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2023-03-31-accounts

REGISTERED COMPANY NUMBER: 03280924 (England and Wales) REGISTERED CHARITY NUMBER: 1060770

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2023

for

Canolfan Felin Fach Centre Limited

Gwyn Thomas and Co Limited 1 Thomas Buildings New Street Pwllheli Gwynedd LL53 5HH

Canolfan Felin Fach Centre Limited

Contents of the Financial Statements for the Year Ended 31 March 2023

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14 to 15

Canolfan Felin Fach Centre Limited

for the Year Ended 31 March 2023

Report of the Trustees

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Principal Activities and Objectives

The centre provides resources for a wide range of groups and agencies (meeting rooms , counselling rooms , office space and equipment , information base etc.) . These are involved with mental health , substance abuse , homelessness , domestic abuse , relationship problems , bereavement counselling , probation service and so on . We are a well-established and key resource for these groups and agencies that enables them to provide their services on a local level . These groups are a mix of statutory agencies , third sector organisations , mutual support groups , housing agencies , counselling services etc.

We continue to offer direct support for individuals who present at the Centre in crisis and/or requiring further information and immediate support. Lunch is provided on 3 days per week and the drop-in continues to be open for 4 out of 5 days , although we have seen a significant drop in individuals attending the Centre via this service . The service has developed and we have targeted interventions and activities available to individuals every day of the week . We encourage attendees to engage in a specific activity and the numbers to these targeted activities have been high . We have an ICAN Mental Health Occupational Therapist working at the Centre as part of a pilot scheme in partnership with BCUHB, who sees patients on an appointment basis booked by Canolfan Felin Fach staff. To date(October 2023) over 50 patients have been seen by the occupational therapist at the centre and all appointments are fully booked .

Support from the local community :

We receive a food donation from ALDI on a weekly basis, food received supports the luncheon provided on 3 days per week .

Public benefit

Having considered the Charity Commission guidance regarding public benefit we are satisfied that the charity's activities during the year , as described , satisfy the test .

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The Centre continues to receive a high volume of attendees and continues to support our community to the tune of 500 interventions per month. The Centre is developing a range of activities and is working with established and new partners such as McMillan, Coleg Meirion Dwyfor and BCUHB's Integrated Autism Service to name a few . The kitchen has been awarded a 5 star food hygiene rating by Cyngor Gwynedd and is a resource available for hire to the wider community .

The Centre continues to deliver ICAN services , receiving referrals from a host of stakeholders which include GPs , the Community Mental Health Team, Housing Associations, the food bank and DWP. Interventions include one to one support either face to face or over the telephone or structured groups such as the quilting group and support groups such as AA and emotional support groups .

Cyngor Gwynedd contribute as core funders but also through two grants - the Community Hub fund (£27,000) to support individuals who are struggling due to cost of living pressures resulting from the recent pandemic and food/fuel poverty .Additional funding of £8,333 was received from Cyngor Gwynedd targeted specifically to support the purchase of sanitary products, to target issues surrounding homelessness and to purchase food via vouchers and meals.

The Centre continues to provide a holistic person centred approach to improve mental and physical health and wellbeing.

FINANCIAL REVIEW

Financial position

The centre manager will continue to identify efficiency savings within the budget and seek funding from other sources . The excess income over expenditure this year amounted to £66,277 . There are unrestricted reserves of £572,755 and restricted reserves of £39,287 at the year end .

Page 1

Canolfan Felin Fach Centre Limited

for the Year Ended 31 March 2023

Report of the Trustees

FINANCIAL REVIEW

Reserves policy

The Charity has adopted a reserves policy . The company will endeavour to achieve a minimum reserve equivalent to three months running costs .

Risk Management

The trustees have a risk management strategy , which comprises :

A key element of financial risk is the setting of a reserves policy and it's regular review by the trustees .

The main perceived financial risk to the company would be the withdrawal of the revenue funding for carrying out and developing the centre's work effectively . The risk is minimised by ensuring that the company's activities continue to comply with the funder's criteria for funding received , this is done by maintaining links with funders and providing relevant reports as required .

FUTURE PLANS

Canolfan Felin Fach will continue to deliver existing support but will include the additional resources in 2023/24 :

Develop Y Pantri - source and prepare food parcels which will include 10 basic items for a cost of £3.50 to aid food poverty and additional vouchers redeemable at high street stores and supermarkets.

One member of staff is currently attending a nutrition course delivered by BCUHB dieticians and nutritionists to aid the production of healthy and nutritious meals available on three days a week at the centre,

Develop a health and wellbeing Thursday service - staff will soon be accessing BCUHB delivered training in taking blood pressure , checking oxygen levels, weight and heart rates and supporting individuals who need a regular health check referred to the centre by local GPs.

The Centre will offer a clinical space (with laminate flooring and sink)to enable clinicians to hire the centre and to see patients in the community.

Develop a postvention service (support after suicide) in partnership with the CPJ Foundation. Staff will be trained to support individuals at risk of suicide and to support families and friends of individuals who have taken their own lives. One member of staff is planning to offer an anxiety support group.

Plans are also underway to prepare a joint bid to CFP and the National Lottery for a grant to carry out essential structural exterior work on the building. Wakemans are preparing a cost analysis and brief to support the grant applications. In addition to the structural and exterior work the grant will cover developing waste land at the back of the building to house an additional building which may offer a mending and recycling service (for tools and other appliances) to encourage individuals to engage whilst offering a valid service to the community.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Canolfan Felin Fach Centre Limited is a company limited by guarantee , governed by it's Memorandum and Articles of Association dated 20 November 1996 . It is registered as a charity with the Charity Commission . Membership of the company is open to all interested parties over the age of 18 , in particular service users , participating groups and agencies .

Canolfan Felin Fach has a board of directors who meet on a bi-monthly basis and an AGM will be held in November each year.

Page 2

Canolfan Felin Fach Centre Limited

for the Year Ended 31 March 2023

Report of the Trustees

STRUCTURE, GOVERNANCE AND MANAGEMENT Charity constitution

The Board of Trustees is made up of seven local individuals , whom have either a business background or are ex service users .

The Centre manager is directly accountable to the Board and acts as Company Secretary on its behalf . The manager has responsibility for direct line management of staff and volunteers , budget management , strategic development plans , securing and maintaining funding and contracts , overseeing health and safety requirements and operational policies as well as any other tasks and duties relating to the smooth day to day running of the centre , including plans for the future . We have a small team of appropriately qualified and trained workers who have been carefully selected to ensure the best quality of service is offered . All paid staff are fluent in Welsh and English and are able to fully engage with the service users . The qualified staff look after the needs of the service users .

Staff

Chief Executive Officer - 5 days core staff Centre Manager - 5 days - ICAN core plus additional funds via BCUHB ICAN connector pot 2 Support Staff - 5 days, 1 x core & 1 x The Steve Morgan Foundation 3 years' funding ending December 2024 1 Support Staff - 4 days core Centre receptionist - 5days core Handyman - 5 days core Finance officer - freelance

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

03280924 (England and Wales)

Registered Charity number

1060770

Registered office

Mount Pleasant Stryd Penlan Pwllheli Gwynedd LL53 5DE

Trustees

J H R Fawcett P D Hearth (resigned 16.2.23) Mrs T A E Roberts G Roberts Ms S A Summers (resigned 16.2.23) S A M Taylor (resigned 16.2.23) M E Trappe (appointed 16.2.23) D G Morley (appointed 16.2.23) L M Thomas (appointed 16.2.23)

Company Secretary

M W Evans

Independent Examiner

Gwyn Thomas Gwyn Thomas and Co Limited 1 Thomas Buildings New Street Pwllheli Gwynedd LL53 5HH

Page 3

Canolfan Felin Fach Centre Limited

for the Year Ended 31 March 2023

Report of the Trustees

Approved by order of the board of trustees on 2 November 2023 and signed on its behalf by:

J H R Fawcett - Trustee

Page 4

Independent Examiner's Report to the Trustees of Canolfan Felin Fach Centre Limited

Independent examiner's report to the trustees of Canolfan Felin Fach Centre Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Gwyn Thomas The Institute of Chartered Accountants in England and Wales

Gwyn Thomas and Co Limited

1 Thomas Buildings New Street Pwllheli Gwynedd LL53 5HH

6 November 2023

Page 5

Canolfan Felin Fach Centre Limited

Statement of Financial Activities for the Year Ended 31 March 2023

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
211,825
Charitable activities
Supporting the Community
25,565
Investment income
2
776
Total
238,166
EXPENDITURE ON
Charitable activities
Supporting the Community
138,509
Cost of Generating Voluntary Income
46,667
Total
185,176
NET INCOME
52,990
Transfers between funds
11
39,287
Net movement in funds
92,277
RECONCILIATION OF FUNDS
Total funds brought forward
519,766
TOTAL FUNDS CARRIED FORWARD
612,043
Restricted
funds
£
93,000
-
-
93,000
67,437
12,275
79,712
13,288
(39,287)
(25,999)
25,999
-
31.3.23
Total
funds
£
304,825
25,565
776
331,166
205,946
58,942
264,888
66,278
-
66,278
545,765
612,043
31.3.22
Total
funds
£
282,105
9,445
7
291,557
161,734
54,670
216,404
75,153
-
75,153
470,612
545,765

The notes form part of these financial statements

Page 6

Canolfan Felin Fach Centre Limited

Balance Sheet

31 March 2023

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
7
382,045
CURRENT ASSETS
Debtors
8
58,363
Cash at bank and in hand
180,888
239,251
CREDITORS
Amounts falling due within one year
9
(9,253)
NET CURRENT ASSETS
229,998
TOTAL ASSETS LESS CURRENT
LIABILITIES
612,043
NET ASSETS
612,043
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS
Restricted
funds
£
-
-
-
-
-
-
-
-
31.3.23
Total
funds
£
382,045
58,363
180,888
239,251
(9,253)
229,998
612,043
612,043
612,043
-
612,043
31.3.22
Total
funds
£
391,781
28,707
142,866
171,573
(17,589)
153,984
545,765
545,765
519,766
25,999
545,765

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 2 November 2023 and were signed on its behalf by:

J H R Fawcett - Trustee

The notes form part of these financial statements

Page 7

Canolfan Felin Fach Centre Limited

Notes to the Financial Statements for the Year Ended 31 March 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 2% on cost Plant and machinery - 20% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 8

Canolfan Felin Fach Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

2. INVESTMENT INCOME

INVESTMENT INCOME
31.3.23 31.3.22
£ £
Bank interest 776 7

3. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.3.23 31.3.22
£ £
Depreciation - owned assets 12,760 12,299
Hire of plant and machinery 9,380 8,724

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

5. STAFF COSTS

The average monthly number of employees during the year was as follows:

6.

Employees
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
176,048
Charitable activities
Supporting the Community
9,445
Investment income
7
Total
185,500
EXPENDITURE ON
Charitable activities
Supporting the Community
83,941
Cost of Generating Voluntary Income
42,340
Total
126,281
NET INCOME
59,219
31.3.23

6
Restricted
funds
£
106,057
-
-
106,057
77,793
12,330
90,123
15,934
31.3.22
5
Total
funds
£
282,105
9,445
7
291,557
161,734
54,670
216,404
75,153

continued...

Page 9

Canolfan Felin Fach Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

6.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
Restricted
funds
funds
£
£
Transfers between funds
204
(204)
Net movement in funds
59,423
15,730
RECONCILIATION OF FUNDS
Total funds brought forward
460,343
10,269
TOTAL FUNDS CARRIED FORWARD
519,766
25,999
7.
TANGIBLE FIXED ASSETS
Freehold
Plant and
property
machinery
£
£
COST
At 1 April 2022
579,029
53,908
Additions
-
3,024
At 31 March 2023
579,029
56,932
DEPRECIATION
At 1 April 2022
190,120
51,036
Charge for year
11,581
1,179
At 31 March 2023
201,701
52,215
NET BOOK VALUE
At 31 March 2023
377,328
4,717
At 31 March 2022
388,909
2,872
8.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.23
£
Trade debtors
58,363
Total
funds
£
-
75,153
470,612
545,765
Totals
£
632,937
3,024
635,961
241,156
12,760
253,916
382,045
391,781
31.3.22
£
28,707
Total
funds
£
-
75,153
470,612
545,765

continued...

Page 10

Canolfan Felin Fach Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Bank loans and overdrafts (see note 10)
Trade creditors
Social security and other taxes
Other creditors
Accrued expenses
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank overdrafts
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Building
Asset fund
Restricted funds
ICAN
Cyngor Gwynedd SLA
Cyngor Gwynedd Cynllun Gardd
Cegin newydd
TOTAL FUNDS
At 1.4.22
£
128,190
1,755
389,821
519,766
8,806
4,918
8,842
3,433
25,999
545,765
Net
movement
in funds
£
64,571
-
(11,581)
52,990
25,563
-
(8,842)
(3,433)
13,288
66,278
31.3.23
£
145
5,324
1,234
(480)
3,030
9,253
31.3.23
£
145
Transfers
between
funds
£
39,287
-
-
39,287
(34,369)
(4,918)
-
-
(39,287)
-
31.3.22
£
1,615
699
11,456
2,019
1,800
17,589
31.3.22
£
1,615
At
31.3.23
£
232,048
1,755
378,240
612,043
-
-
-
-
-
612,043

10. LOANS

11. MOVEMENT IN FUNDS

continued...

Page 11

Canolfan Felin Fach Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

11. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Asset fund
Restricted funds
ICAN
Cyngor Gwynedd Cynllun Gardd
Cegin newydd
TOTAL FUNDS
Incoming
resources
£
238,166
-
238,166
93,000
-
-
93,000
331,166
Resources
Movemen
expended
in funds
£
£
(173,595)
64,571
(11,581)
(11,581
(185,176)
52,990
(67,437)
25,563
(8,842)
(8,842
(3,433)
(3,433
(79,712)
13,288
(264,888)
66,278
Resources
Movemen
expended
in funds
£
£
(173,595)
64,571
(11,581)
(11,581
(185,176)
52,990
(67,437)
25,563
(8,842)
(8,842
(3,433)
(3,433
(79,712)
13,288
(264,888)
66,278
52,990
25,563
(8,842
(3,433
13,288
66,278

Comparatives for movement in funds

Unrestricted funds
General fund
Building
Asset fund
Restricted funds
SMAF
ICAN
ASDA
Cyngor Gwynedd SLA
Cyngor Gwynedd Cynllun Gardd
Cegin newydd
TOTAL FUNDS
At 1.4.21
£
56,468
1,755
402,120
460,343
10
10,065
194
-
-
-
10,269
470,612
Net
movement
in funds
£
71,518
-
(12,299)
59,219
-
(1,259)
-
4,918
8,842
3,433
15,934
75,153
Transfers
between
funds
£
204
-
-
204
(10)
-
(194)
-
-
-
(204)
-
At
31.3.22
£
128,190
1,755
389,821
519,766
-
8,806
-
4,918
8,842
3,433
25,999
545,765

continued...

Page 12

Canolfan Felin Fach Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Asset fund
Restricted funds
ICAN
Morgan Foundation Grant
Cyngor Gwynedd SLA
Cyngor Gwynedd Cynllun Gardd
Cegin newydd
TOTAL FUNDS
Incoming
resources
£
185,500
-
185,500
67,864
5,249
9,680
9,880
13,384
106,057
291,557
Resources
Movement
expended
in funds
£
£
(113,982)
71,518
(12,299)
(12,299)
(126,281)
59,219
(69,123)
(1,259)
(5,249)
-
(4,762)
4,918
(1,038)
8,842
(9,951)
3,433
(90,123)
15,934
(216,404)
75,153

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

13. ULTIMATE CONTROLLING PARTY

The ultimate control of the company is vested in the board of trustees who are also members of the company.

Page 13

Canolfan Felin Fach Centre Limited

Detailed Statement of Financial Activities for the Year Ended 31 March 2023

Detailed Statement of Financial Activities
for the Year Ended 31 March 2023
31.3.23 31.3.22
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 9,181 57
ICAN 93,000 117,105
BCUHB 150,399 67,550
Lloyds TSB 27,250 25,000
Cyngor Gwynedd - 55,144
Morgan Foundation 24,995 5,249
Welsh Government - 12,000
304,825 282,105
Investment income
Bank interest 776 7
Charitable activities
Hire of rooms - 4,645
Rent of rooms 25,565 4,800
25,565 9,445
Total incoming resources 331,166 291,557
EXPENDITURE
Charitable activities
Wages 160,377 139,650
Social security 15,139 3,040
Pensions 1,980 865
Hire of equipment 9,380 8,724
Rates and water 819 254
Insurance 5,418 4,880
Light and heat 4,892 4,488
Telephone 2,657 3,164
Postage and stationery 2,102 1,179
Advertising 658 4,352
Sundries 2,990 1,775
Travelling expenses 1,681 146
Rent HWB Nefyn - 4,680
Activities expenditure 4,107 -
Freehold property 11,581 11,581
Plant and machinery 1,179 718
224,960 189,496
Support costs
Management
Professional fees 1,300 738

This page does not form part of the statutory financial statements

Page 14

Canolfan Felin Fach Centre Limited

Detailed Statement of Financial Activities for the Year Ended 31 March 2023

Detailed Statement of Financial Activities
for the Year Ended 31 March 2023
31.3.23 31.3.22
£ £
Management
Finance
Bank charges 236 66
Property
Repairs and renewals 31,620 23,944
Governance costs
Accountancy and legal fees 3,960 2,160
Bookkeeping fees 2,812 -
6,772 2,160
Total resources expended 264,888 216,404
Net income 66,278 75,153

This page does not form part of the statutory financial statements

Page 15