2025-03-31-accounts - High Halstow Village Hall

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High Halstow Village Hall 2024/25 Chairmans and Treasurers Report

I normally thank the Committee members at the end of my report, but this year warrants a change. I would like to thank the following:

Ray Collins, Ray as you will know or seen in the last High Halstow Times has been very ill and we are all pleased that he is out of hospital and recovering. I suspect if you analyse what Ray has carried out just in respect of the Hall, he has saved the community thousands over the years. Be it fixing items himself, knowing who to call to fix something when he cannot, project managing the builders when it was being refurbished a few years ago, organizing the decorating parties etc etc etc. . The list is endless, and I personally will always be grateful for Ray’s support and knowledge. I am not sure we would have such a fine hall without him and all that he has achieved over the years. Take care of yourself now Ray, its your turn.
Wenda Taylor. I am not quite sure where Wenda gets all of her energy and strength from but can only hope the supply does not end anytime soon. The Hall’s Booking Clerk who continues to promote the Hall at every opportunity with the use of Facebook, selling tickets, meeting prospective hirers etc. All the credit for the additional ad hoc bookings is down to the time Wenda spends in meeting, answering questions etc from perspective hirers. Wenda also provides great support in ensuring the monthly Quiz is a success. I can honestly say Wenda has been the best Booking Clerk over the twenty-five years I have been on the Hall Committee. What is remarkable is that Wenda has had a tough few years looking after her granddaughter whilst Hannah was in hospital ,who sadly lost her fight earlier this year. I don’t know how you do it all but you’re truly a remarkable person and thank you for all that you do.
Margot Sturt. As I have said before Margot as Secretary ensures we stay professional, and I don’t short cut procedures etc. Margot continues to be the committee member who countersigns all payments made which was a recommendation made by our Auditor.
Margaret Whitebread a member of the Ladies Badminton and therefore can represent users of the Hall. I think it is a Badminton Group although when I come and see them, most of them are drinking tea, having a chat and eating cake,
Chris Peek. Chris has many years’ experience with the Hall, first with Youth Club and then with wHoo Cares. It is nice to have a link with the groups who use the Hall
Hazel Sellwood . Hazel brings her enthusiasm to the Hall and is a joy to have on the team. Hazel maintains the Notice Board on behalf of the Committee
George Crozer, I know does not attend as often, but he is always there if I need him and for that I am grateful.

General comment about the Committee is that we work together well each bringing something slightly different and when put together makes the Committee stronger. It is a pleasure working with you all.

In respect of the finances the profits for the year rose from £2910 to £12,450. The improvement was achieved by the following:

	£
Increase in income lettings	3,455
Increase in Events income	1,967
Reduction in Loan Repayments	4,167
Reduction in Repair costs	765

No insurance revaluation being required this year 723

Less
Reduction in miscellaneous income	(333)
Increase in water charges	(205)
Increase in Electricity costs	(1,070)
Increase in Sundry Expenses	(301)
Increase in other costs	372
Increased surplus between 2023/24 and 2024/25	9,540

It should be noted that although regular bookings are also up, 40% of the income came from ad hoc bookings, in particular children’s parties being popular. Twenty-five years ago there were hardly any one-off events and this has been the biggest change to the income stream over the years. In terms of events, we had the successful return of the Redfords, The Jersey Boys and Spittin’ Feathers. In addition, we had a new feature in a puppet show for children. This was funded by the High Halstow Lottery for which we were extremely grateful. This coming year will see new events in a Murder Mystery (June) and a pantomime (January) as well as the Redfords. The Quiz goes from strength to strength and always good to see so many faces in the hall for all of our events. We hope the different events attract different viewers so people can see the hall is for all.

In terms of the progress of the Hall over the last year we have seen the following improvements:

1 New slide doors which are easier to move and look nicer
2 New large tables. Partially funded through Medway Council
3 Repainting carried out by Graham Collins
4 New Badminton Posts

The Committee over the coming year will look to see what additional improvements can be carried out to ensure the hall stays as nice as it can.

As I said last year the Hall financially is in a good position to continue to ensure that the building and its contents stay in a good condition. The Committee have a list of works identified short, medium and long term and this list is reviewed monthly. Please keep a look out in the High Halstow Times for updates on the progress of the list of improvements.

I have thanked the Committee but there are a few others to say thank you to
Elaine Slatcher, the comments from hirers who say how nice the hall is shows that Elaine is carrying out the cleaning task well. In addition Elaine is the key holder who has the task to ensure the ad hoc bookings can get into the hall.
Carl and Jo Mitchell for providing so much help in advertising, printing of leaflets, posters etc.
Jonathan Munday who carries out the annual audit of our accounts which ensures we are compliant and haven’t made any mistakes. he always find something to query so I know he is looking at them.
The editor of the High Halstow Times. I know there have been a few this year but thank you for accommodating my articles (I will try not to be late so often)
All of you who come and support the events, be it one off party or the regular supporters of say the quiz, The Redfords etc. It feels we are doing something right
when you keep coming back and your support is invaluable.
All the hirers of the Hall. You help make the community within the Village come together be it a regular group or a one off. The continued use of the Hall will make it easier to ensure the Hall stays looking good for years to come.

Thank you all

Gary Thomas High Halstow Village Hall Chairman and Treasurer

Financial Statements

For The Years Ended

31st March 2025

for

High Halstow Village Hall

High Halstow Recreation Hall

Contents of the Financial Statements for the Year Ended 31st March 2025

	Page
General Account Profit & Loss	2
HUGH Fund Profit & Loss	3
Balance Sheet	4
Notes	5

High Halstow Recreation Hall

Profit & Loss Account For the Year Ended 31st March 2025

Income Grants Lettings Hire of Projector Donation Miscellaneous Income Events Private Bar Barn Dance 16/09/23 Spittin' Feathers 07/10/23 Tom Carradine 04/11/23 The Redfords 09/12/23 Garage Safari Quiz Nights Private Bar The Jersey Boys 11/05/24 Spittin Feathers 12/10/24 The Redfords 07/12/24 Snowsmith 24/11/24 Expenditure Cleaner Costs Repairs to Property Equipment Business Rates Insurance Water Rates Electricity Broadband Electrical Testing Cleaning Expenses Printing Performing Rights Insurance Revaluation Donation Sundry Expenses Interest Stock Write Off Contribution to HUGH Fund Excess Expenditure Over Income Excess Income Over Expenditure Depreciation Fixture & Fittings Net Surplus/(Deficit)	£ £ 0.00 19,271.00 0.00 724.00 20.00 633.64 190.52 889.08 136.28 719.02 213.50 1,604.75 24,401.79 2,690.00 3,083.32 569.64 151.12 2,376.33 306.78 4,922.04 660.01 121.80 16.79 0.00 139.20 723.00 0.00 510.11 9.96 173.37 5,000.04 21,453.51 0.00 2,948.28 38.00 £2,910.28 2023/24	2024/25	2024/25
	£ 0.00 19,271.00 0.00 724.00 20.00 633.64 190.52 889.08 136.28 719.02 213.50 1,604.75 2,690.00 3,083.32 569.64 151.12 2,376.33 306.78 4,922.04 660.01 121.80 16.79 0.00 139.20 723.00 0.00 510.11 9.96 173.37 5,000.04	£ 0.00 22,726.50 0.00 411.18 0.00 1,829.44 1,280.68 491.33 596.14 1,674.53 482.00 2,690.00 2,318.56 435.69 161.38 2,479.82 512.02 5,991.90 617.02 0.00 0.00 0.00 154.80 0.00 0.00 811.48 2.06 0.00 832.94	£ 29,491.80 17,007.67 0.00 12,484.13 34.00 £12,450.13

High Halstow Recreation Hall

£ £ Income Interest 0.00 Donations 0.00 Contribution from General Accounts 5,000.04 5,000.04 Total Income 5,000.04 Excess (Expenditure)/Income Over Expenditure 5,000.04 Depreciation Refurbishment Phase One 3,238.59 Refurbishment Phase Two 2,824.70 Refurbishment Phase Three 548.08 Refurbishment Phase Four 1,549.13 Refurbishment Phase Five 442.80 Refurbishment Phase Six 307.50 Refurbishment Phase Seven 110.99 Refurbishment Phase Eight 219.48 9,241.27 Net Surplus/(Deficit) -£4,241.23 HUGH Fund Profit & Loss Account For the Year Ended 31st March 2025 2023/24	2024/25	2024/25
	£ 0.00 0.00 832.94 3,238.59 2,824.70 548.08 1,549.13 442.80 307.50 110.99 219.48	£ 832.94
		832.94 832.94 9,241.27 -£8,408.33

High Halstow Recreation Hall

Balance Sheet

31st March 2025

Notes FIXED ASSETS Tangible Assets 1 CURRENT ASSETS Debtors Bank Account Cash In Hand Payments In Advance Stock Account CURRENT LIABILITIES Creditors Deposit Paid Short Term Loan Lettings in Advance LONG TERM LIABILITY 10 Year Loan TOTAL FINANCED BY: ACCUMULATED FUNDS General Hall Fund Brought Forward Surplus/(Deficit) For The Year Total HUGH Fund Brought Forward Surplus/(Deficit) For The Year Total GRAND TOTAL Auditor	£ £ 85,424.15 856.00 10,470.92 2,333.61 1,413.29 839.32 15,913.14 507.51 0.00 0.00 420.00 927.51 14,985.63 832.94 832.94 £99,576.84 12,417.35 2,910.28 15,327.63 88,490.44 -4,241.23 84,249.21 £99,576.84 ………………………… J Munday CTA 28 October 2025 2023/24	2024/25
	£ 856.00 10,470.92 2,333.61 1,413.29 839.32 15,913.14 507.51 0.00 0.00 420.00 927.51 832.94	£ £ 85,563.68 2,079.50 13,135.13 918.77 1,616.46 1,196.19 18,946.05 843.09 0.00 0.00 48.00 891.09 18,054.96 0.00 0.00 £103,618.64 15,327.63 12,450.13 27,777.76 84,249.21 -8,408.33 75,840.88 £103,618.64 ………..

High Halstow Recreation Hall

Notes to the Financial Statements

For the Year Ended 31st March 2025

			HUGH Fund				Total 178,955.92 10,414.80 1,000.00 188,370.72
bishment Refur Phase One Works - 64,859.06 64,859.06 38,950.29 3,238.59 42,188.88 25,908.77 22,670.18	bishment Refurb Phase TwoWorks - P 56,493.93 56,493.93 28,246.98 2,824.70 31,071.67 28,246.95 25,422.26	ishment Refur hase ThreeWorks - 10,961.63 10,961.63 4,384.64 548.08 4,932.72 6,576.99 6,028.91	bishment Refurbi Phase Four Works - P 30,982.62 30,982.62 10,843.91 1,549.13 12,393.04 20,138.71 18,589.58	shment Furniture hase Five - Pha 4,428.00 4,428.00 3,099.60 442.80 3,542.40 1,328.40 885.60	& Fittings Furniture se Six - Phas 3,075.00 3,075.00 1,845.00 307.50 2,152.50 1,230.00 922.50	& Fittings Electric e Seven - Phas 1,109.88 1,109.88 554.95 110.99 665.94 554.93 443.94
							93,531.77 9,275.27 102,807.04
							85,424.15 85,563.68

Rules for Depreciation

Fixture and Fittings

10 percent of Previous Years Book Value

Additions General Fixture and Fittings

2024/25 Slide Doors 7,884.00 Tables 2,530.80 Grant Received for £1000 10,414.80 Refurbishment Works - Phase One Years 1 and 2 1/20 of £64158.38 3,207.92 Year 3 3/20 of £64859.06 less Years 1 an 3,312.86 Year 4 3,312.86 Year 5 onwards Balance £51,817.50/16 3,238.59 Refurbishment Works - Phase Two 1/20 of total work cost of £55,993.87 2,799.69 Year 2 2/20 of £56493.93 Less Year 1 2,849.70 Year 3 Onwards 1/20 £56,493.93 2,824.70

Refurbishment Works - Phase Three 1/20 of total work cost of £10,961.63 548.08 Refurbishment Works - Phase Four 1/20 of total work cost of £30,982.62 1,549.13 Refurbishment Works - Phase Five 1/10 of total work cost of £4,428.00 442.80 Refurbishment Works - Phase Six 1/10 of total work cost of £3,075.00 307.50 Refurbishment Works - Phase Seven 1/10 of total work cost of £1,109.88 110.99 Refurbishment Works - Phase Eight 1/10 of total work cost of £2,194.80 219.48

Financial Statements

For The Years Ended

31st March 2025

for

High Halstow Village Hall

High Halstow Recreation Hall

Contents of the Financial Statements for the Year Ended 31st March 2025

	Page
General Account Profit & Loss	2
HUGH Fund Profit & Loss	3
Balance Sheet	4
Notes	5

High Halstow Recreation Hall

Profit & Loss Account For the Year Ended 31st March 2025

Income Grants Lettings Hire of Projector Donation Miscellaneous Income Events Private Bar Barn Dance 16/09/23 Spittin' Feathers 07/10/23 Tom Carradine 04/11/23 The Redfords 09/12/23 Garage Safari Quiz Nights Private Bar The Jersey Boys 11/05/24 Spittin Feathers 12/10/24 The Redfords 07/12/24 Snowsmith 24/11/24 Expenditure Cleaner Costs Repairs to Property Equipment Business Rates Insurance Water Rates Electricity Broadband Electrical Testing Cleaning Expenses Printing Performing Rights Insurance Revaluation Donation Sundry Expenses Interest Stock Write Off Contribution to HUGH Fund Excess Expenditure Over Income Excess Income Over Expenditure Depreciation Fixture & Fittings Net Surplus/(Deficit)	£ £ 0.00 19,271.00 0.00 724.00 20.00 633.64 190.52 889.08 136.28 719.02 213.50 1,604.75 24,401.79 2,690.00 3,083.32 569.64 151.12 2,376.33 306.78 4,922.04 660.01 121.80 16.79 0.00 139.20 723.00 0.00 510.11 9.96 173.37 5,000.04 21,453.51 0.00 2,948.28 38.00 £2,910.28 2023/24	2024/25	2024/25
	£ 0.00 19,271.00 0.00 724.00 20.00 633.64 190.52 889.08 136.28 719.02 213.50 1,604.75 2,690.00 3,083.32 569.64 151.12 2,376.33 306.78 4,922.04 660.01 121.80 16.79 0.00 139.20 723.00 0.00 510.11 9.96 173.37 5,000.04	£ 0.00 22,726.50 0.00 411.18 0.00 1,829.44 1,280.68 491.33 596.14 1,674.53 482.00 2,690.00 2,318.56 435.69 161.38 2,479.82 512.02 5,991.90 617.02 0.00 0.00 0.00 154.80 0.00 0.00 811.48 2.06 0.00 832.94	£ 29,491.80 17,007.67 0.00 12,484.13 34.00 £12,450.13

High Halstow Recreation Hall

£ £ Income Interest 0.00 Donations 0.00 Contribution from General Accounts 5,000.04 5,000.04 Total Income 5,000.04 Excess (Expenditure)/Income Over Expenditure 5,000.04 Depreciation Refurbishment Phase One 3,238.59 Refurbishment Phase Two 2,824.70 Refurbishment Phase Three 548.08 Refurbishment Phase Four 1,549.13 Refurbishment Phase Five 442.80 Refurbishment Phase Six 307.50 Refurbishment Phase Seven 110.99 Refurbishment Phase Eight 219.48 9,241.27 Net Surplus/(Deficit) -£4,241.23 HUGH Fund Profit & Loss Account For the Year Ended 31st March 2025 2023/24	2024/25	2024/25
	£ 0.00 0.00 832.94 3,238.59 2,824.70 548.08 1,549.13 442.80 307.50 110.99 219.48	£ 832.94
		832.94 832.94 9,241.27 -£8,408.33

High Halstow Recreation Hall

Balance Sheet

31st March 2025

Notes FIXED ASSETS Tangible Assets 1 CURRENT ASSETS Debtors Bank Account Cash In Hand Payments In Advance Stock Account CURRENT LIABILITIES Creditors Deposit Paid Short Term Loan Lettings in Advance LONG TERM LIABILITY 10 Year Loan TOTAL FINANCED BY: ACCUMULATED FUNDS General Hall Fund Brought Forward Surplus/(Deficit) For The Year Total HUGH Fund Brought Forward Surplus/(Deficit) For The Year Total GRAND TOTAL Auditor	£ £ 85,424.15 856.00 10,470.92 2,333.61 1,413.29 839.32 15,913.14 507.51 0.00 0.00 420.00 927.51 14,985.63 832.94 832.94 £99,576.84 12,417.35 2,910.28 15,327.63 88,490.44 -4,241.23 84,249.21 £99,576.84 ………………………… J Munday CTA 28 October 2025 2023/24	2024/25
	£ 856.00 10,470.92 2,333.61 1,413.29 839.32 15,913.14 507.51 0.00 0.00 420.00 927.51 832.94	£ £ 85,563.68 2,079.50 13,135.13 918.77 1,616.46 1,196.19 18,946.05 843.09 0.00 0.00 48.00 891.09 18,054.96 0.00 0.00 £103,618.64 15,327.63 12,450.13 27,777.76 84,249.21 -8,408.33 75,840.88 £103,618.64 ………..

High Halstow Recreation Hall

Notes to the Financial Statements

For the Year Ended 31st March 2025

			HUGH Fund				Total 178,955.92 10,414.80 1,000.00 188,370.72
bishment Refur Phase One Works - 64,859.06 64,859.06 38,950.29 3,238.59 42,188.88 25,908.77 22,670.18	bishment Refurb Phase TwoWorks - P 56,493.93 56,493.93 28,246.98 2,824.70 31,071.67 28,246.95 25,422.26	ishment Refur hase ThreeWorks - 10,961.63 10,961.63 4,384.64 548.08 4,932.72 6,576.99 6,028.91	bishment Refurbi Phase Four Works - P 30,982.62 30,982.62 10,843.91 1,549.13 12,393.04 20,138.71 18,589.58	shment Furniture hase Five - Pha 4,428.00 4,428.00 3,099.60 442.80 3,542.40 1,328.40 885.60	& Fittings Furniture se Six - Phas 3,075.00 3,075.00 1,845.00 307.50 2,152.50 1,230.00 922.50	& Fittings Electric e Seven - Phas 1,109.88 1,109.88 554.95 110.99 665.94 554.93 443.94
							93,531.77 9,275.27 102,807.04
							85,424.15 85,563.68

Rules for Depreciation

Fixture and Fittings

10 percent of Previous Years Book Value