REGISTERED COMPANY NUMBER: 03280924 (England and Wales) REGISTERED CHARITY NUMBER: 1060770
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2022
for
Canolfan Felin Fach Centre Limited
Gwyn Thomas and Co Limited 1 Thomas Buildings New Street Pwllheli Gwynedd LL53 5HH
Canolfan Felin Fach Centre Limited
Contents of the Financial Statements for the Year Ended 31 March 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
| Detailed Statement of Financial Activities | 12 | to | 13 |
Canolfan Felin Fach Centre Limited
for the Year Ended 31 March 2022
Report of the Trustees
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Principal Activities and Objectives
The centre provides resources for a wide range of groups and agencies (meeting rooms , counselling rooms , office space and equipment , information base etc.) . These are involved with mental health , substance abuse , homelessness , domestic abuse , relationship problems , bereavement counselling , probation service and so on . We are a well-established and key resource for these groups and agencies that enables them to provide their services on a local level . These groups are a mix of statutory agencies , third sector organisations , mutual support groups , housing agencies , counselling services etc.
We also provide direct services to individuals in terms of information and support via our drop-in service . There is increasing demand for this service since the ICAN hub was set up in 2019 . All our beneficiaries are adults above 18 years old . The direct service was delivered via phone calls and emails during the covid restrictions when the drop in centre was closed .
Support from the local community :
We have received a grant of £1,000 from ASDA towards "bringing communities back" where we were able to provide Christmas hampers and Christmas meals . Together with a donation of £1,000 from ASDA towards our Ukrainian fund .
Public benefit
Having considered the Charity Commission guidance regarding public benefit we are satisfied that the charity's activities during the year , as described , satisfy the test .
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Although again this year faced with Covid-19 challenges we have managed to continue to provide an efficient and effective service for all our beneficiaries . We received 176 ICAN referrals (from GP surgeries , CMHT , CAB , ADRA , Gorwel , Tan y Maen , occupational therapists , substance misuse service) . We also provided support for 1,524 interventions , 143 new walk ins and 87 historic service users .
We have also registered our new kitchen with the council in order to provide cook and eat sessions and a community kitchen.
The ICAN community hub has also become a Covid Hub this year where we have been distributing LFT kits to the public for free .
We have also been helping Ukrainian families with bio matrix passports , clothing and food vouchers . We work with each person at their own level and pace and although it can take anywhere between a day , a few weeks to several years we will see an improvement in the quality of their life .
The centre also aim to provide a holistic person centred approach to improve mental and physical health and well-being .
FINANCIAL REVIEW
Financial position
The centre manager will continue to identify efficiency savings within the budget and seek funding from other sources . The excess income over expenditure this year amounted to £75,153 . There are unrestricted reserves of £519,766 and restricted reserves of £25,999 at the year end .
Reserves policy
The Charity has adopted a reserves policy . The company will endeavour to achieve a minimum reserve equivalent to three months running costs .
Page 1
Canolfan Felin Fach Centre Limited
for the Year Ended 31 March 2022
Report of the Trustees
FINANCIAL REVIEW
Risk Management
The trustees have a risk management strategy , which comprises :
-
Annual review of the risks the company may face
-
Systems and procedures to mitigate any risks that are identified , and
-
Implementation of procedures designed to minimize any potential impact on the company should those risks materialise .
A key element of financial risk is the setting of a reserves policy and it's regular review by the trustees .
The main perceived financial risk to the company would be the withdrawal of the revenue funding for carrying out and developing the centre's work effectively . The risk is minimised by ensuring that the company's activities continue to comply with the funder's criteria for funding received , this is done by maintaining links with funders and providing relevant reports as required .
FUTURE PLANS
Our plans are to continue to provide the best quality service for our beneficiaries .
The ICAN Community Hub at Canolfan Felin Fach , set up in 2019 , is proving to be a success . It has been a time of change as a result of the Welsh Government " Together for Mental Health in North Wales" . This is transforming the way mental health and well-being services are delivered .
Our aim is to secure the necessary funding to employ two more Support Workers and a Service Development Officer during the coming year .
As a major new development we are optimistic that this will prove to be the way forward for securing the long-term future of Canolfan Felin Fach .
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Canolfan Felin Fach Centre Limited is a company limited by guarantee , governed by it's Memorandum and Articles of Association dated 20 November 1996 . It is registered as a charity with the Charity Commission . Membership of the company is open to all interested parties over the age of 18 , in particular service users , participating groups and agencies .
Charity constitution
The Board of Trustees is made up of seven local individuals , whom have either a business background or are ex service users .
The Centre manager is directly accountable to the Board and acts as Company Secretary on its behalf . The manager has responsibility for direct line management of staff and volunteers , budget management , strategic development plans , securing and maintaining funding and contracts , overseeing health and safety requirements and operational policies as well as any other tasks and duties relating to the smooth day to day running of the centre , including plans for the future . We have a small team of appropriately qualified and trained workers who have been carefully selected to ensure the best quality of service is offered . All paid staff are fluent in Welsh and English and are able to fully engage with the service users . The qualified staff look after the needs of the service users .
Staff
Centre Manager - 5 days core staff Receptionist - part time core staff 2 Support Workers - 5 days core staff - ICAN 1 Support Worker - 5 days core staff - ICAN connector
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03280924 (England and Wales)
Registered Charity number
1060770
Page 2
Canolfan Felin Fach Centre Limited
Report of the Trustees
for the Year Ended 31 March 2022
Registered office
Mount Pleasant Stryd Penlan Pwllheli Gwynedd LL53 5DE
Trustees
J H R Fawcett P D Hearth Mrs T A E Roberts G Roberts Ms S A Summers S A M Taylor J Richards (resigned 12.4.21)
Company Secretary
Mrs M C Hughes
Independent Examiner
Gwyn Thomas and Co Limited 1 Thomas Buildings New Street Pwllheli Gwynedd LL53 5HH
TRUSTEES' RESPONSIBILITY STATEMENT
The trustees (who are also the directors of Canolfan Felin Fach Centre Limited for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 21 December 2022 and signed on its behalf by:
J H R Fawcett - Trustee
Page 3
Independent Examiner's Report to the Trustees of Canolfan Felin Fach Centre Limited
Independent examiner's report to the trustees of Canolfan Felin Fach Centre Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Gwyn Thomas ICAEW Gwyn Thomas and Co Limited 1 Thomas Buildings New Street Pwllheli Gwynedd LL53 5HH
21 December 2022
Page 4
Canolfan Felin Fach Centre Limited
Statement of Financial Activities for the Year Ended 31 March 2022
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 176,048 Charitable activities Supporting the Community 9,445 Investment income 2 7 Total 185,500 EXPENDITURE ON Charitable activities Supporting the Community 83,941 Cost of Generating Voluntary Income 42,340 Total 126,281 NET INCOME 59,219 Transfers between funds 10 204 Net movement in funds 59,423 RECONCILIATION OF FUNDS Total funds brought forward 460,343 TOTAL FUNDS CARRIED FORWARD 519,766 |
Restricted funds £ 106,057 - - 106,057 77,793 12,330 90,123 15,934 (204) 15,730 10,269 25,999 |
31.3.22 Total funds £ 282,105 9,445 7 291,557 161,734 54,670 216,404 75,153 - 75,153 470,612 545,765 |
31.3.21 Total funds £ 156,229 13,163 11 |
|---|---|---|---|
| 169,403 | |||
| 117,917 29,674 |
|||
| 147,591 | |||
| 21,812 - |
|||
| 21,812 448,800 |
|||
| 470,612 |
The notes form part of these financial statements
Page 5
Canolfan Felin Fach Centre Limited
Balance Sheet
31 March 2022
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 6 391,781 CURRENT ASSETS Debtors 7 28,707 Cash at bank and in hand 116,867 145,574 CREDITORS Amounts falling due within one year 8 (17,589) NET CURRENT ASSETS 127,985 TOTAL ASSETS LESS CURRENT LIABILITIES 519,766 NET ASSETS 519,766 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ - - 25,999 25,999 - 25,999 25,999 25,999 |
31.3.22 Total funds £ 391,781 28,707 142,866 171,573 (17,589) 153,984 545,765 545,765 519,766 25,999 545,765 |
31.3.21 Total funds £ 402,120 34,222 51,687 85,909 (17,417) 68,492 470,612 470,612 460,343 10,269 470,612 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 21 December 2022 and were signed on its behalf by:
J H R Fawcett - Trustee
The notes form part of these financial statements
Page 6
Canolfan Felin Fach Centre Limited
Notes to the Financial Statements for the Year Ended 31 March 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - 2% on cost Plant and machinery - 20% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 7
Canolfan Felin Fach Centre Limited
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.3.22 | 31.3.21 | |
| £ | £ | |
| Bank interest | 7 | 11 |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| 31.3.22 | 31.3.21 | |
| £ | £ | |
| Depreciation - owned assets | 12,299 | 11,989 |
| Hire of plant and machinery | 8,724 | 4,360 |
3. NET INCOME/(EXPENDITURE)
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 146,875 Charitable activities Supporting the Community 13,163 Investment income 11 Total 160,049 EXPENDITURE ON Charitable activities Supporting the Community 117,917 Cost of Generating Voluntary Income 23,841 Total 141,758 NET INCOME 18,291 RECONCILIATION OF FUNDS Total funds brought forward 442,052 TOTAL FUNDS CARRIED FORWARD 460,343 |
Restricted funds £ 9,354 - - 9,354 - 5,833 5,833 3,521 6,748 10,269 |
Total funds £ 156,229 13,163 11 |
|---|---|---|
| 169,403 | ||
| 117,917 29,674 |
||
| 147,591 | ||
| 21,812 448,800 |
||
| 470,612 |
continued...
Page 8
Canolfan Felin Fach Centre Limited
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
| 6. TANGIBLE FIXED ASSETS Freehold property £ COST At 1 April 2021 579,029 Additions - At 31 March 2022 579,029 DEPRECIATION At 1 April 2021 178,539 Charge for year 11,581 At 31 March 2022 190,120 NET BOOK VALUE At 31 March 2022 388,909 At 31 March 2021 400,490 7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Bank loans and overdrafts (see note 9) Trade creditors Social security and other taxes Other creditors Accrued expenses 9. LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Bank overdrafts |
Plant and machinery £ 51,948 1,960 53,908 50,318 718 51,036 2,872 1,630 31.3.22 £ 28,707 31.3.22 £ 1,615 699 11,456 2,019 1,800 17,589 31.3.22 £ 1,615 |
Totals £ 630,977 1,960 |
|---|---|---|
| 632,937 | ||
| 228,857 12,299 |
||
| 241,156 | ||
| 391,781 | ||
| 402,120 | ||
| 31.3.21 £ 34,222 31.3.21 £ - 3,324 1,273 11,380 1,440 17,417 31.3.21 £ - |
continued...
Page 9
Canolfan Felin Fach Centre Limited
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
10. MOVEMENT IN FUNDS
| Unrestricted funds General fund Building Asset fund Restricted funds SMAF ICAN ASDA Cyngor Gwynedd SLA Cyngor Gwynedd Cynllun Gardd Cegin newydd TOTAL FUNDS Net movement in funds, included in the above are as Unrestricted funds General fund Asset fund Restricted funds ICAN Morgan Foundation Grant Cyngor Gwynedd SLA Cyngor Gwynedd Cynllun Gardd Cegin newydd TOTAL FUNDS |
At 1.4.21 £ 56,468 1,755 402,120 460,343 10 10,065 194 - - - 10,269 470,612 follows: |
Net movement in funds £ 71,518 - (12,299) 59,219 - (1,259) - 4,918 8,842 3,433 15,934 75,153 Incoming resources £ 185,500 - 185,500 67,864 5,249 9,680 9,880 13,384 106,057 291,557 |
Transfers between At funds 31.3.22 £ £ 204 128,190 - 1,755 - 389,821 204 519,766 (10) - - 8,806 (194) - - 4,918 - 8,842 - 3,433 (204) 25,999 - 545,765 Resources Movement expended in funds £ £ (113,982) 71,518 (12,299) (12,299) (126,281) 59,219 (69,123) (1,259) (5,249) - (4,762) 4,918 (1,038) 8,842 (9,951) 3,433 (90,123) 15,934 (216,404) 75,153 |
|---|---|---|---|
continued...
Page 10
Canolfan Felin Fach Centre Limited
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.4.20 £ Unrestricted funds General fund 26,189 Building 1,754 Asset fund 414,109 442,052 Restricted funds SMAF 10 ICAN 6,738 ASDA - 6,748 TOTAL FUNDS 448,800 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 160,048 Building 1 Asset fund - 160,049 Restricted funds ICAN 8,854 ASDA 500 9,354 TOTAL FUNDS 169,403 |
Net movement At in funds 31.3.21 £ £ 30,279 56,468 1 1,755 (11,989) 402,120 18,291 460,343 - 10 3,327 10,065 194 194 3,521 10,269 21,812 470,612 Resources Movement expended in funds £ £ (129,769) 30,279 - 1 (11,989) (11,989) (141,758) 18,291 (5,527) 3,327 (306) 194 (5,833) 3,521 (147,591) 21,812 |
|---|---|
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2022.
Page 11
Canolfan Felin Fach Centre Limited
Detailed Statement of Financial Activities for the Year Ended 31 March 2022
| Detailed Statement of Financial Activities for the Year Ended 31 March 2022 |
||
|---|---|---|
| 31.3.22 | 31.3.21 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 57 | 1,588 |
| ICAN | 117,105 | 86,591 |
| BCUHB | 67,550 | 67,550 |
| ASDA | - | 500 |
| Lloyds TSB | 25,000 | - |
| Cyngor Gwynedd | 55,144 | - |
| Morgan Foundation | 5,249 | - |
| Welsh Government | 12,000 | - |
| 282,105 | 156,229 | |
| Investment income | ||
| Bank interest | 7 | 11 |
| Charitable activities | ||
| Hire of rooms | 4,645 | 1,420 |
| Repayments | - | 13 |
| Rent of rooms | 4,800 | 11,730 |
| 9,445 | 13,163 | |
| Total incoming resources | 291,557 | 169,403 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 139,650 | 99,100 |
| Social security | 3,040 | 3,560 |
| Pensions | 865 | 1,288 |
| Hire of equipment | 8,724 | 4,360 |
| Rates and water | 254 | 153 |
| Insurance | 4,880 | 4,681 |
| Light and heat | 4,488 | 4,275 |
| Telephone | 3,164 | 1,993 |
| Postage and stationery | 1,179 | 2,111 |
| Advertising | 4,352 | 2,597 |
| Sundries | 1,775 | 527 |
| Travelling expenses | 146 | 1,593 |
| Rent HWB Nefyn | 4,680 | - |
| Freehold property | 11,581 | 11,581 |
| Plant and machinery | 718 | 408 |
| 189,496 | 138,227 | |
| Support costs | ||
| Management | ||
| Professional fees | 738 | 1,380 |
This page does not form part of the statutory financial statements
Page 12
Canolfan Felin Fach Centre Limited
Detailed Statement of Financial Activities for the Year Ended 31 March 2022
| Detailed Statement of Financial Activities for the Year Ended 31 March 2022 |
||
|---|---|---|
| 31.3.22 | 31.3.21 | |
| £ | £ | |
| Management | ||
| Finance | ||
| Bank charges | 66 | - |
| Information technology | ||
| Repairs and renewals | 23,944 | 6,184 |
| Governance costs | ||
| Accountancy and legal fees | 2,160 | 1,800 |
| Total resources expended | 216,404 | 147,591 |
| Net income | 75,153 | 21,812 |
This page does not form part of the statutory financial statements
Page 13