ** | PETTY | |
| DIRECT | FEES | HIRE | FEES | TENNIS | ROOM | CLUB | RECEIVED | CASH | |||
| INTO BANK | RECEPTS | BANKED | |||||||||
| COLUMN | & CHEQUES | ||||||||||
| TOTALS | 0.00 | 43,688.65 | 989.32 | 7,669.88 | 6,907.51 | 4,504.28 | 3,320.00 | 482.50 | 81.50 | 661.75 | 3,827.81 |
| 45.00 | 45.00 | ||||||||||
| 0.98 | 0.98 | ||||||||||
| 45.00 | 45.00 | ||||||||||
| 50.00 | 50.00 | ||||||||||
| 165.00 | 165.00 | ||||||||||
| 36.00 | 36.00 | ||||||||||
| 105.00 | 105.00 | ||||||||||
| 220.00 | 84.00 | 136.00 | |||||||||
| 165.00 | 165.00 | ||||||||||
| 30.00 | 30.00 | ||||||||||
| 30.00 | 30.00 | ||||||||||
| 165.15 | 121.15 | 44.00 | |||||||||
| 30.00 | 30.00 | ||||||||||
| 30.00 | 30.00 | ||||||||||
| 30.00 | 30.00 | ||||||||||
| 225.00 | 225.00 | ||||||||||
| 112.50 | 112.50 | ||||||||||
| 30.00 | 30.00 | ||||||||||
| 224.00 | 224.00 | ||||||||||
| 15.00 | 15.00 | ||||||||||
| 15.00 | 15.00 | ||||||||||
| 24.17 | |||||||||||
| 30.00 | 30.00 | ||||||||||
| 30.00 | 30.00 | ||||||||||
| 45.00 | 45.00 | ||||||||||
| 60.00 | 60.00 | ||||||||||
| 90.00 | 90.00 | ||||||||||
| 90.00 | 90.00 | ||||||||||
| 30.00 | 30.00 | ||||||||||
| 30.00 | 30.00 | ||||||||||
| 60.00 | 60.00 |
==> picture [135 x 539] intentionally omitted <==
| 130.01 | 130.01 | ||||||
|---|---|---|---|---|---|---|---|
| 250.00 | 250.00 | ||||||
| 15.00 | 15.00 | ||||||
| 30.00 | 30.00 | ||||||
| 45.00 | 45.00 | ||||||
| 30.00 | 30.00 | ||||||
| 30.00 | 30.00 | ||||||
| 25.00 | 25.00 | ||||||
| 60.00 | 60.00 | ||||||
| 95.00 | 95.00 | ||||||
| 418.79 | |||||||
| 225.41 | 225.41 | ||||||
| 302.29 | 242.29 | 60.00 | |||||
| 0.98 | 0.98 | ||||||
| 108.32 | 108.32 | ||||||
| 2.10 | 2.10 | ||||||
| 856.27 | 505.00 | 249.27 | 102.00 | ||||
| 45.00 | 45.00 | ||||||
| 105.00 | 105.00 | ||||||
| 145.00 | 145.00 | ||||||
| 304.00 | 304.00 | ||||||
| 52.62 | 52.62 | ||||||
| 15.00 | 15.00 | ||||||
| 15.00 | 15.00 | ||||||
| 90.00 | 90.00 | ||||||
| 845.88 | 845.88 | ||||||
| 25.00 | 25.00 | ||||||
| 30.00 | 30.00 | ||||||
| 621.00 | 621.00 | ||||||
| 40.00 | 40.00 | ||||||
| 132.00 | 132.00 | ||||||
| 10.00 | 10.00 | ||||||
| 175.00 | 175.00 | ||||||
| 225.13 | 60.00 | 104.13 | 61.00 | ||||
| 500.00 | |||||||
| 25.00 | 25.00 | ||||||
| 84.11 | 84.11 | ||||||
| 30.00 | 30.00 | ||||||
| 556.00 | 556.00 |
556.00
==> picture [135 x 539] intentionally omitted <==
| 250.00 | 250.00 | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| 320.47 | 193.47 | 127.00 | |||||||||
| 35.00 | 35.00 | ||||||||||
| 60.00 | 60.00 | ||||||||||
| 90.00 | 90.00 | ||||||||||
| 334.00 | 334.00 | ||||||||||
| 906.50 | 458.50 | 398.00 | |||||||||
| 916.76 | 636.76 | 280.00 | |||||||||
| 112.50 | 112.50 | ||||||||||
| 71.92 | |||||||||||
| 41.29 | 36.29 | 5.00 | ????? | ||||||||
| 165.50 | 165.50 | ||||||||||
| 121.50 | 40.00 | 81.50 | |||||||||
| 262.50 | 262.50 | ||||||||||
| 30.00 | 30.00 | Donation | |||||||||
| 50.12 | 52.00 | ||||||||||
| 0.16 | |||||||||||
| 157.26 | |||||||||||
| 151.00 | 151.00 | ||||||||||
| 12.00 | 12.00 | ||||||||||
| 60.00 | 60.00 | ||||||||||
| 90.00 | 90.00 | ||||||||||
| 375.00 | 375.00 | ||||||||||
| 388.50 | 388.50 | ||||||||||
| 12.00 | 12.00 | ||||||||||
| 270.00 | 270.00 | ||||||||||
| 262.00 | 262.00 | ||||||||||
| 314.58 | 198.58 | 116.00 | |||||||||
| 25.00 | 25.00 | ||||||||||
| 25.00 | 25.00 | ||||||||||
| 38.18 | |||||||||||
| 25.00 | 25.00 | ||||||||||
| 25.00 | 25.00 | ||||||||||
| 67.50 | 67.50 | ||||||||||
| 15.00 | 15.00 | ||||||||||
| 39.32 | 39.32 | ? | |||||||||
| 80.00 | 80.00 | ||||||||||
| 168.50 | 168.50 | ||||||||||
| 176.94 | 90.94 | 86.00 |
==> picture [135 x 539] intentionally omitted <==
| 190.01 | 190.91 | ||||||
|---|---|---|---|---|---|---|---|
| 50.17 | 50.17 | ||||||
| 45.00 | 45.00 | ||||||
| 24.00 | 24.00 | ||||||
| 36.00 | 36.00 | ||||||
| 90.00 | 90.00 | ||||||
| 125.00 | 125.00 | ||||||
| 335.00 | 335.00 | ||||||
| 251.50 | 251.50 | ||||||
| 47.50 | 47.50 | ||||||
| 67.50 | 67.50 | ||||||
| 5.00 | |||||||
| 394.18 | 213.18 | 181.00 | |||||
| 87.50 | 87.50 | ||||||
| 90.00 | 90.00 | ||||||
| 20.31 | |||||||
| 112.50 | 112.50 | ||||||
| 50.00 | 50.00 | ||||||
| 94.50 | 94.50 | ||||||
| 59.00 | 59.00 | ||||||
| 53.08 | 53.08 | ||||||
| 380.00 | 380.00 | ||||||
| 15.00 | 15.00 | ||||||
| 120.00 | 120.00 | ||||||
| 186.00 | 186.00 | ||||||
| 561.32 | |||||||
| 230.99 | 230.99 | ||||||
| 166.64 | 114.64 | 52.00 | |||||
| 344.50 | 49.50 | 85.00 | 210.00 | ||||
| 60.00 | 60.00 | ||||||
| 65.00 | 65.00 | ||||||
| 19.35 | |||||||
| 41.72 | 41.72 | ||||||
| 127.60 | 63.10 | 64.50 | |||||
| 143.04 | 79.54 | 63.50 | |||||
| 0.07 | |||||||
| 242.00 | 242.00 | ||||||
| 60.00 | 60.00 | ||||||
| 60.00 | 60.00 |
==> picture [135 x 539] intentionally omitted <==
| 120.00 | 120.00 | ||||||
|---|---|---|---|---|---|---|---|
| 40.00 | 40.00 | ||||||
| 135.00 | 61.00 | 74.00 | |||||
| 196.11 | 129.11 | 67.00 | |||||
| 75.00 | 75.00 | ||||||
| 15.49 | |||||||
| 244.26 | |||||||
| 10000.00 | |||||||
| 122.90 | 122.90 | ||||||
| 139.10 | 109.10 | 30.00 | |||||
| 113.34 | 113.34 | ||||||
| 37.94 | 37.94 | ||||||
| 192.50 | 84.50 | 108.00 | |||||
| 16.71 | 16.71 | ||||||
| 24.00 | 24.00 | ||||||
| 36.00 | 36.00 | ||||||
| 45.00 | 545.00 | ||||||
| 105.00 | 105.00 | ||||||
| 151.87 | 100.87 | 51.00 | |||||
| 370.00 | 370.00 | ||||||
| 94.50 | 94.50 | ||||||
| 14.04 | |||||||
| 23.11 | 23.11 | ||||||
| 31.32 | 31.32 | ||||||
| 261.50 | 261.50 | ||||||
| 179.37 | 114.37 | 65.00 | |||||
| 32.50 | 32.50 | ||||||
| 338.00 | 228.00 | ||||||
| 45.00 | 45.00 | ||||||
| 45.00 | 45.00 | ||||||
| 55.50 | 36.50 | 19.00 | |||||
| 201.53 | 147.53 | 54.00 | |||||
| 328.00 | |||||||
| 159.00 | 48.00 | 110.00 | |||||
| 332.00 | 332.00 | ||||||
| 29.86 | 29.86 | ||||||
| 165.15 | 126.15 | 39.00 | |||||
| 12.00 | |||||||
| 30.00 |
==> picture [135 x 539] intentionally omitted <==
| 120.00 | 120.00 | ||||
|---|---|---|---|---|---|
| 65.00 | 65.00 | ||||
| 234.95 | 157.95 | 77.00 | |||
| 184.40 | 51.40 | 133.00 | |||
| 17.97 | |||||
| 248.00 | |||||
| 584.42 | 378.42 | 206.00 | |||
| 60.00 | |||||
| 375.00 | |||||
| 316.49 | |||||
| 154.00 | 97.00 | 57.00 | |||
| 184.31 | 129.31 | 55.00 | |||
| 103.34 | 103.34 | ||||
| 32.32 | 32.32 | ||||
| 310.15 | 310.15 | ||||
| 471.46 | 358.46 | 113.00 | |||
| 36.00 | |||||
| 117.43 | 50.43 | 67.00 | |||
| 338.00 | 338.00 | ||||
| 60.00 | 60.00 | ||||
| 120.00 | 120.00 | ||||
| 20.29 | |||||
| 90.00 | 90.00 | ||||
| 73.28 | 73.28 | ||||
| 10.18 | |||||
| 225.00 | |||||
| 363.74 | |||||
| 68.81 | 68.81 | ||||
| 340.69 | |||||
| 28.41 | 28.41 | ||||
| 141.00 | 85.00 | 56.00 | |||
| 308.00 | 308.00 | ||||
| 188.73 | |||||
| 60.00 | 60.00 | ||||
| 120.00 | 120.00 | ||||
| 260.82 | |||||
| 75.00 | 75.00 | ||||
| 49.65 | |||||
| 6.00 | 6.00 |
==> picture [135 x 166] intentionally omitted <==
| 450.27 | 264.27 | 186.00 | |||
|---|---|---|---|---|---|
| 349.00 | |||||
| 28.99 | 28.99 | ||||
| 90.00 | 90.00 | ||||
| 189.30 | 189.30 | ||||
| 156.00 | |||||
| 150.00 | 150.00 | ||||
| 223.64 | 130.64 | 93.00 | |||
| 200.00 | 200.00 | ||||
| 47.50 | 47.50 | ||||
| 108.00 | |||||
| 25.82 | 25.82 |
SUNDRIES COFFEE MACHINE INCOME
15,167.33 0.00
24.17 Nayax
500.00 Parish Council Grant
50.00 ?????
71.92 NYAX
0.16 Cash Back
157.16 Quiz Night acrued
38.18 Nayax
5.00 Photocopying
20.31 Nayax
561.32 SUM UP paypot
19.35 Nayax
0.07 Master card
15.49 Nayax
244.25 Duck Race 10000.00 Bnk Transfer
14.04 Nayax
328.00 ??????
12.00 ???? 30.00 ????
17.97 Nayax 248.00 ?????
60.00 ?????
375.00 ????? 316.49 10K Invoic
36.00 ?????
20.29 kmldpc
10.18 Nayax 225.00 ????? 363.74 PPL PRS Refund on 2023
340.69 ??????
188.73 ?????
260.82
349.00 ???? 156.00 ???? 108.00 ????
1 INCOME and EXPENDITURE ACCOUNTS
Kirkby Malzeard Mechanics Institute
YEAR ENDED 31 DECEMBER 2024
REPORT OF THE INDEPENDENT EXAMINER
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The matters raised in this Balance Sheet, Income and Expenditure Accounts, and any accompanying report on your business activities for the above year ending, are only those which came to my attention during my audit work, and are not necessarily a comprehensive statement of all the weaknesses which exist, or all of the improvements which may be required. Whilst every care has been taken to ensure that the information provided in these Accounts, is as accurate as possible, based on the information provided and documentation reviewed. No complete guarantee or warranty can be given to the advice and information contained therein. My work does not provide absolute assurance that material errors, loss or fraud do not exist.
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These Accounts are prepared solely for the use of the Trustees and Members of the Kirkby Malzeard Mechanics Institute. Details may be made available to specified external agencies, but only with the signed approval of the Trustees. The provisions of the DATA protection Act are fully complied with by me.
3 GENERAL DATA PROTECTION RE3GULATION STATEMENT – DATA PROTECTION ACT 2018
Any information you give me will be held securely and in accordance with the rules on data protection. I will treat personal details as private and confidential and safeguard them. I will not disclose them to anyone unconnected with my acting for you unless you have consented to their release, or in certain circumstances where
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1 I an legally obliged to do so
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2 Disclosure is necessary for the proper discharge of my statutory functions
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3 Disclosure is necessary to enable me to provide you with the requested service or deal with your affairs. 4 I’m under a duty to protect public funds.
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5 I may use the information you have provided for the prevention and detection of fraud, or crime. I may also share this information with other bodies responsible for public funds.
.