Trustees’ Annual Report for the period
From 01/09/2022 Period start date To 31/08/2023 Period end date
Charity name: Duke of Gloucester Playgroup
Charity registration number: 1060528
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To enhance the development and education of children under school age. To encourage parents to understand and provide the needs of their children. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We provide childcare for all children, giving them enriched adult supported activities; for example – we encourage outdoor play by having a free flow environment and by taking children on regularly walks to explore what’s around them. Through outdoor play, children will develop self- awareness, muscular strength and co- ordination and control of their bodies developing their gross motor skills. We provide enriched learning opportunities through a wide range of different craft and messy play, helping develop their hand eye co-ordination, imagination and develop fine motor skills needed to help children develop their hand grips. We provide a wide range of stories for children to learn how stories are structured, and role play opportunities, helping children develop their imagination, also helping them to share and learn how to co-operate with each other through their imaginary play. We help children learn how to experiment with shapes and space and how to problem solve through construction toys. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees are told where to find the Charity Commission guidelines that are relevant to our setting. We keep copies on the premises for them to access and guide them to the Charity Commission website. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | N/A |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have had a very successful year at Playgroup, the first being our recent ‘Outstanding’ Ofsted report. We are extremely proud of this outcome which is a testament to the care and commitment that our staff show towards our wonderful children and their parents/carers. Carole Mercier continues to fulfil her role as the Manager, constantly looking at ways to expend the playgroups success within the military and civilian community. We welcomed a new deputy to the setting, Jonati, who gives us a new insight into military family life, living on a barracks. Our deputy Freya, continues to support the Manager with running the setting when she is not on the premises. Freya works as our Senco lead, keeping herself updated by undertaking new courses, providing equity to each child depending on their own individual needs. Freya has just started a degree in Early Years Education. All our staff have done at least one training course throughout this year, such as; Paediatric First Aid course and Biting in Early Years, Safeguarding. Throughout the year we have welcomed new children and increased our numbers with civilian children. Our opening times are 8am to 5.30pm were we offer a breakfast club for early starters, this being advantage for working parents. |
We have also worked with the military to move our forest school to a new larger wooded area to benefit our children. Our volunteers have also built us some new raised beds so start a new edible growing area for the children.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Our main fundraising is from monthly collection of clothes - C&G collections. The clothes are cashed in for cash. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | In this financial period we have continued to add to our reserves to take into account more staff now able to receive redundancy if ever needed. We have also increased our savings, raising money to buy new equipment for our garden. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We have a reserve policy/account for any staff redundancies, which we have seven members of staff who would receive a redundancy payment. Funds are also for any other unforeseen financial circumstances that the setting may incur, such as new washing machine, fridges, and extra staffing for training hours. |
| Amount of reserves held | Para 1.22 | £29,127.34 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Children’s 15/30hour government funding for 2 and 3 year olds, plus extra fee payments. |
|
|---|---|---|
| Para 1.47 | ||
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk would be a large reduction in the children attending the setting, dramatically reducing our income. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by AGM – trustee members. New members are elected in by at least two existing members. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
All new trustees are inducted into the setting and directed to read relevant policies. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Trustees, staff and volunteers. |
| Relationship with any related parties |
Para 1.51 | Networking with other playgroups. |
| Other |
Reference and Administrative details
| Charity name | Duke of Gloucester Playgroup |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1060528 |
| Charity’s principal address | 29 Regiment RLC, Duke of Gloucester Playgroup, South Cerney, Cirencester, GL7 5RD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Adam Maxwell | Chairperson | February 2021 to present | ||
| James Wheatley | Treasure | February 2021 to present | ||
| Sally Thomas | November 2017 to present | |||
| David Towers-Clark | Secretary | March 2022 to Present | ||
| Charles Corderoy | March 2022 to Present | |||
| Theresa Whitehead | March 2022 to December 2022 |
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| Robert Martin (Dave) | July 2014 to December 2022 |
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| Nicolas Johnson | Vice-Chairperson | December 2022 to Present | ||
| Dionne Burrows | December 2022 to Present | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Mrs Rebecca Isles
Position (eg Secretary, Finance Administer Chair, etc)
Date
10[th] June 2024
| Charity Name Duke of Gloucester Playgroup |
Charity Name Duke of Gloucester Playgroup |
Charity Name Duke of Gloucester Playgroup |
No (if any) 1060528 |
No (if any) 1060528 |
CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
Period start date 9/1/2022 |
To |
Period end date 8/31/2023 |
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| Section A Receipts and payments | ||||||
| to the nearest £ A1 Receipts Children's fee's,fundingandgrants 193,583 Fundraising 224 Other income 70 Interest - 193,877 - - Sub total - Total receipts 193,877 A3 Payments Wages 148,721 Staffpension contributions 6,638 Office Equipment 1,145 Playroom materials 868 Membershipfees 1,386 Refreshments 957 Cleaningmaterials 504 Staff training 529 Insurance 722 Garden 1,096 Uniform 108 Advertising 122 Work mobiles 240 Other Expenditure 12,099 Sub total 175,135 - - Sub total - Total payments 175,135 Net of receipts/(payments) 18,742 A5 Transfers between funds - A6 Cash funds last year end 67,208 Cash funds this year end 85,951 Unrestricted funds Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 53,441 53,441 Restricted funds |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Endowment funds |
Total funds to the nearest £ 193,583 224 70 - 193,877 - - - 193,877 148,721 6,638 1,145 868 1,386 957 504 529 722 1,096 108 122 240 12,099 175,135 - - - 175,135 18,742 - 120,650 139,392 |
Last year to the nearest £ |
||
| 273,540 | ||||||
| 1,305 | ||||||
| 4,286 | ||||||
| - | ||||||
| 279,131 | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| 279,131 | ||||||
| 205,969 | ||||||
| 8,124 | ||||||
| 3,149 | ||||||
| 1,014 | ||||||
| 1,769 | ||||||
| 1,297 | ||||||
| 895 | ||||||
| 650 | ||||||
| - | ||||||
| 3,130 | ||||||
| 383 | ||||||
| 155 | ||||||
| 340 | ||||||
| 5,973 | ||||||
| 232,848 | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| 232,848 | ||||||
| - | - | 18,742 | 46,283 | |||
| - | - | - | - | |||
| 53,441 | - | 120,650 | 67,208 | |||
| 53,441 | - | 139,392 | 113,492 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Cash in bank Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 85,951 53,441 - - - - 85,951 53,441 OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Rebecca Isles Carole Mercier Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Rebecca Isles | 6/19/2024 | ||
| Carole Mercier | 6/19/2024 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of Duke of Gl(xJcester Playgroup On accounts for the year ended 3110812023 Charity no (if any) 1060538 Set out on pages I reFrt to the trustees on my examination of the accounts of the above charrty (Ihe Trusf) for the year ended 3110812023. Responslbilities and basls of report As charitys trustees. you are responsible for the preparation of the accounts in accordan the requirements of the Charities Act 2011 Acr). I report in reSt of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions gNen by the Charity Commission under section 145(5)(b) of the ACL Independent trhe charitys gross income exceeded £250.000 and l am qualified to examlnerfs statement undertake the examination by being a qualified member of FIrert name of applicable listed bodyll. Delete [ ] rfnot applicable. I have completed my examination. l (nfim7 that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives use to believe that in. any material respect. the am)unting records were not kept in acCOrdar vth section 130 of the Charthes Act. or the accounts did not accord with the accounting records., or the accounts did not comply wtth the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter cDnsidered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to whith attention should be dravffl in this report in order to enable a proper understanding of the accounts to be reached. Please e the words in the brackets rfthey do not apply. Signed: Date: o TLrJl Name: Relevant professional qualificatlon(s) or body IER Oct 2018
(rf any): Address: 29 Regiment RLC Duke of GIOuster Barracks Cirencester GL7 5RD Section B Disclosure Only complete rf the examiner needs to highlight matenal matters of conrn (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose. FER Oct 2018