The Friends of Bishop Gilpin
Report and Financial Statements
Year ended 31[st ] July 2024 Charity number 1060709
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T HE F R I END S O F B IS HOP G I LP I N
REPOR T O F T HE T RU ST EE S F OR T HE YEAR ENDED 31 JULY 2024
The Trustees present their annual report and financial statements of the charity for the year ended 31[st ] July 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s constitution, the Charities Act 2011 and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16/07/14
About the Friends of Bishop Gilpin
The Friends of Bishop Gilpin or “ FOBG ” is the name for the Parent-Teacher Association of Bishop Gilpin Church of England Primary School. The word ‘Friends’ was included in the name to reflect that the inclusion of the wider Bishop Gilpin, “ BG ” community which includes ex-pupils and ex-staff, the churches linked to the school and local businesses.
FOBG looks to raise money in a fun, community-oriented way to finance facilities, equipment, and activities that cannot be funded by the main school budget. In addition, FOBG also provide links between the school and parents and organise social activities that bring members of the school community together.
Every current BG parent and all the staff are automatically members of the Friends – there is no signing-up process. FOBG is managed by a committee of parents, in partnership with the Head teacher and the Governors, on behalf of all the parents. The committee meets every half term. The school and the Governors work closely with FOBG to ensure that the fundraising and projects that both the BG School Fund and FOBG undertake fit alongside each other to maximise the potential for school improvement. The committee encourages all parents to come along to one of these meetings to see for themselves what we do.
FOBG is a lively and active organisation and we put on events for both children and parents throughout the year – usually one social and one fund-raising event per term. We also organise smaller treats and events for the children, as well as providing refreshments at school events.
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T HE F R I END S O F B IS HOP G I LP I N
REPOR T O F T HE T RU ST EE S
Financial Review
FOBG’s work is entirely reliant on the income generated from its fund-raising activities and donations. During the year ended 31[st ] July 2024, FOBG raised a net figure of £37,252 (2023 - £36,432).
The Autumn term brought a term of raised community spirits with parents and children eager to return to school activites. Exciting fundraising events this Autumn included: a Christmas Fair and Raffle; sales of child-designed Christmas gifts (cards, mugs etc); Christmas trees; as well as an incredibly popular classdesigned 2024 calendar. Another popular fundraiser for the Autumn term was the Winter Social, headlined by our very own staff band.
Significant fundraisers for the Spring/Summer term were: an Art Show, a Djembe Drumming Night, an immensely popular Rounders Tournament, as well as the Summer Fair. We were delighted that these events together raised over £14,000. All of these events were hugely popular, and the FOBG had immense support from the wider BG Community to help make these events incredibly successful.
In addition to large-scale fundraisers involving parents, the FOBG ran/supported some events purely aimed at the children such as an Easter Bunny Hop. The Hop was very successful and raised over £1,200.
Given the current cost of living pressures that the community is facing, we are delighted that we have two members that continue to run regular Newly-New Uniform sales which raised £1,473 this year.
There are a number of clothing recycling partners that give a percentage of their sales to FOBG, although this is becoming more and more difficult to get a return. These raised over £165. We hope to work with more partners and significantly increase the amount during the next few academic years.
During the year, we allocated a total of £26,185 to resources to enrich and improve our children’s school experience. Over £10,000 was spent on the library, a project close to FOBG’s heart. We were delighted to be able to once again subsidise a school trip to the Wimbledon Theatre Pantomime at Christmas contributing £1,900. We funded workshops for the school through the academic year. Other expenses during the year included providing Art Resources and various brilliant workshops for the pupils, as well as discretionary funds for each classes’ particular needs.
The Committee has been thrilled with how the school and BG Community have engaged with the FOBG and supported the school.
The Committee would like to thank everyone who has been involved – parents, teachers, supporting companies and not least the children of BG – all have been amazing as ever.
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T HE F R I END S O F B IS HOP G I LP I N
REPOR T O F T HE T RU ST EE S F OR T HE YEAR ENDED 31 JULY 2024
Risk Management
FOBG does not invest or put on deposit any funds raised. All funds raised are held as cash in a recognised financial institution, Barclays Bank PLC, until they are allocated for expenditure by the committee. The principal risk faced by the FOBG is therefore counter party credit risk to its bankers for the cash held on its behalf.
Reserves Policy
The Trustees aim to ensure that FOBG is never overdrawn. The current and following year’s commitments are reserved before any cash is available for other expenditure.
Plans for the future
The FOBG have made a commitment to continue to support the school library which is a huge asset to the school and widely loved by the children. We also committed to continuing to support workshops and contribute to the annual pantomime trip making it affordable and accessible to all children that are able to attend.
Structure, governance and management
FOBG is a registered charity and is led by parents at the school. The object of the FOBG is to advance the education of pupils in the School in particular by engaging in fund raising activities and providing facilities and equipment, in all cases in keeping with the ethos and aims of the School.
The Friends of Bishop Gilpin is a registered charity, number 1060709, and is constituted by its governing document as adopted 26 January 1997 and as amended 9 October 2009 and October 2018. It is run by a committee of up to ten elected trustees. The Head of School and one member of staff of the school and either one Governor or member of the clergy from the Wimbledon Team Ministry (if invited to the membership by the committee) are invited as ex officio members.
A member may be elected to serve for two terms but may be elected for a third term only with the approval of the committee.
The committee must hold at least three meetings in every academic year and usually meets the second Tuesday of every half term.
The full constitution of the FOBG is available on request to either the Secretary or the Treasurer and is also available on our website.
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T HE F R I END S O F B IS HOP G I LP I N
REPOR T O F T HE T RU ST EE S F OR T HE YEAR ENDED 31 JULY 2024
Trustees for the year ended 31[st ] July 2024
Conti nuing elec ted term from 14/10/2023 Uliana Khvorostoyanova Leila Boyd Hester Heard (Class Rep Co-Coordinator) Martine Clarke Stephen Conlon Paula Carter David Scott Gallacher
Ex-officio members
Mr M Ball (re-appointed 14/10/16) Phil Carter (appointed 23/07/21)
Treasurer
Stephen Conlon (appointed 28/02/23) Paula Carter (appointed 28/02/23)
Address
48 Haydon Park Road, London SW19 8JY
Bankers
Barclays Bank plc, Alexandra Road, Wimbledon
Independent Examiner
Kezia York
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T HE F R I END S O F B IS HOP G I LP I N
REPOR T O F T HE T RU ST EE S F OR T HE YEAR ENDED 31 JULY 2024
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standard (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of the resources, of the charity for that period. In preparing the financial statements the trustees are required to:
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Select suitable accounting policies and then apply them consistently
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Observe the methods and principles in the applicable Charities SORP
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Make judgements and estimates that are reasonable and prudent
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provision of the Constitution. They are also responsible for the safeguarding of the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of the financial statements may differ from the legislation in other jurisdictions.
Approved by the Trustees on the 11th Feb 2025 and signed on their behalf by
Stephen Conlon
FOBG Co-Treasurer
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T HE F R I END S O F B IS HOP G I LP I N
I NDEPENDEN T EXA MI NER’ S REPOR T F OR T HE YEAR ENDED 31 JULY 2024
I report on the accounts of the charity for the year ended 31 July 2024 which are set out on pages 6 to 13.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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1 which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kezia York BSc ACA MEEafore 90 Woodmere Avenue Croydon Surrey CR0 7PF
Date: 27 August 2025
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T HE F R I END S O F B IS HOP G I LP I N
ST A T E M EN T O F FI NAN CI AL A CTI V IT E S F OR T HE YEAR ENDED 31 JULY 2024
| Incoming Resources Donations Activities for Generating Funds Investment Income Resources Expended Costs of Generating Funds Charitable Expenditure Net Income Total Funds Brought Forward Total Funds Carried Forward |
Total Funds 2024 £ 6,699 47,360 362 54,422 16,807 22,122 38,929 15,493 50,892 66,385 |
Total Funds 2023 £ 1,398 48,602 62 50,062 13,568 25,421 38,989 11,073 39,819 50,892 |
|---|---|---|
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T HE F R I END S O F B IS HOP G I LP I N
BALAN C E S HEE T F OR T HE YEAR ENDED 31 JULY 2024
| Note | NoteTotal Funds Total Funds |
Total Funds | Total Funds | ||
|---|---|---|---|---|---|
| 2024 | 2023 | ||||
| £ | £ | ||||
| Current Assets | |||||
| Debtors | - | - | |||
| Cash at Bank and in Hand | 66,385 |
54,956 | |||
| Total Current Assets | 66,385 | 54,956 | 54,956 | ||
| Liabilities | |||||
| Creditors Falling Due in 1 Year Total Assets Less Current Liabilities |
- 66,385 ~~=~~ |
(4,064) 50,892 ~~3~~ |
|||
| Represented by: | |||||
| Reserves | |||||
| Unrestricted Funds | 66,385 | 50,892 | 50,892 | ||
| Reserves Carried Forward | 66,385 | 50,892 |
The charity did not have any restricted funds during the year ended 31 July 2024.
The notes on pages 10 to 13 form part of these accounts.
Approved by the trustees 11 February 2025 and signed on their behalf by:
Stephen Conlon
FOBG Co-Treasurer
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T HE F R I END S O F B IS HOP G I LP I N
NO T E S T O T HE FI NAN CI AL ST A T E M EN TS F OR T HE YEAR ENDED 31 JULY 2024
Notes to the accounts
1. Accounting Policies
(a) Basis of preparation and assessment of going concern
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charites Act 2011 and applicable regulations.
The charity constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
(b) Reconciliation with previous Generally Accepted Accounting Practice
In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.
(c) Restricted Funds
There are no restricted funds.
(d) Income Recognition
All income is recognised in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability. Donations, are recognised only upon receipt and when any accompanying conditions have been met. Interest on funds held are recognised only upon receipt.
(e) Expenditure Recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure and proof of that liability has been received.
2. Related party transactions and trustees’ expenses and remuneration
The trustees all give freely their time and expertise without any form of remuneration or other benefit in cash or kind (2024: £nil). No expenses are incurred by the trustees in their role as trustee.
3. Voluntary income
| Donations | 2024 £ 6,699 6,699 |
2023 £ 1,398 |
|---|---|---|
| 1,398 |
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T HE F R I END S O F B IS HOP G I LP I N
NO T E S T O T HE FI NAN CI AL ST A T E M EN TS F OR T HE YEAR ENDED 31 JULY 2024
4. Activities for generating funds
| Alumni Quiz Art Show BG Runners Event Bingo Calendar Christmas Cards Christmas Fair Christmas Raffle Christmas Trees Clothing Recycling/Bags 2 School Coronation Pins Djembe Drumming Easter Hopathon FOBG Annual Costs Krispy Kreme Donut Sale Mrs Jones Trumpet Pannettone Pizza Sale Rounders Salsa Night Stikins Labels Summer Fair Summer Raffle Summer Social Tea Towels Uniform Sale Winter Social Year 6 Play |
Income Expenses Surplus Surplus 2024 2024 2024 2023 £ £ £ £ - - - 1,900 3,975 (1,218) 2,757 - - - - 5,507 - - - 1,666 1,965 (701) 1,264 1,489 4,322 (2,818) 1,504 1,575 7,109 (1,569) 5,540 4,209 3,499 - 3,499 1,549 3,255 (1,849) 1,406 1,149 166 - 166 415 - (403) (403) 163 851 (307) 544 - 1,293 (66) 1,227 1,227 32 (1,588) (1,556) (1,332) 357 (193) 164 - - - - 1,121 - - - 194 221 - 221 - 2,792 (772) 2,020 - - - - 448 - - - 11 8,310 (2,509) 5,801 4,998 3,548 (200) 3,348 3,074 - - - 2,656 - - - 965 1,783 (310) 1,473 2,050 3,614 (2,150) 1,464 - 268 (154) 114 - |
|---|---|
| 47,360 (16,807) 30,553 35,034 |
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T HE F R I END S O F B IS HOP G I LP I N
NO T E S T O T HE FI NAN CI AL ST A T E M EN TS F OR T HE YEAR ENDED 31 JULY 2024
5. Charitable Expenditures
| Projects Funded ART RESOURCES LIBRARY RAINBOW DAYS / DANCE YEAR 6 LEAVERS PANTO MUSICAL INSTRUMENTS WORKSHOPS / PLAYS RECEPTION WELCOME YEAR GROUP DONATIONS PLAYGROUND / GROUNDS 6. Debtors Summer Fair 7. Creditors Library |
2024 £ 4,898 5,977 890 397 1,953 1,498 2,601 116 2,250 1,542 26,186 2024 £ - - 2024 £ - - |
2023 £ 2,500 12,934 - 600 3,631 1,599 1,700 - - 2,457 |
|---|---|---|
| 25,421 | ||
| 2023 £ - |
||
| 3 | ||
| 2023 £ 4,064 |
||
| 4,064 |
8. Independent Examiners remuneration
The Independent examiners freely gives time and expertise without any form of remuneration or other benefit in cash or kind (2024: £nil). No expenses are incurred by Independent Examiner.
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