Registered Charity Number: 1060574
Annual Report
2021 - 2022
Annual General Meeting – Thursday 26[th] January 2023
Contents
Report of the Trustees for the Year Ending 31[st] July 2022 ..................................................................... 3 Independent Examiner’s Report to the Trustees – Leamington District Scout Council ......................... 4 Receipts and Payments ........................................................................................................................... 5
NB – The Climbing Wall accounts are dormant due inactivity for 2 years – The Balances are held until such time as a decision is reached on the future of the climbing wall.
2
Annual General Meeting – Thursday 26[th] January 2023
LEAMINGTON DISTRICT SCOUT COUNCIL
Registered Charity Number 1060574
Report of the Trustees for the Year Ending 31[st] July 2022
The District Scout Council is a Trust established under the rules which are common to all Districts. Trustees are appointed in accordance with the Policy Organisation and Rules of the Scout Association. The District Registration Number with the Scout Association is 15707. Custodian Trustees are The Scout Association Trust Corporation. Lloyds Bank plc are the bankers to the District.
During the year the following held office:
President Vacant Vice Presidents Mr. H. Griffiths. Mr. J. Clare. Mr. K. Etter Trustees (ex-officio) District Commissioner Mr. M. Payne Deputy DC – Programme Mr. A. Law Deputy DC – Plan Mr. M Hepburn District Chairman Mr. B. Friar District Treasurer Mr. I. Welch District Secretary Vacancy District Youth Commissioner (Plan) Mr B Steel Trustees (nominated) Mr. G. Ferguson Hatton Campsite Manager Trustees (elected) Mrs M Hughes Me C Wynne Appointments Secretary Mr J. Sharp
The District was essentially working to recover and open up after the restrictions imposed during the pandemic 2021-22 . The District Executive agenda remained focussed on ensuring Groups remained financially viable and supported as they faced significant falls in income due to reduced numbers in membership and leaders and opportunities to pursue active scouting.
The District Executive resumed the slight increase to the District Levy, mindful that nationally the increase in membership fees was still significant.
Hatton Campsite bookings improved although there is were some legacy costs to ensure COVID safety until all restrictions were lifted. Whilst the District holds sufficient reserves as per Scouting POR policy for the short to medium term, the District Executive keeps the financial state of the group accounts under review.
The Appointments Advisory Committee had moved to on-line meetings to allow for new and renewed appointments to be made. This did introduce a new level of flexibility for when meetings could be held at different times and days than the original scheduling.
A significant amount of work was undertaken to ensure that all existing Leaders in the District hold full DBS Clearance and new Leaders apply for their clearance as part of their induction into Scouting.
Brian Friar (District Chair)
3
Annual General Meeting – Thursday 26[th] January 2023
Independent Examiner’s Report to the Trustees – Leamington District Scout Council
4
Annual General Meeting – Thursday 26[th] January 2023
~~Receipts and Payments~~
| ~~Receipts and Payments~~ | ~~Receipts and Payments~~ | ~~Receipts and Payments~~ | ~~Receipts and Payments~~ | ~~Receipts and Payments~~ | ~~Receipts and Payments~~ | ~~Receipts and Payments~~ | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Leamington District Scout Council |
Registered Charity | ||||||||||
Receipts and Payments Account |
No 1060574 | ||||||||||
| Year start date | Year end date | ||||||||||
| For the year from |
1st August 2021 |
31st July 2022 | |||||||||
| Receipts and payments | |||||||||||
| 2021/22 | 2020/21 | ||||||||||
| Unrestricted funds |
Restricted funds |
Total funds | Total funds | Notes | |||||||
| £ | £ | £ | £ | ||||||||
| Receipts | |||||||||||
| BEAVERS | - | - | - | - | 1 | ||||||
| CUBS | - | - | - | - | 2 | ||||||
| SCOUTS | - | - | - | - | 3 | ||||||
| EXPLORERS | - | - | - | - | 4 | ||||||
| YOUNG LEADERS | - | - | - | - | 5 | ||||||
| NEW GROUPS | - | - | - | - | 6 | ||||||
| HATTON | 6,389.88 | - | 6,389.88 | 20,254.76 | 7 | ||||||
| CONSUMABLES/ADMINISTRATION | - | - | - | - | 8 | ||||||
| BANK INTEREST/CHARGES | 5.17 | - | 5.17 | 5.16 | 9 | ||||||
| CLIMBING WALL | - | - | - | - | 10 | ||||||
| FUND RAISING | - | - | - | - | 11 | ||||||
| DONATIONS | - | - | - | - | 12 | ||||||
| CAPITATION | 41,395.20 | - | 41,395.20 | 48,134.22 | 13 | ||||||
| LEADER TRAINING/MATERIALS | - | - | - | - | 14 | ||||||
| DISTRICT EVENTS | - | - | - | - | 15 | ||||||
| INSURANCE | - | - | - | - | 16 | ||||||
| CLOSURE FUNDS | - | - | - | - | 17 | ||||||
| INTERNATIONAL FUNDS | - | - | - | - | 18 | ||||||
| MISCELLANEOUS | - | - | - | - | 19 | ||||||
| - | - | - | - | ||||||||
| - | - | - | - | ||||||||
| **Total Gross Income ** | 47,790.25 | - | 47,790.25 | 68,394.14 | |||||||
| Asset and investment sales, etc. | - | - | - | - | |||||||
| Total receipts | 47,790.25 | - | 47,790.25 | 68,394.14 | |||||||
5
| Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Notes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
||
|---|---|---|---|---|---|---|---|---|
| Leamington District Scout Council | Registered Charity | |||||||
Receipts and Payments Account |
No 1060574 | |||||||
| Year start date | Year end date | |||||||
| For the year from |
1st August 2021 |
31st July 2022 | ||||||
| Receipts and payments | ||||||||
| 2021/22 | 2020/21 | |||||||
| Unrestricted funds |
Restricted funds |
Total funds | Total funds | Notes | ||||
| £ | £ | £ | £ | |||||
| Payments | ||||||||
| BEAVERS | - | - | - | 769.61 | 1 | |||
| CUBS | - | - | - | - | 2 | |||
| SCOUTS | - | - | - | - | 3 | |||
| EXPLORERS | - | - | - | - | 4 | |||
| YOUNG LEADERS | - | - | - | - | 5 | |||
| NEW GROUPS | - | - | - | - | 6 | |||
| HATTON | 6,747.40 | - | 6,747.40 | 7,998.63 | 7 | |||
| CONSUMABLES/ADMINISTRATION | 420.62 | - | 420.62 | 524.16 | 8 | |||
| BANK INTEREST/CHARGES | - | - | - | - | 9 | |||
| CLIMBING WALL | - | - | - | - | 10 | |||
| FUND RAISING | - | - | - | - | 11 | |||
| DONATIONS | 20.00 | - | 20.00 | 20.00 | 12 | |||
| CAPITATION | 37,483.75 | - | 37,483.75 | 38,680.00 | 13 | |||
| LEADER TRAINING/MATERIALS | 98.00 | - | 98.00 | 62.64 | 14 | |||
| DISTRICT EVENTS | - | - | - | - | 15 | |||
| INSURANCE | - | - | - | - | 16 | |||
| CLOSURE FUNDS | 4,685.00 | - | 4,685.00 | - | 17 | |||
| INTERNATIONAL FUNDS | - | - | - | - | 18 | |||
| MISCELLANEOUS | - | - | - | - | 19 | |||
| BADGES | 1,980.00 | - | 1,980.00 | - | 20 | |||
| - | - | - | - | |||||
| **Total Gross Expenditure ** | 51,434.77 | - | 51,434.77 | 48,055.04 | ||||
| Asset and investment purchases, etc. |
- | - | - | - | ||||
| Totalpayments | 51,434.77 | - | 51,434.77 | 48,055.04 | ||||
| Net of receipts/(payments) | - 3,644.52 | - | - 3,644.52 | 20,339.10 | ||||
| Transfers between funds | - | - | - | - | ||||
| Cash funds last year end | 47,609.69 | 9,813.56 | 57,423.25 | 37,084.15 | ||||
| Cash funds this year end | 43,965.17 | 9,813.56 | 53,778.73 | 57,423.25 |
6
----- Start of picture text -----
Annual General Meeting – Thursday 26 [th] January 2023
Statement of assets and liabilities at the end of the year
2021/22 2020/21
Unrestricted Restricted Total funds Total funds
funds funds
£ £ £ £
Cash funds
Bank current account 2,250.41 - 2,250.41 466.16
Bank deposit account 41,614.28 9,813.56 51,427.84 36,517.51
Building society account - - - -
The Scout Association Short Term
Investment Service 100.48 - 100.48 100.48
Cash/Floats - - - -
Total cash funds 43,965.17 9,813.56 53,778.73 37,084.15
Other monetary assets
Tax claim - - - -
Debts due from the
County/Area/District/Group - - - -
Insurance claim - - - -
Sub total - - - -
Investment assets
Investment property - detail - - - -
Quoted investments - - - -
Other investments - detail - - - -
Sub total - - - -
Non monetary assets for
charity's own use
Loans to New Groups - - - -
Hatton - Norton Cabin 132,170.05 - 132,170.05 146,448.81
50% Climbing Wall and associated
460.00 - 460.00 740.00
equipment
50% of 'Leamington & Warwick
1,057.11 - 1,057.11 1,057.11
Climbing Wall' account as at 31/5/16
Camp Equipment 193.71 - 193.71 239.15
Flags 212.84 - 212.84 262.77
Mower 215.23 - 215.23 265.72
Sub total 134,308.95 - 134,308.95 149,013.56
Liabilities
Unreconciled Cheques - - - -
Capitation to HQ & County (estimate) 40,000.00 - 40,000.00 42,000.00
Hatton - Lease, Electric, Water,
9,350.00 - 9,350.00 5,000.00
Maintenance (estimate)
Advances/Capitation 43.56 - 43.56 316.42
Insurance (estimate) 2,500.00 - 2,500.00 2,500.00
MPLC Licence (estimate) 487.92 - 487.92 400.00
Sub total 52,381.48 - 52,381.48 50,216.42
----- End of picture text -----
7
Annual General Meeting – Thursday 26[th] January 2023
| Contingent liabilities and future obligations | Contingent liabilities and future obligations | ||||||
|---|---|---|---|---|---|---|---|
| The above receipts and payments account and statement of asset by the Trustees on 26th January 2023(the date of the Executive C the accounts) and signed on their behalf by |
s and liabilities were approved ommittee meeting that approved |
||||||
| Signature | |||||||
| NOTES | Receipts | Expenditure | |||||
| BEAVERS | 1 | ||||||
| District Camp | 0.00 | 0.00 | |||||
| CountyFun Day | 0.00 | 0.00 | |||||
| District Christingle | 0.00 | 0.00 | |||||
| 0.00 | 0.00 | ||||||
| CUBS | 2 | ||||||
| SportsDay | 0.00 | 0.00 | |||||
| Think Tank | 0.00 | 0.00 | |||||
| District Camp | 0.00 | 0.00 | |||||
| KenilworthCastle Challenge | 0.00 | 0.00 | |||||
| Cross Country | 0.00 | 0.00 | |||||
| Swimming Gala | 0.00 | 0.00 | |||||
| 0.00 | 0.00 | ||||||
| SCOUTS | 3 | ||||||
| District Camp | 0.00 | 0.00 | |||||
| District SoapBox | 0.00 | 0.00 | |||||
| DistrictDragon BoatRacing | 0.00 | 0.00 | |||||
| 0.00 | 0.00 | ||||||
| EXPLORERSCOUTS | 4 | ||||||
| DistrictHalloweenCamp | 0.00 | 0.00 | |||||
| 0.00 | 0.00 | ||||||
| NEWGROUPS | 6 | ||||||
| 1stNorth LeamingtonSet-upfees | 0.00 | 0.00 | |||||
| 1stNorth Leamington Loans (Hall fees | and GetInpayment) | 0.00 | 0.00 | ||||
| 0.00 | 0.00 | ||||||
| HATTON | 7 | ||||||
| Electric | 412.91 | 120.97 | |||||
| Grass Cutting | 0.00 | 0.00 | |||||
| CampFees | 5969.75 | 0.00 | |||||
| Lease &Legal Fees | 0.00 | 800.00 | |||||
| Maintenance/Expenses | 0.00 | 3128.93 | |||||
| Water | 0.00 | 60.03 | |||||
| FundRaising/Donations | 0.00 | 0.00 | |||||
| Rates | 7.22 | 44.11 | |||||
| New Build | 0.00 | 0.00 | |||||
| Insurance | 0.00 | 2552.16 | |||||
| Gas | 0.00 | 41.20 | |||||
| 6389.88 | 6747.40 | ||||||
| CONSUMABLES/ADMINISTRATION | 8 | ||||||
| Miscellaneous | 0.00 | 0.00 | |||||
| AGMexpenses | 0.00 | 0.00 | |||||
| Room Hire | 0.00 | 0.00 | |||||
| Training | 0.00 | 0.00 | |||||
| Badges | 0.00 | 0.00 | |||||
| ExpensesADC Scouts | 0.00 | 0.00 | |||||
| ExpensesADC Cubs | 0.00 | 0.00 | |||||
| ExpensesADCBeavers | 0.00 | 0.00 | |||||
| MPLCLicence | 0.00 | 420.62 | |||||
| ExpensesDESCExplorers | 0.00 | 0.00 | |||||
| 0.00 | 420.62 | ||||||
| BANK INTEREST/CHARGES | 9 | ||||||
| STIA Interest | 0.00 | 0.00 | |||||
| Bank DepositAccountInterest | 5.17 | 0.00 | |||||
| 5.17 | 0.00 |
8
| Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 | Annual General Meeting – Thursday 26thJanuary 2023 |
|---|---|---|---|---|---|---|---|
| CLIMBING WALL | 10 | ||||||
| Insurancereimbursments | 0.00 | 0.00 | |||||
| 0.00 | 0.00 | ||||||
| FUND RAISING | 11 | ||||||
| Group activity | 0.00 | 0.00 | |||||
| 0.00 | 0.00 | ||||||
| DONATIONS | 12 | ||||||
| Poppy appeal | 0.00 | 20.00 | |||||
| 0.00 | 20.00 | ||||||
| CAPITATION | 13 | ||||||
| Groupfunds passed through | 41395.20 | 37483.75 | |||||
| 41395.20 | 37483.75 | ||||||
| LEADER TRAINING/MATERIALS | 14 | ||||||
| ADCLTMexpenses | 0.00 | 98.00 | |||||
| 0.00 | 98.00 | ||||||
| DISTRICT EVENTS | 15 | ||||||
| District Camp (now April 2021) | 0.00 | 0.00 | |||||
| 0.00 | 0.00 | ||||||
| CLOSURE FUNDS | 17 | ||||||
| LillingtonClosureFunds | 0.00 | 4685.00 | |||||
| 1stNorth Leamingtonallocation | 0.00 | 0.00 | |||||
| 0.00 | 4685.00 | ||||||
| INTERNATIONAL FUNDS | 18 | ||||||
| 2nd Southam Funding | 0.00 | 0.00 | |||||
| World Scout Jamboree | 0.00 | 0.00 | |||||
| Explorer BeltNetherlands | 0.00 | 0.00 | |||||
| 0.00 | 0.00 | ||||||
| MISCELLANEOUS | 19 | ||||||
| 0.00 | 0.00 | ||||||
| 0.00 | 0.00 | ||||||
| BADGES | 20 | ||||||
| Stockof DistrictBadges | 0.00 | 1980.00 | |||||
| 0.00 | 1980.00 | ||||||
| TOTAL | 47790.25 | 51434.77 | |||||
| 1 ACCOUNTING POLICIES | |||||||
| a. Charity information | |||||||
| The financial statements reflect the different activities carried out by the Leamington District Scout Council. The principle activities areDistrictEvents, oversight ofthe GroupsintheDistrict, and administration for HattonCamp Site. |
|||||||
| **b. Basis of preparation ** | |||||||
| The accounts are prepared on a receipts and payments basis using the historical cost convention. The financial statements have been prepared in accordance with applicable accounting standards and comply with the Statement of RecommendedPractice2005 asit applies toreceipts and payments accountingforsmallercharities. |
|||||||
| c. Nature of Funds | |||||||
| Funds are divided between General Funds and Restricted Funds. General Funds would be designated for day to day running and budgetry purposes. RestrictedFunds comprise ofamounts set aside to be usedforparticularpurposes. |
|||||||
| d. Assets | |||||||
| Current Assets are reflected at historical cost and then written down over their useful life on a reducing balance basis at a rate of 10% perannum. |
|||||||
| Land and Buildings are reflected at historical cost and then written down over their useful life on a reducing balance basis at arate of5% perannum. |
9
Annual General Meeting – Thursday 26[th] January 2023
| Account Summary for theperiod from 1st August 2021 to 31st July 2022 | Account Summary for theperiod from 1st August 2021 to 31st July 2022 | Account Summary for theperiod from 1st August 2021 to 31st July 2022 | Account Summary for theperiod from 1st August 2021 to 31st July 2022 | Account Summary for theperiod from 1st August 2021 to 31st July 2022 | Account Summary for theperiod from 1st August 2021 to 31st July 2022 | Account Summary for theperiod from 1st August 2021 to 31st July 2022 | Account Summary for theperiod from 1st August 2021 to 31st July 2022 | |||
|---|---|---|---|---|---|---|---|---|---|---|
| Funds as at 1st August 2021 | £ :p | £ :p | ||||||||
| Bank Account | = | 57,322.77 | ||||||||
| STIA | = | 100.48 | ||||||||
| Total | = | 57,423.25 | 57,423.25 | |||||||
| Income over Expenditure(2021-2022) | = | 3,644.52 - |
||||||||
| 53,778.73 | ||||||||||
| Funds as at 31st July 2022 | ||||||||||
| Bank Account | = | 53,678.25 | ||||||||
| Uncleared Cheques | - | |||||||||
| STIA | = | 100.48 | ||||||||
| Total | = | 53,778.73 | 53,778.73 | |||||||
| ASSETS | Year to | Year to | ||||||||
| 31.7.22 | 31.7.21 | |||||||||
| MONETARY ASSETS | Unrestricted | Restricted | ||||||||
| Bank Current Account | 43,864.69 | 9,813.56 | 53,678.25 | 57,322.77 | ||||||
| Uncleared Cheques (actuals) | - | - | - | - | ||||||
| STIA | 100.48 | - | 100.48 | 100.48 | ||||||
| 43,965.17 | 9,813.56 | 53,778.73 | 57,423.25 | |||||||
| OTHER ASSETS | ||||||||||
| Loans to New Group | - | - | ||||||||
| 50% ClimbingWall and associated equipment | 460.00 | 600.00 | ||||||||
| 50% of 'Leamington & Warwick ClimbingWall' account as at 31/5/2022 | 1,057.11 | 1,057.11 | ||||||||
| Camp Equipment (10% reducing balance) | 193.71 | 215.23 | ||||||||
| Flags (10% reducing balance) | 212.84 | 236.49 | ||||||||
| Mower (10% reducing balance) | 215.23 | 239.15 | ||||||||
| Hatton -Norton Cabin(Land and Buildings 5% reducingbalance) | 132,170.05 | 139,126.37 | ||||||||
| 134,308.95 | 141,474.35 | |||||||||
| LIABILITIES | Year to | Year to | ||||||||
| 31.7.22 | 31.7.21 | |||||||||
| Capitation to HQ & County (estimate) | 40,000.00 | 40,000.00 | ||||||||
| Hatton-Lease, Electric, Water, Maintenance (estimate) | 9,350.00 | 9,350.00 | ||||||||
| Advances/Capitation | 43.56 | 43.56 | ||||||||
| Insurance (estimate) | 2,500.00 | 2,500.00 | ||||||||
| MPLC Licence (estimate) | 487.92 | 420.00 | ||||||||
| 52,381.48 | 52,313.56 |
10
----- Start of picture text -----
Annual General Meeting – Thursday 26 [th] January 2023
Statement of accounts for the year ending 31st July 2022
RECEIPTS TOPIC EXPENDITURE
YE 31/07/2021 YE 31/07/2021
£ : p £ : p
- - BEAVERS - 769.61
- - CUBS - -
- - SCOUTS - -
- - EXPLORERS - -
- - NEW GROUPS - -
- - YOUNG LEADERS - -
- - BADGES 1,980.00 -
20,254.76 6,389.88 HATTON 6,747.40 7,998.63
- - CONSUMABLES/ADMINISTRATION 420.62 524.16
5.16 5.17 BANK INTEREST/CHARGES - -
- - CLIMBING WALL - -
- - FUND RAISING - -
- - DONATIONS 20.00 20.00
48,134.22 41,395.20 CAPITATION 37,483.75 38,680.00
- - LEADER TRAINING/MATERIALS 98.00 62.64
- - DISTRICT EVENTS - -
- - INSURANCE - -
- - CLOSURE FUNDS 4,685.00 -
- - INTERNATIONAL FUNDS - -
- - MISCELLANEOUS - -
68,394.14 47,790.25 51,434.77 48,055.04
Income over Expenditure prior yr £20,339.10
Income over Expenditure = -£3,644.52
----- End of picture text -----
11